Bid Packet.pdf

This bid packet is issued by the City of Springfield Public Works Department for the procurement of snow removal and winter maintenance services. The project encompasses snow plowing, salting, and de-icing services for designated city streets and public areas during the winter season (November through March). The city seeks qualified contractors to provide equipment, personnel, and materials necessary to maintain safe road conditions following snowfall events. Responses to the bid are due by December 15, 2024, at 2:00 PM local time, with contract award expected by January 10, 2025. A mandatory pre-bid meeting and site visit will be held on December 1, 2024, at 9:00 AM at the Public Works facility, during which bidders will receive specifications for service routes and performance standards. The contract term is for one year, with the option to renew for up to three additional one-year periods at the city's discretion.

Pricing shall be submitted on a per-ton basis for salt application and per-mile basis for plowing services, with rates locked for the initial contract year. No set-asides have been identified for disadvantaged or minority-owned businesses. The city currently contracts with Midwest Snow Removal Services, which may continue in a limited capacity during transition. Funding for this contract is sourced from the city's General Fund operating budget, with an estimated annual expenditure of $250,000 to $400,000 depending on seasonal weather conditions and service call frequency. Bidders must provide proof of liability insurance coverage of at least $1,000,000 and evidence of equipment availability and maintenance capacity.