Bid Solicitation_Bridge Steel and Coating Maintenance Repairs_R2.pdf

Port of Hood River Bridge Steel And Coating

Maintenance Repairs

Issued: May 1, 2026

PORT OF HOOD RIVER

1000 E. PORT MARINA DRIVE

Hood River, Oregon 97031

KEVIN M. GREENWOOD

EXECUTIVE DIRECTOR

Consultant: HDR Engineering, Inc.

Mikal Mitchell, PE 1455 NW Irving St., Suite 800

Portland, OR, 97209 Telephone: 503-316-5549 Email: Mikal.Mitchell@hdrinc.com

Owner: PORT OF HOOD RIVER 1000 E. Port Marina Drive Hood River, Oregon 97031 Telephone: (541) 386-1645

Fax: (541) 386-1395 info@portofhoodriver.com www.portofhoodriver.com

Bridge Steel And Coating Maintenance Repairs

Bid Solicitation

Table of Contents

PART 1 Schedule Page 3

PART 2 Invitation to Bid Page 5

PART 3 Instructions to Bid (ITB) Page 7

PART 4 Bid Proposal Page 15

Bid Sheet Contractor Registration Form First Tier Subcontractor Disclosure Form

PART 5 Bid Bond Form Page 22

PART 6 Performance and Payment Bond Page 24

PART 7 Certificate of Insurance Form Page 29

PART 8 General Conditions (A-L) Page 31

PART 9 Technical Specifications Page 61

PART 10 Construction Plans (Bound separately and incorporated by reference) Page 78

PART 11 Port of Hood River Public Improvement Contract Page 79

PART 1

SCHEDULE

SCHEDULE

Invitation to Bid Advertised May 1, 2026

Bids Due May 21, 2026, 2 P.M. PDT

Bid Opening May 21, 2026, 2 P.M. PDT

First-Tier Subcontractor Disclosure Form Due May 21, 2026, 4 P.M. PDT

Notice of Intent to Award Issued May 29, 2026

Protest Deadline June 5, 2026

Award of Contract June 8, 2026

Required Documents Due from Awarded Contractor June 8, 2026 (Including bonding and insurance)

Substantial Completion November 20, 2026

Final Completion December 11, 2026

PART 2

INVITATION TO BID

Invitation to Bid

Bridge Steel And Coating Maintenance Repairs

The Port of Hood River is requesting bids for Bridge Steel And Coating Maintenance Repairs for the Hood River-White Salmon Interstate Bridge at Hood River, Oregon 97031. This work includes miscellaneous truss repairs consisting of: miscellaneous steel repairs, bearing hanger link repairs, lifeline removal and replacement, and maintenance coating of select truss members. This is a Prevailing Wage project subject to ORS 279C.800 to 279C.870.

Beginning Friday, May 1, 2026 at 2:00 P.M. PDT a complete solicitation document, including scope of work, sample contract, and design specifications, will be posted to the Port of Hood River’s projects on the Oregon Buys website at: https://oregonbuys.gov/bso/. Hard copies may be examined or purchased during normal business hours at:

1000 E. Port Marina Drive Hood River, Oregon 97031

There will be a $35 nonrefundable charge for each printed copy of the solicitation document. The document can also be viewed or printed online at https://oregonbuys.gov/bso/. Any subsequent addenda, clarifications, or project documents will be posted to the Oregon Buys website.

There is no mandatory pre-bid meeting for this project.

Bidders are not required to be pre-qualified under ORS 279C.430.

Bids must be addressed to Kevin Greenwood, Executive Director, Port of Hood River. Bids must be delivered by 2:00 P.M. PDT on Thursday, May 21, 2026 to the Port office located at 1000 E. Port Marina Drive, Hood River OR 97031. Bids will not be accepted after 2:00 P.M. PDT on Thursday, May 21, 2026. Bids will be publicly opened in the Port office immediately following the bid deadline.

PART 3

INSTRUCTIONS TO BID

INSTRUCTIONS TO BID

OWNER: Port of Hood River, 1000 E. Port Marina Drive, Hood River, OR 97031, Telephone

(541) 386-1645, Fax (541) 386-1395, Email portadmin@portofhoodriver.com, Website www.portofhoodriver.com.

This Invitation to Bid and the resulting Contract are governed by Oregon Law. Specific laws and rules that govern the solicitation process are found in Chapters 279A and 279C of the Oregon Revised Statutes (ORS), and Chapter 137, Divisions 046 and 049 of the Administrative Rules of the Oregon Department of Justice (OAR). Bidders should obtain and become acquainted with the applicable provisions of the above laws and rules.

DESCRIPTION

Bids are requested for miscellaneous steel repairs and maintenance coating of the Hood River- White Salmon Interstate Bridge. This is a Prevailing Wage Project subject to ORS 279C.800 to 279C.870. Project scope of work, plans and specifications are included in this Contract

Solicitation document.

The work contemplated under this Contract includes all labor, tools, machinery, materials, transportation, equipment and services necessary for, and reasonably incidental to, the completion of all work in connection with the project described in the Contract, the General Conditions, all applicable special conditions, plans, specifications, and addenda.

All questions regarding the project should be directed via email (not phone) to Kevin Greenwood at kgreenwood@portofhoodriver.com. Questions and answers will be posted on the project page on the Oregon Buys website. Contractor names will not be included.

INVITATION TO BID DOCUMENT AVAILABILITY

A complete solicitation document may be examined or obtained ($35.00) during normal working hours at the Port office, 1000 E. Port Marina Drive, Hood River, Oregon after 2:00 P.M. PDT on

Friday, May 1, 2026 or by calling the Port Office (541)386-1645. Plans will be available to download at the Port of Hood River project page on the Oregon Buys website at https://oregonbuys.gov/bso/.

SOLICITATION LAW AND RULES

This ITB and resulting Contract are governed by Oregon Law. Specific laws and rules that govern the solicitation process are found in Chapters 279A and 279C of the Oregon Revised Statues, and Chapter 137, Divisions 046 and 049 of the Administrative Rules of the Oregon Department of Justice (Model Public Contracting Rules). The ITB and resulting Contract may be subject to other laws and rules. Offerors should obtain and become acquainted with the applicable provisions of the above laws and rules.

BRAND NAME USAGE:

Any brand name listed in the specifications without an “or approved equal” shall establish the minimum requirements for quality, utility, durability, function and purpose. Other brand names may be used in the construction of the product as long as they are equal to or better than the product brand named, and the brand name listed is not mandated pursuant to a brand name exemption.

Any brand name listed in the specifications with an “or approved equal” shall establish the minimum requirements for quality, utility, durability, function and purpose. Other brand names may be used in the construction of the project as long as they are equal to or better than the product brand named, and the proposed product has been approved in writing by the Owner’s Authorized Representative prior to installation, and the brand named is not mandated pursuant to a brand name exemption.

The Owner’s Representative shall determine, in its sole discretion, whether a product is “or approved equal.”

Any brand name listed in the specifications with an “or approved equal” or an “or approved equivalent” shall establish the minimum requirements for quality, utility, durability, function and purpose. Other brand names may be used in the construction of the project as long as they are equal to or better than the product brand named, and the proposed product has been approved in writing during the bidding process detailed in the following section and the brand named is not mandated pursuant to a brand name exemption.

SOLICITATION PROTEST; REQUEST FOR CHANGE; REQUEST FOR CLARIFICATION;

REQUEST FOR BRAND NAME/PRODUCT SUBSTITUTION

If a Bidder finds discrepancies in, or omissions from the plans, specifications or Contract documents, or has doubt as to their meaning, the Bidder shall at once notify the Owner. The Owner will then investigate and determine if an Addendum will be issued.

Bidders may, in writing, request brand approval, requests for substitutions, requests for clarifications, requests for change, Bid protest. The Owner must receive this written protest or request no later than five (5) calendar days prior to the Bid Closing date. The written protest or request shall include the reasons for the protest or request, and any proposed changes to the Bid specifications or contract terms. Envelopes containing Bid protests shall be marked as follows: “Contract Provision Request for Change” or “Contract Provision Protest”, and Solicitation Document Identification Project Title.

Clarifications, whether verbal, in writing, or included in an Addendum or Addenda as a “clarification,” do not change Plans, Specifications, contractual terms, or procurement requirements of an ITB. If a request for clarification raises an issue that the Owner determines should be handled by formally amending the ITB, the Owner will do so only by announcing such a change in an Addendum or Addenda, not through information identified as a “clarification.”

The Owner will promptly respond to each properly submitted written request for brand approval, request for substitution, request for change, and protest. Where appropriate, the Owner will issue ITB revisions via Addenda made by fax or email and will posted on the Owner’s website. A Bidder shall provide written acknowledgement of receipt of all issued Addenda with its Bid.

INFORMAL RESPONSES DO NOT AFFECT THE PROVISIONS OF THE ITB. PROVISIONS OF THE

ITB CAN ONLY BE CHANGED VIA ADDENDA ISSUED BY THE OWNER.

Pursuant to OAR 137-049-0250, no protest against award because of the content of bid specifications or contract terms shall be considered after the deadline established above for submitting protests of bid specifications or contract terms.

EXAMINATION OF THE CONTRACT DOCUMENTS AND WORK SITE

Bidders should carefully examine the bid and contract documents and familiarize themselves with the work site to fully acquaint themselves with all the conditions and matters which can in any way affect the work or the cost thereof.

Each bidder shall thoroughly examine and be familiar with legal and procedural documents, general conditions, specifications, drawings, plans, addenda (if any), and all other Contract Documents. The submission of a bid shall constitute an acknowledgment upon which the District may rely, that the bidder is experienced in the uses and interpretation of plans and specifications such as those included in the Contract Documents and has thoroughly examined and is familiar with the Contract Documents.

The failure or neglect of a bidder to receive or examine any of the Contract Documents, perform sire investigations and/or other investigations or examinations shall in no way relieve the bidder from any obligations with respect to the bid or the contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any Contract Documents or existing site conditions.

BID FORMAT

Sealed Bids must be received in the Port office, 1000 E. Port Marina Drive, or by mail to 1000 E. Port Marina Drive, Hood River, OR 97031 on or before 2 P.M. PDT on Thursday, May 21, 2026.

All Bids must be sealed and received prior to the bid closing time and date. All Bids shall be prepared in ink or by computer, but must be signed in ink by an authorized representative of the Bidder. Facsimile Bids will not be accepted.

Required Information shall be submitted on the forms specific in the ITB.

The following forms and schedules shall be completed, signed and included in the bidder package and shall be submitted prior to the Bid Deadline:

• Bid Proposal

• Bid Sheet

• Contractor Registration Form

• Bid Bond Form

The following shall be submitted within two (2) working hours afer Closing.

• First Tier Subcontractor Disclosure Form

Alteration and erasures made before Bid submission must EACH be INDIVIDUALLY initialed in ink by the person signing the Bid. Bids, once submitted, may be modified in writing before closing. Modifications made after Offer submissions shall be prepared on Bidder’s letterhead, be signed by an authorized representative, and state that the modifications amend and supersede the prior bid. Failure to comply with the provisions of this paragraph shall result in Bid rejection. Nothing in this paragraph shall be construed as allowing the Bidder to alter or otherwise change the form of the proposal, the form of the Contract, the conditions of the Bid, the specifications, and/or plans attached to the Bid documents.

Modifications must be submitted in a sealed envelope marked as follows:

Bridge Steel And Coating Maintenance Repairs Bid

Closing Date Bidder Legal Name Oregon CCB #

Bidders may not modify bid after closing.

BID SUBMISSION

All Bid documents requiring signature must be signed in ink by an authorized representative.

Bids must be submitted in a sealed package or envelope. To insure proper identification and handling, all packages and envelopes shall be clearly marked as follows:

Bridge Steel And Coating Maintenance Repairs Bid

Closing Date & Time Bidder Legal Name Oregon CCB #

Attn: Kevin Greenwood 1000 E. Port Marina Drive

Hood River OR 97031

BID WITHDRAWAL

Bids may be withdrawn in writing submitted on the Bidder’s letterhead, signed by an authorized representative, and received by the Owner prior to closing. Offer withdrawals submitted in writing must be labeled as such and contain the Project Name.

Bids may be withdrawn in person before Closing upon presentation of appropriate identification and evidence of authorization to act for Bidder. Signature confirmation of withdrawal may also be required.

CLOSING & OPENING/FIRST TIER SUBMITTAL

Bids will be received until 2:00 PM PDT on Thursday, May 21, 2026 where they will be immediately opened publicly and read aloud. Award decisions will not be made at Bid opening.

Bids received after 2:00 PM PDT on Thursday, May 21, 2026 will be non-responsive and not be opened.

First Tier subcontractors disclosure forms must be returned within two (2) working hours after closing, at the Port of Hood River office, 1000 E. Port Marina Drive, Hood River, Oregon. Failure to comply with this requirement shall result in rejection of the Bid as non-responsive.

Prior to the Intent to Award Announcement, the Port of Hood River may post preliminary bid results on the project page on the Oregon Buys website at https://oregonbuys.gov/bso/. Such postings are preliminary and are not final until all submission materials are validated.

BID ACCEPTANCE

A Bid is a firm offer, irrevocable, valid and binding on the Bidder for not less than thirty (30) calendar days from the closing date.

The Port of Hood River may request, orally or in writing, that Bidders extend, in writing, the time during which the Port of Hood River may consider their Bid. If a bidder agrees to such extension, the Bid shall continue as a firm Bid, irrevocable, valid and binding on the Bidder for the agreed-upon extension period.

METHOD OF AWARD

The responsiveness and responsibility of Bidders and their proposed Subcontractors will be considered in making the award.

Base Bid, and alternates (if applicable), unless modified by addendum. The Port reserves the right to arrange the proposal forms with alternates and additives, if such be to the advantage of the Port. The bidder shall bid on all alternates and additives set forth in the proposal forms unless otherwise specified.

Award will be made to the lowest responsive and responsible bidder.

BID EVALUATION CRITERIA

Bids will be evaluated to identify the lowest responsive Bid submitted by a responsible Bidder and not otherwise disqualified. (Refer to OAR 137-049-0390). Adjustments made to account for reciprocal preferences will be for Offer evaluation purposes only. No such adjustments shall operate to amend Bidder’s Bid or any Contract awarded pursuant thereto.

To be considered responsive, the Bidder must substantially comply in all material respects with applicable solicitation procedures and requirements and the solicitation documents. In making such evaluation, the Port of Hood River may waive minor informalities and irregularities.

Prior to award of a contract, the Port of Hood River will evaluate whether the apparent successful Bidder meets the applicable standards of responsibility identified in ORS

279C.375(2)(b) and OAR 137-049-0390. In doing so, the Port of Hood River may investigate the Bidder and request information in addition to that already required in the ITB, when the Port of Hood River, in its sole discretion, considers it necessary or advisable.

BID SECURITY REQUIRMENTS

A surety bond, irrevocable letter of credit issued by an insured institution as defined in ORS

706.008, cashier’s or certified check, executed in favor of the Port of Hood River in the amount equal to ten percent (10%) of the total amount of the Bid, shall be submitted with or posted for all Bids as bid security unless the Contract has been exempted from this requirement under ORS 279C.390.

If the undersigned fails to (1) execute the contract, (2) furnish a Performace and Payment

Bond, or (3) furnish the certificates of insurance within ten (10) calendar days of the written Notice of Intent-to-Award a Contract, then the Port of Hood River may cash the check, draw under the letter of credit or otherwise collect under the Bid Security.

PROCESSING OF BIDS

Neither the release of Bid Security, nor acknowledgement that the selection process is complete (whether by posting of a bid tabulation sheet, issuance of Notice of Intent to Award, or otherwise), shall operate as a representation by the Port of Hood River that any Bid submitted was complete, sufficient, lawful in any respect, or otherwise in substantial compliance with the ITB requirements.

WITHDRAWAL OF BID ITEMS

The Port of Hood River reserves the right to withdraw Bid items. The deletion of one or more bid items will not affect the method of award.

REJECTION OF BIDS

The Port of Hood River may reject all Bids for good cause upon finding that it is in the public interest to do so.

The Port of Hood River may reject a particular Bid for any reason listed under OAR 137-049-

0440.

INTENT-TO-AWARD ANNOUNCEMENT

The Port of Hood River reserves the right to announce its Intent-to-Award prior to formal Contract award by posting the tabulation sheet of Bid results on the project page on the Oregon Buys website, https://oregonbuys.gov/bso/, or by letter or fax. The Intent-to-Award Announcement shall serve as notice to all Bidders the Port of Hood River intends to make an award.

PROTEST OF INTENT-TO-AWARD

Adversely affected or aggrieved Bidders shall have seven (7) calendar days from the date of the Intent-to-Award Announcement within which to file a written protest. Protests submitted after that date will not be considered. Protests must specify the grounds upon which the protest is based.

In order to be an adversely affected or aggrieved Bidder, the Bidder must claim to be eligible for award of the contract as the lowest responsible and responsive Bidder and that any and all lower Bidders are ineligible to receive Contract award.

An Actual Bidder who is adversely affected or aggrieved by the award of the Contract to another

Bidder may protest award, in writing, within the timeline established. The written protest shall state the grounds upon which the protest is based. No protest of award shall be considered after the deadline.

RESPONSE TO INTENT-TO-AWARD PROTESTS

The Port of Hood River will respond in writing to Intent-to-Award protests submitted by adversely affected or aggrieved Bidders. The Port of Hood River may also respond to Intent-to-

Award protests submitted by other Bidders for the purpose of clarification. However, any reponse made by the Port of Hood River is not intended to, and shall not in and of itself constitute, confirmation that the Bidder is, in fact, adverseley affected or aggrieved, and therefore entitled to protest an Intent-to-Award, or that the protest was timely filed.

AWARD

After expiration of the seven (7) calendar day Intent-to-Award protest period, and resolution of all protests, the Port of Hood River may proceed with final award. If the Port of Hood River receives only one Bid, the Port of Hood River may dispense with the Intent-to-Award protest period and proceed with award of a Contract.

COMMENCEMENT OF WORK

Contractor shall not commence Work under this Contract until the Notice to Proceed has been issued.

REVIEW OF AWARDED BID FILES

Awarded Bid files are public records and available for review at the Port of Hood River office by appointment during regular business hours (Monday through Friday, 8am until 5pm).

INFORMATION TO BE SUBMITED BY APPARENT SUCCESSFUL BIDDER

The apparent successful Bidder shall provide all required proof of insurance to the Port of Hood River within ten (10) calendar days of notification of the Intent-to-Award. Failure to present the required documents within ten (10) calendar days may result in Bid rejection. Bidders are encouraged to consult their insurance agent about the insurance requirements as identified in Section G of the General Contract Conditons prior to Bid submission.

Bidders must satisfy these insurance requirements by obtaining insurance coverage from insurance companies or entitites acceptable to the Port of Hood River that are allowed to provide such insurance under Oregon law.

The successful Bidder shall be required to furnish a Performace and Payment Bond each in the total amount of one hundred percent (100%) of the awarded contract, executed in favor of the

Port of Hood River, to ensure faithful performace of the Contract and payment for services and goods.

The apparent low bidder shall provide all required bonding to the Port of Hood River within ten

(10) calendar days of notification of Intent-to-Award. Failure to present the required documents within ten (10) calendar days may be grounds for award disqualification.

The apparent successful Bidder, if a Joint Venture/Partnership, shall provide a copy of the Joint Venture Agreement or Partnership Agreement evidencing authority to Offer and to enter into the resulting Contract that may be awarded, together with corporate resolutions (if applicable) evidencing corporate authority to participate as a Joint Venture or Partner. A contact person must also be designated for purposes of receiveing all notices and communications under the Contract. All Partners and Joint Venturers will be required to sign the Contract awarded.

OREGON PREVAILING WAGES RATES (BOLI REQUIREMENTS)

The Contractor and subcontractors shall comply with all the provisions of 279C.800 through 279C.870, relative to Prevailing Wage Rates. The current Prevailing Wage Rates for Public Works Contract in Oregon subject to the State PWR will apply to this project and can be found at:

https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx

The work takes place in Hood River County.

FIRST-TIER SUBCONTRACTOR DISCLOSURE INSTRUCTIONS AND FORM

Pursuant to ORS 279C.370, Bidders are required to disclose information about certain First-Tier Subcontractors when the Owner estimates the contract value for a Public Improvement to be greater than $100,000. Specifically, when the Contract amount of a First-Tier Subcontractor furnishing labor, or labor and materials, has a Contract value that is equal to or greater than five percent (5%) of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid, the Bidder must disclose the following information about that Subcontract in its Bid submission or within two (2) working hours after Bid Closing:

a) Subcontractor's name;

b) Category of work that Subcontractor would be performing;

c) Dollar value of each Subcontract.

If the Bidder will not be using any subcontractors that are subject to the above disclosure requirements, the Bidder is required to write “NONE” on the Disclosure Form.

The Port of Hood River must reject a Bid if the Bidder fails to submit the disclosure form with this information by the stated deadline.

The Bidder must submit the Disclosure Form required by OAR 137-049-0360 either in its Bid submission or within two (2) working hours after closing.

The Port of Hood River shall obtain, and make available for public inspection, the Disclosure Forms required by OAR 137-049-0360. The Port of Hood River shall also provide copies of the Disclosure Forms to the Bureau of Labor and Industries as required by ORS 279C.835. The Port of Hood River is not required to determine the accuracy or completeness of the information submitted. Substitution of affected first-tier subcontractors shall be made only in accordance with ORS 279C.585.

PART 4

BID PROPOSAL, BID SHEET, CONTRACTOR REGISTRATION FORM,

AND FIRST TIER SUBCONTRACTOR DISCLOSURE FORM

BID PROPOSAL

DATE: _____________________

PORT OF HOOD RIVER

1000 E. PORT MARINA DRIVE

HOOD RIVER, OREGON 97031

PRICE SUBMITTAL:

The Undersigned proposes and agrees, if this Bid is accepted, to enter into an agreement with the Port of Hood River to furnish all Work as specified or indicated herein for the ITB indicated and within the schedule indicted in the Invitation to Bid. Bidder has familiarized itself with the Work and has visited and inspected the site and is familiar with all the field conditions, legal requirements (federal, state, and local laws, ordinances, rules and regulations), and conditions affecting cost, progress and performance of work, and has made such independent investigations as Bidder deems necessary. Bidder has given the Port written notice of all conflicts, errors, and/or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by the Port is acceptable to Bidder.

BASE BID: Bridge Steel And Coating Maintenance Repairs

FOR THE LUMP SUM OF: $_____________________________________________. ($ )

CHANGES TO THE WORK

A. If adjustments to the work occur, the Bid Sheet will be used for basis of cost adjustment.

If quantities are adjusted by more than 25% equitable overhead factor may be applied.

The Undersigned agrees, if awarded the Contract, to complete this work not later than:

______________________________, 20___.

Company: _______________________________ Telephone: _______________

Company Address: ________________________________________________

Email: ________________________________________Fax: _______________

Construction Contractors Board Number_________________Expiration Date____________

I attest that I have the authority to commit the firm named above to this Bid amount and acknowledge that the firm meets the qualifications necessary to perform this work as outlined in the Invitation to Bid. I understand that I will be required to provide necessary information to verify that the firm meets these qualifications if selected for the Contract.

By: _____________________________________________________________

Signature / Name & Title / Date

BID SHEET

Spec Item Description Qty Unit Unit Cost Total

00210 Mobilization 1 LS

00221 Temporary Work Zone Traffic Control, Complete 1 LS

00253 Temporary Work Access and Containment 1 LS

00290 Pollution Control Plan 1 LS

00290 Work Containment Plan 1 LS

00560 Stringer Repair 2 EA

00560 Rolling Defect Repair 2 EA

00560 Bearing Anchor Link Hanger Repair 5 EA

00560 Debris Removal 1 LS

00564 Lifeline Removal 1 EA

00564 Ladder Rigid Track Fall Arrest System 1 EA

00594 Surface Preparation 1 LS

00594 Coating Application 1 LS

00594 Coating Materials 1 LS

Total Bid

Written Bid Total:

Contractor Name

Address

Address

City, State, Zip

Phone

Fax

Email

Registration Number

Contact

Phone

CONTRACTOR REGISTRATION FORM

This Bid must be signed in ink by an authorized representative of the Bidder; any alterations or erasures to the Bid must be initialed in ink by the undersigned authorized representative.

1. CCB Requirements

All Bidders shall be licensed with the State of Oregon Contractors Board (CCB) prior to bidding on Public Improvement Contracts. Failure to comply with this requirement shall result in Bid Rejection.

All subcontractors participating in the project shall be similarly registered with the State of Oregon Contractors Board at the time they propose to engage in subcontract work.

The CCB registration requirements apply to all public works contracts unless superseded by federal law.

Construction Contractors Board Number: ____________ Expiration Date: _______

2. Asbestos Abatement Licensing Requirements

An asbestos abatement license under ORS 468A.720 will not be required of the Contractor or its subcontractors.

3. Joint Venture/Partnership Disclosure

The Undersigned has authority on behalf of the following entity and is (check one of the following and insert information requested):

___ a. A corporation organized and existing under the laws of the State of

__________; or ___ b. A partnership/joint venture registered under the laws of the State of ____________;

If yes, name of the contact person for the partnership/joint venture ______________________________________________________;or ___ c. A limited liability corporation (LLC) or limited liability partnership (LLP) under the laws of the State of _______________; or

___ d. An individual doing business under an assumed name registered under the laws of the State of ______________.

4. Addendum or Addenda Acknowledgement

ADDENDA: The Undersigned hereby acknowledges receipt of the following Addenda:

ADDENDUM NO. DATED ADDENDUM NO. DATED

5. Responsibility Inquiry/ Contractor References (Provide (3) related project references and contact information)

6. Recycled Products

Bidder will comply with the recycled products provision in the Invitation to Bid in accordance with ORS 279A.125. Contractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract work as set forth in this document.

7. Residency Information Bidder is a ( ) Resident Bidder ( ) Non-resident Bidder

If a Resident Bidder, enter your Oregon business address:

If a Non-resident Bidder, enter State of residency: _____________

8. Compliance with Tax Laws By my signature, I hereby attest or affirm under penalty of perjury: that I am authorized to act on behalf of the Contractor in this matter, that I have authority and knowledge regarding the payment of taxes, and that Contractor is, to the best of my knowledge, not in violation of any Oregon Tax Laws and any local tax laws administered by the Oregon Department of Revenue under ORS 305.620.

9. Certification of Drug-Testing Law Requirements By my signature, I certify that Contractor shall demonstrate that an employee drug testing program is in place.

10. Certification of Compliance with Non-Discrimination Laws By my signature, I hereby attest or affirm under penalty of perjury: that I am authorized to act on behalf of Contractor in this matter, and to the best of my knowledge, the Contractor has not discriminated against minority, women or emerging small business enterprises in obtaining any required subcontracts, and that the Contractor is not in violation of any Discrimination Laws.

11. Signature of Bidder’s Duly Authorized Representative The Bid must be signed in ink by an authorized Representative of the Bidder. Any alterations or erasures to the bid must be initialed in ink by the undersigned authorized representative.

The undersigned acknowledges, attests and certifies individually and on behalf of the Bidder that:

1. He/She is a duly authorized representative of the Bidder, has been authorized by

Bidder to make all representations, attestations, and certifications contained in this Bid and all Addendum or Addenda, if any, issued.

2. Bidder, acting through its authorized representatives, has read and understands all Bid instructions, specifications, plans, terms and conditions contained in this Bid document, including all attachments, exhibits, and Addenda, if any, issued.

3. The Bid submitted is in response to the specific language contained in the Invitation to Bid, and Bidder has made no assumptions based upon either (a) verbal or written statements not contained in the Invitation to Bid, or (b) any previously issued Invitation to Bid, if any.

4. The Owner shall not be liable for any claims or be subject to any defenses asserted by Bidder based upon, resulting from, or related to, Bidder’s failure to comprehend all the requirements of the Invitation to Bid.

5. The Owner shall not be liable for any expenses incurred by Bidder in preparing and submitting its Bid or in participating in the Bid evaluation/selection process.

6. The Bidder agrees to be bound by and comply with all applicable requirements of

ORS 279C.800 through ORS 279C.870 and the administrative rules of the Bureau of

Labor and Industries (BOLI) regarding prevailing wage rates and payment of a fee to BOLI.

7. The Bid was (1) prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty and without any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies, equipment, or services described in the Invitation to Bid designed to limit independent bidding or competition; and (2) the contents of this Bid have not been communicated by the Undersigned or its employees or agents to any person not an employee or agent of the Undersigned or its surety on any bond furnished with the Bid and will not be communicated to such person prior to the official opening of the Bids.

8. Bidder is bound by and will comply with all requirements, specifications, plans, terms and conditions contained this Bid, including all attachments, exhibits and Addendum or Addenda, if any, issued.

9. Bidder will furnish the designated items and/or services in accordance with the Bid specifications, plans, and requirements, and will comply in all respects with the terms of the resulting Contract upon award.

Bidder represents and warrants that Bidder has the power and authority to enter into and perform the Contract and that the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms.

10. All affirmations and certifications contained in sections 6,7,8,9 and 10 are true and correct.

Authorized Signature Title

FEIN ID # or SSN #____________________________________

Contact Person:_______________________________________

Telephone Number ( )_____________Fax ( )____________

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

Project Name_____________________________________________________________

Bid Opening Date__________________________________________________________

Name of Bidding Contractor__________________________________________________

Email Address____________________________________________________________

� CHECK THIS BOX IF YOU WILL NOT BE USING ANY FIRST-TIER SUBCONTRACTORS OF IF YOU ARE NOT

SUBJECT TO THE DISCLOSURE REQUIREMENTS (SEE INSTRUCTIONS).

FIRST-TIER SUBCONTRACTORS

Firm Name

Dollar Amount

Category of Work

PART 5

BID BOND FORM

BID BOND FORM

Project Name: Bridge Steel And Coating Maintenance Repairs

We, ____________________________________, as “Principal,” (Name of Principal)

And _________________________________, an ____________________ Corporation, (Name of Surety) authorized to transact Surety business in Oregon, as “Surety,” hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns to pay unto the Port of Hood River (“Obligee”) the sum of ($_____________________________)

_______________________________________________________________________ dollars.

NOW, THEREFORE, if the proposal or bid submitted by Principal is accepted, and if a contract pursuant to the proposal or bid is awarded to Principal, and if Principal enters into and executes such contract within the time specified in the procurement document and executes and delivers to Obligee its good and sufficient performance and payment bonds required by Obligee, as well as any required proof of insurance, within the time fixed by Obligee, then this obligation shall be void; otherwise, it shall remain in full force and effect.

IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives this _______ day of ______________, 20____.

PRINCIPAL:____________________________ SURETY: ___________________________

By ____________________________________ BY ATTORNEY-IN-FACT:

Signature

Official Capacity Name

Attest: _________________________________ ___________________________________ Corporation Secretary Signature

City State Zip

Phone Fax

PART 6

PERFORMANCE BOND FORM

PAYMENT BOND FORM

PERFORMANCE BOND FORM

Bond No. __________________________________ Solicitation ________________________________ Project Name ______________________________

_________________ (Surety #1) Bond Amount No. 1: $___________________________

_________________ (Surety #2)* Bond Amount No. 2:* $___________________________

• If using multiple sureties

Total Penal Sum of Bond $___________________________

We, _______________________________________________, as Principal, and the above identified Surety(ies), authorized to transact surety business in Oregon, as Surety, hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns firmly by these presents to pay unto the Port of Hood River the sum of (Total Penal Sum of Bond) __________________________________________________________ (Provided, that we the Sureties bind ourselves in such sum “jointly and severally” as well as “severally” only for the purpose of allowing a joint action or actions against any or all of us, and for all other purposes each Surety binds itself, jointly and severally with the Principal, for the payment of such sum only as is set forth opposite the name of such surety), and

WHEREAS, the Principal has entered into a contract with the Port of Hood River, the plans, specifications, terms and conditions of which are contained in above-referenced Solicitation;

WHEREAS, the terms and conditions of the contract, together with applicable plans, standard specifications, special provisions, schedule of performance, and schedule of contract prices, are made a part of this Performance Bond by reference, whether or not attached to the contract (all hereafter called “Contract”); and

WHEREAS, the Principal has agreed to perform the Contract in accordance with the terms, conditions, requirements, plans and specifications, and all authorized modifications of the Contract which increase the amount of the work, the amount of the Contract, or constitute an authorized extension of the time for performance, notice of any such modifications hereby being waived by the

Surety;

NOW, THEREFORE, THE CONDITION OF THIS BOND IS SUCH that if the Principal herein shall faithfully and truly observe and comply with the terms, conditions and provisions of the Contract, in all respects, and shall well and truly and fully do and perform all matters and things undertaken by Contractor to be performed under the Contract, upon the terms set forth therein, and within the time prescribed therein, or as extended as provided in the Contract, with or without notice to the

Sureties, and shall indemnify and save harmless the Port of Hood River and members thereof, its officers, employees and agents, against any direct or indirect damages or claim of every kind and description that shall be suffered or claimed to be suffered in connection with or arising out of the performance of the Contract by the Principal or its subcontractors, and shall in all respects perform said Contract according to law, then this obligation is to be void; otherwise it shall remain in full force and effect.

Nonpayment of the bond premium will not invalidate this bond nor shall the Port of Hood River be obligated for the payment of any premiums.

This bond is given and received under authority of ORS Chapter 279C, the provisions of which hereby are incorporated into this bond and made a part thereof.

IN WITNESS WHEREOF, WE HAVE CAUSED THIS INSTRUMENT TO BE EXECUTED AND SEALED BY

OUR DULY AUTHORIZED LEGAL REPRESENTATIVES:

Dated this ___________________ day of _______________________________, 20_________.

PRINCIPAL: _____________________________________

By: ____________________________________________ Signature

Official Capacity

Attest: _________________________________________ Corporation Secretary

SURETY: _______________________________________

[Add signatures for each if using multiple bonds]

BY ATTORNEY-IN-FACT:

[Power-of-Attorney must accompany each bond]

Name

PAYMENT BOND FORM

Bond No. __________________________________

Solicitation ________________________________ Project Name ______________________________

_________________ (Surety #1) Bond Amount No. 1: $___________________________ _________________ (Surety #2)* Bond Amount No. 2:* $___________________________

• If using multiple sureties

Total Penal Sum of Bond $___________________________

We, _______________________________________________, as Principal, and the above identified Surety(ies), authorized to transact surety business in Oregon, as Surety, hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns firmly by these presents to pay unto the Port of Hood River the sum to (Total Penal Sum of Bond) __________________________________________________________ (Provided, that we the

Sureties bind ourselves in such sum “jointly and severally” as well as “severally” only for the purpose of allowing a joint action or actions against any or all of us, and for all other purposes each Surety binds itself, jointly and severally with the Principal, for the payment of such sum only as is set forth opposite the name of such surety), and

WHEREAS, the Principal has entered into a contract with the Port of Hood River, the plans, specifications, terms and conditions of which are contained in above-referenced Solicitation;

WHEREAS, the terms and conditions of the contract, together with applicable plans, standard specifications, special provisions, schedule of performance, and schedule of contract prices, are made a part of this Payment Bond by reference, whether or not attached to the contract (all hereafter called “Contract”); and

WHEREAS, the Principal has agreed to perform the Contract in accordance with the terms, conditions, requirements, plans and specifications, and schedule of contract prices which are set forth in the Contract and any attachments, and all authorized modifications of the Contract which increase the amount of the work, or the cost of the Contract, or constitute authorized extensions of time for performance of the Contract, notice of any such modifications hereby being waived by the Surety;

NOW, THEREFORE, THE CONDITION OF THIS BOND IS SUCH that if the Principal shall faithfully and truly observe and comply with the terms, conditions and provisions of the Contract, in all respects, and shall well and truly and fully do and perform all matters and things by it undertaken to be performed under said Contract and any duly authorized modifications that are made, upon the terms set forth therein, and within the time prescribed therein, or as extended therein as provided in the Contract, with or without notice to the Sureties, and shall indemnify and save harmless the Port of Hood River and members thereof, its officers, employees and agents, against any claim for direct or indirect damages of every kind and description that shall be suffered or claimed to be suffered in connection with or arising out of the performance of the Contract by the Contractor or its subcontractors, and shall promptly pay all persons supplying labor, materials or both to the Principal or its subcontractors for prosecution of the work provided in the Contract; and shall promptly pay all contributions due the State Industrial Accident Fund and the State Unemployment Compensation Fund from the Principal or its subcontractors in connection with the performance of the Contract; and shall pay over to the Oregon Department of Revenue all sums required to be deducted and retained from the wages of employees of the Principal and its subcontractors pursuant to ORS 316.167, and shall permit no lien nor claim to be filed or prosecuted against the Port of Hood River on account of any labor or materials furnished; and shall do all things required of the Principal by the laws of this State, then this obligation shall be void; otherwise, it shall remain in full force and effect.

Nonpayment of the bond premium will not invalidate this bond nor shall the Port of Hood River be obligated for the payment of any premiums.

This bond is given and received under authority of ORS Chapter 279C, the provisions of which hereby are incorporated into this bond and made a part thereof.

IN WITNESS WHEREOF, WE HAVE CAUSED THIS INSTRUMENT TO BE EXECUTED AND SEALED BY

OUR DULY AUTHORIZED LEGAL REPRESENTATIVES:

Dated this ___________________ day of _______________________________, 20_________.

PRINCIPAL: _____________________________________

By: ____________________________________________

Signature

Official Capacity

Attest: _________________________________________

Corporation Secretary

SURETY: _______________________________________

[Add signatures for each if using multiple bonds]

BY ATTORNEY-IN-FACT:

[Power-of-Attorney must accompany each bond]

Name

PART 7

CERTIFICATE OF INSURANCE FORM

CERTIFICATE OF INSURANCE FORM

This is to certify to: Port of Hood River, 1000 E. Port Marina Drive, Hood River OR 97031 That the following described policy or policies have been issued to:

Name and Address of Insured

Name and Address of Insurance Company

Description of Contract__________________________________________________

Types of Coverages

Limits of Liability Policy Number Expiration Date

1. Workers

Compensation

Statutory

2. Employer’s

Liability

3. Comprehensive

General Liability

Bodily Injury

Property

Damage

A. Premises &

Operations

B. Blanket

Contractual

C. Independent Sub-

Contractors

D. Products Liability & Completed Operations

4. Comprehensive Automobile Liability (owner, hired, & non-owned)

5. Other-Builders

Risk

6. Jones Act and

USLHWA Insurance

If applicable

Expires 12:01 Standard Time at the address of name insurance stated herein.

*Indicate the following property liability features: Yes No_

1. “Broadform” including occurrence and care, custody and control. ___ ___

2. Explosion, collapse and underground damage exclusions. ___ ___

The insurer agrees that it will notify in writing, _______________________________________________________ of any material change, expiration or cancellation of the above-described policies not less than thirty (30) days before such change, expiration or cancellation becomes effective. It is further agreed the above named owner, his officers, agent (including his engineer) and employees are included as additional named insureds, but only as respects the performance of the above-described contract.

Name of Insurance Company

Authorized Representative

PART 8

GENERAL CONDITIONS (A-L)

PORT OF HOOD RIVER

GENERAL CONDITIONS FOR PUBLIC WORKS CONTRACTS

SECTION A

General Provisions

DEFINITION OF TERMS

Alternate – One of two or more units of work or groups of bid items, identified separately in the proposal, from which Owner may make a choice between different methods or material of construction for performing the same work.

Architect/Engineer-person appointed by the Port to make drawings and specifications, and to provide contract administration of the Work contemplated by this Contract.

Bid-an offer in connection with an invitation to bid and a proposal in connection with a request for proposals.

Bidder-means an Offeror in connection with an invitation to bid and proposer in connection with a request for proposals.

Change Order-written order issued by the Port’s Authorized Representative to the Contractor requiring a change in the Work within the general scope of the Contract Documents.

Claim-means a demand by Contractor for review of the denial of Contractor’s initial request for an adjustment of the Contract terms, payment of money, extension of Contract Time or other relief.

Contract- the written agreement between the Port and the Contractor comprised of the Contract Documents which describe the Work to be done and the obligations between the parties.

Contract Documents-means the solicitation Documents and addenda thereto, the Port of Hood River Public Improvement Contract, General Conditions, Supplemental General Conditions, if any, the accepted Bid, Plans, Specifications, amendments and change orders.

Contract Period- as set forth in the Contract Documents, means the period of time beginning with the issuance of the Notice to Proceed and concluding upon Final Completion.

Contract Price- the total of the awarded Bid amount, as increased or decreased by the price of approved alternatives and change orders.

Contract Time-means any incremental period of time allowed under the Contract to complete any portion of the Work reflected in the project schedule.

Contractor-person awarded the Contract for Work contemplated.

Days-are calendar days, unless otherwise specified.

Direct Costs-means the costs of materials, including sales tax, cost of delivery; cost of labor, including social security, unemployment insurance, and fringe benefits required by agreement or custom; worker’s compensation insurance; project specific insurance; bond premiums, rental cost of equipment, and machinery required for execution of the work; and the additional costs of field personnel directly attributable to the Work.

Final Completion-means completion of all requirements under the Contract, excluding Warranty Work, and the final payment and release of retainage.

Force Majeure-means an act, event or occurrence caused by fire, riot, war, acts of God, nature, sovereign, or public enemy, strikes, freight embargoes or any other act, event or occurrence that is beyond the control of the party to this Contract who is asserting Force Majeure.

Notice to Proceed-the official written notice from the Port stating that the Contractor is to proceed with the Work defined in the Contract Documents.

Offer-a bid in connection with an invitation to bid and a proposal in connection with a request for proposals.

Offeror-means a bidder in connection with an invitation to bid and proposer in connection with a request for proposals.

Overhead-those items…