BID TABULATION _ 23_0120_6.pdf
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- Solicitation number
- PE-77548-NONST-2024-000000001
- Issued by
- Chatham County, Georgia
About this file
This is a bid tabulation document for Chatham County, Georgia's procurement of Cisco hardware and software products. The solicitation (BID 23-0120-6) was issued with a due date of September 15, 2023, at 2:00 PM and requested a five-year enterprise agreement for Cisco collaboration and unified communications solutions. The software component includes 1,200 units of Webex Suite Enterprise Agreement licenses for cloud meetings, calling, and events, along with 1,500 units of outbound calling plans and associated entitlements such as messaging, file storage, webinars, and events management. The hardware procurement encompasses one-time purchases of analog telephone adapters (22 units), Cisco VG400 voice gateways (47 units), IP phones including the 7841 model (1,000 units), 8841 model (350 units), 8845 model (150 units), conference phones (50 units), and wireless and wired headsets (50 and 100 units respectively).
Eight vendors submitted bids for consideration: AiOS Group (Macon, GA) with a total of $743,434.18; SHI International Corp (Somerset, New Jersey) totaling $784,106.83; iTech Devices, Inc. (Fremont, CA) at $967,119.96; TechKnow (Snellville, GA) noted as non-responsive due to variables; Verinext (Duuth, GA) at $1,370,377.91; Huel Technology (Navarre, FL) at $1,467,873.94; and Sunflower Lab, LLC (Hilliard, OH) and DISYS Solutions, Inc. (Ashburn, VA) both marked as non-responsive for not using the revised bid form. All responsive bidders acknowledged receipt of Addendums 1-3. The pricing varied significantly among vendors, with unit prices for core software components ranging from $14.63 to $648.48 per Webex Suite license and hardware pricing differences reflecting different vendor discount structures.
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REVISED BID FORM
ITEM PART NUMBER DESCRIPTION MFR. QTY. U/M UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
CISCO SOFTWARE FIVE (5) YEAR ENTERPRISE AGREEMENT - NO SUBSTITUTIONS
1 A-FLEX-3 Collaboration Flex Plan 3.0 Cisco 1 EA Included $ - $ - $ 298,899.00 $ 298,899.00 $ -
SVS-FLEX-SUPT-
BAS
Basic Support for Flex Plan Cisco 1 EA
Included $ - $ - $ - $ -
3 A-FLEX-EA-SUITE
Webex Suite EA Cloud
Meetings- EA Cloud Calling and Events5k
Cisco 1,200 EA
$ 11.76 $ 14,112.00 $202.72 $ 243,264.00 $ - $ 152.59 $ 183,108.00
4 A-AUD-VOIP Included VoIP (1) Cisco 1 EA Included $ - $ - $ - $ -
A-AUD-EDGEAUD-
USER
Webex Edge Audio (1) Cisco 1,200 EA
Included $ - $ - $ - $ -
A-AUD-
TOLLDIALIN
Meetings Toll Dial-In Audio
(1) Cisco 1,200 EA
Included $ - $ - $ - $ -
7 A-AUD-OCP1-EA
Outbound Calling Plan -
Committed Enterprise
Agreement User
Cisco 1,500 EA
$ 2.50 $ 3,750.00 $12.77 $ 19,155.00 $ - $ 33.00 $ 49,500.00
8 A-AUD-OCP1-U
Outbound Calling Plan-
Uncommitted Usage Overage Cisco 1 EA
$ 0.13 $ 0.13 $ - $ - $ 0.13 $ 0.13
9 A-AUD-U-TN
Telephone number (TN) for
Local Number- Uncommitted Cisco 1 EA
$ 0.03 $ 0.03 $ - $ - $ 0.03 $ 0.03
10 A-AUD-PSTN-INT
International Metered Calling for Local Cisco 1 EA
Variable $ - $ - $ - $ -
11 A-AUD-U-TN-NL
Telephone number (TN) for
Non Local Number-
Uncommitted
Cisco 1 EA
$ - $ - $ - $ 0.03 $ 0.03
A-AUD-PSTN-INT-
NL
International Metered Calling for Non Local Cisco 1 EA
Variable $ - $ - $ - $ -
13 A-FLEX-C-PRO Webex Calling Entitlement Cisco 1,380 EA
14 A-FLEX-CL-CA
Webex Calling Common Area
Entitlement Cisco 600 EA
Included $ - $ - $ - $ -
A-FLEX-LGW-
CUBE
CUBE for Webex Calling (2) Cisco 600 EA
Included $ - $ - $ - $ -
16 A-FLEX-P-CALL
Prem to Webex Calling / UCM
Cloud Cisco 1,200 EA
Included $ - $ - $ - $ -
A-FLEX-C-DEV-
ENT
Cloud Device Registration
Entitlement Cisco 1,380 EA
Included $ - $ - $ - $ -
A-FLEX-MSUITE-
ENT
Cloud Meetings Entitlement Cisco 1,380 EA
Included $ - $ - $ - $ -
BID 23-0120-6 PURCHASE OF CISCO HARDWARE AND
SOFTWARE PRODUCTS FOR CHATHAM COUNTY
BID DUE: SEPTEMBER 15, 2023 @ 2PM
AiOS Group
Macon, GA
**SHI Internatinal Corp
Somerset, New Jersey
*iTech Devices, Inc.
Fremont, CA
*TechKnow
Snellville, GA
ITEM PART NUMBER DESCRIPTION MFR. QTY. U/M UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
19 A-FLEX-MSG-ENT Messaging Entitlement Cisco 1,380 EA Included $ - $ - $ - $ -
A-FLEX-FILESTG-
ENT
File Storage Entitlement Cisco 28,800 EA Included $ - $ - $ - $ -
A-FLEX-PROPACK-
ENT
Pro Pack for Cisco Control
Hub Entitlement Cisco 1,380 EA
Included $ - $ - $ - $ -
22 A-EVENTS-ENT
Webex Webinars 5000
Entitlement Cisco 1,380 EA
Included $ - $ - $ - $ -
A-FLEX-CONT-
MGMT
Cloud Content Management Cisco 1 EA
Included $ - $ - $ - $ -
A-EVENTS-PLF-
ENT
Webex Events (formerly
Socio) Suite EA Entitlement
Flex 3.0
Cisco 1,200 EA
Included $ - $ - $ - $ -
A-EVTS-PLF-EXT-
ENT
Webex Events (formerly
Socio) Suite EA 5X KW
External Count
Cisco 6,000 EA
Included $ - $ - $ - $ -
26 A-EVTS-PLM-ENT
Webex Events (formerly
Socio) Suite EA Provisioning
Flex 3.0
Cisco 1,200 EA
Included $ - $ - $ - $ -
27 A-FLEX-ERC
Emergency Response Center
Call fee per location search
US
Cisco 1 EA $ 33.00 $ 33.00 $ - $ - $ 43.00 $ 43.00
ONE-TIME PURCHASE OF CISCO HARDWARE - NO SUBSTITUTIONS
28 ATA191-3PW-K9
191 Analog Telephone
Adapter for MPP Cisco 22 EA
$ 99.40 $ 2,186.80 $92.93 $ 2,044.46 $ 105.00 $ 2,310.00 $ 173.09 $ 3,807.98
CON-SNT-
TATK99T7
191 Analog Telephone
Adapter for MPPSNTC-
8X5XNBD
Cisco 22 EA
$ 13.04 $ 286.88 $12.29 $ 270.38 $ 13.50 $ 297.00 $ 14.30 $ 314.60
30 ATA191-CLIP-NA
Power Clip for ATA191 and
ATA192, North America Cisco 22 EA
31 VG400-8FXS
Cisco VG400 Analog Voice
Gateway Cisco 47 EA
$ 3,067.82 $ 144,187.54 $2,916.65 $ 137,082.55 $ 2,889.00 $ 135,783.00 $ 3,486.77 $ 163,878.19
CON-SSSNC-
VG4008X
SOLN SUPP NCD Cisco VG400
Analog Voice Gateway Cisco 47 EA
$ 429.09 $ 20,167.23 $323.57 $ 15,207.79 $ 539.00 $ 25,333.00 $ 561.25 $ 26,378.75
33 FL-VG4XX-CC
Cloud Calling license for Cisco
VG4xx Series Cisco 47 EA
$ 268.70 $ 12,628.90 $ - $ 255.00 $ 11,985.00 $ 346.53 $ 16,286.91
34 SL-VG400-UC-K9
Unified Communication
License for VG400 Series Cisco 47 EA
35 SL-VG400-SEC-K9
Unified Communication
Security License for Cisco Cisco 47 EA
$ 229.97 $ 10,808.59 $ - $ 215.00 $ 10,105.00 $ 252.22 $ 11,854.34
36 CAB-AC
AC Power Cord (North
America), C13, NEMA 5-15P, Cisco 47 EA
BID 23-0120-6 PURCHASE OF CISCO HARDWARE AND
SOFTWARE PRODUCTS FOR CHATHAM COUNTY
BID DUE: SEPTEMBER 15, 2023 @ 2PM
AiOS Group
Macon, GA
**SHI Internatinal Corp
Somerset, New Jersey
*iTech Devices, Inc.
Fremont, CA
*TechKnow
ITEM PART NUMBER DESCRIPTION MFR. QTY. U/M UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
37 PWR-VG400-AC
AC Power Supply for Cisco
VG400
Cisco 47 EA
38 ACS-4220-RM-19
19 inch rack mount kit for
Cisco ISR 4220 & VG400 Cisco 47 EA
$ 88.29 $ 4,149.63 $ - $ 99.89 $ 4,694.83 $ 99.00 $ 4,653.00
39 SVG400UK9-176
Cisco VG400 Series IOS XE
Universal Image Cisco 47 EA
CP-7841-3PCC-
K9=
Cisco IP Phone 7841 with
Multiplatform Phone firmware
Cisco 1,000 EA $ 163.55 $ 163,550.00 $153.08 $ 153,080.00 $ 139.00 $ 139,000.00 $ 253.35 $ 253,350.00
CP-8841-3PCC-
K9=
CISCO IP Phone 8841 with
Multiplatform Phone firmware
Cisco 350 EA
$ 223.40 $ 78,190.00 $209.05 $ 73,167.50 $ 189.00 $ 66,150.00 $ 292.97 $ 102,539.50
CP-8845-3PCC-
K9=
Cisco IP Phone 8845 with
MPP Firmware Cisco 150 EA
$ 253.41 $ 38,011.50 $237.14 $ 35,571.00 $ 215.00 $ 32,250.00 $ 314.07 $ 47,110.50
43 CP-8832-3PCC-K9
Cisco 8832 for North America, charcoal, with accessories Cisco 50 EA
$ 744.89 $ 37,244.50 $615.95 $ 30,797.50 $ 605.00 $ 30,250.00 $ 1,194.30 $ 59,715.00
44 CP-8832-POE
Cisco IP Conference Phone
8832 PoE Accessories for
Worldwide
Cisco 50 EA
$ - $81.10 $ 4,055.00 $ - $ -
CP-HS-WL-561-M-
US=
561 Wireless Single Headset, Multi Base Station US,CA Cisco 50 EA
$ 295.24 $ 14,762.00 $276.58 $ 13,829.00 $ 245.00 $ 12,250.00 $ 474.66 $ 23,733.00
CP-HS-W-531-
USBA=
Headset 531 Wired Single +
USBA Headset Adapter Cisco 100 EA
$ 169.83 $ 16,983.00 $ 159.10 $ 15,910.00 $ 148.00 $ 14,800.00 $ 208.47 $ 20,847.00
ACK. of Addendums 1-3 Yes Yes Yes Yes
TOTAL
Non-Responsive due to variables TOTAL 743,434.18$ TOTAL 784,106.83$ TOTAL 967,119.96$
*The County reserves the right to add additional software quantities to the enterprise agreement.
*ANY ALTERATION OR DUPLICATION OF THE BID FORM SHALL BE CAUSE FOR DISQUALIFICATION OF BID SUBMISSION.
*ANY QUESTIONS REGARDING THE BID FORM SHALL BE DIRECTED TO THE PURCHASING DEPARTMENT.
BID 23-0120-6 PURCHASE OF CISCO HARDWARE AND
SOFTWARE PRODUCTS FOR CHATHAM COUNTY
BID DUE: SEPTEMBER 15, 2023 @ 2PM
AiOS Group
Macon, GA
**SHI Internatinal Corp
Somerset, New Jersey
*iTech Devices, Inc.
Fremont, CA
*TechKnow
ITEM PART NUMBER DESCRIPTION MFR. QTY. U/M UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
CISCO SOFTWARE FIVE (5) YEAR ENTERPRISE AGREEMENT - NO SUBSTITUTIONS
1 A-FLEX-3 Collaboration Flex Plan 3.0 Cisco 1 EA $ - $ - $ - $ -
SVS-FLEX-SUPT-
BAS
Basic Support for Flex Plan Cisco 1 EA
3 A-FLEX-EA-SUITE
Webex Suite EA Cloud
Meetings- EA Cloud Calling and Events5k
Cisco 1,200 EA
$ 585.16 $ 702,192.00 $ 648.48 $ 778,176.00 $ 14.63 $ 17,559.36 $ 538.00 $ 645,600.00
4 A-AUD-VOIP Included VoIP (1) Cisco 1 EA $ - $ - $ - $ -
A-AUD-EDGEAUD-
USER
Webex Edge Audio (1) Cisco 1,200 EA
A-AUD-
TOLLDIALIN
Meetings Toll Dial-In Audio
(1) Cisco 1,200 EA
7 A-AUD-OCP1-EA
Outbound Calling Plan -
Committed Enterprise
Agreement User
Cisco 1,500 EA
$ 164.67 $ 247,005.00 $ 151.52 $ 227,280.00 $ 2.12 $ 3,182.40 $ 188.00 $ 282,000.00
8 A-AUD-OCP1-U
Outbound Calling Plan-
Uncommitted Usage Overage Cisco 1 EA
$ 0.14 $ 0.14 $ - $ 3.39 $ 3.39 $ -
9 A-AUD-U-TN
Telephone number (TN) for
Local Number- Uncommitted Cisco 1 EA
$ 0.03 $ 0.03 $ - $ 0.85 $ 0.85 $ 112,000.00 $ 112,000.00
10 A-AUD-PSTN-INT
International Metered Calling for Local Cisco 1 EA
11 A-AUD-U-TN-NL
Telephone number (TN) for
Non Local Number-
Uncommitted
Cisco 1 EA
$ 0.03 $ 0.03 $ - $ 0.03 $ 0.03 $ -
A-AUD-PSTN-INT-
NL
International Metered Calling for Non Local Cisco 1 EA
$ - $ - $ 0.01 $ 0.01 $ -
13 A-FLEX-C-PRO Webex Calling Entitlement Cisco 1,380 EA $ - $ - $ - $ -
14 A-FLEX-CL-CA
Webex Calling Common Area
Entitlement Cisco 600 EA
A-FLEX-LGW-
CUBE
CUBE for Webex Calling (2) Cisco 600 EA
16 A-FLEX-P-CALL
Prem to Webex Calling / UCM
Cloud Cisco 1,200 EA
A-FLEX-C-DEV-
ENT
Cloud Device Registration
Entitlement Cisco 1,380 EA
A-FLEX-MSUITE-
ENT
Cloud Meetings Entitlement Cisco 1,380 EA
19 A-FLEX-MSG-ENT Messaging Entitlement Cisco 1,380 EA
A-FLEX-PROPACK-
ENT
Pro Pack for Cisco Control
Hub Entitlement Cisco 1,380 EA
BID 23-0120-6 PURCHASE OF CISCO HARDWARE AND
SOFTWARE PRODUCTS FOR CHATHAM COUNTY
BID DUE: SEPTEMBER 15, 2023 @ 2PM
Verinext
Duuth, GA
Huel Technology
Navarre, FL
Sunflower Lab, LLC
Hilliard, OH
DISYS Solutions, Inc.
Ashburn, VA
ITEM PART NUMBER DESCRIPTION MFR. QTY. U/M UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
22 A-EVENTS-ENT
Webex Webinars 5000
Entitlement Cisco 1,380 EA
A-FLEX-CONT-
MGMT
Cloud Content Management Cisco 1 EA
A-EVENTS-PLF-
ENT
Webex Events (formerly
Socio) Suite EA Entitlement
Flex 3.0
Cisco 1,200 EA
A-EVTS-PLF-EXT-
ENT
Webex Events (formerly
Socio) Suite EA 5X KW
External Count
Cisco 6,000 EA
26 A-EVTS-PLM-ENT
Webex Events (formerly
Socio) Suite EA Provisioning
Flex 3.0
Cisco 1,200 EA
27 A-FLEX-ERC
Emergency Response Center
Call fee per location search
US
Cisco 1 EA
$ 37.86 $ 37.86 $ 35.18 $ 35.18 $ 36.48 $ 36.48 $ -
ONE-TIME PURCHASE OF CISCO HARDWARE - NO SUBSTITUTIONS
28 ATA191-3PW-K9
191 Analog Telephone
Adapter for MPP Cisco 22 EA
$ 95.76 $ 2,106.72 $ 91.27 $ 2,007.94 $ 95.14 $ 2,093.06 $ 88.22 $ 1,940.84
CON-SNT-
TATK99T7
191 Analog Telephone
Adapter for MPPSNTC-
8X5XNBD
Cisco 22 EA
$ 12.60 $ 277.20 $ 11.97 $ 263.34 $ 67.39 $ 1,482.62 $ 49.14 $ 1,081.08
30 ATA191-CLIP-NA
Power Clip for ATA191 and
ATA192, North America Cisco 22 EA
31 VG400-8FXS
Cisco VG400 Analog Voice
Gateway Cisco 47 EA
$ 1,811.16 $ 85,124.52 $ 2,817.09 $ 132,403.23 $ 2,902.07 $ 136,397.20 $ 1,670.99 $ 78,536.53
CON-SSSNC-
VG4008X
SOLN SUPP NCD Cisco VG400
Analog Voice Gateway Cisco 47 EA
$ 518.51 $ 24,369.97 $ 492.77 $ 23,160.19 $ 2,775.14 $ 130,431.39 $ 2,022.88 $ 95,075.36
33 FL-VG4XX-CC
Cloud Calling license for Cisco
VG4xx Series Cisco 47 EA
$ 158.63 $ 7,455.61 $ 246.74 $ 11,596.78 $ 255.98 $ 12,030.83 $ 146.35 $ 6,878.45
34 SL-VG400-UC-K9
Unified Communication
License for VG400 Series Cisco 47 EA
$ - $ - $ 184.37 $ 8,665.45 $ -
35 SL-VG400-SEC-K9
Unified Communication
Security License for Cisco
VG400
Cisco 47 EA
$ 135.77 $ 6,381.19 $ 211.17 $ 9,924.99 $ 219.08 $ 10,296.57 $ 125.26 $ 5,887.22
36 CAB-AC
AC Power Cord (North
America), C13, NEMA 5-15P, 2.1m
Cisco 47 EA
37 PWR-VG400-AC
AC Power Supply for Cisco
VG400
Cisco 47 EA
38 ACS-4220-RM-19
19 inch rack mount kit for
Cisco ISR 4220 & VG400 Cisco 47 EA
$ 52.12 $ 2,449.64 $ 81.07 $ 3,810.29 $ 83.47 $ 3,923.11 $ 48.09 $ 2,260.23
BID 23-0120-6 PURCHASE OF CISCO HARDWARE AND
SOFTWARE PRODUCTS FOR CHATHAM COUNTY
BID DUE: SEPTEMBER 15, 2023 @ 2PM
Verinext
Duuth, GA
Huel Technology
Navarre, FL
Sunflower Lab, LLC
Hilliard, OH
DISYS Solutions, Inc.
ITEM PART NUMBER DESCRIPTION MFR. QTY. U/M UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
39 SVG400UK9-176
Cisco VG400 Series IOS XE
Universal Image Cisco 47 EA
CP-7841-3PCC-
K9=
Cisco IP Phone 7841 with
Multiplatform Phone firmware
Cisco 1,000 EA
$ 135.80 $ 135,800.00 $ 129.43 $ 129,430.00 $ 134.92 $ 134,919.20 $ 125.11 $ 125,110.00
CP-8841-3PCC-
K9=
CISCO IP Phone 8841 with
Multiplatform Phone firmware
Cisco 350 EA
$ 190.12 $ 66,542.00 $ 181.20 $ 63,420.00 $ 188.87 $ 66,106.04 $ 175.14 $ 61,299.00
CP-8845-3PCC-
K9=
Cisco IP Phone 8845 with
MPP Firmware Cisco 150 EA
$ 215.68 $ 32,352.00 $ 205.57 $ 30,835.50 $ 214.27 $ 32,140.68 $ 198.70 $ 29,805.00
43 CP-8832-3PCC-K9
Cisco 8832 for North America, charcoal, with accessories Cisco 50 EA
$ 634.76 $ 31,738.00 $ 605.01 $ 30,250.50 $ 630.62 $ 31,531.24 $ 584.78 $ 29,239.00
44 CP-8832-POE
Cisco IP Conference Phone
8832 PoE Accessories for
Worldwide
Cisco 50 EA
CP-HS-WL-561-M-
US=
561 Wireless Single Headset, Multi Base Station US,CA Cisco 50 EA
$ 246.98 $ 12,349.00 $ 235.20 $ 11,760.00 $ 241.22 $ 12,060.88 $ 227.59 $ 11,379.50
CP-HS-W-531-
USBA=
Headset 531 Wired Single +
USBA Headset Adapter Cisco 100 EA
$ 141.97 $ 14,197.00 $ 135.20 $ 13,520.00 $ 140.87 $ 14,086.80 $ 130.83 $ 13,083.00
ACK. of Addendums 1-3 Yes Yes Yes Yes
TOTAL 1,370,377.91$ TOTAL 1,467,873.94$ TOTAL
Non-Responsive due to not using revised bid form TOTAL
Non-Responsive due to not using revised bid form
*The County reserves the right to add additional software quantities to the enterprise agreement.
*ANY ALTERATION OR DUPLICATION OF THE BID FORM SHALL BE CAUSE FOR DISQUALIFICATION OF BID SUBMISSION.
*ANY QUESTIONS REGARDING THE BID FORM SHALL BE DIRECTED TO THE PURCHASING DEPARTMENT.
*MBE
**WBE
BID 23-0120-6 PURCHASE OF CISCO HARDWARE AND
SOFTWARE PRODUCTS FOR CHATHAM COUNTY
BID DUE: SEPTEMBER 15, 2023 @ 2PM
Verinext
Duuth, GA
Huel Technology
Navarre, FL
Sunflower Lab, LLC
Hilliard, OH
DISYS Solutions, Inc.
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