Bid Solicitation DQ1 2018-0421.pdf

Request for Documented Quotations

DQ1 2018*0421

BID DUE: Thursday, November 2, 2017 by 3:00 MT

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Michelle Mills, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303-866-3203 x 4634 or

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

One (1) quantity 2 compartment rear dump Fish Hatchery Hauling Tank, including delivery

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation. Other Departments, Divisions, or Agencies of the State of Colorado are eligible to use the pricing resulting from this award.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

Page 2 of 15 DQ1 2018*0421

Commodity Specifications

Description One (1) quantity 2 compartment rear dump Fish Hatchery Hauling Tank, including delivery

General Construction TANK WILL REQUIRE HEAVIER CONSTRUCTION DUE TO 42” TANK HEIGHT

Outer Tank 72” WIDE X 132” LONG X 42” TALL

Double Wall Aluminum Construction with:

2” Thick Polyurethane Foam Insulation

3/16” 5052 Aluminum Inner Tank 1/8” 5052 Aluminum Outer Skin

Stainless Steel Rivets

Reinforced angle bed anchor (2), 7’ long, centered between anchor straps, on each side of tank, and D-ring lifting points (4) (lift points not shown in photo). Anchor straps centered 42” in from upper corners, and 5” strap plates to accommodate 4” metal straps; 4” metal straps to anchor tank to truck bed.

Shown metal anchor straps and safety railing

Safety railing (1”) along long-side of tank 3" above top on both sides of tank

(4) 1.5” vertical handrails, 2’ in length mounted on sides at front of tank and on the rear on the rear of the tank (not shown)

4 lids, 2 per compartment - scissor style supports with heavy duty stainless steel

Page 3 of 15 DQ1 2018*0421 piano hinges, opening to compartment center to cover 27” x 25.5” lid ports

(2) Heavy Duty Destaco clamps per lid

(1) 4.5" vent per lid (4 total) with air scoop, (13” from front of door, 5” from side), with screen, welded to lid, with scoops on front open to front and scoops on back open to back

Shown: inside of compartment lids with vents

(4) 1 ½” threaded ports on top outside and inside corners of both compartments to run oxygen hoses (two ports per tank)

(4) aerator ports, 2/compartment, 4.5” in diameter, centered 4’ from front of tank and 8” in from outside wall, and 4’ from rear of tank and 31” in from outside wall (position different from photo below)

Built in wiring channel to connect run power to aerators from front of tank.

(2) Destaco clamps per Aerator (8) total

Page 4 of 15 DQ1 2018*0421

Shown: aerator clamps and hidden wiring channel from front of tank to junction boxes.

Inner Tanks >= 600-Gallons each

8” Double-Sloped Bottom w/tapered corners towards dump gate

10" Camlok dump gate attached to threaded nipple welded to tank w/Aluminum Slide and 1/8" UHMW Seal recessed into floor of tank.

Interior recessed T-Handle Pull

2 Baffles/compartment 12” hanging from top of tank, welded to sides and top.

Must span the full width of the tank with (3) 4” holes at the top of each

(1) 2” screened drain per compartment placed 6” above floor with ball valve on outside of tank, and threaded inlet screen on interior of tank

Page 5 of 15 DQ1 2018*0421

Shown: interior knife gate, outside ball valve, and Camlok caps.

(16) 1” Hose brackets, 8 per tank, located 4” below each oxygen port and 4” above tank floor directly beneath those, one on each side 3” from front of tank and 3” above floor, and one on each side below forward baffle 3” above floor (almost as pictured)

Page 6 of 15 DQ1 2018*0421

Shown: interior threaded screen and hose brackets.

Accessories

(2) Boxes, one per compartment, 8” x 8” x 4”deep, mounted on front of tank, top flush with tank top, for oxygen manifolds

(4) Aerators - Fresh Flow TT-12 Salt Water 12V, 75 GPM, with 20" Tube and 9" Bracket with Stainless Steel Tubes, Basket, and 1/8” Screen (8) Oxygen Diffuser Pt. 4 MicroBubble 24" x 2.38" for up to 300 gallon tank

(2) Oxygen Manifold - 4 Port, 8" long (1 inlet, 4 outlet)

Page 7 of 15 DQ1 2018*0421

(8) Flowmeter – Flotec 0-15 LPM with Thumbscrew for Easy Removal

(1) Hose Kit: 4 Hoses at 10 feet in length, 6 Hoses at 6 feet in length

(1) Neptune Tank Monitoring System: (1) Neptune Systems Apex Classic Aqua Controller System, (1) Neptune Systems Lab Grade pH Probe, (1) Neptune Systems Apex Aqua Controller Expansion Box, (1) Neptune Systems Temperature Probe and

(2) Neptune Oxygen Probe (1 per tank)

Delivery

Delivery Quantity One (1) quantity 2 compartment rear dump Fish Hatchery Hauling Tank, including delivery

Delivery Date on or before March 31, 2018

Delivery Location Bellvue-Watson Fish Hatchery

4936 W. CR 52E

Bellvue CO 80512

Insurance Required All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Automobile Liability Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

The preferred method for submitting inquiries is via email as an attachment that can be opened in Microsoft Word. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS5111&idCartRow=67454316&child=NS5113 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS3331&idCartRow=67454439 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS3331&idCartRow=67454439 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS5155&idCartRow=67454442 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS5171&idCartRow=67454449

Page 8 of 15 DQ1 2018*0421

Solicitation Schedule

Bid Posted Monday, October 16, 2017

Written Inquiry Deadline Tuesday, October 24, 2017 by 3:00 MT

Answers to Written Inquiries posted on VSS Wednesday, October 25 2017 by 3:00 MT

Bid Closes Thursday, November 2, 2017 by 3:00 MT

Notice of Intent to Award expected Friday, November 3, 2017 by Close of Business

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Awards in Excess of $500,000 If the bid or award price exceeds $500,000 for State-funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

http://www.colorado.gov/spo

Page 9 of 15 DQ1 2018*0421

b) A good faith effort must be made by the awarded Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the Contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Bid Pricing Sheet (Page 10)

2) Specification Verification and Delivery Sheet (Pages 11-14)

3) Vendor Information and Verification Sheet (Page 15)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

• Vendor Self-Service (VSS) - PREFERRED (see more information on page 1);

• Email to dnr_cpw_bids@state.co.us;

• Courier delivery via USPS or other service, F.O.B. Destination, or

• Personal delivery (hand delivered) to the Purchasing Agent and address on page 1.

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

• Colorado Purchase Order Terms and Conditions

• Blank W-9

Page 10 of 15 DQ1 2018*0421

BID

Bid Pricing Sheet All costs, including delivery, trade-in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Quantity Unit Price per unit, delivered ($)

One (1) quantity 2 compartment rear dump Fish Hatchery Hauling Tank, including delivery 1 1

Grand Total ($)

Page 11 of 15 DQ1 2018*0421

Specification Verification and Delivery Sheet

Commodity One (1) quantity 2 compartment rear dump Fish Hatchery Hauling

Tank, including delivery

Required Vendor Specifications Does your bid item meet these specifications?

Y N If No, describe your bid item:

General Construction

TANK WILL REQUIRE HEAVIER

CONSTRUCTION DUE TO 42”

TANK HEIGHT

Outer Tank 72” WIDE X 132” LONG X 42” TALL

Double Wall Aluminum Construction with:

2” Thick Polyurethane Foam Insulation

3/16” 5052 Aluminum Inner Tank 1/8” 5052 Aluminum Outer Skin

Stainless Steel Rivets

Reinforced angle bed anchor (2), 7’ long, centered between anchor straps, on each side of tank, and D-ring lifting points (4) (lift points not shown in photo). Anchor straps centered 42” in from upper corners, and 5” strap plates to accommodate 4” metal straps; 4” metal straps to anchor tank to truck bed.

Safety railing (1”) along long-side of tank 3" above top on both sides of tank

Page 12 of 15 DQ1 2018*0421

(4) 1.5” vertical handrails, 2’ in length mounted on sides at front of tank and on the rear on the rear of the tank (not shown)

4 lids, 2 per compartment - scissor style supports with heavy duty stainless steel piano hinges, opening to compartment center to cover 27” x 25.5” lid ports

(2) Heavy Duty Destaco clamps per lid

(1) 4.5" vent per lid (4 total) with air scoop, (13” from front of door, 5” from side), with screen, welded to lid, with scoops on front open to front and scoops on back open to back

(4) 1 ½” threaded ports on top outside and inside corners of both compartments to run oxygen hoses (two ports per tank)

(4) aerator ports, 2/compartment, 4.5” in diameter, centered 4’ from front of tank and 8” in from outside wall, and 4’ from rear of tank and 31” in from outside wall (position different from photo below)

Built in wiring channel to connect run power to aerators from front of tank.

(2) Destaco clamps per Aerator (8) total

Inner Tanks >= 600-Gallons each

Page 13 of 15 DQ1 2018*0421

8” Double-Sloped Bottom w/tapered corners towards dump gate

10" Camlok dump gate attached to threaded nipple welded to tank w/Aluminum Slide and 1/8" UHMW Seal recessed into floor of tank.

Interior recessed T-Handle Pull

2 Baffles/compartment 12” hanging from top of tank, welded to sides and top. Must span the full width of the tank with (3) 4” holes at the top of each

(1) 2” screened drain per compartment placed 6” above floor with ball valve on outside of tank, and threaded inlet screen on interior of tank

(16) 1” Hose brackets, 8 per tank, located 4” below each oxygen port and 4” above tank floor directly beneath those, one on each side 3” from front of tank and 3” above floor, and one on each side below forward baffle 3” above floor (almost as pictured)

Accessories

(2) Boxes, one per compartment, 8” x 8” x 4”deep, mounted on front of tank, top flush with tank top, for oxygen manifolds

Page 14 of 15 DQ1 2018*0421

(4) Aerators - Fresh Flow TT-12 Salt Water 12V, 75 GPM, with 20" Tube and 9" Bracket with Stainless Steel Tubes, Basket, and 1/8” Screen (8) Oxygen Diffuser Pt. 4 MicroBubble 24" x 2.38" for up to 300 gallon tank

(2) Oxygen Manifold - 4 Port, 8" long (1 inlet, 4 outlet)

(8) Flowmeter – Flotec 0-15 LPM with Thumbscrew for Easy Removal

(1) Hose Kit: 4 Hoses at 10 feet in length, 6 Hoses at 6 feet in length

(1) Neptune Tank Monitoring System: (1) Neptune Systems Apex Classic Aqua Controller System, (1) Neptune Systems Lab Grade pH Probe, (1) Neptune Systems Apex Aqua Controller Expansion Box, (1) Neptune Systems Temperature Probe and (2) Neptune Oxygen Probe (1 per tank)

Delivery Location

Able to deliver to Bellvue-Watson Fish Hatchery, 4936 W. CR 52E, Bellvue CO 80512?

Delivery Date Able to deliver on or before March 31, 2018?

http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS5111&idCartRow=67454316&child=NS5113 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS3331&idCartRow=67454439 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS3331&idCartRow=67454439 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS5155&idCartRow=67454442 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS5155&idCartRow=67454442 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS5155&idCartRow=67454442 http://www.marinedepot.com/ps_ViewItem.aspx?idproduct=NS5171&idCartRow=67454449

Page 15 of 15 DQ1 2018*0421

Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included proof of your current auto insurance policy as required above?

Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.