Bid Solicitation DQ1 2024-0303.pdf

Request for Documented Quotations

DQ1 2024-0303

BID DUE: Monday, March 25, 2024 by 3 p.m. MT

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Tess Arbogast, CPW Purchasing Agent Colorado Parks and Wildlife

Email: dnr_cpw_bids@state.co.us Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

One Boat Dock system, including delivery and install

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

Award will be based upon the lowest responsive, responsible bidder meeting the minimum qualifications.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

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The preferred method for submitting inquiries is via email. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Insurance Required All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Automobile Liability Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit. Auto insurance not required if using 3rd party delivery service

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

Solicitation Schedule

Bid Posted Monday, March 11, 2024

Written Inquiry Deadline Friday, March 15, 2024 by 3 p.m. MT

Answers to Written Inquiries posted on

VSS

Tuesday, March 19, 2024 by 5 p.m. MT

Bid Closes Monday, March 25, 2024 by 3 p.m. MT

Notice of Intent to Award expected Thursday, March 28, 2024 by 3 p.m. by Close of Business

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the inspection and acceptance of the materials by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

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Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Specification Verification Sheet (Page 4)

2) Bid Pricing Sheet (Page 5)

3) Vendor Information and Verification Sheet (Page 6)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

Vendor Self-Service (VSS) - (see more information on page 1);

Email to dnr_cpw_bids@state.co.us

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W-9

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BID

Specification Verification Sheet

Commodity One Boat Dock system, including delivery and install

Required Vendor Specifications

Does your bid item meet these specifications?

Y N If No, describe your bid item:

One Boat Dock system

It is required that it is manufactured from a licensed dock manufacture

It is required to have a 90 foot floating dock system

It is required to have a Galvanized steel truss frame

Thruflow decking is required

14 Dock Cleats are required

Floating and rolling dock system with removable wheels are required

Plastic Tires for seasonal removal of dock from the water are required

It is required that unit is delivered and installed by an in-state company for future maintenance/repair needs

Delivery Address

Are you able to deliver to - Trinidad Lake State Park 32610 State Highway 12 Trinidad, CO 81082

Delivery Date Delivery is required on or before 9/16/2024.

Are you able to deliver by then?

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Bid Pricing Sheet

All costs, including delivery, trade-in value, and discounts shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight. State of Colorado is exempt from paying sales taxes, and bidders shall not include taxes in their bid price.

Commodity Make and Model

Quantity

Price

One Boat Dock system, including delivery and install

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included proof of your current insurance policy(s) as required above? Auto insurance is required if delivery to State Property is not 3rd party Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.