Bid_Prices.pdf
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- Solicitation number
- RTSX-260003-DS
- Issued by
- Alachua County, Glencoe CDP, Florida
About this file
This document is a Bid Prices form for the City of Gainesville's procurement of automotive oils, greases, lubricants, and coolants for its Light, Medium, Heavy-Duty Vehicles and Transit Buses fleet. The solicitation covers multiple product categories including Ultra-Duty Grease, Universal Gear Lube, Automatic Transmission Fluid, Tractor Hydraulic Oil, Motor Oils, Antifreeze/Coolant, and DEF Fluid. The contract will run for two years from October 1, 2025 to September 30, 2027, with firm pricing required for the entire contract period. The bid includes various quantities and specifications for each product type, ranging from 14 oz. tubes to bulk gallon quantities, with specific requirements for different viscosities and synthetic formulations.
The pricing document requires bidders to complete unit prices and extended costs for each product category, with no requirement to bid on every item. The solicitation includes a request for additional information such as delivery frequency, inventory of equipment/materials on delivery vehicles, and a list of equipment and personnel for delivery services. Bidders must also attest to having a spill prevention/response plan and provide the number of years in business. The document allows bidders to offer a discount off the manufacturer's retail price list for related items not specifically listed, providing flexibility in the bidding process.
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Bid Prices
Complete and upload these pages in Section 5, under 3. Solicitation Response.
Listed below are the most common used oils, greases, lubes and coolants with an estimated annual quantity. There is no requirement to bid on every item, however, refer to Section 3.7 Award Basis regarding how the award will be made. All pricing must be firm for the two-year contract period.
A. Ultra-Duty Grease
Unit of Measure Quantity Brand/Manufacturer Unit Price Extended
Cost
NGLI 2 14 oz. Tube 230
120 lbs. Keg 4
Drum (55 Gal) 2
B. Universal Gear Lube
75W90 Synthetic Quart Jug 12
Drum (55 Gal.) 1
85W140 Synthetic Quart Jug 24 Drum (55 Gal) 2
C. Automatic Transmission Fluid
Dexron III/Mercon Drum (55 Gal) 1
TransSynd Gallon Jug 48
Drum (55 Gal.) 2
Bulk Gallons 1,500
D. Tractor Hydraulic Oil
MVLV B Tractor Hydraulic Fluid Citgo Transguard Drum (55 Gal) 3
Hydurance AW32 Drum (55 Gal) 6 Bulk 300
Hydraulic Oil THF100 Gallon Jug 15
E. Motor Oils
Synthetic 0W16 Quart Jug 48
Synthetic 0W20 DEXOS1 GEN 3 Quart Jug 324
Synthetic 5W20 Quart Jug 1,000
Synthetic 5W30 Quart Jug 260
Drum (55 Gal) 1
Bulk Gallons 6,000
Synthetic 10W30 Gallon Jug 20
Synthetic 20W50 Quart Jug 50
Synthetic 400 XSP SAE 15W40 Quart Jug 72
Gallon Jug 270
Bulk Gallons 9,000
F. Antifreeze/Coolant
Caterpillar EC-1 Concentrate Gallon Jug 140
Dex Cool Concentrate Gallon Jug 100
Fleet Charge SCA Precharged
Gallon Jug (Concentrate) 120
Bulk Gallons (Pre-mix) 1,700
G. DEF Fluid Unit of Measure Quantity Brand/Manufacturer Unit Price
Extended
DEF 2.5 Gallon Jug 160
Bulk Gallons 15,000
Include discount provided off manufacturer's retail price list for related items offered, not otherwise listed: ______% Off
Bidder shall indicate frequency of delivery to storage tanks to maintain KEEP FUEL STATUS:
Inventory list of equipment/materials maintained on delivery vehicles:
List of Equipment and Personnel to provide the delivery services (including a narrative stating how you will perform the requirements of the Technical Specifications):
Bidder attests they have a spill prevention/response plan in place and have trained their delivery personnel in the elements and execution of their plan: Yes___ No___ Bidder Initials ______
State the Number of Years in Business (include current business licenses/permit with bid response):
________Years
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