Bid Notice-Uninterrupted Power Supply (UPS) and Power Conditioning and Distribution Systems Maintenance Services at DMV Headquarters Building East _ the DMV Central Utility Plant (CUP).pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

26-117

INVITATION FOR BID

Notice to Prospective Bidders

August 26, 2026

You are invited to review and respond to this Invitation for Bid (IFB) entitled 26-117 – Uninterrupted Power Supply (UPS) and Power Conditioning and Distribution Systems Maintenance Services at DMV Headquarters Building East and the DMV Central Utility Plant (CUP). This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Allison Stanek Department of Motor Vehicles

Phone: (916) 818-2848 Email: allison.stanek@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

ALLISON STANEK

Contract Administrator

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Pre-Approved Equal Manufacturers/Brands

5. Schedule of Events

6. Mandatory Pre-Bid Conference

7. Written Questions

8. Submission of Bid

9. Bid Opening

10. Disposition of Bids

11. Evaluation and Selection

12. Notice of Contract Award

13. Standard Conditions of Service

14. Required Documents (Awarded Contractor)

15. Bid Preference(s)

16. Bid Incentive(s)

17. Generative Artificial Intelligence (GenAI)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work EXHIBIT B – Budget Detail and Payment Provisions EXHIBIT C – General Terms and Conditions EXHIBIT D – Special Terms and Conditions EXHIBIT E – Additional Provisions EXHIBIT F – Noncollusion Declaration EXHIBIT G – Standard California Nondiscrimination Construction Contract EXHIBIT H – Drawing(s) EXHIBIT I – Scheduled UPS Battery and Component Replacement APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination

Assurances DOT Order No. 1050.2A

APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

ATTACHMENT 7 – California Civil Rights Laws Certification

1. Purpose and Description of Services

A. Uninterrupted Power Supply (UPS) and Power Conditioning and Distribution Systems Maintenance Services at DMV Headquarters Building East and the DMV Central Utility Plant (CUP). Term: Twenty-four (24) months (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

B. The bidder shall possess a valid C-10 contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the contract shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be in good standing from the time of the bid opening through the term of the contract.

C. The bidder must demonstrate a minimum of five (5) years of experience servicing Liebert Series 600 and Eaton Powerware 9355 Model 30 UPS systems. Field service Engineer located within the four (4) hour response service area must also demonstrate a minimum of five (5) years’ experience servicing Liebert Series 600 and Eaton Powerware 9355 Model 30 UPS equipment.

Documentation substantiating this must be included with bid documents.

D. The bidder must demonstrate a sufficient depth of personnel such that multiple service events occurring at the same time will not cause a delay in service response to DMV. The bidder must supply a list of qualified field service personnel within the four (4) hour response service area, list years of experience servicing Liebert Series 610 and Eaton Powerware 9355 Model 30 UPS equipment and provide base location of field service engineer.

Documentation substantiating this must be included with bid documents.

E. The bidder must demonstrate an acceptable level of skill in effecting repairs to this Liebert critical equipment. An acceptable level of skill means that the bidder has personnel familiar with the Liebert Series of 610 and Eaton Powerware 9355 Model 30 UPS, has access to manufacturer’s spare parts, and can demonstrate proficiency servicing the same UPS equipment in other locations.

3. Prevailing Wage

A. In accordance with the provisions of Labor Code Sections 1770 - 1776, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR) if the bidder’s total bid amount exceeds $1,000.00. The prevailing wage rate determinations can be downloaded from the DIR’s internet website at: http://www.dir.ca.gov. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at: http://www.dir.ca.gov.

B. In the event the bidder’s total bid amount exceeds $25,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract, shall be a registered public works contractor with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the contract, and shall remain active following the term of the contract until all certified payroll records in connection with the contract have been submitted to the DIR Labor Commissioner.

4. Pre-Approved Equal Manufacturers/Brands

A. For all materials, products, and/or items identified in Exhibit A, Scope of Work, that allow for a pre-approved equal manufacturer/brand, a bidder may submit a maximum of one (1) alternative manufacturer/brand per material/product/item identified for the DMV’s consideration. The bidder shall email alternative manufacturer/brand requests to the contact person identified on the cover page of this IFB no later than the date and time specified in the Schedule of Events for submitting written questions regarding this IFB. The DMV’s consideration of any alternative manufacturer/brand shall not be deemed as advance acceptance by the DMV. The DMV shall be the sole judge whether or not an alternative manufacturer/brand is considered equal, and may reject any submittal it deems inappropriate. The DMV’s decision shall be final.

5. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 8/26/26 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 6.)

9/10/26 10:00 a.m.

(3). Written questions regarding IFB are due by:

(Note: See additional info in Section 7.)

9/15/26 10:00 a.m.

(4). Written responses to questions released by: 9/17/26 5:00 p.m.

(5). Final date for bid submission:

(Note: See additional info in Section 8.)

9/22/26 11:59 p.m.

(6). Date of bid opening:

(Note: See additional info in Section 9.)

9/23/26 10:00 a.m.

(7). Proposed start date of contract: 11/1/26 N/A

6. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled at DMV Headquarters (meet at the Building East front Lobby), 2415 First Avenue, Sacramento, CA 95818, for the purpose of discussing concerns regarding this IFB.

B. Potential bidders must be present at the designated meeting location notated above, at the time specified in the Schedule of Events. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the pre-bid conference.

C. Potential bidders must be present at the meeting location notated above, at the time specified in the Schedule Events, to sign in on the pre-bid conference sign in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid. Signing in on the pre-bid conference sign in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference.

Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign in sheet, the bid shall remain unopened and be returned to the bidder.

D. In the event a potential bidder is unable to attend the mandatory pre-bid conference, an authorized representative may attend on their behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential bidder at a mandatory pre-bid conference. No bid shall be accepted unless the potential bidder or their authorized representative signed in on the pre-bid conference sign in sheet at the mandatory pre-bid conference.

E. Potential bidders who need assistance to attend the pre-bid conference due to a physical impairment, a reasonable accommodation shall be provided by the DMV upon request. The potential bidder must contact the contact person indicated on the cover page of this IFB package no less than five (5) DMV business days prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

7. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

8. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 26-117 for ALLISON STANEK for UPS MAINTENANCE SERVICES Due: 9/8/2026 by 11:59 p.m.

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

(4). Bidders that send bid submission emails that are successfully received by the DMV at the above email address will receive an automated confirmation of bid received email response (the response will only acknowledge the receipt of an email and not identify the bid number or service/project description). In the event a bidder does not receive an automated confirmation of bid received email response after sending a bid submission email to the above email address, the bidder shall be responsible for confirming the DMV’s receipt of their bid with the contact person indicated on the cover page of this IFB package.

B. Bids must be received by the DMV no later than the specified in the Schedule of Events. Any bid received after the specified due date shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

9. Bid Opening

A. If you plan to attend the public bid opening, you must email the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time. The contact person will email the bid opening information, held virtually through Microsoft Teams.

10. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

11. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Following the time of the bid opening, and prior to award of the contract, the DMV reserves the right to request that any bidder submit substantiation data to verify that the materials, products, items, and equipment to be incorporated into the work by the bidder shall equal or exceed the class or quality of the materials, products, items, and equipment that are designated within Exhibit A. When requested by the DMV, a bidder shall provide the DMV with all requested substantiation data within two (2) calendar days following DMV’s request. The DMV reserves the right to reject any bidder proposed materials, products, items, and equipment that the DMV has determined does not equal or exceed the class or quality of the materials, products, items, and equipment that are designated in Exhibit A.

F. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

G. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

H. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at:

http://www.dgs.ca.gov.

I. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

12. Notice of Contract Award

A. The DMV shall email or mail bidding contractors a written notice of contract award.

13. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV and the awarded contractor after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

14. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

(3). Payment Bond

a. Per Public Contract Code Section 7103, the awarded contractor shall provide a payment bond equal to one-hundred-percent (100%) of the total amount payable under the contract if the awarded contractor’s total bid amount exceeds $25,000.00. The payment bond must be printed on Standard Form 807 (STD 807), and must include the contract number and the description of work to be performed under the contract. The payment bond must be executed by the Contractor and a corporate surety authorized to transact a general surety business in the State of California.

The remainder of this page is intentionally left blank.

15. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Program info can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference info can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

16. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. See Attachment 6 for DVBE Participation Incentive information (Note: DVBE Participation Incentive cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

17. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform Scheduled, Emergency and Unscheduled Repair Services on the DMV Liebert, Eaton and APC Smart Uninterrupted Power Supplies (UPS) and Power Distribution Systems (all models), test and record voltage and ampacity for all UPS batteries, replace specific batteries as identified in this Agreement, maintain the Schneider Electric Solar Inverter A and Solar Inverter B systems for the term of this Agreement. The Contractor shall be an authorized service provider and properly trained for Liebert, Eaton and APC UPS’s, and Schneider Electric Solar Inverters, provide all materials, labor, equipment and tools as required for servicing these systems, and provide Scheduled, Emergency and Unscheduled Repair Services.

2. The services shall be performed in the DMV Headquarters Building East and DMV Headquarters Central Utility Plant located at: 2415 First Avenue, Sacramento, CA 95818.

3. Commencement of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the state. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

4. Hours and days of work shall be as follows:

A. Scheduled Services: Saturdays or Sundays between the hours of 8:00 a.m. and 5:00 p.m. for the UPS and power conditioning and distribution systems (all models), Schneider Electric Solar Inverter A and Solar Inverter B systems.

B. Emergency and Unscheduled Repair Services: Twenty-four (24) hours a day, seven (7) days a week on call.

(1). The Contractor shall provide emergency and unscheduled repair services promptly after notification that the equipment is inoperative. Response shall be on site not more than four (4) hours after such notification. For this purpose, the Contractor shall have full and free access to all equipment. The Contractor shall perform only the repair authorized by the DMV Project Manager. The repair shall be limited to: 1) the repair that is necessary to restore the equipment to original factory specifications, 2) restoring power to the critical load, and 3) any work requested and approved by the DMV Project Manager related to equipment stated in this Scope of Work. All repairs must be completed by an authorized service technician.

5. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address:

TBD Address:

TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

7. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Contract Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

8. Detailed description of work to be performed and duties of all parties:

A. UNINTERRUPTED POWER SUPPLY (UPS) SCHEDULED SERVICES

(1). RESPONSE REQUIREMENTS:

a. Quarterly, Semi-Annual, and Annual Scheduled Services scheduled by the DMV Project Manager.

b. Access to Customer Services Network On-Line Internet portal, and by telephone or in person.

c. Includes implementation of manufacturer’s required equipment firmware and software enhancements.

(2). SCHEDULED SERVICES PERFORMED:

a. Quarterly UPS Service:

1. The Contractor shall provide and replace one (1) custom fit 14” x 25” x 1” filter in the Eaton Powerware 9355 UPS located in the Central Utility Plant and a second unit in the Building (Bldg.) East UPS Room. Custom fit filter, snug to prevent air blow-by through perimeter of filter.

2. The Contractor shall check integrity of all battery cabinets and batteries.

A. Visual inspection of the battery cabinet and/or room.

B. Check for NO-OX grease or oil on all connections.

C. Check battery jars for proper liquid level (if flooded cells).

D. Check for corrosion on all the terminals and cables.

E. Examine the physical cleanliness of the battery room and jars.

F. Measure and record DC bus ripple voltage.

G. Measure and record total battery float voltage.

3. Quarterly Battery Inspection:

A. The Contractor shall inspect the appearance and cleanliness of the battery and the battery room. Clean normal cell top dirt accumulation (shall be done only with battery off line).

B. The Contractor shall measure and record the total battery float voltage and charging current.

C. The Contractor shall visually inspect the jars and covers for cracks and leakage.

D. The Contractor shall visually inspect for evidence of corrosion.

E. The Contractor shall measure and record the ambient temperature.

F. The Contractor shall verify the condition of the ventilation equipment.

G. The Contractor shall verify the integrity of the battery rack and cabinet.

H. The Contractor shall randomly measure and record 10% cell temperatures.

I. The Contractor shall measure and record the float voltage of all cells.

J. The Contractor shall measure and record all internal impedance readings.

K. The Contractor shall provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned, note all battery manufacturers date on the report, and provide locations of all batteries matching contract locations or descriptions.

L. The Contractor shall verify approval for Battery Life Program.

M. The Contractor shall include two hundred (200) Fiamm 12FLX500 (or pre-approved equal), six (6) 16 unit PWHR1234W2FR (or pre-approved equal) battery packs in the Bldg. East UPS Room, one hundred and eight (108) Eaton VRLA PWHR1234W2FR (or pre-approved equal) in the Central Utility Plant mezzanine UPS, one

(1) 12VDC 9.0Ah (or pre-approved equal) in the CUP electrical room, two (2) APC RBC136-24v, 4.5Ah battery, 2 blocks per string (or pre-approved equal) in the Bldg East LL and CUP, and APC

(4) RBC133 battery cartridge tray, 4 blocks per tray (or pre-approved equal) in the Bldg East LL, 1st, 2nd and CUP.

b. Semi-Annual UPS Service (in addition to UPS Quarterly):

1. The Contractor shall perform a temperature check on all breakers, connections, and associated controls. Repair and report all high temperature areas.

2. The Contractor shall perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components.

3. The Contractor shall provide and replace two (2) Liebert #12-749690-12 filters or approved equal, size 14” x 29” x 1” in the Liebert 610 UPS, located in the Bldg. East UPS Room.

4. The Contractor shall check module(s) completely for the following (if applicable):

A. Rectifier and inverter snubber boards for discoloration.

B. Power capacitors for swelling and/or leaking oil.

C. DC capacitor vents caps that have extruded more than one-eighth of an inch (1/8").

D. Record all voltage and current meter readings on the module control cabinet or the system control cabinet.

E. Measure and record harmonic trap filter currents.

c. Annual UPS Service (in addition to UPS Quarterly and Semi-Annual):

1. The Contractor shall perform a temperature check on all breakers, connections, and associated controls. Repair and report all high temperature areas.

2. The Contractor shall perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components.

3. The Contractor shall check the inverter and rectifier snubbers for burned or broken wires.

4. The Contractor shall check all nuts, bolts, screws, and connectors for tightness and heat discoloration.

5. The Contractor shall check fuses on the DC capacitor deck for continuity.

A. With DMV Project Manager approval, perform operational test of the system including unit transfer and battery discharge.

B. Calibrate and record all electronics to system specifications.

C. Install or perform Engineering Field Change Notices (EFCN) as necessary.

D. Measure and record all low-voltage power supply levels.

E. Measure and record phase-to-phase input voltage and currents.

F. Review system performance with the DMV Project Manager to address any questions and schedule any repairs.

6. Power Shut-Downs:

A. The Contractor shall take all precautions to void any unscheduled building power interruptions to all UPS systems. When preventative maintenance shut downs are required, the Contractor shall coordinate with the DMV Project Manager and ONLY interrupt UPS power when authorized.

7. Annual Battery Inspection:

A. In addition to the above quarterly service, the Contractor shall provide the following annual inspection service with one (1) of the quarterly services:

(1). Re-tighten all battery connections to the battery manufacturer's specifications.

(2). Measure and record all battery connection resistances in micro-ohms, when applicable.

(3). Perform corrective maintenance as required.

(4). Refurbish cell connections as deemed necessary by the detailed inspection report.

d. Quarterly Solar Inverter A and B Service:

1. The Contractor shall lock out and tag out disconnects as required to provide a safe work environment prior to opening live components.

2. The Contractor shall inspect the cleanliness of the enclosures, circuit boards and all interior components. Thoroughly remove all dust and debris from within cabinet interior. Inspect and electrically tighten all terminations to within factory recommended values.

3. The Contractor shall read data from each inverter display and submit written report of all display data. Provide separate reports for each inverter. Report shall include display data, but also which inverter (A or B), date, time of day, clear sky or overcast. Report shall also indicate dust condition prior to cleaning (i.e.: no, light to heavy build-up).

B. ANNUAL POWER CONDITIONING AND DISTRIBUTION SYSTEMS (ALL MODELS)

SERVICE (ONE [1] TIME EVERY TWELVE [12] MONTHS)

(1). SERVICE AVAILABILITY

a. Includes implementation of equipment firmware and software enhancements.

b. Ensures system availability within forty-eight (48) hours of Customer Engineer arriving at DMV service site.

c. Includes access to Customer Services Network On-Line Internet portal.

(2). FULL SERVICE

a. The Contractor shall perform a complete visual inspection of the internal sub-assemblies, wiring harnesses, contactors, cables, major components, and check for proper clearance around the unit.

b. The Contractor shall inspect all transformer, terminal block, and ground/neutral bus bar connections for tightness.

c. The Contractor shall inspect input and output breaker(s) for tightness.

d. The Contractor shall inspect high and low voltage junction box terminals for tightness.

e. The Contractor shall inspect all option wiring for tightness (spike suppressor, ground fault, phase rotation/loss).

f. The Contractor shall inspect all capacitor bank connections for tightness.

g. The Contractor shall verify that all cooling fans are functional and air ducts are open.

h. The Contractor shall verify continuity of all fuses and that they are correctly rated.

i. The Contractor shall measure input and output phase to phase voltage.

j. The Contractor shall measure the output, neutral, and ground current.

k. The Contractor shall verify Kilo Volt Amp (KVA) load and capacity per phase.

l. The Contractor shall verify grounding electrode conductor and any isolated grounds.

m. The Contractor shall measures filter capacitor currents at no load for all three (3) phases (if applicable).

n. The Contractor shall measure primary, secondary, 2nd harmonic, and 3rd harmonic (if applicable). All should be balanced within 2.5% deviation.

o. The Contractor shall verify Emergency Power Outage (EPO) lamps are illuminated.

p. The Contractor shall check that the local and remote EPO's are functioning properly (if permitted).

q. The Contractor shall verify that the monitor is recording within +/- 2% of those values measured.

r. The Contractor shall activate the transformer over-temp alarm and shutdown circuits to confirm proper operation (if permitted).

s. The Contractor shall verify the operation of any option for alarm or shutdown sequence (if permitted).

t. The Contractor shall verify the operation of any customer alarm circuit(s) and specified messages.

u. The Contractor shall verify specified restart capabilities (manual or auto-restart).

v. The Contractor shall verify the operation of the bypass switch and the bypass transformer over temp alarm (if applicable).

w. In the event equipment must be shut down, the Contractor shall place equipment into bypass to ensure electrical connection integrity is not interrupted at the point of load unless authorized by the DMV Project Manager in advance.

C. EMERGENCY AND UNSCHEDULED REPAIR SERVICES

(1). The Contractor shall provide twenty-four (24) hours, seven (7) days a week access to Customer Services Network On-Line Internet portal, as well as support by telephone or in person.

(2). For all emergency services, the Contractor shall be on site not more than four (4) hours after being notified by the DMV Project Manager. For all non-emergency or unscheduled repair services, the Contractor shall respond within twenty-four (24) hours of being contacted by the DMV Project Manager. The DMV Project Manager shall identify if the service requested is an emergency or non-emergency. The Contractor shall provide only qualified technicians to perform necessary repairs.

(3). The DMV does not guarantee a minimum or maximum number of total hours for unscheduled repair services for the term of this Agreement.

(4). All emergency and unscheduled repair services shall be invoiced in accordance with the rates provided in Exhibit B and shall be invoiced in fifteen (15) minute increments, calculated from time of arrival at the DMV HQ to time of departure from the DMV HQ.

(5). The Contractor shall notify the DMV Project Manager if any replacement parts are needed to complete unscheduled repair services. The DMV may purchase all necessary replacement parts from the Contractor or another vendor of DMV’s choice under a separate agreement for the Contractor to install. The Contractor shall not be responsible for any service delays when the DMV elects to obtain replacement parts from other vendors. The Contractor shall not install any replacement parts without prior approval from the DMV Project Manager. Replacement parts installed by the Contractor that fail, break, or do not perform properly due to not being installed in accordance to all equipment manufacturer requirements, all applicable standards, codes, and regulations, and all local, city, county, state, and federal requirements, shall be replaced by the Contractor at no additional cost to the DMV.

(6). Unscheduled repair services shall include but are not limited to all equipment listed in Exhibit A, including diagnosing and the repair of the Central Utility Plant main switchboard controls and Building East solar inverter board “B”. The Contractor shall be compensated in accordance with the hourly rates identified in Exhibit B, invoiced in fifteen (15) minute increments calculated from time of DMV HQ arrival to time of DMV HQ departure. The Contractor shall subcontract for support as required. All subcontractors must be identified according the terms and conditions of this Agreement.

(7). Travel expenses shall be included in the unscheduled repairs hourly rates as identified in Exhibit B.

(8). Materials:

a. Materials not provided under routine scheduled monthly, semi-annual and annual services shall be paid for under a separate agreement at the discretion of the DMV Project Manager.

b. In the event the Contractor recommends the replacement of specific parts to the DMV Project Manager and the DMV Project Manager determines that the replacement parts are needed, the DMV shall purchase the replacement parts from the Contractor or another vendor of the DMV’s choice under a separate agreement for the Contractor to install. The Contractor shall not install any replacement parts while performing scheduled inspection and maintenance services without prior approval form the DMV Project Manager.

(9). For all unscheduled repair services, the Contractor shall provide the DMV Project Manager with one (1) complete copy of the equipment manufacturer’s installation and instruction manual and one (1) copy of the equipment operation and maintenance manual.

(10). Utilizing used parts or parts removed from other units is expressly forbidden unless circumstances require an emergency replacement and the DMV agrees to allow a used part. All pricing should assume new and original manufacturer’s parts.

D. ONE-TIME SCHEDULED REPLACEMENT OF EXISTING BATTERIES AND COMPONENTS

(1). The APC #APCSUA500PDR UPS cabinet is located in the Bldg East basement and the Central Utility Plant electrical distribution room for the emergency power outage notification system:

a. Each contains an APC RBC136-24v, 4.5Ah battery, 2 blocks per string.

(2). The APC Smart #SMT1500RM2UC UPS cabinet is located in the Bldg East basement, Bldg East 1st floor, Bldg East 2nd floor, and the Central Utility Plant electrical distribution room for the emergency power outage notification system:

a. Each contains an APC RBC133battery, 4 blocks per string.

(3). The Liebert AP610 UPS is located in Bldg East basement, Main UPS:

a. All replacement work shall be conducted on a scheduled Saturday or Sunday between the hours of 8:00 a.m. and 5:00 p. m.

1. One (1) Power Supply Capacitor, Liebert #528993G1L, 130000 UF

50VDC.

2. Two (2) Power Supply Capacitor, Liebert #12-749314-10, 2MF 660V, 60Hz.

3. Fourteen (14) Fan Axial, Liebert #12-714150-00, 115V, 235cfm, inverter and below XFMR.

4. Thirty (30) Liebert AC Input Filter Capacitors.

5. Sixty-Three (63) Liebert AC Output Filter Capacitors.

6. Forty (40) Liebert DC Filter Capacitors.

E. WORK SCHEDULE

(1). The Contractor shall submit final schedule for DMV acceptance within thirty (30) days of execution of this Agreement. The final schedule shall include month, date, time of arrival, time of departure, and task. Schedule shall be reviewed and approved by the DMV Project Manager.

(2). All scheduled work, preventive maintenance, all non-emergency services and battery replacements shall occur on a Saturday or Sunday between the hours of 8:00 a.m. – 5:00 p.m., and as approved by the DMV Project Manager.

F. DRAWINGS AND PICTURES

DRAWING LOCATION DESCRIPTION

A-1 Site Plan Bldg East & Central Utility Plant A-2 Building East Lower Level Four (4) UPS units and battery cabinets A-3 Building East 1st floor One (1) UPS unit A-4 Building East 2nd floor One (1) UPS unit A-5 Building East 7th floor penthouse Solar inverter A & B, and auto emergency power transfer switch

A-6 Building East 7th floor penthouse Solar inverter A A-7 Building East 7th floor penthouse Solar inverter B A-8 Central Utility Plant Four (4) UPS units

G. EQUIPMENT LISTING

DESCRIPTION PART # PM SCHEDULING

LIEBERT PDU UNIT, 100 KVA PPA100C215S0142 Saturday or Sunday

8:00 a.m. – 5:00 p.m.

LIEBERT PDU UNIT, 100 KVA PPA100C215S0142 Saturday or Sunday 8:00 a.m. – 5:00 p.m.

LIEBERT SERIES 610

UPS 400 KVA

U39SA400AAAB317 Saturday or Sunday 8:00 a.m. – 5:00 p.m.

DESCRIPTION PART # PM SCHEDULING

SEALED BATTERY

LIEBERT SERIES 610

BATTERY CABINET

U36BP400WRBNUUU Saturday or Sunday 8:00 a.m. – 5:00 p.m.

SEALED BATTERY

LIEBERT SERIES 610

BATTERY CABINET

U36BP400WRBNUUU

Saturday or Sunday 8:00 a.m. – 5:00 p.m.

SEALED BATTERY

LIEBERT SERIES 610

BATTERY CABINET

U36BP400WRBNUUU Saturday or Sunday 8:00 a.m. – 5:00 p.m.

SEALED BATTERY

LIEBERT SERIES 610

BATTERY CABINET

U36BP400WRBNUUU Saturday or Sunday 8:00 a.m. – 5:00 p.m.

SEALED BATTERY

LIEBERT SERIES 610

BATTERY CABINET

U36BP400WRBNUUU Saturday or Sunday

Power Distribution Units Panel PPC2, Sq D #67045-1 Remote Distribution panel Panel RDC-A, #RDC442GB15 Liebert “RDC” Cabinet

Panel RDC-B, #RDC442GB15 Liebert “RDC” Cabinet

Panel PRL4, Cutler-Hammer #BX4490, UPS Maintenance Bypass Panelboard

Cummins Power Generation Transfer Switch

Panel PCU-A, Emerson #PPA100C Power Conditioner

Panel PCU-B, Emerson #PPA100C Power Conditioner

Saturday or Sunday 8:00 a.m. – 5:00 p.m.

Eaton Powerware 9355 Model 30

UPS 30 KVA

BD441KZZ03

Saturday or Sunday

Eaton Powerware 9355 Model 15

UPS 15 KVA

Serial number TBD Saturday or Sunday 8:00 a.m. – 5:00 p.m.

Eaton Model 3S750 UPS located inside the CUP Electrical Distribution Room, 750 VA

Serial number TBD Saturday or Sunday 8:00 a.m. – 5:00 p.m.

APC Model APCSUA500PDR 500va UPS located inside Bldg East LL & CUP

Serial number TBD Saturday or Sunday 8:00 a.m. – 5:00 p.m.

APC Smart SMT1500RM2UC UPS located inside Bldg East LL, Bldg East 1st floor, Bldg East 2nd floor, and the Central Utility Plant

Serial number TBD Saturday or Sunday

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoice and Payment

A. For services rendered as required under this Agreement, and upon receipt and approval of the invoice, the DMV agrees to compensate the Contractor in accordance with the rates specified in the table below (to be inserted by the DMV after award, based on Attachment 2, Cost Sheet), all taxes included, in arrears.