Bid Submission Instructions.pdf
PDF 66 KB Posted
- Attached to
- DOTD Asphaltic Mixture F/Hot Application
- Solicitation number
- 3000024220
- Issued by
- St. Martin Parish, Louisiana
About this file
This bid submission instruction document from the Louisiana Department of Transportation and Development (DOTD) Procurement Section outlines the specific requirements for submitting bids to their office in Baton Rouge, LA. All bids must be received and time-stamped before the specified opening date and time (in Central Standard Time) noted on the RFx document. The document provides three delivery methods: hand delivery, courier service, or U.S. Postal Service.
For hand or courier delivery, bids must be delivered to the physical location at 1201 Capitol Access Road, 4th Floor East Wing S-447, Baton Rouge, LA 70802. For U.S. Postal Service delivery, bids should be sent to P.O. Box 94245, Baton Rouge, LA 70804-9245. The document emphasizes that bidders are solely responsible for timely delivery, and DOTD is not responsible for any delays. Failure to meet the bid opening deadline will result in bid rejection. The document specifically notes that USPS deliveries require extra processing time as they are first received at the Baton Rouge Main Post Office, then routed through the Division of Administration before reaching DOTD's Procurement Section.
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Other files
| File | Type | Posted |
|---|---|---|
| AML for Aggregates 1_24_2025.PDF | ||
| Cooperative Purchase Agreement.pdf | ||
| MS_164_004 Rev.pdf | ||
| 3000024220.pdf | ||
| AML for Asphaltic Materials_1_24_25.PDF | ||
| MS_164_002 Rev.pdf |
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Text version
BID SUBMISSION INSTRUCTIONS
Bid documents may be delivered to the Procurement Section located at the Department of Transportation and Development Headquarters in Baton Rouge, LA by either hand, courier service or through the US Postal Service. Bids MUST be received and time-stamped in the Procurement Section before the date and time set for receiving bid submissions as noted on the RFx hereof.
NOTE: The time set for receiving bids is Central Standard Time (CST).
HAND OR COURIER SERVICE DELIVERY:
For delivery by HAND or COURIER SERVICE to our physical location please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that most courier services will not deliver to the Procurement Section without a floor and room number noted on the envelope. Omission of this information could delay delivery of your bid and/or rejection if the bid is received after the opening deadline.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447
1201 Capitol Access Road Baton Rouge, LA 70802 RFx No.: ______________________ Bid Opening Date: ______________
Bidders are solely responsible for ensuring that the courier service provider makes inside deliveries to our physical location. The DOTD Procurement Office is NOT responsible for any delays caused by the bidder’s chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
U.S. POSTAL SERVICE DELIVERY:
For delivery by US POSTAL SERVICE to our P.O. Box please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that the U.S. Postal Service does not make deliveries to our physical location.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447 P.O. Box 94245 Baton Rouge, LA 70804-9245
RFx No.: ______________________ Bid Opening Date: ______________
Bids mailed through the U.S. Postal Service to our Post Office Box are received at the Baton Rouge Main Post Office and are then picked up the Division of Administration and then routed to the DOTD and then to the Procurement Section; therefore, extra delivery time is needed in order for bids to be received and time-stamped in our office before the bid opening deadline. The DOTD Procurement Section is NOT responsible for any delays caused by the bidders chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
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