Bid Packet.pdf

Request for Bid

Dump Truck

#2027-22

Release Date: September 4, 2026

City of Covington

2194 Emory Street

Covington, Georgia 30014

The City of Covington is accepting bids for one (1) 2027 F-650 Diesel Dump Truck Regular Cab.

Sealed bids must be received by the Purchasing department, Attn: Maranna Gilbert at 11631

Highway 142 Covington, Georgia 30014 at the Covington Utilities Complex by Thursday, September 17, 2026 by 10:00AM.

The City of Covington will consider the competency and responsibility of bidders in making the award. City of Covington reserves the right to reject any and all bids, to waive informalities and technicalities, to reject portions of the bids and to award contracts in a manner consistent with the

City and laws governing the State of Georgia.

SCOPE AND SPECIFICATIONS

Vendors are invited to submit a bid for the Purchase of one (1) 2027 F-650 Diesel Dump Truck

Regular Cab as specified in “Exhibit A” for the City of Covington. Please contact Robert Barber, rbarber@cityofcovington.org for questions regarding the specifications.

Bids are due to the City of Covington Purchasing Department attention Maranna Gilbert located at

11631 Highway 142, Covington, Georgia 30014 by 10:00 AM on Thursday, September 17, 2026.

Late bids will not be accepted.

Additional In-Person Delivery Option: Bids may also be delivered in person to City Hall at 2194

Emory ST NW, Covington, Georgia 30014 through Wednesday, September 16, 2026, during regular business hours. Bids delivered to City Hall prior to the bid opening will be secured and held by the City of Covington Purchasing Department until the scheduled bid opening on September 17, 2026, at 10:00 AM. at the Covington Utilities Complex at 11631 Highway 142, Covington, Georgia

30014.

Please submit an original one (1) hard copy and one (1) copy on USB Flash drive to:

City of Covington Purchasing Department

Dump Truck Bid #2026-22

Attention: Maranna Gilbert

11631 Highway 142

Covington, Georgia 30014 mailto:rbarber@cityofcovington.org

If using USPS, mail to:

P.O. Box 1527

Covington, GA 30015

SPECIAL TERMS AND CONDITIONS

I. Submission of Bids

Bids shall be enclosed in sealed envelopes, addressed to the City of Covington Purchasing Department with the name of the bidder, the date and hour of opening. Bids must be received in the Purchasing Department, marked “Dump Truck Bid 2026-22” no later than Thursday, September 17, 2026 by 10:00 AM. It is the sole responsibility of the bidder to ensure that his or her bid reaches the Purchasing Department. Any addenda should be enclosed in the sealed envelopes as well. The bids will be publicly opened and read at the time and place set forth in the Invitation to Bid.

Items offered must meet required specifications and must be of quality, which will adequately serve the use and purpose for which intended. Full identification of each item bid upon, including brand name, model, catalog number, etc. must be furnished to identify exactly what the bidder is offering. The bidder must certify that items to be furnished are new and that the quality has not deteriorated so as to impair its usefulness.

Unsigned bids will not be considered except in cases where bid is enclosed with other documents, which have been signed. The City will determine this.

City of Covington is exempt from federal excise tax and Georgia sales tax with regards to goods and services purchased directly by City of Covington. Suppliers and contractors are responsible for federal excise tax and sales tax, including any taxes for materials incorporated in City construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax

Division for additional information. Tax Exemption Certificates will be furnished upon request.

Information submitted by a bidder in the bidding process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act. Each page of proprietary information must be identified. Entire bid may not be deemed proprietary.

II. Award

Award will be made to the lowest responsive and responsible bidder. Conditional bids are not acceptable. The quality of articles to be supplied, their conformity with the specifications, their suitability to the requirements of the City, and the delivery terms will be taken into consideration in making the award. The City may make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the contract. The City reserves the right to reject or accept any or all bids and to waive technicalities, informalities, and minor irregularities in bids received. The Bidder does not have the exclusive right to fill all of the City’s requirements for the goods or services awarded nor will the City be obligated to purchase the estimated annual quantity or any quantity contained in the bid document.

The City reserves the right to make an award as deemed in its best interest, which may include awarding a bid to a single bidder or multiple bidders; or to award the whole bid, only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest. In case of tie bid, the award will be made as follows:

1. The bid will be awarded to the in-City vendor.

2. The bid will be awarded to the in-State vendor.

3. The bid will be awarded to the vendor with the lesser total dollar volume.

5000.03 - LOCAL VENDOR PREFERENCE

It shall be the policy of the City of Covington to give local vendors preference given that the quality, prior performance, availability of service, supplies and materials, delivery schedule and price are equal.

III. Joint Purchasing

The Newton County Shared Cost Initiative is an effort to lower the cost of goods and services purchased by public agencies in Newton County through use of shared resources and economies of scale. Accordingly, public agencies located in Newton County and participating in the shared cost initiative shall be allowed to purchase identical items and services at the same price and upon the same terms and conditions as established in this contract.

Participating agencies include the following: Newton County Board of Commissioners; Newton County Board of Education; Newton County Water and Sewerage Authority; the City of Covington; City of Oxford; City of Porterdale; Town of Mansfield; and Town of Newborn.

EXHIBIT “A” SPECIFICATIONS

CITY OF COVINGTON Seeking Bids

FOR 2027 F-650 Diesel Dump Truck Regular Cab

Complete Installation of the Following Equipment Per Attached Specifications.

Features:

Appearance

Grille – Chrome

Bumper (Front) – Chrome plated steel. Included with Exterior Appearance Group

Full Width 3” Bumper Extension

Body Builder Wiring – at end of frame

Grille – Chrome Surround

Mirrors, Tailer Tow, Powered – Power Telescoping, Power Folding with Power Heated Glass, Heated Convex Spotter and Integrated Clearance Lights/Turn Signals (Sail Mount)

Standard

Front end Tilting fiberglass hood and fenders assembly

Doors – Two (four with Super Cab and Crew Cab)

Tow hook, Front (Two) – frame mounted

Body Builder Wiring – at back of cab

Body Builder Wiring – at end of frame Combined

(ILO Standard- Back of Cab Combined)

Safety

Mirrors – Dual Rectangular XL2020 with Integral Spot Mirror, Sail Type, 102” Width, Heated and

Motorized, Chrome Cap

Back-up Alarm – electric 102 dBA

Daytime Running Lights

Headlights – includes side marker lights with reflectors

Taillights – two with integral stop, turn, backup and license plate bracket

Roof marker/clearance lights (amber) - five

Windows & Glass

Glass – laminated windshield, solar-tint all around

Window rear - fixed

Windshield wiper control – intermittent variable with windshield washers

Interior Features

Climate

Climate Control – Includes Air Conditioning and Defroster

Comfort & Convenience

110V AC Outlet

Rapid Heat

Vehicle Integrations System 1.0

Rear View Camera with Mirror Display

Steering Wheel – Mounted Controls

Gauge Cluster Diesel – with Electric Speedometer (mph/kph) and Additional Features

Ford Pro Telematics Essentials

Tilt and Telescoping Steering Wheel

Entertainment Systems

Radio AM/FM Stereo – with Two speakers, Includes USB Input, Clock Display and Bluetooth

Interior Accessories

Upfitter Switches (Four) – Mounted in the Center Instrument Panel with Connector Access Located in Engine Compartment

Seating

30/70 – Air Ride Driver (integral air pump) and Fixed 2- Passenger Bench Seats – Vinyl.

Restrictions Apply

Power

6.7L Power Stroke V8 Turbo Diesel – 270 HP, 800 Lb.-Ft of Torque

Engine Exhaust Brake

Alternator – Extra Heavy Duty 12 Volt-195 amp. Denso

Operator – Commanded Regeneration (OCR)

Oil Maintenance Minder

Axle (Rear) – 17,500 lbs.

Transmission Power with Live-Drive Capability

TorqueShift Heavy Duty 10 – Speed Automatic

5.57 Axle Ratio

Wheels & Tires

Front Wheels – 22.5 x 8.25 – Steel disc, 10 - hole-hub piloted, 5 hand hold, powder-coated white

Rear Wheels – 22.5 x 8.25 – Steel disc, 10 – hole-hub piloted, 5 hand hold, powder-coated white

Safety

Air Horn, single-trumpet mounted on back bumper frame rail (requires air brakes or air compressor

Air Brakes with Traction Control (front disc/rear drum)

Electronic Stability Control Delete Available

Air Brake Chambers, Spring – Relocated to Rear of Rear Axle for Maximum Ground Clearance

Fleet Safety Kit

Jump Start Stud

Wheel seals - ScotSeal (front and rear)

Brakes, Hydraulic – Bosch HydroMax with Traction Control

Hill Start Assist (Hydraulic Brake only)

Electronic Stability Control Standard

Embedded Modem Delete

Packages

Exterior Appearance Group (Chrome bumper, fender badge, grille surround)

Driver Assist Technology Package. Hydraulic Brake. Includes Automatic Emergency Braking

(AEB), Forward Collision Warning, Lane Departure Warning, Auto High Beam Control (Requires

AEB)

K&K Manufacturing Dump Bed

11’ Contractor Dump

Main Frame: 8” Channel

Cross Members: 3” Channel, 12” on-center

Floor Plate: 3/16” Smooth Seamless Plate

**Cab Height Bulkhead**

30” Sides, Formed 10 ga. Sheet with 3” x 3/16” Sq Tubing Top Rail

**Board Brackets for 6” Pine Boards**

36” Tailgate, Top Hinged with Removable Pins

3” x 3/16” Sq Tubing Tailgate Top Rail

24” Cab Shield w/ Mounting Holes for Tarp

Front Lever for Tailgate Release

Modular Wiring Harness w/ Chassis Adapter

LED Lighting Under Tailgate

(4) S/T/T and (2) Reverse Lights, 4” Round

¾” Clearance Lights

Mud Flaps

Back Up Alarm

Powder Coated Gloss Black

Installed

Underbody Twin Arm Dump Hoist Kit

Subframe for 10’ – 12’ Dump Body

PTO and Pump for Automatic Transmission

Single Cylinder, Twin Arm Hoist

Electric Operated Valve with Push Button Controller

Hoist: 826sFDA-12-8SB

Electric Tarp System with Bent Aluminum Arms

Mesh Tarp

6” Pine Boards for board Pockets

18” x 18” x 36” Underbody Toolbox

Powder coated black, Stainless T-handle

Toolbox Mounting Brackets (Pair) for Dump Bodies

20T Pintle Hitch on ½” Plate

½” Reinforcing Plate and Gussets

1” D-Rings for Safety Chains

Laser Cut Holes for (2) Trailer Plugs & Glad Hands

Pintle Height: 24” – 27”

7W RV Trailer Plug

Tekonsha Digital Brake Controller

*Chassis may Require Tail Light Converter*

Labor to Install Factory Camera

CITY OF COVINGTON

Dump Truck Bid 2026-22

BID PRICE SHEET - SUBMIT WITH BID

DEALER NAME YEAR/MAKE/MODEL

ESTIMATED DELIVERY DATE

DEALER SIGNITURE

Date

2027 F-650 Dump Truck Regular Cab with requested options price - $______________________

GRAND TOTAL