Bid Submission Instructions.pdf
PDF 66 KB Posted
- Attached to
- DOTD Asphaltic Mix F/Hot App -Supplement
- Solicitation number
- 3000025261
- Issued by
- Jefferson Parish, Louisiana
About this file
This document contains Bid Submission Instructions for the Louisiana Department of Transportation and Development (DOTD) Procurement Section, detailing the specific procedures for submitting bids. Bidders are required to deliver bid documents to the DOTD Headquarters in Baton Rouge, LA, either by hand, courier service, or US Postal Service, with strict requirements for delivery method and timing. Bids must be received and time-stamped in the Procurement Section before the specified bid opening date and time, which is set in Central Standard Time (CST). Both hand/courier delivery and postal delivery have precise instructions, including specific address details and the mandatory inclusion of the RFx number and bid opening date on the envelope.
The document emphasizes that bidders are solely responsible for ensuring timely delivery, with any delays potentially resulting in bid rejection. For hand or courier service, delivery must be made to the 4th Floor East Wing S-447 at 1201 Capitol Access Road, with precise floor and room number requirements. For US Postal Service delivery, bids are to be sent to a P.O. Box, with additional caution noted about the multi-step routing process through the Baton Rouge Main Post Office, Division of Administration, and DOTD Procurement Section. The instructions highlight that the DOTD Procurement Office is not responsible for any delivery delays caused by the bidder's chosen delivery method, and failure to meet the bid opening date and time will result in bid rejection.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MS_164_002 Rev.pdf | ||
| MS_164_004 Rev.pdf | ||
| DOTD District Map.pdf | ||
| Cooperative Purchase Agreement.pdf | ||
| 3000025261.pdf | ||
| AML For Asphaltic Material.PDF | ||
| AML for Aggregates.PDF |
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Text version
BID SUBMISSION INSTRUCTIONS
Bid documents may be delivered to the Procurement Section located at the Department of Transportation and Development Headquarters in Baton Rouge, LA by either hand, courier service or through the US Postal Service. Bids MUST be received and time-stamped in the Procurement Section before the date and time set for receiving bid submissions as noted on the RFx hereof.
NOTE: The time set for receiving bids is Central Standard Time (CST).
HAND OR COURIER SERVICE DELIVERY:
For delivery by HAND or COURIER SERVICE to our physical location please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that most courier services will not deliver to the Procurement Section without a floor and room number noted on the envelope. Omission of this information could delay delivery of your bid and/or rejection if the bid is received after the opening deadline.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447
1201 Capitol Access Road Baton Rouge, LA 70802 RFx No.: ______________________ Bid Opening Date: ______________
Bidders are solely responsible for ensuring that the courier service provider makes inside deliveries to our physical location. The DOTD Procurement Office is NOT responsible for any delays caused by the bidder’s chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
U.S. POSTAL SERVICE DELIVERY:
For delivery by US POSTAL SERVICE to our P.O. Box please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that the U.S. Postal Service does not make deliveries to our physical location.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447 P.O. Box 94245 Baton Rouge, LA 70804-9245
RFx No.: ______________________ Bid Opening Date: ______________
Bids mailed through the U.S. Postal Service to our Post Office Box are received at the Baton Rouge Main Post Office and are then picked up the Division of Administration and then routed to the DOTD and then to the Procurement Section; therefore, extra delivery time is needed in order for bids to be received and time-stamped in our office before the bid opening deadline. The DOTD Procurement Section is NOT responsible for any delays caused by the bidders chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
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