BID PACKAGE. Redford Twp Road Paving Project 2025 (2025-9-5) FINAL.pdf

Request for Proposals Township Initiative Paving Program 2025

REQUEST FOR PROPOSALS

Charter Township of Redford

Department of Public Services

Repaving and Repair of Secondary Streets

Bid Submission Date: September 25, 2025 by 3:00pm (local time)

Attn: Clerk’s Office

15145 Beech Daly Road

Redford, MI 48239

313-387-2750 www.redfordtwp.gov

CHARTER TOWNSHIP OF REDFORD

ADVERTISEMENT FOR BIDS

The Charter Township of Redford will be receiving sealed bids at the office of the Township Clerk, 15145 Beech Daly

Road, Redford, MI 48239, until 3:00 p.m., local time on September 25, 2025, at which time and place said bids will be opened and publicly read aloud for the following project:

TOWNSHIP INITIATIVE PAVING PROJECT –

REDFORD TOWNSHIP SECONDARY STREETS

Bid documents will be available beginning Friday, September 5, 2025 the office of the Township Clerk, 15145 Beech

Daly, Redford, MI, 48239 between the hours of 8:30 a.m. and 4:30 p.m., online at the Redford Township website “Bid

Section”, www.redfordtwp.gov and at www.bidnetdirect.com. Redford Township will not consider or accept a bid received after the date and time specified for bid submission. No oral, e-mail, telephonic or telegraphic proposals will be considered.

Each proposal must be accompanied by a Certified Check or Bid Bond by a recognized Surety Company in the amount of five percent (5%) of the bid, drawn payable to the Charter Township of Redford, as security for the proper execution of the Contract. Bids may not be withdrawn for the period of sixty (60) days after date of receiving of bids.

If there are any questions regarding the project or specifications, please contact Michael Dennis, Public Services

Director, at 313-387-2641.

The Charter Township of Redford reserves the right to accept or reject any or all bids and to waive any informality in any bids should it consider same to be in its' best interest. The Charter Township of Redford further reserves the right to award all or portions of the work as budget allows. The Charter Township of Redford is an equal opportunity, affirmative action employer.

This project is funded by the Charter Township of Redford and Wayne County. The work must be performed in accordance with the Equal Opportunity Act, Executive Order No. 11246, all United States Department of Labor

Regulations and Standards, Title 29, 1, 2, 3, and 5, and Title 18 U.C.S., Section 874, known as the "Anti-Kickback

Act" and the Occupational Safety and Health Act of 1970. The CONTRACTOR shall comply with the updated EED

Bid Conditions as outlined in the Federal Regulations Index. The CONTRACTOR must also ensure that employees and applicants for employment are not discriminated against because of their, but not limited to, race, color, religion, sex, national origin including limited English proficiency.

KARLA M. SANDERS, MMC

TOWNSHIP CLERK

CHARTER TOWNSHIP OF REDFORD

Published: September 5, 2025 http://www.redfordtwp.gov/ http://www.bidnetdirect.com/

I. OVERVIEW

1. REQUEST FOR PROPOSALS

The Charter Township of Redford, (hereinafter known as the “Township”) and Wayne County

(known as the “County”), are seeking sealed bid proposals for the repaving and road repair improvements on multiple secondary roadways. The successful contractor will provide all equipment, materials, and labor for the defined street repairs within Redford Township.

a. Residential Roadways (eight defined secondary roadways)

The Township invites bids from any company that is qualified and is willing to meet the minimum requirements as stated in this Request for Proposals (RFP). These specifications and requirements will assist in the procurement of the highest quality service possible to meet the requirements and needs of the Township.

This project is being funded through the Township and County and work must meet all the requirements of County Roads/Engineering Division. The Township Public Services Department and their Consultant will oversee the direction and quality of work of the selected company.

The Township is furnishing herein a set of specifications by which such bids shall be considered.

Any company, (hereinafter “Bidder”), desiring to furnish a bid for such services shall submit their bid following the instructions and format of the attached Request for Proposal (RFP) documents.

2. PROPOSAL DELIVERY PROCEDURES

Sealed bids/responses must be delivered or mailed to the following addresses listed below:

Attn: Clerk’s Office

15145 Beech Daly Road

Redford, Michigan 48239

Bids/responses due no later than 3:00 p.m. EST, on September 25, 2025. Sealed envelopes should be clearly labeled “RFP for Township Initiative Paving Program 2025”, with the Bidder’s name and address on the envelope. One original and three (3) photocopies of the proposal and one (1) digital copy of the proposal preferably on a USB/flash drive as one file in PDF format shall be furnished. If sent by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to the Township at the location stated in this paragraph.

All proposals received on or before the due date will be publicly opened and recorded on the due date. No immediate decisions will be rendered. Submitted proposals become the property of

Redford Township and will not be returned to those responding. Proposals received prior to the time of opening will be securely kept, unopened. No responsibility shall be attached to the

Township for the premature or non-opening of a proposal not properly addressed and identified.

Proposals arriving after the above specified time, whether sent by mail, courier or in person, shall not be accepted. These proposals will either be refused or returned unopened. It is the Bidder’s responsibility for timely delivery regardless of the method used. Mailed proposals delivered after the specified time will not be accepted regardless of the postmarked date or time on the envelope.

Facsimile (“fax”) machine transmitted proposals shall not be accepted, nor will the Township transmit the RFP documents to prospective Bidders via fax or any other electronic means, except for any addenda issued as specified in this RFP.

3. WITHDRAWALS, DECLINATIONS

If a Bidder wishes to withdraw a proposal, the Bidder shall submit a written notification of such action to Redford Township Clerk no later than the time of opening as specified in this RFP.

4. SEALED PROPOSAL SUBMISSION PROCEDURES

The opening of all proposals shall commence at 3:00 p.m. EST, on the submission date as specified in this RFP at the Redford Township Hall, 15145 Beech Daly Road, Redford, Michigan.

5. COMPETENCY OF BIDDERS

The Township reserves the right to determine the competence, financial and operational capacity of any Bidder. Upon request of the Township, the Bidder shall furnish additional evidence as may be required by the Township (beyond that which is required in response to the RFP) to evaluate

Bidder’s ability and resources to accomplish the services required by the specifications herein.

The Township shall be the sole and final judge of such competency, and its decision shall be final and not subject to recourse by any person, firm or corporation.

6. PRE-PROPOSAL MEETING

A pre-proposal meeting is not required for this requested project. Any questions that arise after receipt of the RFP shall be directed in writing to:

➢ Michael Dennis, Public Services Director

12200 Beech Daly Road

Redford, Michigan 48239 mdennis@redfordtwp.gov

The written questions, along with the Township’s responses, shall be circulated to all known potential Bidders of record who hold RFP's without identifying the party submitting the questions.

The cut-off for receipt of written questions shall be September 15, 2025 at 12:00 p.m. EST, in order to facilitate preparation of an addendum. No inquiry received after that time will be given consideration. Replies and/or addenda, in response to written questions, will be emailed to all known potential Bidders by September 18, 2025. Receipt of any addenda must be acknowledged as part of the proposal. The Township shall not assume responsibility for the receipt by the Bidder of any addenda.

mailto:mdennis@redfordtwp.gov

7. RFP PACKAGE

Each potential Bidder is instructed to check its RFP package to ensure that it has received a complete RFP package, which consists of the following:

Sections: Appendices:

I. Overview A. Company Information Sheet

II. General Instructions B. Request For Price Quotation

III. General Information C. Reference Schedule

IV. General Specifications D. Non-Collusive Affidavit

E. Legal Status Of Bidder

E. Debarment/Suspension Certification

G. Bid/Technical Specifications

8. INVESTIGATION BY POTENTIAL BIDDER

It shall be the responsibility of the Bidder to thoroughly read and understand the information, instructions, and specifications contained in this RFP. Bidders are expected to fully inform themselves as to the conditions and requirements of the services to be provided. Failure to do so is at the Bidder’s own risk. No plea of error or plea of ignorance resulting from Bidder’s failure to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Township. The Township will assume that submission of a proposal means that the Bidder has familiarized itself with the conditions and requirements and intends to comply with them unless specifically noted otherwise.

II. GENERAL INSTRUCTIONS

1. PROPOSAL PACKAGE

It is intended that the specifications in this RFP shall become part of an exclusive written and signed contract, with the successful respondent, agree to provide designated services for the

Charter Township of Redford. The Township reserves the right to negotiate the terms of any

Agreement to provide all or part of the services contained in the RFP.

2. FORMAT FOR SUBMISSIONS

A properly prepared proposal shall consist of the required Appendices as included within this

RFP.

Proposals should also contain a signed cover letter of submittal on the Contractor’s letterhead. The signed cover letter accompanying the proposal must be from any officer or employee having the authority to bind the Contractor by signature. Failure to submit all the required information may result in the disqualification of the Contractor from consideration. Contractors may be asked to provide additional information or give an oral presentation of their proposal later.

All price quotation sheets and schedules must be correctly filled in, using ink or entered in typed form. Any erasure or error corrections must be initialed in ink. All forms requiring signatures must be properly signed in ink in the proper spaces. If the Contractor is unable to provide a quotation on a given commodity or service alternative, each relevant item on the price quotation sheet must have the words “No quotation” entered thereupon.

3. EXAMINATION OF SERVICE

Bidders shall completely inform themselves of all the conditions under which service is to be performed, the service area and all other relevant matters pertaining to the service required to be provided under the enclosed specifications including, but not limited to, all factors which would affect execution and completion of the work covered by this RFP.

4. TYPE OF CONTRACT

The Township reserves the right to award the total proposal, to reject any or all proposals in whole or in part, and to waive any informality or technical defects if, in the Township’s sole judgment, the best interests of the Township will be so served.

This RFP and the selected offeror’s response thereto, shall constitute the basis of the scope of services in the contract by reference. The final contract terms will be negotiated between the selected Consultant and the Township.

5. SELECTION CRITERIA

The Charter Township of Redford reserves the right to accept or reject any or all proposals, waive any informality in any proposals should it consider same to be in its best interest and to negotiate with the selected firm.

The Township will determine top proposals and then determine which, if any, firms will be interviewed. If interviews are held, the selected firms will be given the opportunity to discuss their proposal, qualifications and past experience relative to the Project. If the Township chooses to interview any respondents, the interviews will be tentatively held per the attached Project Time

Schedule detailed within this RFP.

All proposals submitted may be subject to clarifications and further negotiation. All agreements resulting from negotiations that differ from what is represented within the RFP or in the proposal response shall be documented and included as part of the final contract.

6. EQUAL OPPORTUNITY ACT

Work must be performed in accordance with the Equal Opportunity Act, Executive Order No.

11246, all United States Department of Labor Regulations and Standards, Title 29, 1, 2, 3, and 5, and Title 18 U.C.S., Section 874, known as the "Anti-Kickback Act" and the Occupational Safety and Health Act of 1970. The CONTRACTOR shall comply with the updated EED Bid Conditions as outlined in the Federal Regulations Index. The CONTRACTOR must also ensure that employees and applicants for employment are not discriminated against because of their, but not limited to, race, color, religion, sex, national origin including limited English proficiency.

Breach of this covenant may be regarded as material breach of the contract as provided for in Act

220 and Act 453 of the Public Acts of 1976, as amended, entitled “Michigan Handicappers Civil

Rights Act” and the Michigan Elliot Larson Civil Rights Act. The offeror further agrees to require similar provisions from any subcontractors or suppliers.

The chosen company will furnish all necessary information and reports and shall permit access to its books, records and accounts by the Charter Township of Redford for purposes of investigation to ascertain compliance with the non-discrimination/minority business provision of any resultant contract.

7. COST LIABILITY

Redford Township assumes no responsibility or liability for costs incurred by the offeror prior to the execution of a Professional Services Agreement. The liability of the Township is limited to the terms and conditions outlined in the Agreement. By submitting a proposal, offeror agrees to bear all costs incurred or related to the preparation, submission, and selection process for the proposal.

8. ADDENDA TO THE RFP

In the event it becomes necessary to revise any part of the proposal, a copy of all addenda will be provided in hard copy with notice of the addenda will be posted online at the Redford Township website “Bid Section”, www.redfordtwp.com and online at www.bidnetdirect.com.

Each bidder must acknowledge in its proposal all addenda it has received. The failure of an offeror to receive or acknowledge receipt of any addenda shall not relieve the offeror of the responsibility for complying with the terms thereof. The Township will not be bound by oral responses to inquiries or written responses other than official written addenda.

9. DEBARMENT

Submission of a proposal in response to this RFP is certification that the Respondent is not currently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from participation in this transaction by any State or Federal departments or agency.

Submission is also agreement that the Township will be notified of any changes in this status.

10. DISCLOSURE OF CONTENTS

All information provided in the submitted RFP proposal will be held in confidence and will not be revealed or discussed with others/competitors until after an award of the contract.

11. IRS FORM W-9

The selected offeror will be required to provide Redford Township an IRS form W- 9. The Charter

Township of Redford, Michigan is exempt from Federal Excise Tax and Michigan Sales Tax and same shall not be charged to the Township. All bids to be tax exempt, State of Michigan #38-

60063606.

http://www.bidnetdirect.com/

12. RESERVATION OF RIGHTS

1. The Township reserves the right in its sole and absolute discretion to accept or reject any or all proposals, or alternative proposals, in whole or in part, with or without cause.

2. The Township reserves the right to waive, or not waive, informalities or irregularities in of any proposal if determined by the Township to be in its best interest.

3. The Township reserves the right to request additional information from any or all offerors.

4. The Township reserves the right to reject any proposal that determines to be unresponsive and deficient in any of the information requested within RFP.

5. The Township reserves the right to determine whether the scope of the project will be entirely as described in the RFP, a portion of the scope, or a revised scope be implemented.

6. The Township reserves the right to disqualify proposals that fail to respond to any requirements outlined in the RFP, or failure to enclose copies of the required documents outlined within RFP.

13. PROJECT TIME SCHEDULE

The Township expects to adhere to the following time schedule and the below schedule is for informational purposes only and is subject to change at the Township’s discretion.

ACTIVITY ANTICIPATED DATE

RFP Issued September 5, 2025

Deadline for Receipt of Written Questions September 15, 2025, 12:00 p.m.

Township Response/Addenda Deadline September 18, 2025

Proposal Due Date September 25, 2025 at 3:00pm

Tentative Interviews (if needed) September 29, 2025

Board of Trustees Meeting September 30, 2025

Award of Contract October 3, 2025

Commencement of Project November 7, 2025

III. GENERAL INFORMATION

1. PURPOSE OF THIS SECTION

Descriptions of the services, equipment, materials and supplies are provided only as orientation.

The General/Technical Specifications (Section E) are the Township Requirements for the Contract that may be let and are not necessarily duplicative of the current activities/services.

2. DESCRIPTION OF THE AREA OF THE TOWNSHIP

The Charter Township of Redford is an established community located in Wayne County.

3. PROPOSAL INFORMATION

We are seeking bids from well-qualified professional companies with demonstrated experience to perform the necessary tasks of this project.

The following items shall be addressed by the company, along with specific tasks detailed below, and the anticipated project schedule provided above.

Project personnel shall have a demonstrated history of performing project management and installation on similar projects. All management personnel shall have a minimum of 3 years of full-time experience in these areas. The contractor shall prepare and submit a proposed project team members and shall include a listing of the specific job duties performed on each project.

A. The Contractor shall certify that the personnel of its, and that of its sub-consultants being proposed as part of this RFP, are available to work on the project and have sufficient time available to perform the services as described in the proposal.

B. Project meeting attendance will be required to discuss and update the Township and consultant on the progress of services. The selected contractor’s Project Manager and/or other personnel requested shall be available to attend these meetings as required; bi-weekly meetings are anticipated.

C. Schedule, prepare agendas and facilitate progress meetings as required to verify the project's timely completion. Prepare and distribute meeting agenda and summary for all progress and coordination meetings.

IV. GENERAL SPECIFICATIONS

1. PROPOSAL FORMAT

It is the Township’s intention to obtain a contractor for specified services/program. Our proposal for services at designated properties will include specifications and regulations as detailed within the attached Project Specifications (Appendix E). The intent of this RFP is to ensure that any such operational problems are corrected within twenty-four hours of notice (except in emergency situations and as noted in the Contract).

2. SCOPE OF WORK

The Charter Township of Redford is normally open five days per week and contracted services shall be provided with as little disruption to operations as possible. Services should only be performed during normal business hours, Monday through Friday, between the hours of 7:00 a.m.

and 7:00 p.m. (excluding holidays). Special arrangements must be made for earlier start time, evening, weekend, or holiday work.

3. REQUIRED SERVICES

Contractor must, prior to any services being rendered, contact Redford Township representative or consultant seven (7) days in advance either via phone or e-mail. Failure to contact Redford

Township representative or consultant may result in the unavailability of access to certain

Township buildings/facilities. Contractors must present themselves to the Township’s representative/consultant each day that work is performed and indicate where the work is to be performed. At the end of each day on site, Contractor’s representative must identify areas completed; Township’s representative to conduct an inspection daily, or at a frequency at the discretion of the Township. The Township reserves the right to revise its project schedule. This section defines the minimum requirements necessary to render services, and to verify the work completed is done in accordance with items specified herein and applicable Building Department

Code.

4. DURATION AND SCOPE OF CONTRACT

This project is scheduled to start no later than October 6, 2025 and be completed with the specified installations no later than November 7, 2025. A daily penalty may be imposed if specified work is not completed as detailed per the project.

5. CONTRACTOR TRANSITION

Should the Township choose a different Contractor at the expiration of this Contract, the

Contractor shall agree to cooperate with the chosen Contractor in effecting an orderly transition.

Successful Contractor shall not commence services described herein until written notification to proceed has been issued by the Township.

6. GUARANTEES/WARRANTIES

Bidders SHALL indicate the full guarantees and/or warranties on the equipment, parts, materials, and labor related to this project.

7. CONSTRUCTION PERMITS

The contractor must obtain required construction permits from the Wayne County Department of

Public Services/Engineering Division and all fees will be waived for this project.

8. WITHDRAWAL OF BIDS

A proposal may be withdrawn at any time prior to the deadline for submitting proposals by notifying the Township in writing of its withdrawal. The notice must be signed by an authorized official of your firm. Your firm may thereafter submit a new or modified proposal if it is received at the Township no later than the deadline.

9. WAIVER OF LIEN

Final payment shall not be due until the bidder delivers to the Charter Township of Redford a complete release of all liens arising out of this bid or receipts of payment in full in lieu thereof and if requested an affidavit from the bidder that the releases and receipts of payment include all labor and materials for which a lien could be filed. If a lien remains unsatisfied after all payments are made, the bidder shall refund to the Charter Township of Redford all monies that the latter may be compelled to pay in discharging such a lien, including all costs and attorney’s fees.

10. QUANTITIES

The quantities or usage shown are estimates, ONLY unless otherwise stated. No guarantee or warranty is given or implied by the Township as to the total amount that may be or may not be purchased from any resulting contracts. These quantities are for bidder’s information ONLY and will be used for tabulation and presentation of bid and the Township reserves the right to increase or decrease quantities as necessary.

11. DEFAULT PROVISION

In case of default by the bidder or contractor, the Charter Township of Redford may procure the products or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby.

12. COMPLIANCE WITH LAW

All goods or equipment bids shall comply with all applicable Federal, State and Local laws relative thereto, including all safety related items as required by the Federal Occupational Safety and

Health Act (OSHA).

The successful bidder shall defend actions or claims brought and hold harmless the Township from loss, cost or damage by reason of actual or alleged violations of Federal, State or local law and the design or manufacturing of equipment and/or materials.

13. WARRANTIES AND REPRESENTATIONS

Contractor warrants that the goods and services furnished under the Agreement shall conform to the requirements of the Agreement (including all descriptions, specifications and drawing made a part of) and such goods will be merchantable, fit for their intended purposes, free from defects in material and workmanship and fit for their intended purposes. Contractor will, at its sole cost and expense, promptly perform any and all corrections of error that occur as a result of its own, its contractors’ or subcontractors’ negligence, make any corrections and modifications to the systems necessary or desirable to cure any non-conformity with the specifications, and repair said system or components so as to remedy any defects in material and/or workmanship.

To the extent that third party manufacturers have made any warranties or other commitments regarding products or services that the Contractor has included in its bid to the Township, the

Contractor will assign to the Township all of such manufacturer’s warranties and commitment, and/or take such action as may be necessary to ensure that the Township is entitled in full to all manufacturer’s warranties.

Contractor warrants that it will arrange with the manufacturers for a direct or sublicense through of any operating systems software, general utilities, or applications software included with the equipment.

Contractor warrants that the equipment/materials will be new and of merchantable quality and that

Vendor will be able to convey clear and marketable title to the equipment by bill of sale.

Contractor represents and warrants that it is a duly authorized value-added reseller of the equipment/materials purchased by the Township and that it has a value-added reseller’s agreement currently in force with each applicable company under which the Contractor is authorized to make the commitments made in the Agreement.

14. DELIVERY, INSURANCE AND TITLE

Delivery: The services will be delivered to the Charter Township of Redford in strict conformance with the agreed upon schedule.

Insurance: Contractor will assume full responsibility for insuring the equipment and materials in transit and dealing with transportation carriers to ensure delivery of shipments, to locate missing or late shipments, to resolve billing for transportation charges and to submit and to resolve all insurance claims arising from damage to its shipments.

Transportation Costs: All transportation charges on equipment and materials will be paid by the

Township, except (a) contractor will bear the cost of transportation of equipment shipped for mechanical replacement purposes; (b) township will bear the cost of transportation for equipment failure, whether for convenience or at the Township’s demand; and (c) contractor will bear the cost of transportation for equipment removed as a result of default by Contractor of any of the terms and conditions of the agreement.

15. EQUIPMENT, TOOLS, SUPPLIES

Contractor will supply all equipment and materials necessary to perform contracted services. The

Contractor is responsible for providing proper equipment, tools labor, instrumentalities, materials, transportation, support services and insurance required. Trained personnel to thoroughly compete said work as necessary to fully execute the requirements of this contract. Contractor is not required to purchase, rent, or hire any equipment, tools supplies, offices, transportation, personnel, insurance or instrumentalities from the Township.

16. PROTECTION OF WORK AND PROPERTY

All material and equipment, both before and after erection, shall be properly protected and kept in a clean condition. Each contractor shall be held responsible for adequately protecting all properties of whatever description lying within the scope of the project, form injury or damage resulting from or incidental to the construction of this contract. Likewise, each contractor shall be obligated to pay for all such damage and whatever obstructions which may occur during the process of the work.

17. INDEMNITY OBLIGATIONS OF CONTRACTOR

To the fullest extent permitted by law, Contractor agrees to protect, indemnify, defend and hold the Township, officers, employees, agents and representatives and each of their successors and assigns harmless from and against any and all losses, claims, actins, demands, proceedings, liabilities, damages, judgments, fines, penalties, settlements, costs and charges, including, without limitation, attorneys’ fees and expenses, arising directly or indirectly from or in connection with

(a) any breach of the Agreement, (b) any actual or alleged negligent act, negligent error or omission, intentional misconduct of, or violation of any law by contractor, contractor’s employees, subcontractors, agents, representatives or assigns (collectively, “Contractor’s Agents”) in the performance or non-performance of the professional services required to be performed by

Contractor under the Agreement; or (c) the Township enforcement of its rights under this indemnity provision. Contractor agrees that its obligations under this indemnity will survive the expiration and termination of this agreement.

In the event both the Township and Contractor are named as defendants in the same civil action, and the Township determines that a conflict of interest exists between the parties, Contractor will agree to provide, at its own cost, independent counsel for the Township. The Township may, at its option, designate its Special Counsel as equal participating counsel in any litigation wherein

Contractor defends the Township.

Contractor will defend, indemnify and hold harmless Township (its officers, agents and employees as the same may be constituted now and from time to time hereafter) from and against any and all liability, losses or damages or any expenses or costs whatsoever to the Township, including reasonable attorneys’ fees and costs, as a result of any claims, demands, damages, costs or judgments against the Township based on allegations that, as a consequence of the services rendered hereunder, any program or software designed, developed, amended, merged or restructured, or any part thereof, alone or in combination with other programs or software, infringes on any patent or copyright or misappropriates a trade secret. If any such program or software or any part thereof is held to constitute an infringement or misappropriation of third party intellectual property rights, and use of the program or software is enjoined, Contractor will, at its own expense, either (1) procure for the Township the right to continued use the program or software or part thereof (2) replace the program or software with a non-infringing replacement, provided that such replacement does not compromise performance and otherwise meets the

Township’s specifications or (3) modify the program or software to make it non-infringing, provided that such modification does not compromise performance and otherwise meets the

Township’s specifications.

18. INDEMNIFICATION

Contractor shall defend, indemnify and hold harmless the Township from and against any and all costs (including, but not limited to, attorney’s fees), expenses (including, but not limited to settlement payments), actions, suits, proceedings, claims, demands, assessments, judgments, incident to or arising as a result of the performance or failure to perform on the part of the

Contractor, or any approved sub-Contractor, under this Contract.

19. INVOICING FOR SERVICES

The Contractor shall be required to invoice the Township for services. The Township will pay invoices on a Net 30 basis. The invoice should clearly identify the cost breakdown for contracted work.

20. SERVICE AND COMPLAINTS

The Contractor shall maintain a business phone number for the transaction of business, including receipt of service calls and shall be available for such calls on all working days between the hours of 9:00 a.m. to 5:00 p.m. EST. All calls/inquiries must be given prompt and courteous attention.

The Contractor shall communicate promptly and process inquiries quickly. Service shall be provided in a workmanlike manner. Contractor is responsible for immediately addressing and restoring any loss of services or malfunctioning equipment.

21. ASSIGNMENT OR TRANSFER OF CONTRACT

The Contract shall not be assignable or transferable by the Contractor, nor shall any service be performed by a subcontractor for the Contractor without the consent, in writing, of the Township.

Any subcontractor(s), and its role in providing services to the Township, shall be identified in the proposal.

22. CONTRACT AMENDMENT

Any Contract entered by the Contractor and the Charter Township of Redford cannot be modified or changed without the written consent of both parties.

23. CONTRACT TERMINATION

The Township shall have the right to revoke the Contract upon thirty (30) days written notice to the Contractor for failure to perform the required services in the sole opinion of the Township.

In the event the Contractor fails to install agreed upon services and/or address malfunctioning equipment for any five (5) day period as provided herein, the Township is authorized to execute against the Performance Bond and the thirty (30) day notice provision will thereby be waived, the

Township having the immediate right to terminate the Contract without further notice to

Contractor, except for the acts God that prevent collection. The Township may elect to terminate the Contract without cause upon thirty (30) days written notice to the Contractor.

24. PERFORMANCE BOND

The Contractor shall also furnish to the Wayne County/Township a Performance and Payment

Bond from a duly authorized surety licensed to transact business in the State of Michigan in the amount of one hundred percent (100%) of the submitted proposal, to be submitted to the Charter

Township of Redford, as security for the proper execution of the Contract. The performance bond to be submitted within five (5) days of the contractor being awarded the Contract.

25. REGISTRATION

Approved contractors (prime and subs) to be registered with the federal website/database www.sam.gov within 30 days of award and to provide federal EIN number as requested to process payments.

26. INSURANCE

Comprehensive General Liability Insurance: The Contractor shall obtain and maintain in force during the term of the Contract, at his own expense, for all vehicles, equipment and personnel used in the work covered by the Contract, whether used and employed by the Contractor or sub-Contractor, liability insurance in a sum of not less than $1,000,000.00 per occurrence. Said insurance shall specifically name the Charter Township of Redford as an additional insured party under said policies and include the endorsement, and said insurance shall be carried in a firm or corporation which has been duly licensed or permitted to write insurance in the State of Michigan and said policy will not be altered, amended or terminated without thirty (30) days’ notice having been given to the Charter Township of Redford. Any approved sub-Contractor shall be subject to all the conditions of this paragraph. A verified copy of such insurance policy or policies, which shall be approved by the Township Attorney, shall be submitted to the Township Clerk prior to the commencement of services.

Successful contractor must provide insurance coverages listed below and include the Charter

Township of Redford (Owner) and Wade Trim Associates (Engineer Consultant) as an additional named insured:

• General Aggregate

• Property Damage

• Automobile Liability

• Product and Completed Operations

Worker’s Compensation Insurance – The Contractor shall obtain and maintain in force during the term of the Contract, at his own expense, Worker’s Compensation Insurance in amounts as prescribed by the Statutes of Michigan. Any approved sub-Contractor shall also obtain and maintain in force during the term of the Contract, Worker’s Compensation Insurance.

27. INSURANCE REQUIREMENTS – WAYNE COUNTY

See attached Attachment A – Wayne County Insurance Coverages as mandated for this paving project and they must be met for this specific paving project/contract.

http://www.sam.gov/

Appendix A

Date Company/Bidder

Address City, State, Zip

Business Phone Cell Phone

Contact Email Address

Title Signature

Firm Establish Years in Business

Corporation Where Incorporated

I , representing the Bidder in an official capacity understand that the information furnished to the Charter Township of Redford is true and correct and any misinformation may result in the cancellation of a purchase award. I have reviewed this bid packet and understand the products and services to be provided. I also understand that the Township has sole discretion to reject or accept any or all portions of the proposal.

Signature and Title of Authorized Representative Date

COMPANY INFORMATION SHEET

Appendix B

Please see attached Proposal as provided by Wade Trim Associates detailed in Section 00 42 43-1 to be submitted with requested sealed bid.

Bidder proposes and agrees, if their Bid is accepted, to enter into an Agreement with the Owner's Name in the form included in the contract documents to complete all work as specified or indicated in the contract documents for the contract price and within the contract time indicated in the agreement, and in accordance with the contract documents.

Bidder has examined copies of contract documents, (consisting of Plans dated Ready for Bidders date and Project Manual dated Ready for Bidders Date) which Bidder understands/accepts as sufficient for the purpose, including any and all Addenda officially issued, the receipt of which has been acknowledged.

A. Addendum Acknowledged by: Date:

B. Addendum Acknowledged by: Date:

C. Addendum Acknowledged by: Date:

Bidder, by submitting a Bid, agrees that their Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of group, association, organization or corporation.

Bidder has examined the surface and subsurface conditions where the work is to be performed, the legal requirements and local conditions affecting cost, progress, furnishing or performance of the work, and has made such independent investigations as Bidder deems necessary.

Bidder, by submitting a bid, agrees that if awarded contract, to sign the Agreement and submit satisfactory bonds and certificates of insurance coverage and other evidence of insurance required by the contract documents within 15 days after the date of Owner’s Notice of Award.

Bidder, by submitting a Bid, agrees that time is of the essence and, if awarded contract, that the work will be completed on or before the dates/days as specified in the Agreement.

The owner reserves the right to award any portion of this work.

The following documents are made a condition of this proposal:

A. Company Information Sheet

B. Proposal Form

C. List of Municipal or Government References

D. Non-Collusive Affidavit

E. Legal Status Bidders

F. Certification Regarding Debarment

REQUEST FOR BID/PROPOSAL FORM

Appendix C

Please provide references from at least three clients from whom you have, within the past 18 months, procured comparable or substantially similar work and performed similar services. The Township will contact references only if you are a finalist in the evaluation process, if applicable.

Name of Entity:

Contact Person:

Address:

Phone:

Service Provided:

LIST OF MUNICIPAL OR GOVERNMENT REFERENCES

Appendix D

This Proposal is submitted in the name of:

(PLEASE PRINT)

The undersigned hereby designates below their business address to which all notices, directions or other communications may be served or mailed:

Street:

City, State, Zip

The undersigned hereby declares that they have legal status checked below:

INDIVIDUAL

INDIVIDUAL DOING BUSINESS UNDER AN ASSUMED NAME

CO-PARTNERSHIP

The Assumed Name of the Co-Partnership is registered in the

County of _________________________ , State of Michigan

CORPORATION INCORPORATED UNDER THE LAWS OF THE STATE OF

______________________________ . The Corporation is

LICENSED TO DO BUSINESS IN THE STATE OF MICHIGAN

NOT NOW LICENSED TO DO BUSINESS IN THE STATE OF MICHIGAN

The name, titles and home addresses of all persons who are officers or partners in the organization are as follows:

NAME AND TITLE HOME ADDRESS

LEGAL STATUS ON BIDDER

Appendix E

That he is (a partner or officer, etc.) of the firm of, the party making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any bidder, or to secure any advantage against the Charter

Township of Redford or any person interested in the proposed contract; and that all statements in said proposal or bid are true.

The signed bidder has not divulged to, discussed or compared the bid with other bidders and has not colluded with any other bidder or parties to a bid whatever. (NOTE: No premiums, rebates or gratuities to employees or officials of the Township are permitted either with, prior to, or after any delivery of product(s) or service(s). Any such violation will result in cancellation and/or return of the item(s) (as applicable) and removal from Bid List(s).

Signature and Title of Authorized Representative Date

NON-COLLUSIVE AFFIDAVIT OF PRIME BIDDER

Appendix F

The prime contractor must provide a completed certification regarding debarment, suspension and other responsibility matters form with its bid or proposal package to the owner.

The prospective participant certifies, to the best of its knowledge and belief, that it and its principles:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation and transactions under federal nonprocurement programs by any federal department or agency;

2. Have not, within the three-year period preceding the proposal, had one or more public transactions (federal, state, or local) terminated for cause or default; and

3. Are not presently indicated or otherwise criminally or civilly charged by a government entity

(federal, state, or local) and have not, within the three-year period preceding the proposal, been convicted of or had a civil judgment rendered against it:

a) For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local) or a procurement contract under such a public transaction;

b) For the violation of federal or state antitrust statutes, including those proscribing price fixing between competitors, the allocation of customers between competitors, or bid rigging; or

c) for the commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, are receiving stolen property.

I understand that a false statement on this certification may be grounds for the rejection of this proposal or the termination of the award. In addition, under 18 U.S.C. 1001, a false statement may result in a fine up to $10,000 or imprisonment for up to five years, or both.

Name of Authorized Representative Title

Name of Participant Agency or Firm

Signature of Authorized Representative Date

I am unable to certify to the above statement. Attached is my explanation.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION & OTHER MATTERS

Appendix G

Prepared By:

Wade Trim Associates, Inc

September 5, 2025

Asphalt Resurfacing/Concrete Repair

Redford Township, Michigan

PROJECT/TECHNICAL SPECIFICATIONS

66074

Project Manual Date 00 42 43 - 1 Proposal

SECTION 00 42 43

PROPOSAL

Owner: Charter Township of Redford

Project: Redford 2025 Paving Project

Project Location:

BIDDER INFORMATION

Bidder Name:

By (Printed Name):

Signature:

Address:

Phone No:

Email:

Bidder proposes and agrees, if their Bid is accepted, to enter into an Agreement with the Owner's Name in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in the Agreement, and in accordance with the Contract Documents.

In submitting their Bid, Bidder represents, as more fully set forth in the Agreement, that:

Bidder has examined copies of Contract Documents, (consisting of Plans dated Ready for Bidders date and Project Manual dated Ready for Bidders date) which Bidder understands and accepts as sufficient for the purpose, including any and all Addenda officially issued, the receipt of which has been acknowledged.

A. Addendum _______ Acknowledged by: Date:

B. Addendum _______ Acknowledged by: Date:

C. Addendum _______ Acknowledged by: Date:

Bidder has examined the surface and subsurface conditions where the Work is to be performed, the legal requirements and local conditions affecting cost, progress, furnishing or performance of the Work, and has made such independent investigations as Bidder deems necessary.

Bidder, by submitting a Bid, agrees that their Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any Agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm or a corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for himself any advantage over any other Bidder or over the Owner.

Bidder agrees to complete the Work, in accordance with the Contract Documents, for the following Contract Price:

Item Description Quantity Unit Unit Price Amount

Audio Visual Route

Survey

1 LS $___________ $___________

2 Mobilization 1 LS $___________ $___________

Traffic and

Maintenance

Control

1 LS $___________ $___________

4 Inlet Filter 35 EA $___________ $___________

Project Manual Date 00 42 43 - 2 Proposal

Structure

Reconstruct

50 VF $___________ $___________

6 Structure, Adjust 50 EA $___________ $___________

Bituminous

Pavement

40,000 SYD $___________ $___________

8 Butt Joints 2000 SYD $___________ $___________

Pavement

Cleaning

40,000 SYD $___________ $___________

Butt Joint

Pavement

Removal

2000 SYD $___________ $___________

Total Contract Price (Items 1 through 10) $

Bidder, by submitting a Bid, thereby certifies that Bidder or a qualified designated person in Bidder's employ has examined the Contract Documents provided by the Owner for bidding purposes. Further, they certify that Bidder or Bidder's qualified employee has reviewed the Bidder’s proposed construction methods and finds them compatible with the conditions which Bidder anticipates from the information provided for Bidding.

Bidder, by submitting a Bid, agrees to complete the Work under any job circumstances or field conditions present and/or ascertainable prior to bidding. In addition, Bidder agrees to complete the Work under whatever conditions Bidder may create by Bidder's own sequence of construction, construction methods, or other conditions he may create, at no additional cost to the Owner.

Bidder, by submitting a Bid, declares that Bidder has familiarized them self with the location of the proposed Work and the conditions under which it must be constructed. Also, Bidder has carefully examined the Plans, the Specifications, and the Contract Documents, which Bidder understands and accepts as sufficient for the purpose, and agrees that Bidder will Contract with the Owner to furnish all labor, material, tools, and equipment necessary to do all Work specified and prescribed for the completion of the Project.

Bidder will provide a bid bond, in the amount of at least five (5) percent of the amount Bid, drawn payable to Owner's Name as security for the proper execution of the Agreement.

Bidder, by submitting a Bid, agrees that if awarded Contract, to sign the Agreement and submit satisfactory bonds and certificates of insurance coverage and other evidence of insurance required by the Contract Documents within 15 days after the date of Owner's Notice of Award.

Bidder, by submitting a Bid, agrees that time is of the essence and, if awarded Contract, that the Work will be Completed on or before the dates/days as specified in the Agreement.

Liquidated damages, as specified in the General Conditions, Supplementary Conditions and Agreement, will also apply to the Substantial Completion date.

Engineering and inspection costs incurred after the final completion date will be paid by the Contractor to the Owner as specified in the Conditions of the Contract and Agreement.

Proposals may not be withdrawn for a period of 60 days after bid opening.

The Owner reserves the right to award any portion of this work.

The following documents are made a condition of this Proposal:

A. Required Bid Security

B. Legal Status of Bidder

C. Non-Collusion Affidavit

Project Manual Date 01 11 00 - 1 Summary of Work

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 GENERAL

1.01 WORK COVERED BY CONTRACT DOCUMENTS

A. This project includes adjusting all structures within the limits of construction. Milling for butt joints and the beginning and end as well as across all intersections along the roadway.

Cleaning and preparing the existing pavement and joints and cracks prior to placing a 2-Inch bituminous overlay.