Bid Notice-Whister_s Bend RV Improvements.pdf

PARKS DEPARTMENT

Room 116, Justice Building, 1036 SE Douglas Avenue

Roseburg, OR 97470

CONSTRUCTION

REQUEST FOR BIDS

ISSUED 07/10/2026

RFB # 243

WHISTLER’S RV PARK IMPROVEMENTS

Whistlers Bend County Park & Recreation Area

Roseburg, OR

Douglas County Parks Department Request for Bids

WHISTLERS RV PARK IMPROVEMENTS

July 10TH, 2026

RFB NAME AND NUMBER: WHISTLERS RV PARK IMPROVEMENTS

RFB #243

RFB DESCRIPTION: Project involves the complete rehabilitation and expansion of the upper campground and paving of the upper yurts access road.

CONTRACT ADMINISTRATOR: Mark Wall

Telephone Number: 541-957-7001 Email: Mark.wall@douglascountyor.gov

BIDS ARE TO BE SENT TO: Douglas County Management and Finance Dept

Attn: Purchasing Manager 1036 SE Douglas Avenue, CH Rm 301 Roseburg, Oregon 97470

NON-MANDATORY July 17th 2026 at 10:00 AM PDT PRE-BID MEETING: Whistlers Bend County Park & Recreation Area 2828 Whistlers Park Road

BID DUE DATE: August 4th 2026 by 2:00 PM PDT

Requirements: Interested individuals and firms are required to comply with all requirements of the RFB. A copy of the RFB and any and all clarifications issued shall be obtained from the County’s website:

https://douglascounty-oregon.us/Bids.aspx

Furthermore, all notices concerning this solicitation shall be posted to the aforementioned website. Notices shall include, but are not limited to revisions, addenda, clarifications and answers to potential Bidders’ questions.

DEPARTMENT: DOUGLAS COUNTY PARKS DEPARTMENT

PROJECT NAME: WHISTLERS RV PARK IMPROVEMENTS

RFB NUMBER: 243

BID DUE DATE: August 4th 2026 by 2:00 PM PDT

BID OPENING: August 5th 2026 @ 9:00 AM PDT

TABLE OF CONTENTS:

Part 1—NOTICE TO BIDDERS Part 2—INSTRUCTIONS TO BIDDERS Part 3—PROJECT PLANS Part 4—BID FORM (including Schedule of Bid Items) Part 5—BID BOND Part 6—FIRST TIER SUBCONTRACTOR DISCLOSURE FORM Part 7—EMPLOYEE DRUG TESTING CERTIFICATION FORM Part 8—CONTRACT AGREEMENT FORM (for review only) Part 9—PAYMENT BOND (for review only) Part 10—PERFORMANCE BOND (for review only) Part 11—SPECIAL PROVISIONS Part 12—PAYMENT OF PREVAILING WAGE SHEET

DESCRIPTION OF PARTS OF CONTRACT WHICH ARE NOT INCLUDED IN BID

PACKET BUT WHICH ARE INCLUDED IN THE CONTRACT DOCUMENTS:

(1) OREGON STANDARD SPECIFICATIONS FOR CONSTRUCTION, 2024

(2) PREVAILING WAGE RATES FOR PUBLIC WORKS CONTRACTS IN

OREGON EFFECTIVE JULY 2026.

The Specification that is applicable to the Work on this Project is the 2024 edition of the "Oregon Standard Specifications for Construction." All number references in the Special Provisions shall be understood to refer to the Sections and Subsections of the Standard Specifications bearing like numbers and to Sections and Subsections contained in the Special Provisions in their entirety.

PART 1—NOTICE TO BIDDERS

NOTICE TO BIDDERS

RFB #243-WHISTLERS RV PARK IMPROVEMENTS

DOUGLAS COUNTY PARKS DEPARTMENT

ROSEBURG, OREGON

Sealed bids for the Project described herein must be received by the Douglas County Management and Finance Department, Attn: Purchasing Manager, 1036 SE Douglas Avenue, Courthouse Room 301, Roseburg, Oregon 97470, NO LATER THAN August 4th 2026 by 2:00 PM PDT. Bids received after the due date and time will not be considered. Bids may not be withdrawn after the time set for opening.

Bids will be publicly opened and read during a regularly scheduled Board of Commissioners meeting, which is scheduled for August 5th 2026 at 9:00 AM PDT.

Bids shall be accompanied by a certified check, cashier's check, irrevocable letter of credit, or bid bond in an amount equal to ten percent (10%) of the total amount of the Bid. All Bidders must submit a list of their first-tier subcontractors.

This Project consists of, but is not limited to, the following:

o Project involves the complete rehabilitation and expansion of the upper campground and paving of the upper yurts access road.

A non-mandatory pre-bid meeting is scheduled for July 17th 2026 at 10:00 AM PDT, which will be held at:

Whistlers Bend County Park & Recreation Area 2828 Whistlers Park Road Roseburg, OR 97470.

All Bidders are encouraged to attend prior to submitting a Bid.

Bidders must view and obtain solicitation documents from the Douglas County Bid Documents Website: https://douglascounty-oregon.us/Bids.aspx. Specifications for the Project may also be viewed at the Douglas County Parks Department, 1036 SE Douglas Avenue, Rm 116, Roseburg, Oregon 97470.

Bidders are not required to submit a prequalification application.

The Board of Commissioners will not consider a bid unless the bidder is registered with the Construction Contractor’s Board. Bidders shall comply with the provisions of ORS 279C.800 to 279C.870 (Prevailing Wage Rates). Each Bid must contain a statement as to whether the Bidder is a resident bidder, as defined in ORS 279A.120. The Project does not require a contractor or subcontractor to be licensed under ORS 468A.720 for asbestos abatement.

The Board of Commissioners reserves the right to reject any or all Bids, to waive technicalities, and to award the contract to the lowest responsive responsible Bidder. The Board of Commissioners may reject any Bid not in compliance with all prescribed public contracting procedures and requirements and may reject all Bids upon a finding that it is in the public interest to do so.

PART 2—INSTRUCTIONS TO BIDDERS

BIDS DUE BY 2:00 PM August 4th 2026 PDT

1. PURPOSE OF REQUEST FOR BIDS:

1.1. Douglas County, Oregon is seeking Bids for the following work in

Douglas County:

o Project involves the complete rehabilitation and expansion of the upper campground and paving of the upper yurts access road.

o The Bids will be for the work that is outlined in Part 3 “Project Plans.”

1.2. Start and Completion Dates: The work covered by this Project shall begin no later than September 15th, 2026 and be completed by June 30th, 2027.

Once work commences, the Contractor must maintain continuous work to ensure the Project is completed prior to June 30th, 2027.

2. DEFINITIONS AND INTERPRETATION: Refer to the Special Provisions and the 2024

Standard Specifications for Construction Contracts for definitions of terms used within these instructions.

3. CONDITIONS THAT AFFECT THE WORK:

3.1. The Bidding Documents may include documents within the possession of the County that contain information concerning physical conditions that a Bidder may encounter while performing the Work. Such information may not be complete or accurate. THE COUNTY MAKES NO WARRANTIES

CONCERNING SUCH INFORMATION.

3.2. Before submitting a Bid, a Bidder shall:

3.2.1. Ascertain conditions at the Work Site that may affect the Work;

3.2.2. Ascertain the availability of labor, equipment, and materials that are necessary to perform the Work; and

3.2.3. Correlate the Bidding Requirements with the Bidder’s

knowledge of conditions that may affect the Work.

3.3. Failure to take the precautions described in Subsection 3.2 will not invalidate a Bid or excuse the Bidder from complying with the Contract Documents. By submitting a Bid, the Bidder will be deemed to waive any claims based on unforeseen conditions that will affect the Work or deficiencies in information described in Subsection 3.1.

4. CORRESPONDENCE AND INFORMATION CONCERNING RFB:

4.1. Bidders must view and obtain solicitation documents from the Douglas County Bid Documents Website: https://douglascounty-oregon.us/Bids.aspx.

Specifications for the Project may also be viewed at the Douglas County Parks Department, 1036 SE Douglas Avenue, Rm 116, Roseburg, Oregon 97470.

4.2. To ensure fair consideration for all Bidders, the County prohibits communication of any kind relating to this RFB with any County department, bureau, or employee during the submission and award process, except as provided in this Section. Such communications, when initiated by a Bidder, may be grounds for disqualifying the offending Bidder from consideration or award of the Contract or a future contract with the County.

4.3. Mark Wall, Parks Department Director, is the sole source of information concerning this RFB. Bidders are advised that no other source is authorized to give information concerning, or to explain or interpret, the RFB Documents.

Except as otherwise specified in this RFB, all correspondence, including written questions and objections, pertaining to this RFB shall be directed to:

Mark Wall Contract Administrator 1036 SE Douglas Avenue, Rm 116 Roseburg, OR 97470

Telephone Number: 541-957-7001 Email: Mark.Wall@douglascountyor.gov

Mark Wall is the Contract Administrator (or Engineer as the term is used in the Special Provisions and 2024 Standard Specifications).

4.4. This RFB is intended to provide prospective Bidders with sufficient information to prepare and submit a Bid for consideration by the County. Bidders are cautioned not to make any assumptions as to the implied meaning or intent of any part of this RFB. Bidders should request clarification if needed. All questions and/or requests for interpretation or correction shall be in writing and addressed to the Contract Administrator no later than July 24th 2026.

4.5. Any prospective Bidder who contends that the provisions of this RFB or any aspect of the procurement process will encourage favoritism in the award of the contract or substantially diminish competition must file a written protest to the RFB no later than July 24th 2026. Failure to file a protest will be deemed a waiver of any claim by a Bidder that the procurement process violates any provision of law or this RFB. If protests are filed, the County may elect to postpone opening Bids without invalidating this RFB or any Bid.

4.6. The County reserves exclusive discretion to determine whether a question or an objection by a prospective Bidder justifies clarification or corrective action.

The County will endeavor to reply to all timely questions and objections, but unless an addendum or written reply is issued, objections will be deemed overruled, and questions will be deemed immaterial. Objections and questions that are not submitted to the Contract Administrator within the time allowed by this Section will not be considered.

5. SCHEDULE OF EVENTS:

5.1. The following schedule of events shall be followed for this RFB:

5.2. A non-mandatory pre-bid meeting is scheduled for July 17th 2026 at 10:00 AM

PDT, which will be held at Whistlers Bend County Park & Recreation Area 2828 Whistlers Park Road Roseburg, OR 97470. All Bidders, prospective subcontractors, and suppliers are encouraged to attend, as this meeting allows for common questions to be asked and answered by all prospective Bidders prior to Bid preparation. After reviewing the RFB documents, prospective Bidders will examine the Work Site.

5.3. The County reserves the right to change the foregoing schedule as it deems necessary or appropriate.

6. AMENDMENTS & RFB ADDENDA:

6.1. The provisions of this RFB cannot be modified by oral interpretations or statements, which shall be deemed inadmissible in any protest proceedings. If inquiries or comments by Bidders raise issues that require clarification by the County, or if the County decides to revise or modify any part of this RFB, the County will issue RFB addenda on the Douglas County website’s “Bid Documents” web page, which may be found at:

https://douglascounty-oregon.us/Bids.aspx

6.2. The County will endeavor to issue the Addendum to all persons and entities that are known by the County to have received the Bidding Documents.

However, it shall be a Bidder’s responsibility to monitor the “Bid Documents”

RFB #243 Release July 10th 2026 Non-mandatory Pre-Bid Meeting July 17th 2026 @ 10:00 AM PDT Deadline to submit written questions and requests for clarification July 24th 2026

Deadline to protest RFB Document provisions July 24th 2026 Bids Due August 4th 2026 @ 2:00 PM PDT Bid Opening August 5th 2026 Issuance of Intent to Award contract by August 6th 2026

Deadline to protest intended award No later than 7 calendar days after issuance of Intent to Award

Contract will be signed by August 19th 2026 web page regularly while the RFB is open for addenda and other notices provided in connection with this RFB.

6.3. Prior to preparing a Bid, a Bidder should verify that it has received all addenda issued by the County with this RFB. Bidders must clearly acknowledge receipt of addenda issued by signing and returning each addendum with their Bid.

Failure to do so may result in Bid disqualification.

7. QUALIFICATIONS: Either the Bidder or a Contractor engaged by the Bidder to perform the Work must be registered with the Construction Contractor’s Board pursuant to ORS chapter 701 and must be qualified to perform the Work under the criteria stated in ORS 279C.375, and any other Applicable Laws.

8. COLLUSION: No Bidder may participate in more than one Bid or engage in collusion with any other Bidders or prospective Bidders to gain an unfair advantage. Collusion includes any material action by a Bidder to influence the Bid Price proposed by another Bidder or to induce a prospective Bidder to refrain from bidding.

9. CANCELLATION OF RFB: The County may cancel this RFB at any time if the

County determines that cancellation would be in the public interest.

10. COST OF BID PREPARATION: The County will not reimburse any Bidder for costs incurred in preparation and submission of a Bid.

11. FORMAT AND CONTENT OF BIDS:

11.1. All Bids must be submitted in the format described in this Section.

11.2. All Bids shall be printed in ink or typed. Erasures or other changes must be initialed by the person signing the Bid. All Bids shall be signed in ink by a person who is authorized to represent the Bidder. The name and title of the person signing the Bid must be typed or printed below the signature.

11.2.1. A Bid submitted by a partnership must be

executed in the partnership name and signed by one or more partners or an authorized agent. A general partner must sign for a limited partnership.

11.2.2. A Bid submitted by a corporation must be

signed by a corporate officer or an authorized agent.

11.2.3. A Bid submitted by a limited liability company

must be signed by a member or an authorized agent.

11.2.4. A Bid submitted by a joint venture must be

executed in the name of the joint venture, and must be signed by:

11.2.4.1 Each individual participating in

the joint venture.

11.2.4.2 For each entity participating in

the joint venture, an officer or agent with authority to bind the entity.

11.2.5. If a Bid is signed by an agent of the Bidder, a current power of attorney authorizing the agent to bind the Bidder must be submitted with the Bid.

11.3. A Bidder must complete the entire Bid Form. The Bid must be itemized with a total Bid amount for the entire project. All Bids MUST incorporate payment of labor at Prevailing Wage Rates. All blank spaces must be filled with entries that are printed in ink or typed.

11.4. A Bidder must acknowledge receipt of each Addendum by inserting the number of the Addendum in the Bid Form. Failure to do so may result in Bid disqualification.

11.5. A Bidder must disclose on the Bid Form whether they are or are not a “resident bidder” as defined in ORS 279A.120. A “resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder.”

11.6. A Bidder shall not alter the Bidding Documents, disclaim or contradict any

Bidding Requirements, or submit a Bid that is subject to conditions that are not allowed by the Bidding Documents.

11.7. First-tier Subcontractors: Within two (2) working hours after the date and time of the deadline when the Bids are due to the County for this public improvement, a Bidder shall submit to the County a disclosure of the first-tier subcontractors that will be furnishing labor or will be furnishing labor and materials in connection with the public improvement; and that will have a contract value that is equal to or greater than five percent (5%) of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid. The disclosure of first-tier subcontractors shall include the name of each subcontractor, the category of work that each subcontractor will perform and the dollar value of each subcontract. Enter “NONE” if there are no subcontractors that need to be disclosed. Failure to submit this form by the disclosure deadline will result in a nonresponsive bid. A non-responsive bid will not be considered for award.

11.8. A Bid must state the legal name and business address of the Bidder and the name, address, and telephone number of a representative of the Bidder who is authorized to communicate with the County regarding this RFB.

11.9 A Bid must state the registration number issued by the Construction

Contractors Board and the expiration date for either the Bidder or the Contractor that the Bidder has engaged for the Work.

11.10 If the Bidder is an individual, the Bid must state the Bidder’s social security number.

11.11 If the Bidder is an entity, the Bid must describe the entity (e.g. corporation) and state the Bidder’s federal tax identification number. If the Bidder is a corporation, or if corporation is a participant in a joint venture that submits a Bid, identify the state of incorporation. If the Bidder is a limited liability company, identify the state where the Bidder was formed.

11.12 The person signing the Bid shall make all certifications required of the Bidder regarding compliance with ORS 279A.110, ORS 279C.800 to 279C.870, and other Applicable Laws. If the Work will be performed by a Contractor, the Contractor must make the certifications.

11.13 The Bid must detail any cost which may accrue to the County as a result of

Bidder’s performance of the Work.

12. BID GUARANTY: Pursuant to ORS 279C.365(5), the Bidder shall submit to the County with the Bid as Bid security a surety bond, an irrevocable letter of credit issued by an insured institution as defined in ORS 706.008, a cashier’s check, or a certified check payable to the County in an amount equal to 10% of the Bid Price (without regard to Alternates). A bond must be issued by a responsible surety company licensed to do business in the State of Oregon. A bond and an irrevocable letter of credit must be valid for not less than 60 days from the date Bids are opened.

13. PERFORMANCE AND PAYMENT BOND: The County will require a performance and payment bond satisfactory and acceptable to the County in the amount of the Contract.

14. PREVAILING WAGE RATES: Bidders shall take into consideration the provisions of ORS 279C.800 to 279C.870 for payment of applicable prevailing wage rates on public works contracts valued over $50,000. The July 2026 publication of the Oregon Bureau of Labor and Industries (BOLI) “Prevailing Wage Rates for Public Works Contracts in Oregon” shall apply to this Contract.

15. EMPLOYEE DRUG TESTING PROGRAM CERTIFICATION: Bidders must provide acceptable proof of implementation of an employee drug testing program. Acceptable proof shall include the proper completion and delivery of the “Employee Drug Testing Certification Form” provided with these RFB Documents.

16. SUBMISSION OF BIDS:

16.1 The following forms are required to be completed and submitted for a Bid to be considered:

Bid Form (which contains the Schedule of Bid Items) Bid Guaranty Form with Certificate or other acceptable bid guaranty Subcontractor Disclosure Form (due no later than two hours after Bid

Due Date) Employee Drug Testing Program Certificate Form Addenda (if issued)

16.2. The above forms shall be submitted in a sealed envelope. The name and address of the Bidder and the following Bid Identification Label must be typed or printed on the exterior of the envelope:

Douglas County Management and Finance Department Attn: Purchasing Manager 1036 SE Douglas Avenue, CH Rm 301

SEALED BID FOR RFB #243—DO NOT OPEN

16.3. Sealed Bids must be delivered personally, by courier, or by mail to the Douglas

County Management and Finance Department, Attn: Purchasing Manager, 1036 SE Douglas Avenue, CH Room 301, Roseburg, OR 97470 NO LATER THAN August 4th 2026 by 2:00 PM PDT. The time of delivery will be determined by the clock at the desk of the Purchasing Manager.

16.4. Bidders mailing Bids should allow extra mail delivery time to ensure timely receipt of their Bid. Bids received after the delivery deadline will not be considered. Late Bids will be returned unopened. BIDS SUBMITTED BY

FACSIMILE OR EMAIL TRANSMISSION WILL NOT BE ACCEPTED.

16.5. The Board of Commissioners will open and read Bids in a public meeting in

Room 228 of the Douglas County Courthouse, 1036 SE Douglas Avenue, Roseburg, OR 97470, which is scheduled for August 5th 2026 at 9:00 AM PDT.

16.6. By submitting a Bid, the Bidder certifies that:

16.6.1. The Bidder has read and understands the Bidding Documents and the terms of the proposed Douglas County contract. After submitting a Bid, the Bidder cannot assert that there was any misunderstanding concerning the requirements of the Contract Documents.

16.6.2. The Bidder is familiar with the conditions that will affect the Bidder’s performance, if the Bidder is selected to contract for this Project.

16.6.3. The Bid has been made independently and is being submitted without any collusion, agreement, understanding, or planned common course of action with any other Bidder.

16.6.4. The Bidder is compliant with all applicable federal, state, and local tax laws.

16.6.5. The Bidder will comply with all federal, state, and local laws, regardless of whether they are specifically identified herein, applicable to participation in this RFB, public contracting, and provision of the services that are subject to this RFB.

16.6.6. The Bidder is an equal opportunity employer that presently complies and in the future will comply with all applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972 (42 U.S.C. § 2000) and all regulations thereunder (e.g., 41 CFR Part 60 et seq.); Executive Orders 11246 and 11375; the Americans With Disabilities Act (42 U.S.C. §12101 et seq.); and all federal and state civil rights laws applicable to Bidder’s operations.

17. WITHDRAWAL AND AMENDMENT OF BIDS:

17.1. A Bidder may withdraw its Bid by submitting a written request to the Contract

Administrator before Bids are opened. The request must be signed by a person who is authorized to sign a Bid under Section 11. A Bid cannot be withdrawn after Bids are opened.

17.2. A Bidder may amend its Bid by submitting a sealed written amendment to the

Contract Administrator before the Bid Due Date. The amendment must be signed by a person who is authorized to sign a Bid under Section 11. A Bid cannot be amended after the Bid Due Date.

17.3. All Bids will be irrevocable for thirty (30) days from the date of opening.

18. DISQUALIFICATION OF BIDDERS:

18.1. The County may disqualify a Bidder pursuant to ORS 279C.375(3) after investigating and considering all evidence that the County deems relevant.

18.2. The County will disqualify any Bidder if:

18.2.1. The Bidder or the Contractor engaged by the Bidder is not registered with the Oregon Construction Contractors Board pursuant to ORS Chapter 701;

18.2.2. The Bidder or the Contractor engaged by the Bidder has been declared ineligible to bid on public contracts by the Commissioner of the Bureau of Labor and Industries under ORS 279C.860;

18.2.3. The County finds that the Bidder has participated in more than one Bid; or

18.2.4. The County finds that the Bidder has engaged in collusion among

Bidders.

19. REJECTION OF BIDS:

19.1. The County may reject a Bid if:

19.1.1. The Bid is nonresponsive, incomplete, conditional, or irregular, or the Bid Form is incorrectly completed or altered.

19.1.2. The Bid Price cannot be determined.

19.1.3. The Bid does not conform to all material RFB requirements or takes exceptions to the RFB requirements.

19.1.4. The Bid is otherwise not responsive.

19.1.5. The Bid contains false information.

19.1.6. The Bid does not comply with all prescribed public contracting procedures and requirements.

19.2. The County may debar a Bidder pursuant to law.

19.3. The County reserves the right to reject any Bid for good cause and any or all

Bids upon a finding by the Board that it is in the public interest to do so.

19.4. A Bidder will be notified in writing if the Bid is rejected when notice of the Award is given.

20. EVALUATION OF BIDS:

20.1. The County reserves the right to request information from any Bidder during the evaluation process as necessary to determine the Bidder’s qualifications and to resolve other issues concerning the Bid.

20.2. The County may waive irregularities or deficiencies in a Bid that the County deems to be minor or if waiver is in the best interest of the County.

20.3. The County reserves exclusive discretion to:

Determine whether to waive defects, irregularities or deficiencies in a Bid;

Reject a Bid that is irregular, incomplete, or non-responsive;

Reject a Bid if the Bidder fails to comply with the requirements of this

RFB;

Determine whether to disqualify or debar a Bidder;

Determine the intent, purpose, and meaning of any provision of this

RFB.

20.4. If the Board does not elect to reject all Bids, the County will compare and rank all responsive Bids submitted by responsible Bidders from lowest to highest Bid Price.

20.5. The County may correct any arithmetical errors in the Bids.

20.6. The County shall give preference to goods or services that are manufactured or produced in Oregon if price, fitness, availability, and quality are otherwise equal, and shall add a percent increase to the Bid of a Nonresident Bidder equal to the percent, if any, of the preference given to the Bidder in the state in which the Bidder resides.

21. AWARD:

21.1. If the Board elects to accept a Bid, the Award will be made to the responsible

Bidder who submits the lowest responsive Bid subject to the conditions stated in these Bidding Documents. The Award will be made by written order within thirty (30) after Bids are opened. The Parks Department will notify all Bidders.

21.2. An adversely affected or aggrieved Bidder may submit to the Contract

Administrator a written protest of the intent to award no later than seven (7) calendar days after issuance of the notice of intent to award the contract.

Protests must be in accordance with specifications in ORS 279C. A written response will be issued for all timely questions, concerns, or protests.

21.3. The award of a contract is subject to revocation by, and shall not be binding upon, the County unless and until a written Douglas County contract incorporating all material elements of the offer upon which the award decision was based and fulfilling all applicable public contracting laws and material bidding document requirements has been fully executed by the County and the contract award recipient within the time frame specified in the Bid Documents or, if the County determines that it is appropriate to change the specified time frame, within such time as the County deems to be reasonable.

22. EXECUTION OF CONTRACT:

22.1. The Contract Administrator will send a Contract in the form that is issued with these Instructions to Bidders to the successful Bidder with the notice of award.

Within ten (10) days after receiving the Contract, the Successful Bidder shall sign and return the Contract, insurance certificates, proof of workers’ compensation coverage, other documents required by the Contract Documents, including performance and payment bonds, as well as proof of public works bond filed with Construction Contractors Board.

22.2. If the Successful Bidder does not comply with Subsection 22.1, the County may conclude that the Bidder has abandoned the Award.

22.3. If the County determines that the Bidder initially designated as the Successful

Bidder has abandoned the Award or the Board disqualifies that Bidder, the Board may designate the next lowest responsive responsible bidder as the Successful Bidder. The Board may repeat the process described in this Section until a Contract is formed.

22.4. The Board reserves the right to reject all Bids.

23. EXAMINATION OF RECORDS: Any Bidder may examine public records concerning the bidding process at the Parks Department Office, except for records that the County determines are exempt from disclosure under the Oregon Public Records Law.

24. SUPPLEMENTATION OF INSTRUCTIONS: In addition to these instructions, Bidders should comply with the Special Provisions and 2024 Standard Specifications for Construction that apply to the bidding process. In the event of a conflict between these instructions and the Special Provisions and 2024 Standard Specifications for Construction, these instructions shall control.

25. PUBLIC RECORDS:

25.1. This RFB is subject to the requirements of the Oregon Public Records Law, and the County may receive public records requests for Bidders’ Bid and contract documents.

25.2. No portion(s) of any Bid is confidential, notwithstanding a Bidder clearly and conspicuously designating such portion(s) as confidential, proprietary, or otherwise. Such designation must include an explanation of the legal basis for exemption of the specific materials from public records disclosure requirements. Materials not clearly marked as exempt from disclosure and/or which lack the required disclosure exemption explanation will be subject to disclosure in response to public records requests.

25.3. Designation of certain Bid or contract documents as proprietary or confidential without further explanation as to why the Bidder believes them to be exempt from the Oregon Public Records Law’s disclosure requirements will not satisfy the foregoing requirements.

25.4. The County will endeavor in good faith to honor appropriate requests for exemption from disclosure, but the County reserves the right to make its own determination of whether Bid and contract documents designated as exempt from disclosure requirements are in fact legally exempt. The County makes no representations or assurances to Bidders that Bid and contract documents designated by Bidders as exempt will not be disclosed in response to public records requests.

25.5. By submitting a Bid, the Bidder accepts and agrees to the conditions of this Section and to hold harmless the County, and its officers, employees, and agents for disclosure of Bid and contract documents that they deem to be required by law.

PART 3—PROJECT SPECIFICATIONS, PLANS & DRAWINGS

The following Specifications, Plans, & Drawings are bound separately:

(1) Whistlers RV Park Improvements (July 2026)

(2) Whistlers Bend RV Park RV Electrical Improvements (June 2026)

(3) COG24-003/COG26-007 Grant Agreement Attachment C

The following additional attachments are bound separately:

(1) Douglas County’s General Conditions for Construction Contracts

PART 4—BID FORM

RFB #228-WHISTLERS RV PARK IMPROVEMENTS

The Bidder named below hereby offers to perform the services described in the Bid Documents for RFB

#243-WHISTLERS RV PARK IMPROVEMENTS

The provisions of the Bid, Bid Documents and the Contract Documents, including definitions, are incorporated in this Bid.

Name of Bidder

Business address of the Bidder

Name and title of authorized representative of Bidder

Address of authorized representative of Bidder

Telephone number of authorized representative of the Bidder

The Bidder’s registration number issued by Construction Contractors Board and expiration date.

Check applicable spaces:

The Bidder is an individual.

The Bidder is a partnership.

The Bidder is a limited liability company.

The Bidder is a corporation that is incorporated in the State of .

The Bidder is a “resident bidder” as defined in ORS 279A.120. “Resident bidder” means a bidder who has paid unemployment taxes or income taxes in the State of Oregon during the 12 calendar months immediately preceding submission of the Bid and has a business address in this state.

The Bidder is not a “resident bidder.” The Bidder’s business is located in the State of

The Bidder acknowledges receipt of the following Addenda: (insert addenda numbers) No. No. No. No. No. No.

The Bidder hereby represents that the Bidder has taken prudent precautions to ascertain conditions at the Premises that may affect the Work; has determined the availability of labor, equipment, and materials that are necessary to perform the Work; has reviewed Applicable Laws that may affect the Work; has examined the Bidding Documents and carefully correlated the Bidding Documents with the Bidder’s knowledge and observation of conditions that may affect the Work; has requested clarification of the provisions of the Bidding Documents or of any aspect of the Work that the Bidder does not understand; and has notified the County of any errors, ambiguities, or inconsistencies in the Contract Documents and foreseeable problems with the Work that the Bidder has detected.

The Bidder acknowledges that the Contract Documents are sufficient in scope and detail to convey adequate understanding of all conditions for performing the Work, and the Bidder waives any claim that the Bidder is mistaken about conditions that will affect the Work or the requirements of the Bidding Documents. The Bidder will perform the entire Work in accordance with the Contract Documents.

The Bidder certifies that Bidder will comply with ORS 279C.800 to 279C.870 concerning payment of prevailing wage rates.

The Bidder certifies that the Bidder has not and will not discriminate against a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055 in awarding subcontracts for the Work pursuant to ORS 279A.110.

Pursuant to ORS 305.385(6), Bidder certifies, under penalty of perjury, that to the best of Bidder’s knowledge Bidder is not in violation of any tax laws described in ORS 305.380(4).

RFB #243 BID FORM (Dated 07/10/2026)

Bid Item #

Item Description

UOM

Quantity

Unit Cost

Total Cost

MOBILIZATION

LS

EROSION CONTROL

POLLUTION CONTROL PLAN

CONSTRUCTION SURVEYING

CLEARING AND GRUBBING

REMOVAL OF STRUCTURES AND OBSTRUCTIONS

GENERAL EXCAVATION

SUBGRADE GEOTEXTILE

SQYD

11,000

9 6” PLUG VALVE EACH 2 $ $

10 3” RV CONNECTION EACH 34 $ $

11 6 INCH SANITARY SEWER PIPE FOOT 400 $ $

4 INCH SANITARY SEWER PIPE

FOOT

1,050

3 INCH SANITARY SEWER PIPE

MAINLINE CLEANOUT

EACH

CARBON FILTER CLEANOUT

CONNECT TO EXISTING PIPES

AGGREGATE BASE TON

7,250

LEVEL 2, ½ INCH DENSE GRADED HMAC

TON

2,000

CONCRETE PADS

SQFT

3,400

PRECAST WHEEL STOPS

BOLLARDS

LONGITUDINAL PAVEMENT MARKINGS- PAINT

PAVEMENT LEGEND-ARROW

PAVEMENT LEGEND-ADA

Signature Date

Print Name and Title

Note: Douglas County requires Contractors to provide their Federal Employer Identification number (FEIN) or Social Security Number (SSN) prior to Contract signing.

3 INCH POTABLE WATER PIPE, FITTINGS & COUPLINGS

2,100

2 INCH WATER SERVICE WITH CHECK VALVE TO RESTROOM

3 INCH POTABLE WATER GATE VALVE

28 1 INCH WATER SERVICE WITH CHECK VALVE FOOT 240 $ $

29 ¾ INCH WATER SERVICE WITH CHECK VALVE FOOT 925 $ $

PAD MOUNTED POWER AND WATER RV PEDESTAL

FIRE PITS

COMPLETE ELECTRICAL SYSTEM, SHEETS E1, E2, E3

33 3,000 GALLON CONCRETE SEPTIC TANK EACH 2 $ $

34 2 INCH SANITARY PRESSURE SEWER PIPE FOOT 2,500 $ $

35 DRAINFIELD CHAMBERS FOOT 4,000 $ $

36 ORENCO AUTOMATIC DISTRIBUTION VALVE & ACCESS BOX EACH 2 $

37 ORENCO HYDROSPLITTER VALVE & ACCESS BOX EACH 10 $ $

38 CONTROL PANEL EACH 1 $ $

39 PUMP SYSTEM EACH 1 $ $

40 PUMP EXTG. SEPTIC TANKS EACH 3 $ $

41 INSTALL NEW/REMOVE RELOCATED WIFI POLES EACH 9 $ $

Total Bid $

PART 5—BID BOND

RFB #243-WHISTLER’S RV PARK IMPROVEMENTS

STANDARD PUBLIC IMPROVEMENT CONTRACT

We, _____________________________________, as “Principal,” (Name of Principal) and ___________________________________, an _________________ Corporation, (Name of Surety) authorized to transact Surety business in Oregon, as “Surety,” hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns to pay unto Douglas County (“Obligee”) the sum of ($____________________________)

_________________________________________________________________ dollars.

WHEREAS the condition of the obligation of this bond is that Principal has submitted its proposal or bid to an agency of the Obligee in response to Obligee’s procurement document (No.

__________________) for the project identified as:

_____________________________________________________________________ which proposal or bid is made a part of this bond by reference, and Principal is required to furnish bid security in an amount equal to ten (10%) percent of the total amount of the bid pursuant to the procurement document and ORS 279C.365(4) for competitive bidding or 279C.400(5) for competitive proposals.

NOW, THEREFORE, if the proposal or bid submitted by Principal is accepted, and if a contract pursuant to the proposal or bid is awarded to Principal, and if Principal enters into and executes such contract within the time specified in the procurement document and executes and delivers to Obligee its good and sufficient performance and payment bonds required by Obligee, as well as any required proof of insurance, within the time fixed by Obligee, then this obligation shall be void; otherwise, it shall remain in full force and effect.

IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives this _________day of ______________, 20__.

PRINCIPAL: _____________________________ SURETY: __________________________

By_______________________________________ BY ATTORNEY-IN-FACT:

Signature

Official Capacity Name

Attest: ___________________________________ Corporation Secretary Signature

Address

City State Zip

Phone Fax

PART 6—FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

This form must be submitted at the location specified in the Invitation to Bid on the advertised closing date and within two working hours after the advertised closing time.

List below the name of each subcontractor that will be furnishing labor or will be furnishing labor and materials in connection with this public improvement; and that will have a contract value that is equal to or greater than five percent (5%) of the total project bid or $15,000.00, whichever is greater, the category of work that subcontractor will be performing and the dollar value of the subcontract. Enter “NONE” if there are no subcontractors that need to be disclosed. (Attach additional sheets if needed).

SUBCONTRACTOR NAME CATEGORY DOLLAR

OF WORK VALUE

Failure to submit this form by the disclosure deadline will result in a non-responsive bid. A non-responsive bid will not be considered for award.

Form submitted by (bidder name): ______________________________________

Contact name: ________________________ Phone No.: ___________________

PART 7—EMPLOYEE DRUG TESTING CERTIFICATION FORM

BIDDER’S NAME: ___________________________________________________

ORS 279C.505 (2) provides that every public improvement contract contains a condition that the Contractor shall demonstrate that an employee drug testing program is in place. The County’s award of the Contract for which this certificate is required is conditioned, in part, upon the Bidder’s demonstration of compliance with the provisions of ORS 279C.505 (2). If the Bidder named above is awarded the Contract, this certificate shall become a part of, and shall constitute a continuing representation and warranty under, the Contract.

To induce the County to award the Contract to the Bidder, the undersigned, as the duly authorized representative of the Bidder, hereby represents and warrants, on behalf of the above-named Bidder:

1. That Bidder has and enforces, and at all times during the term of the Contract will have and enforce, a written employee drug testing policy that at a minimum, requires compliance with the Oregon Department of Transportation Commercial Driver’s License drug testing regulations;

2. A copy of the Bidder’s current written employee drug testing policy will be available for inspection by the County at any time upon the County’s request;

and;

3. The Bidder understands and agrees that its representations and warranties herein will become a continuing part of the Contract and that breach of any of the foregoing will be sufficient grounds for disqualification under 279C.440(2)(d).

The County shall not be liable, either directly or indirectly, in any dispute arising out of the substance or procedure of Bidder/Contractor’s drug testing program. Nothing in this drug testing provision shall be construed as requiring Bidder/Contractor to violate any legal, including constitutional, rights of any employee, including but not limited to, selection of which employees to test and the manner of such testing. The County shall not be liable for Bidder/Contractor’s negligence in establishing or implementing, or failure to establish or implement, a drug testing policy, or for any damage or injury caused by Bidder/Contractor’s employees acting under the influence of drugs while performing work covered by the Contract. These are Bidder/Contractor’s sole responsibilities.

In Witness whereof, the Bidder has caused this document to be executed by its duly authorized representative on the date shown below.

Signature:

Print Name / Title:

Date:

PART 8—CONTRACT AGREEMENT FORM

CONTRACT AGREEMENT WITH DOUGLAS COUNTY

Douglas County Contract No.________________

This contract is made on ______________________, between Douglas County (“County”), a political subdivision of the State of Oregon, and ________________(“Contractor”) on the following terms and conditions:

CONTRACTOR AND COUNTY AGREE:

1. DEFINITIONS AND INTERPRETATION: Definitions contained in the “Special

Provisions” supersede contrary definitions (if any) in the Oregon Standard Specifications for Construction (2024).

2. CONTRACT DOCUMENTS:

2.1 This contract is executed pursuant to Bidding Documents issued by County for the RFB #243: WHISTLER’S RV PARK IMPROVEMENTS

2.2 (“the Work”). Contractor submitted a Bid for the Work, which has been accepted by County. The Contract Documents described below supersede the Bidding Documents.

2.3 Contractor shall perform the entire Work, and County will pay Contractor the

Contract Price in accordance with the Contract Documents.

2.4 The following Contract Documents are incorporated in this Agreement:

Contractor’s Bid dated ____________, in the amount of $___________.

Special Provisions 2024 Standard Specifications for Construction Payment of Prevailing Wage Sheet Addenda numbered as follows:

x No.____ x No.____ x No.___ � Project Plans, Specifications, and Drawings (issued with the Bidding

Documents) All documents contained in the Project Manual (which will be kept on file in Management and Finance and will not be filed with this contract in the Clerk’s Office).

Bid Bond, Performance Bond, and Payment Bond First Tier Subcontractor Disclosure Form Employee Drug Testing Certification Form Grant Agreements COG 24-006/COG26-007 Attachment C.

3. CONTRACTOR’S RESPONSIBILITY FOR THE WORK: By executing this Contract, the Contractor acknowledges that the Contractor:

Has carefully examined the Contract Documents, other pertinent Documents, and all available information concerning physical conditions at the Work Site;

Has determined that labor, construction equipment, and Materials that are needed for the Work are available;

Has notified the Contract Administrator of errors ambiguities, or inconsistencies in the Contract Documents; and Is not relying on representations by any officer, employee, or agent of the

County about the Work that are not included in or made pursuant to the Contract Documents.

4. USE OF PREMISES:

4.1 The County will allow the Contractor to have access to the Work site and use of the Work site as necessary for performance of the Work. The Contractor shall confine the Work to the Work Site and areas that the Contractor is allowed to use for access to the Work Site as described in this Contract.

4.2 The Contractor shall accommodate regular use of the Premises and provide any temporary facilities necessary for safe use of the Premises. The Contractor shall not unreasonably obstruct use of the Premises or allow debris from the Work to accumulate. Upon completion of the Work, the Contractor shall remove from the

Premises all debris resulting from the Work and the contractor’s personal property and leave the Premises clean and ready for use by the Agency.

5. START AND COMPLETION DATES: The work covered by this Project shall begin no sooner than September 15, 2026 and will be completed by June 30th, 2027.

Once work commences, the Contractor must maintain continuous work to ensure the Project is completed prior to June 30th, 2027. If the Project is not completed by June 30th, 2027, the County reserves the right to impose Liquidated Damages.

6. LIABILITY OF COUNTY’S OFFICERS, EMPLOYEES, AND AGENTS: Officers, employees, and agents of the County will not have any personal liability to the Contractor or the successors, principals, Subcontractors, Suppliers, insurers, or sureties of the Contractor for actions taken within the scope of their authority under the Contract Documents.

7. NO AGENCY: The Contractor, Subcontractors, Suppliers, and their principals, officers, employees and agents are not agents of the County as that term is used in

ORS 30.265.

8. ADMINISTRATION OF CONTRACT: Mark Wall, the Douglas County Parks

Department Director, is Contract Administrator/Engineer for this Project. The Contract Administrator/Engineer is authorized to order the Contractor to perform Extra Work for items that will cost under $10,000. Any changes or alteration in the plans, quantities, or details of construction that will increase the contract price by more than $10,000 shall be subject to approval of the Board of County Commissioners.

9. NOTICES:

9.1 Notices to the County will be directed to the Contract Administrator. County’s address for notices is 1036 SE Douglas Avenue, Rm 116, Roseburg, Oregon 97470.

9.2 Notices to the Contractor will be delivered to the Contractor’s superintendent at the Work Site or mailed or delivered to the Contractor at the following address:

10. COMPLIANCE WITH GRANT AGREEMENT COG 24-006/COG 26-007

PROVISIONS: Contractor agrees to comply with all applicable terms and conditions of Grants COG 24-006/COG 26-007 applicable to this project including but not limited to:

Attachment C (Archaeological Inadvertent Discovery Plan).

CONTRACTOR BOARD OF COUNTY COMMISSIONERS

DOUGLAS COUNTY

By By Chair Title

Fed ID# By Commissioner Date

REVIEWED AS TO FORM By

Commissioner

By Date Office of County Counsel

REVIEWED AS TO CONTENT

Date

By County Department Head

Date

Coding

PART 9—PAYMENT BOND

The undersigned , as principal, hereinafter called Contractor, and , as surety, hereinafter called Surety, are held and firmly bound until Douglas County (“County”), as oblige, in the sum of Dollars ($ ).

Contractor and County have entered into a written contract, hereinafter called the Contract, dated ____________________, for the following project: RFB #243-

WHISTLER’S RV PARK IMPROVEMENTS.

The Contract Documents, as defined in the above referenced contract, are incorporated herein by reference.

The conditions of this bond are:

1. If Contractor faithfully performs the Contract within the time prescribed by the Contract, and promptly makes payment to all claimants, as defined herein, then this obligation is null and void; otherwise, it shall remain in full force and effect.

2. If Contractor is declared by County to be in default under the Contract, the

Surety shall promptly remedy the default, perform all of Contractor's obligations under the Contract in accordance with its terms and conditions and pay to County all damages that are due under the Contract.

3. This bond is subject to claims under ORS 279C.600 through 279C.625.

4. This obligation jointly and severally binds Contractor and Surety and their respective heirs, executors, administrators, successors.

5. Surety hereby waives notice of modification of the Contract or extension of the

Contract time.

6. Nonpayment of the bond premium shall not invalidate this bond.

7. The bond number and the name, address and telephone number of the agent authorized to receive notices concerning this bond are as follows:

Bond Number:

Bond Agent:

Address:

Telephone:

SIGNED this _________________ day of _________________________________

WITNESS:

Contractor

(Corporate Seal)

Title

Legal Address

Attest:

Corporate Secretary

Surety

PART 10—PERFORMANCE BOND

The undersigned , as principal, hereinafter called Contractor, and , as surety, hereinafter called Surety, are held and firmly bound until Douglas County (“County”), as oblige, in the sum of Dollars ($ ).

Contractor and County have entered into a written contract, hereinafter called the Contract, dated ___________________, for the following project: RFB #243-

WHISTLERS RV PARK IMPROVEMENTS.

The Contract Documents, as defined in the above referenced contract, are incorporated herein by reference.

The conditions of this bond are:

1. If Contractor faithfully performs the Contract within the time prescribed by the

Contract, then this obligation is null and void; otherwise, it shall remain in full force and effect.

2. If Contractor is declared by County to be in default under the Contract, the

Surety shall promptly remedy the default, perform all of Contractor's obligations under the Contract in accordance with its terms and conditions and pay to County all damages that are due under the Contract.

3. This obligation jointly and severally binds Contractor and Surety and their respective heirs, executors, administrators, successors.

4. Surety hereby waives notice of modification of the Contract or extension of the

Contract time.

5. Nonpayment of the bond premium shall not invalidate this bond.

The bond number and the name, address and telephone number of the agent authorized to receive notices concerning this bond are as follows:

Bond Number:

Bond Agent:

Address:

Telephone:

SIGNED this _________________ day of _________________________________

Contractor

(Corporate Seal) By

Surety

PART 11—SPECIAL PROVISIONS

Table…