BID -WELL PUMP AND WELL PUMP CONTROLS.docx.pdf

NASHOBA REGIONAL SCHOOL DISTRICT

REQUEST FOR BID

for

WELL PUMP & WELL PUMP CONTROLS

FLORENCE SAWYER SCHOOL

100 MECHANIC ST.

BOLTON, MA 01740

Nashoba Regional School District 50 Mechanic St

Bolton, MA 01740

SPECIFICATIONS

The district is seeking bids from qualified contractors to furnish and install one (1) new well pump and a new well pump control system at the Florence Sawyer School, 100 Mechanic

St. Bolton, MA 01740

Existing equipment is a Gould’s 10 GPM series 4” 3 hp 460 VOLT, 3 phase pump set to a depth of approximately 546’ on 1.25” steel pipe.

What we are looking for:

● Mobilize manpower and heavy hoisting equipment to the site.

● Furnish and install (1) Franklin Electric (or equal) 4” 10 GPM series 3 HP wet-end

● Furnish and install (1) Franklin Electric 4”, 460 volts, 3 phase 3 HP submersible motor

● Pumping equipment shall be regularly engaged in the specified use and the manufacturer shall have at least five (5) years of experience in the manufacturer of the specified pump.

● Furnish and install (546’) 1.25” galvanized steel pipe

● Furnish and install (560’) 6-3 with ground double jacketed submersible pump cable

● Furnish and install a minimum of (3) 1.25” ductile iron check valves

● Furnish and install (2) #6 AWG waterproof heat shrink kits

● All materials and equipment necessary and customary to complete the work shall be considered incidental to the project.

● Chlorinate well and flush to waste

● Furnish heavy pump hoist truck to complete removal of existing pump and instillation new pump

Furnish and install a new well pump control system at the Florence Sawyer School.

(1) U.L. 508A custom-built PLC-based control panel. Panel to operate on 460-volt 3 phase line voltage and operate (1) 3 HP well pump on across on the line start operations. The panel will include the following,

● (1) Siemens (or equal) NEMA-rated motor starter with electronic overload

● (1) Allen Bradley (or equal) Programable Logic controller

● (1) C’More (or equal) 7” touch screen at the face of the panel

● (1) 460 Volt to 110 Bolt step-down transformer for control circuit only

● (1) B/W liquid level controller for well-level water control

● (1) Keller (or equal) 0 to 10’ psig submersible level transducer

● (1) Run light, hour meter, hand-off auto switch

● (1) Wireless cellular dialer, web-based alarm system 4G or greater with spare inputs for well and tank levels

● Remove the existing panel mount the new panel and program

● Tank level sensor must be installed in the storage tank and connected to the alarm system

The fact that we may specify a manufacturer and model is meant to establish a minimum level of acceptable quality. You may bid on any manufacturer and model as long as it is equal to or exceeds the required specifications. Nashoba Regional School District will be the sole judge of equivalency. If you are not bidding on the unit specified, you must provide detailed information on the unit bidding. Specifications direct attention to certain features of the pump and equipment but do not purport to cover all the details of the design.

The Contractor shall be solely responsible for installing the required equipment to meet the intent of these specifications.

Awarded bidders must submit shop submittals on the pump, controller, and alarm system.

All components used in the project shall be certified for use in a public water drinking supply.

Chlorinate well and flush to waste following MADEP regulations. The district’s Licensed

Drinking Water Operator (Whitewater) shall be on site during this process and will include appropriate water samples.

The lengths mentioned in this specification are from the best available information. No additional compensation will be made for lengths varying over 10% off the specified lengths.

SCHEDULE OF WORK

Replacement of the well pump and controls to be accomplished at a time when the schools

(Emerson & Florence Sawyer) are not in session and scheduled to not be in session. The contractor shall coordinate with the District Facilities Director the dates of completion of the project.

Should the date of the work to occur greater than sixty (60) days from the Notice to

Proceed, the contractor may request payment for materials and equipment purchases and storage for this project.

The District and Town of Bolton shall not be liable for an increase in materials and equipment costs should the contractor decide to procure materials and equipment in the future as a result of a delay in schedule.

No other claims of delay will be considered.

STORAGE OF MATERIALS, PROTECTION OF PROPERTY & SITE LOCATION

The contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury, or loss to:

1. All persons on the Site or who may be affected by the Work;

2. All the Work and materials and equipment to be incorporated therein, whether in storage on or off the site.

3. The bidder shall become familiar with the site, including all geographical constraints.

4. Other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, other work in progress, utilities, and

Underground Facilities not designated for removal, relocation, or replacement in the course of construction

5. All parts shall be properly protected so that no damage or deterioration will occur during any delay from the time of shipment until installation is complete and operational.

6. All workers must fill out a CORI form before work begins

Note: If the District concurs with the storage of materials, the bidder should supply shop drawings of the proposed equipment and seek approval before purchasing and payment of stored materials.

PAYMENTS TO CONTRACTOR

Progress Payments

Basis for Progress Payments: The Contractor is to submit a Schedule of Values which will serve as the basis for progress payments and will be incorporated into a form of application for Payment acceptable to the District.

Progress payments for cost-based Work will be based on the Cost of the Work completed by the Contractor during the pay period.

Applications for Payments

At least 20 days before the date established in the Agreement for each progress payment, if applicable, (but not more often than once a month), the Contractor shall submit to the

District for review an Application for Payment filled out and signed by the Contractor covering the Work completed as of the date of the Application and accompanied by such supporting documentation as is required by the Contract Documents.

If payment is requested based on materials and equipment not incorporated in the Work but delivered and suitably stored at the Site or another location agreed to in writing, the

Application for Payment must also be accompanied by: (a) a bill of sale, invoice, copies of subcontract or purchase order payments, or other documentation establishing full payment by Contractor for the materials and equipment; (b) at District’s request, documentation warranting that Owner has received the materials and equipment free and clear of all Liens;

and (c) evidence that the materials and equipment are covered by appropriate property insurance, a warehouse bond, or other arrangements to protect Owner’s interest therein, all of which must be satisfactory to Owner.

Beginning with the second Application for Payment, each Application must include an affidavit from the Contractor stating that all previous progress payments received by the

Contractor have been applied to discharge the Contractor’s legitimate obligations associated with prior Applications for Payment.

The amount of retainage concerning progress payments will be as stipulated in the

Agreement.

TERMINATION OF CONTRACT

TERMINATION FOR THE CONVENIENCE OF THE DISTRICT

Upon seven (7) calendar days' written notice delivered by certified mail, return receipt requested, to the Successful Bidder, the DISTRICT may without cause and without prejudice to any other right or remedy, terminate the Contract for the DISTRICT's convenience whenever the DISTRICT determines that such termination is in the best interest of the DISTRICT. Where the Contract is terminated for the convenience of the

DISTRICT the notice of termination to the Successful Bidder must state that the contract is being terminated for the convenience of the DISTRICT under the termination clause and the extent of termination. Upon receipt of the notice of termination for convenience, the

Successful Bidder shall promptly discontinue all work at the time and to the extent indicated on the notice of termination, terminate all outstanding sub-contractors and purchase orders to the extent that they relate to the terminated portion of the Contract and refrain from placing further orders and sub-contracts except as they may be necessary, and complete any continued portions of the work.

If, after the notice of termination, it is determined that said cause was invalid, the termination shall be deemed to have been effected for the convenience of the DISTRICT. In such event, adjustments shall be made as provided.

Any termination or suspension of the Contract shall not impair the District’s right to recover damages occasioned by the fault of the Contractor. Any suspension shall not limit the right of the District to terminate.

TERMINATION – FORCE MAJEURE

Neither party shall be liable to the other and deemed to be in breach under the Contract for any failure to perform, including with limitation, a delay in rendering performance due to causes beyond its reasonable control such as an order, injunction, judgment, Act of God, war, civil disobedience, extraordinary weather conditions, labor disputes, shortages, or fluctuation in electric power, heat, light, or air conditioning. Dates or times of performance will be extended automatically to the extent of such delays, provided that the party whose performance is affected promptly notifies the other of the existence and nature of such delay.

TERMINATION – INCOMPLETE PERFORMANCE

In the event of termination, all finished work and documentation, complete and incomplete, shall be delivered to the DISTRICT. The contractor shall be entitled to receive payment for any work performed and accepted under the Contract which was completed before the date of termination. In the event of termination before the completion of the work, the contractor shall have no right to payment for lost profits or other consequential damages.

TERMINATION – INADEQUATE FUNDS

If all or a portion of the project is postponed or terminated due to inadequate federal, state, or local funds, the provisions outlined in the above paragraph (Termination for Convenience) shall apply.

WARRANTY

All components and workmanship should be warranted for 12 months post-commissioning of the system.

The project location is

FLORENCE SAWYER SCHOOL, 100 MECHANIC ST. BOLTON, MA 01775

SITE VISIT

MANDATORY Pre-Bid meeting on October 23, 2024 @ 11:00 AM

Location: Florence Sawyer School, 100 Mechanic St. Bolton MA 01775

INSURANCE

The awarded bidder must comply with the requirements outlined in Attachment A. Complete and return Attachment A with your bid, however the Certificate of Insurance is only required from the awarded bidder.

REFERENCES

Provide three references for similar projects your company has completed in the past five years. Include the company name, location, contact name, phone number email, and project description.

PREVAILING WAGE

Must follow the prevailing wage rates (see attached)

PAYMENT AND PERFORMANCE BOND

A 50% Payment bond is required and a 100% Performance bond is required

Within Fifteen (15) calendar days after the Contract Award, but in any event before commencing work, the Successful Bidder shall execute and furnish to the DISTRICT a performance bond and a payment bond, each written by a corporate surety, licensed and authorized to do work in the state of Massachusetts and has been in business with a record of successful continuous operation for at least five (5) years. The surety shall hold a current certificate of authority from the Secretary of Treasury of the

United States as an acceptable surety on federal bonds by United States Department of

Treasury Circular No. 570. If the amount of the Bond exceeds the underwriting limitation outlined in the circular, to qualify, the net retention of the surety company shall not exceed the underwriting limitation in the circular and the excess risks must be protected by coinsurance, reinsurance, or other methods, in accordance with

Treasury Circular 297, revised September 1, 1978 (31 CFR, Section 223.10, Section

223.11). Further, the surety company shall provide the District with evidence satisfactory to the DISTRICT, that such excess risk has been protected acceptably. The surety company shall have at least the following minimum qualifications for Financial Stability and Financial

Size per the latest edition of A.M. Best’s Insurance Guide, published by Alfred M. Best

Company, Inc., Ambest Road, Oldwick, New Jersey 08858:

Two (2) separate bonds are required and both must be approved by the DISTRICT. The penal sum stated in each bond shall be the amount equal to the total amount payable under the terms of the Contract. The performance bond shall be conditioned that the Successful

Bidder performs the Contract in the time and manner prescribed in the Contract. The payment bond shall be conditioned that the Successful Bidder promptly makes payments to all persons who supply the Successful Bidder with labor, materials, and supplies used directly or indirectly by the Successful Bidder in the prosecution of the work provided for in the Contract and shall provide that the surety shall pay the same in the amount not exceeding the sum provided in such bonds, together with interest at the maximum rate allowed by law; and that they shall indemnify and save harmless the DISTRICT to the extent of all payments in connection with the carrying out of said contract which the DISTRICT may be required to make under the law.

Such bonds shall continue in effect for one (1) year after final payment becomes due except as otherwise provided by law or regulation or by the Contract with the final sum of said bonds reduced after final payment to an amount equal to twenty-five percent (25%) of the

Contract Price, or an additional bond shall be conditioned that the Successful Bidder correct any defective or faulty work or material which appear within one (1) year after completion of the Contract, upon notification by the DISTRICT.

Payment and performance bonds will be required for the initial one (1) year Contract period only. The DISTRICT reserves the right to require bonding for the two contract renewal periods.

BID DEPOSIT

5% of the value of the total bid.

CONTACT INFORMATION

Rob Frieswick, Facilities Director

Nashoba Regional School District rfrieswick@nrsd.net

978-779-0539 Ext: 3005

Pam Silvester

Program Coordinator psilvester@nrsd.net

978-779-0539 Ext: 3022

CLARIFICATION AND /OR REVISIONS TO THE SPECIFICATION AND REQUIREMENT

Bidder must examine the documents carefully and before submitting a Bid, may request from the district’s contact person(s) additional information or clarification Require that questions on the specifications be submitted in writing (via email) within 7 days of the bid opening.

A bidder’s failure to request additional information or clarification shall preclude the Bidder from subsequently claiming any ambiguity, inconsistency, or error.

The district is relying on the bidder to provide its professional (experience and expertise concerning industry standards for the project being bid). If the bidder believes specifications are not within industry standards, the bidder must bring its objection or concern to the district's attention.

The district will issue responses to inquiries and any other corrections or amendments it deems necessary in a written addendum before the bid due date. Bidders should rely only on the representations, statements, or explanations that are contained in this document and any written addendum to this document. Where there appears to be a conflict between the document and any addendum issued, the last addendum issued will prevail.

It is the Bidder’s responsibility to assure receipt of all addenda. All documents will be posted online at https://www.nrsd.net/page/bids-rfps-etc Upon posting, such addenda shall become part of the document and binding on Bidder(s).

Any questions that come up and require additional information will be posted online at https://www.nrsd.net/page/bids-rfps-etc.

The district reserves the right to reject any and/or all bids.

CLOSING DATE

The district will receive sealed bids up to noon EST on November 1, 2024

Late bids will not be accepted.

Deliver or send bids to Nashoba Regional School District

Attn: Rob Frieswick, Facilities Director

50 Mechanic St.

Bolton, MA 01470

Bids must be received by 12 PM EST on November 1, 2024.

The sealed envelope containing your bid shall show the name of the bidder and must be marked “Bid-Well Pump & Well Pump Controls”. Any bid or unsolicited amendments to a bid received after the closing date and time will not be considered.

Bids will be publicly read at 12:15 PM EST on November 1, 2024, in the Facilities office, 50

Mechanic St, Bolton, MA 01740

BID FORM

Nashoba Regional School District

Well Pump & Well Pump Controls

Bid Due: November 1, 2024 at 12PM EST

Deliver Bids to:

Nashoba Regional School District Rob Frieswick, Facilities Director

50 Mechanic St. Bolton, MA 01740

Base Bid Price $____________________

Base Bid Price

IN WORDS

I have examined all the Project Documents and the site and submitted the following BID.

Authorizing Signature Date

Type or Print Name Title

Business Name Phone

Business Address EMAIL ADDRESS

City State Zip

CERTIFICATE AS TO CORPORATE BIDDER

I, ___________________________ certify that I am the ______________________________ of the corporation named as Bidder in the Bid included herein, that

__________________________________, who signed said Bid on behalf of the Bidder was then _______________________________________________ of said corporation, that I know his signature, that his signature thereon is genuine and that said Bid was duly signed, sealed and executed for and in behalf of said corporation by authority of its governing body.

(Corporate Seal) (Secretary-Clerk)

Dated: ______________

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

(Name of person signing bid or proposal)

(Name of Business)

CERTIFICATE OF FAIR LABOR PRACTICES

The undersigned certifies under penalties of perjury that under Section 504 of the (Federal)

Rehabilitation Act of 1973 and 31 Code of Federal Regulations, Part 51, his/her company does not discriminate on its employment, procurement, and marketing activities based on race, creed, color national origin, sex, handicap or age.

(Name of person signing bid or proposal)

(Name of Business)

PREVAILING WAGE

The undersigned bidder hereby certifies, under the pains and penalties of perjury, that the foregoing bid or quote is based upon the payment to laborers employed on the project of wages in an amount no less than the applicable prevailing wage rates established for the project by the Massachusetts Department of Labor and Workforce Development. The undersigned bidder agrees to indemnify the awarding authority for, from, and against any loss, expenses, damages, action, or claims, including any expense incurred in connection with any delay or stoppage of the project work, arising out of or as a result of (1) the failure of the said bid to be based upon the payment of the said applicable prevailing wage rates, or (2) the failure of the bidder, if selected as the Contractor, to pay laborers employed on the project the said applicable prevailing wages.

(Signature of the authorized individual submitting the proposal)

(Printed Name)

(Name of Proposer)

(Date)

LABOR HARMONY AND OSHA TRAINING

The undersigned hereby certifies that he/she can furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work; that all employees to be employed at the worksite will have completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of the said course with the first certified payroll report for each employee;

and that he/she will comply fully with all laws and regulations applicable to awards made subject to section 44A.

(Signature of the authorized individual submitting the proposal)

(Printed Name)

(Name of Proposer)

(Date)

TAX COMPLIANCE

Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I comply with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

(Signature of the authorized individual submitting the proposal)

(Printed Name)

(Name of Proposer)

(Federal Tax Identification or Social Security Number)

(Date)