Bid Package _ Self Contained Breathing Appara.pdf

TIFT COUNTY BOARD OF COMMISSIONERS

REQUEST FOR PROPOSAL

Self-Contained Breathing Apparatus (SCBA) Units

SECTION 1: INTRODUCTION AND BACKGROUND

Tift County Board of Commissioners (the “County”) and Tift County Fire Rescue (TCFR) are soliciting competitive sealed bids from qualified suppliers for the purchase of fifty (50) Self- Contained Breathing Apparatus Units (SCBA), one hundred (100) SCBA cylinders, and fifty (50) SCBA facepieces. All proposals must be sealed and submitted to the address listed in Section 5 no later than 10:00 AM on Wednesday, November 25, 2026.

SECTION 2: SCOPE OF WORK

The successful vendor shall furnish, deliver, and provide all documentation for the following items:

Item Qty Description Unit Price Extended Price

1 50 SCBA Unit -- NFPA 1970 2025 Edition compliant, 4500 psi, with harness/backpack, EZ-Flow regulator, PASS device, and personal accountability system. Specified unit: 3M Scott X3 Pro Pak, Snap Change Valve Assembly, EZ- Flow regulator, UEBSS, Pak-Tracker enabled, or approved equal.

2 50 SCBA Facepiece -- NFPA 1970 2025 Edition compliant, with Kevlar harness assembly, size medium. Specific Unit: 3M Scott AV 3000, HT, Kevlar harness, size medium, or approved equal. Must be compatible with Item 1 SCBA unit.

3 100 SCBA Cylinder -- 4500 psi, 45-minute rated duration, carbon fiber composite construction, with snap-change valve assembly. Specific Unit: 3M Scott 4500 psi, 45-minute, carbon cylinder with snap-change assembly, or approved equal.

Must be compatible with Item 1 SCBA unit.

4 1 Freight and Delivery to Tift County Fire/Rescue, 340 Tifton Eldorado Road, Tifton, GA 31794

TOTAL BID PRICE $__________

SECTION 3: TECHNICAL SPECIFICATIONS AND REQUIREMENTS

3.1 NFPA Compliance

All SCBA units, facepieces, and cylinders furnished under this contract must be certified to the NFPA 1970 2025 Edition standard at minimum. Vendors must provide documentation of NFPA certification with their proposal. Units not meeting the 2025 Edition standard will be deemed non-responsive and will not be considered.

3.2 Compatibility

All cylinders and facepieces provided must be fully compatible with the SCBA units provided under this contract. Vendor must confirm compatibility in their proposal.

3.3 Approved Equals

Proposals for equipment other than the specified make and model will be considered provided the proposed equipment meets or exceeds all stated technical specifications and NFPA 1970 2025 Edition requirements. Vendors proposing an approved equal must submit complete technical specifications demonstrating equivalency with their proposal. Tift County reserves the right to determine whether a proposed alternate is an approved equal.

3.4 Delivery Requirements

All equipment must be delivered to Tift County Fire/Rescue, 340 Tifton Eldorado Road, Tifton, Georgia 31794. The vendor must provide an estimated delivery timeframe with their proposal.

3.5 Warranty

Vendor must describe all manufacturer warranties applicable to the equipment provided, including warranty period, coverage, and service/repair process.

SECTION 4: FEDERAL PROCUREMENT REQUIREMENTS

This procurement is subject to federal requirements under 2 C.F.R. Part 200 as a condition of FEMA AFG Award No. EMW-2025-FG-06307. By submitting a proposal, the vendor agrees to and certifies the following:

4.1 SAM.gov Registration

Vendor must hold an active registration in the System for Award Management (SAM.gov) at the time of proposal submission and throughout the contract period. Vendor must provide their Unique Entity Identifier (UEI) number with their proposal. Tift County will verify SAM.gov registration status before award.

4.2 Debarment and Suspension

By submitting a proposal, vendor certifies that it is not debarred, suspended, or otherwise excluded from participation in federal assistance programs as listed in SAM.gov, in compliance with 2 C.F.R. Part 180 as implemented by DHS at 2 C.F.R. Part 3000.

4.3 Build America Buy America Act (BABAA)

Vendor must confirm whether the equipment proposed is manufactured in the United States in compliance with the Build America, Buy America Act requirements applicable to this federal award. If equipment is not domestically manufactured, vendors must identify this in their proposal so that Tift County may pursue the appropriate waiver through FEMA prior to award.

4.4 American Security Drone Act

Vendor certifies that no equipment furnished under this contract is manufactured or assembled by a covered foreign entity as defined under the American Security Drone Act of 2023.

4.5 Non-Discrimination

Vendor must comply with all applicable federal non-discrimination laws including the Civil Rights Act of 1964, the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, and Title IX of the Education Amendments of 1972.

SECTION 5: PROPOSAL SUBMISSION REQUIREMENTS

Proposals must be submitted in writing and include all of the following:

1. Completed itemized bid price table (Section 2) with unit prices and extended prices for all line items

2. Confirmation of NFPA 1970 2025 Edition compliance with supporting documentation

3. Complete technical specifications for all proposed equipment

4. If proposing an approved equal: documentation demonstrating equivalency to specified unit

5. Estimated delivery timeframe from date of contract award

6. Vendor’s active SAM.gov UEI number and confirmation of active registration

7. Buy America / BABAA compliance confirmation or identification of non-domestic components

8. Complete warranty information for all equipment

9. Vendor’s company name, address, primary contact name, phone, and email

10. Proposal validity period (minimum 90 days required)

Submission Address

Proposals must be submitted by the deadline stated on the cover page to:

In person:

Tift County Board of Commissioners Attn: Miriam Jordan, County Clerk 225 North Tift Avenue, Room 204 Tifton, Georgia 31794

By mail:

Tift County Board of Commissioners Attn: Miriam B Jordan, County Clerk Post Office Box 826 Tifton, GA 31793

SECTION 6: AWARD

Award will be made to the responsive, responsible vendor whose proposal represents the best value to Tift County consistent with federal procurement standards under 2 C.F.R. Part 200. Tift County reserves the right to accept or reject any or all proposals, to waive technicalities, and to accept the proposal deemed most advantageous to the county.

SECTION 7: GENERAL TERMS AND CONDITIONS

7.1 Public Advertising

This RFP has been publicly advertised on the Georgia Procurement Registry at doas.ga.gov in accordance with applicable Georgia law.

7.2 No Commitment to Award

Issuance of this RFP does not constitute a commitment by Tift County to award a contract. Tift County reserves the right to cancel this RFP at any time without obligation.

7.3 Costs of Proposal Preparation

All costs associated with the preparation and submission of a proposal are the sole responsibility of the vendor. Tift County will not reimburse any vendor for proposal preparation costs.

7.4 Public Records

All proposals submitted become public records under Georgia law upon award of the contract.

7.5 Federal Acknowledgement

The successful vendor acknowledges that this purchase is funded in part by a FEMA Assistance to Firefighters Grant and agrees to cooperate with any federal monitoring, audit, or records requests related to this award during the period of performance and for a minimum of three years following grant closeout.

7.6 Questions

All questions regarding this RFP must be submitted in writing to Josh Stitely at Josh.Stitely@tiftcounty.org no later than 4:00 P.M., Thursday, November 19, 2026. Responses to questions will be provided in writing to all vendors who have received this RFP.

SECTION 8: VENDOR CERTIFICATION AND SIGNATURE

By submitting a proposal, the vendor certifies that:

1. All information provided in this proposal is accurate and complete.

2. The vendor is not debarred, suspended, or otherwise excluded from federal programs.

3. The vendor holds an active SAM.gov registration.

4. The proposed equipment meets NFPA 1970 2025 Edition requirements.

5. The vendor has read, understands, and agrees to all terms and conditions of this RFP.

6. No employee or officer of Tift County has a financial interest in this proposal.

Company Name:

SAM.gov UEI Number:

Authorized Signature:

Printed Name and Title:

Date:

Phone / Email:

This procurement is funded in part by FEMA AFG Award No. EMW-2025-FG-06307. This RFP is not a purchase order or commitment to buy.