Bid Summary.xlsx

This is a Bid Summary spreadsheet documenting the results of Request for Quotation (RFQ) 5508-0-2026-BG issued by the City of Madison Finance Department on behalf of the Madison Water Utility for the procurement of ductile iron pipe. The solicitation, released March 3, 2026, with a submission deadline of March 17, 2026, at 2:00 PM CST, sought unit prices for centrifugally cast ductile iron pipe conforming to ANSI/AWWA C151/A21.51 standards in three diameter sizes: 1,000 linear feet of 6-inch Class 52 pipe, 40 linear feet of 8-inch Class 52 pipe, and 20 linear feet of 10-inch Class 52 pipe. All pipe was required to feature 1/16-inch cement lining and tar coating, supplied in standard 18-foot or 20-foot lengths with push-on joints and gaskets, and delivered F.O.B. to 110 South Paterson Street, Madison, Wisconsin 53703, with 24-hour advance notice required for deliveries between 7:30 a.m. and 2:00 p.m. on weekdays only. The contract award was made to Ferguson based on the most advantageous bid.

Five vendors submitted quotations: Commercial Hardware Corporation, Core & Main, Etna Supply, Ferguson, and First Waterworks. Ferguson's total bid of $25,873.40 was the lowest among the responsive submissions, with unit prices of $22.08 for 6-inch pipe, $51.87 for 8-inch pipe, and $85.93 for 10-inch pipe. Ferguson offered a 2.50% term discount with Net 60 payment terms and committed to price firmness for one year from the bid date, with a delivery window of 7-14 days after receipt of order. The City rejected Core & Main's bid based on a prior negative payment experience, despite that vendor's competitive pricing. All quotations were non-withdrawable for 90 days following the due date, and the City reserved the right to evaluate bids based on cost, quality, warranty, delivery, past performance, and service reputation, with a local vendor preference scoring advantage available to registered suppliers.