Bid Specifications
31 KB Posted
- Attached to
- 2022-2023 School Nutrition Milk
- Solicitation number
- 2022-2023
- Issued by
- Georgia
About this file
This is a bid specifications document for the Furlow Charter School Board of Education, School Nutrition Program in Americus, Georgia, detailing requirements for a milk supply contract for the 2022-2023 school year. The document establishes standards for dairy product delivery, quality assurance, and operational procedures. All dairy products must maintain an expiration date of at least five days following delivery, and milk cartons must arrive in cleaned and sanitary crates. The successful bidder is responsible for placing deliveries in designated areas within the school and coordinating product pickups prior to school breaks and at the end of the school year in May, unless products have sufficient shelf life for post-vacation use. A school calendar will be provided to bidders to assist with planning.
Payment for services will be processed within 30 days of receiving monthly statements, which should be submitted to the Furlow Charter School Nutrition Program at 63 Valley Drive, Americus, Georgia 31709, Attn: Stephanie Duff. Monthly invoices must clearly itemize school site activity and identify the total amount due for each week's activity. The supplier is responsible for providing credits for product shortages, defective packages, or unsatisfactory products as determined by the School Nutrition Department. All deficiencies must be documented, dated, and initialed by both the delivery driver and school nutrition employee on the invoice. Any billing errors or past due balances must be submitted for review with payment requested within 30 days of receipt.
Text of this file
DAIRY PRODUCT BID SPECIFICATIONS
1. PRODUCT - It is the responsibility of the successful bidder to assure product freshness at all times. All dairy products are to have an expiration date of not less than five (5) days after the delivery date.
2. PACKAGING – Milk cartons shall be received in cleaned and sanitary crates.
3. DELIVERY - It is the responsibility of the successful bidder to place all deliveries in proper areas within the school. All sales invoices must be reviewed and signed by an authorized school employee.
4. EXCESS MILK - Excess milk is to be picked up for credit, prior to school breaks and on the last day of school in May, unless product has adequate shelf life to be useable upon return from vacation. A school calendar will be available for your information.
5. PAYMENTS - Payment of account will be made within 30 days of receipt of monthly statements. All bills are to be sent to:
Furlow Charter School Nutrition Program 63 Valley Drive Americus, GA 31709 Attn: Stephanie Duff
Statements are to clearly identify school site activity and show a total amount due for each week’s activity. Any errors or past due balances must be submitted for review and payment requested within 30 days of receipt of payment.
6. CREDITS - Credits will be given by the supplier for any product shortage, defective packages or unsatisfactory products as deemed by the School Nutrition Department. All deficiencies need to be noted, dated and initialed by the driver and SN employee on the invoice.
Other files
| File | Type | Posted |
|---|---|---|
| Milk Bid Products List | — | |
| Invitation for Bid | — | |
| Award Information | — |
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