Bid Spec Heat Pump Sys SGL 062.doc

COMMONWEALTH OF PENNSYLVANIA

PENNSYLVANIA GAME COMMISSION

SPECIFICATIONS – CONSTRUCTION SERVICE

DESCRIPTION:

Installation of Air to Air Heat Pump System

PGC Union County Headquarters, SGL #

PROJECT NO.:

PGC-062-15-01

LOCATION OF WORK:

Hamlin Township, McKean Co.

DATE DUE:

September 23, 2015

TIME:

2:00 P.M.

TO:

Pennsylvania Game Commission, Bureau of Administrative Services, Contracts and Procurement Division, 2001 Elmerton Ave., Harrisburg, PA 17110-9797

SCOPE OF WORK:

1. Remove and dispose of existing electric heating system units.

2. Install a 3-ton, 2-stage air-to-air heat pump system with the following characteristics;

a) Outside unit to be a minimum 15.5 SEER and 9.5 HSPF on existing concrete slab on the west side of the building. The outdoor unit is to be raised on snow legs.

b) Air handler to be matched with outside unit and have a variable speed blower.

c) 15kW minimum emergency backup staged electric heat strips.

d) Indoor unit is to be installed in the furnace room. The PGC staff will remove tools and equipment in the furnace room to allow for installation of the new heat pump system.

e) 7-day programmable thermostat installed in office with separate daily settings.

f) All materials and workmanship must be guaranteed for a period of one year from the date of installation. Manufacturer’s minimum 5-year warranty on functional parts and the compressor.

g) Test system and provide warranty and owner’s manuals to PGC personnel.

3. Design and install new insulated ductwork (supply and return) to each room (office, bathroom, tool room, furnace room, and work bay) to be conditioned. Ductwork design and fabrication shall be in accordance with SMACNA manual. The ductwork design must meet heating and cooling loads, maintain balanced air flows, meet design specifications across air handler and all joints must be sealed airtight.

4. Ductwork vents (supply and return) in all rooms shall be equipped with louvers that can be closed.

5. Install condensate piping for indoor unit.

6. Install all electric components for the new HVAC system including the new main power wire from the circuit panel box to the indoor and outdoor units (enclosed in conduit), low voltage control wiring and code required electrical safety disconnects at both the indoor and outdoor units.

7. Patch interior walls as necessary caused by removal of the existing heating system and installation of new ductwork.

CONTACT INFORMATION:

For questions concerning the project requirements and specifications; please contact Foster Schaffer or Jim Mercer from the PGC-Engineering Division at 717-787-9620. Questions about bidding this project can be directed to Bobbi Mercer at 717-787-6594. Interested bidders should visit the site to ascertain the pertinent conditions such as access, building details and room dimensions. The work site and building is a restricted area. Bidders must contact Steve Peterson, Game Lands Maintenance Supervisor at 814-778-5113 to schedule a site visit. This is the phone number at the building. The personnel that work at the building are frequently on outdoor work assignments so please leave a message if there is no answer. The address of the building is 1982 Lindholm Road (SR42044), Mt. Jewett, PA 16740

TERMS AND CONDITIONS OF PROJECT

INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain at its expense the following types of insurance, issued by companies acceptable to the Commonwealth.

Workmen’s Compensation Insurance. Sufficient to cover all of the employees of the Contractor, working to fulfill this contract.

Comprehensive General Liability Insurance. To include bodily injury and property damage insurance, to protect the Commonwealth, the Contractor or any Sub-Contractors from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $300,000 for injury to or death of persons per occurrence. The amount of property damage insurance shall not be less than $300,000 per occurrence. Certificates evidencing coverage for Workmen’s Compensation, Public Liability and Property Damage shall be furnished if requested.

Fire Insurance. The contractor shall furnish and pay for insurance on all work included in the contract, in the total amount of the contract price, against loss or damage by fire and lightning and the extended coverage, in the names of the Pennsylvania Game Commission and the Contractor as their respective interests may appear, before starting work. Duplicate certificates of insurance for the Installation Floater covering this project will be acceptable.

Special Hazard. Special hazards, if there is a possibility of such hazard existing in the work contemplated, this shall be covered by separate insurance or by rider(s) to other required policy(s). Possible hazards, such as blasting, explosion, and fire on insurable items shall be so covered.

Policy or Policies in duplicate to accomplish insurance as above described, shall be written on either a Builder’s Risk Form or Alterations and Additions Form or Installation Floater Form, whichever, is applicable, and shall be filed, upon request, with the Pennsylvania Game Commission before starting the work. Duplicate certificates of insurance for the Installation Floater covering this project will be acceptable.

All policies shall be issued by Insurance Companies authorized to conduct such business under the laws of the Commonwealth of Pennsylvania, and shall run until date of final acceptance of the work. Policies expiring at a fixed date before final acceptance of the work must be renewed and refiled before such date.

OBSERVANCE OF LAWS AND REGULATIONS. The contractor shall observe all laws and regulations pertaining to his work, including regulations of the Department of Labor and Industry, the Department of Environmental Resources, the applicable local laws or ordinances, and shall furnish as required any permits, licenses and certificates and pay any fees incidental thereto. The Contractor agrees to save harmless and fully indemnify the Commonwealth from all damages, costs or expenses for infringement of any patent rights as a result of use on the project of patented articles.

INSPECTION AND CHANGES. All work will be subject to inspection and acceptance by the Pennsylvania Game Commission. The Pennsylvania Department of Labor & Industry will also be inspecting the building construction for compliance with the applicable building codes. The Pennsylvania Game Commission shall have the right to make changes in the quantities or character of the work involved. Adjustments to the contract amount to be on the unit price and/or lump sum price.

TEMPORARY SERVICES AND JOB CONDITIONS.

The contractor shall be responsible for providing temporary facilities and utilities necessary to execute and protect his work. The contractor shall accept all conditions as found by him upon examination of the site. He shall cooperate in the arrangements of his work as necessary to least affect the administration or operations of present buildings, and shall keep the site clean at all times. If such modifications materially increase the unit cost of work, the increased expense will be paid by the Commission following execution of a Change Order in a dollar amount determined by the Commission, in its sole discretion, to be fair and reasonable. If such modifications diminish the unit cost of the work, the amount of said diminution may be retained or withheld by the Commission. No consequent loss of anticipated profit on work not executed will be paid to the Contractor.

LABOR REQUIREMENTS. All laws and regulations of the Commonwealth pertaining to conditions of employment shall be observed including, but not limited to, the Act of July 18, 1935, No. 383 (43 P.S. Sec. 153) prohibiting racial discrimination, Act of July 19, 1935, No. 414 (43 P.S. Sec. 154) requiring hiring of state resident, the Act of June 21, 1937, No. 373 (71 P.S. Sec. 202) relating to minimum wages and the veteran’s preference provision of the Military Code (51 Pa. P.S. Sec. 7106). Prevailing wages do not apply to this project.

PAYMENT TERMS. Payment will be made at lump sum price bid upon satisfactory completion of the project.

If after substantial completion of work, final completion thereof is materially delayed through no fault of the Contractor, the Commission, may without terminating the Contract, make payment for that portion of the work completed and accepted. Upon completion, final approval and acceptance of work, the Contractor, will be paid the total amount of the Contract, subject to any authorized additions to or deductions from the Contract amount.

CONTRACT TERM. The Contract shall commence upon delivery of purchase order to Contractor (estimated to be September 28, 2015) and shall terminate on October 23, 2015. All work must be completed and accepted by that date.

EXCISE TAXES, PENNSYLVANIA SALES TAX. It is further understood the Commonwealth is exempt from all Excise Taxes. This also applies with reference to the Pennsylvania Sales Tax, however, the Contractor remains liable for the payment of Sale and Use Tax on all materials and fixtures which he purchases or uses for the purpose of fulfilling this contract, irrespective of the fact that the work is being performed for a governmental instrumentality.

OFFSET PROVISION. The Contractor agrees that the Commonwealth may set off the amount of any state liability or other debt of the Contractor or its subsidiaries that is owed to the Commonwealth and not being contested on appeal against any payments due the contractor under this or any other contract with the Commonwealth.