Bid Submission Instructions.pdf
PDF 66 KB Posted
- Attached to
- DOTD Arch Pipe & Bands(D62)
- Solicitation number
- 3000025885
- Issued by
- Vermilion Parish, Louisiana
About this file
This file contains bid submission instructions from the Louisiana Department of Transportation and Development (DOTD) Procurement Section for state contract opportunities. The document outlines the procedures and requirements for submitting bids to DOTD, specifying that bid documents must be received and time-stamped by the Procurement Section before the deadline noted in the relevant RFx (Request for information/quote). Bidders may deliver bids via hand delivery, courier service, or U.S. Postal Service to designated locations in Baton Rouge. For hand or courier delivery, bids must be addressed to the DOTD Procurement Section at 1201 Capitol Access Road, Baton Rouge, LA 70802, with the floor and room number (4th Floor East Wing S-447) clearly marked on the envelope to ensure proper routing. For U.S. Postal Service delivery, bids must be sent to P.O. Box 94245, Baton Rouge, LA 70804-9245. All bids must include the RFx number and bid opening date on the envelope exterior.
Bidders are solely responsible for ensuring timely delivery of their bid submissions, and any bids received after the opening deadline will be rejected regardless of delivery method. The document explicitly states that DOTD is not responsible for delays caused by the bidder's chosen delivery method, whether through courier services or the postal system. Since mail sent through the U.S. Postal Service undergoes additional processing through the Baton Rouge Main Post Office and the Division of Administration before reaching DOTD, bidders using this method should allow extra delivery time to ensure compliance with the deadline. Courier service providers are advised that deliveries without a floor and room number may be delayed or rejected if received after the deadline.
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Other files
| File | Type | Posted |
|---|---|---|
| Louisiana Preference(2019).pdf | ||
| 3000025885.pdf | ||
| U.S. Preference(2019).pdf | ||
| AML- Gasket Materials For Culvert Pipe(1-29-26).PDF |
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Text version
BID SUBMISSION INSTRUCTIONS
Bid documents may be delivered to the Procurement Section located at the Department of Transportation and Development Headquarters in Baton Rouge, LA by either hand, courier service or through the US Postal Service. Bids MUST be received and time-stamped in the Procurement Section before the date and time set for receiving bid submissions as noted on the RFx hereof.
NOTE: The time set for receiving bids is Central Standard Time (CST).
HAND OR COURIER SERVICE DELIVERY:
For delivery by HAND or COURIER SERVICE to our physical location please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that most courier services will not deliver to the Procurement Section without a floor and room number noted on the envelope. Omission of this information could delay delivery of your bid and/or rejection if the bid is received after the opening deadline.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447
1201 Capitol Access Road Baton Rouge, LA 70802 RFx No.: ______________________ Bid Opening Date: ______________
Bidders are solely responsible for ensuring that the courier service provider makes inside deliveries to our physical location. The DOTD Procurement Office is NOT responsible for any delays caused by the bidder’s chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
U.S. POSTAL SERVICE DELIVERY:
For delivery by US POSTAL SERVICE to our P.O. Box please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that the U.S. Postal Service does not make deliveries to our physical location.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447 P.O. Box 94245 Baton Rouge, LA 70804-9245
RFx No.: ______________________ Bid Opening Date: ______________
Bids mailed through the U.S. Postal Service to our Post Office Box are received at the Baton Rouge Main Post Office and are then picked up the Division of Administration and then routed to the DOTD and then to the Procurement Section; therefore, extra delivery time is needed in order for bids to be received and time-stamped in our office before the bid opening deadline. The DOTD Procurement Section is NOT responsible for any delays caused by the bidders chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
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