Bid Packet.pdf

Request for Bid

Wheel Loader

#2024-26

Release Date: October 4th, 2024

City of Covington

2194 Emory Street

Covington, Georgia 30014

October 1, 2024

The City of Covington is accepting bids for one (1) Wheel Loader. Sealed bids must be received by the Purchasing department, Attn: Scott Cromer in City Hall by Thursday, October 17th, 2024 at

10:00am. Bids will be opened at 10:15am.

The City of Covington will consider the competency and responsibility of bidders in making the award. City of Covington reserves the right to reject any and all bids, to waive informalities and technicalities, to reject portions of the bids and to award contracts in a manner consistent with the

City and laws governing the State of Georgia.

SCOPE

Vendors are invited to submit a bid for the Purchase of one (1) Wheel Loader as specified in

“Exhibit A” for the City of Covington. Please contact John Hendrix, jhendrix@cityofcovington.org for questions regarding the specifications.

Bids are due to the City of Covington Purchasing Department attention Scott Cromer located at

2194 Emory Street NW, Covington, Georgia 30014 by 10:00am on Thursday, October 17th, 2024.

Late bids will not be accepted.

Please submit an original and one (1) copy to:

City of Covington Purchasing Department

Wheel Loader 2024-26

Attention Scott Cromer

2194 Emory Street NW

Covington, Georgia 30014

If using USPS, mail to:

P.O. Box 1527

Covington, GA 30015 mailto:jhendrix@cityofcovington.org

SPECIAL TERMS AND CONDITIONS

I. Submission of Bids

Bids shall be enclosed in sealed envelopes, addressed to the City of Covington Purchasing Department with the name of the bidder, the date and hour of opening. Bids must be received in the Purchasing Department, marked “Wheel Loader 2024-26” no later than the date and time (determined by the date/time stamp in the department) set forth in the Invitation to Bid. It is the sole responsibility of the bidder to ensure that his or her bid reaches the Purchasing Department. Any addenda should be enclosed in the sealed envelopes as well. The bids will be publicly opened and read at the time and place set forth in the Invitation to Bid.

Items offered must meet required specifications and must be of quality, which will adequately serve the use and purpose for which intended. Full identification of each item bid upon, including brand name, model, catalog number, etc. must be furnished to identify exactly what the bidder is offering. The bidder must certify that items to be furnished are new and that the quality has not deteriorated so as to impair its usefulness.

Unsigned bids will not be considered except in cases where bid is enclosed with other documents, which have been signed. The City will determine this.

City of Covington is exempt from federal excise tax and Georgia sales tax with regards to goods and services purchased directly by City of Covington. Suppliers and contractors are responsible for federal excise tax and sales tax, including any taxes for materials incorporated in City construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax

Division for additional information. Tax Exemption Certificates will be furnished upon request.

Information submitted by a bidder in the bidding process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act. Each page of proprietary information must be identified. Entire bid may not be deemed proprietary.

II. Award

Award will be made to the lowest responsive and responsible bidder. Conditional bids are not acceptable. The quality of articles to be supplied, their conformity with the specifications, their suitability to the requirements of the City, and the delivery terms will be taken into consideration in making the award. The City may make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the contract. The City reserves the right to reject or accept any or all bids and to waive technicalities, informalities, and minor irregularities in bids received. The Bidder does not have the exclusive right to fill all of the City’s requirements for the goods or services awarded nor will the City be obligated to purchase the estimated annual quantity or any quantity contained in the bid document.

The City reserves the right to make an award as deemed in its best interest, which may include awarding a bid to a single bidder or multiple bidders; or to award the whole bid, only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest. In case of tie bid, the award will be made as follows:

1. The bid will be awarded to the in-City vendor.

2. The bid will be awarded to the in-State vendor.

3. The bid will be awarded to the vendor with the lesser total dollar volume.

5000.03 - LOCAL VENDOR PREFERENCE

It shall be the policy of the City of Covington to give local vendors preference given that the quality, prior performance, availability of service, supplies and materials, delivery schedule and price are equal.

III. Joint Purchasing

The Newton County Shared Cost Initiative is an effort to lower the cost of goods and services purchased by public agencies in Newton County through use of shared resources and economies of scale. Accordingly, public agencies located in Newton County and participating in the shared cost initiative shall be allowed to purchase identical items and services at the same price and upon the same terms and conditions as established in this contract.

Participating agencies include the following: Newton County Board of Commissioners; Newton County Board of Education; Newton County Water and Sewerage Authority; the City of Covington; City of Oxford; City of Porterdale; Town of Mansfield; and Town of Newborn.

BID FORM

MAKE _____________________MODEL _________________ YEAR _______

BID AMOUNT $______________________________________________

ESTIMATED DELIVERY DATE __________________________________________

DEALER / VENDOR NAME ___________________________________________

BIDDER NAME ___________________________________________________

PHONE_______________________ EMAIL _____________________________

SIGNITURE __________________________________ DATE_______________

EXHIBIT “A”

DESCRIPTION OF REQUIREMENTS AND

SPECIFICATIONS

City of Covington, GA

ENGINE

• Model (Cummins or similar 173-200hp)

• Rated Gross Power (Engine Speed 1800 rpm)

• Type (Automatic 4 cycle water-cooled & intercooled)

• Aspiration (Turbocharger and Intercooled)

• Cylinders (6-8)

• Maximum Gross Torque (Engine Speed 1400 rpm)

Transmission

• Transmission- Torque converter countershaft type power-shift with computer-controlled automatic shift and manual shift features included.

• Torque converter- Three elements, single stage, single phase.

• Main clutch- Wet hydraulic, multi-disc type.

• Cooling method- Forced circulation type.

• Forward & Reverse

• Range 1 -1-13 km/h – 0.6-8 mph

• Range 2 -13 km/h – 8 mph

• Range 3 – 27 km/h – 17 mph

• Range 4 – 40 km/h – 25 mph

(Creeper control)

Electrical

• Alternator 115 amp or similar, heavy duty

• 12v power supply in cab

• Batteries 1,000 CCA (2) 24-volt system

• Back up alarm

• Emergency shutdown switch

• LED rear stop and turn lights

• Heavy duty gear reduction starter

• Product link lite

• Remote jump start

• Resettable main and critical function breakers

• Roading lights front and rear

• LED Emergency Strobe Lights

Buckets

• Bucket Capacities (5.0- 6.5 yards)

• Pallet Forks

• Grapple Rake

Steering System

• Type - Articulated frame steering

• Steering angle – Each direction 40 degrees; total 80 degrees or similar

• Cylinders – Double-acting piston type or similar

• No. x Bore x Stroke- 2x 2.8 x 17.4 (2x 70 mm x 442 mm) or similar

Tires

• Tire size- 20.5R25 (L3)- or similar

Brakes

• Service Brakes – inboard mounted fully hydraulic 4-wheel wet disc brakes. Front and rear independent brake circuit.

• Parking Brakes- Spring applied, hydraulically released dry disc type with external output shaft.

Hydraulic System

• Bucket auto leveler (automatic return to dig control)

• Control lever lock switch

• Dual lift arm auto leveler and kickout system

• Electric control lever

• MF lever and proportional switch for 3rd function

• 2 levers and AUX lever for 3rd function- inside layout pattern (3rd- bucket – lift arm)

• Hydraulic filters

• Lift arm float system

• Quick coupler piping and switch

• Reservoir sight gauge

• Ride control system (OFF-AUTO type)

• Work mode selector

Guards

• Windshield

• Tilt cylinder

• Lights

• Fender deflectors

• Drive shaft

• Hitch

• Steering cylinders

• Side power train

• Crank case

Debris Management

• Reversing fan

• Sealed alternator

• Turbine engine pre-cleaner

• Power cab pre-cleaner

Operator Environment

• Enclosed Cab w/ Heater-Defroster-A/C/Air Suspension Heated Seat

• Bluetooth key fob

• Multi view camera

• Internal mirrors

• Washing platform

• Auto lube

• Coupler fusion

• Auxiliary hydraulics

• Window washing access

• Ride control

• Fenders extended and full coverage

• GPS Monitoring System (monitors and records machine health and operational data)

• Engine Shutdown Secondary Switch

• Variable Speed Traction Control and Creeping Mode

• LED Emergency Strobe Lights

• Counterweights

• Rear object detection

• Blue angle certification

• Beacon: Warning and Seatbelts

• LED auxiliary lights

• Payload Printer

• Tire pressure monitoring

• Polycarbonate windshield

• 4-point harness

• Push start

• Auto temp control

• 8-inch touch screen

• Operator not present system

• Radio ready system

• Tilt steering wheel

• Tinted front glass

• Digital hour meter, odometer, and tachometer

• Digital ground speedometer and direction indicator

• Engine coolant temp gauge

• Fuel and diesel exhaust fluid levels

• Hydraulic oil temperature gauge

OTHER

• Large-access enclosure doors with adjustable close/open force

• Parallel lift loader linkage

• Recovery hitch with pin

• Remote mounted lubrication points

• Lockable compartments

• 1000-hour service intervals (after initial 500) or similar

• (5 year/3000 Hour) company will perform major services up to 5 years or 3000 hours- or similar

• 5 year/3000 Hour Premier Warranty (bumper to bumper) or similar