REQUEST FOR

QUALIFICATIONS FOR

On-Call Contractor Services for

Transportation Infrastructure

Maintenance, Repair and

Modification

(PN: 15001921)

Bid Transaction # Q26151111028

City of Sacramento, Department of Public Works Transportation Division, New City Hall

915 I Street, Room 2000 Sacramento, CA 95814

SUMMARIES OF QUALIFICATIONS DUE BY 4:00 PM

July 20, 2026

A NON-MANDATORY Pre-SOQ Meeting will be held via Microsoft Teams on

1:00 PM July 6, 2026 https://teams.microsoft.com/meet/225247500700727?p=iW174UL6J

YB6AG4HZ2

City of Sacramento – RFQ Bid #

TABLE OF CONTENTS

I. Introduction A. License Requirements… B. Supervision… C. Summary of Qualifications (SOQ) D. Tentative Contractor Selection Schedule

II. Background

III. Scope of Services

Appendix A – SOQ Submittal Requirements

Attachment 1 – Supplemental Questions

Attachment 2 – Quote Requirement

Appendix B – General Information

Appendix C – Evaluation Criteria Worksheet

Appendix D – New Public Works Contractor Registration Law (SB854)

Appendix E – Sample Task Order/Examples of Task Orders

Appendix F – Ban the Box Requirements

Appendix G – AB 626 Information

Appendix H – Contract Documents

Appendix I – Labor Compliance Requirements

REQUEST FOR

QUALIFICATIONS FOR

ON-CALL CONTRACTOR SERVICES FOR

TRANSPORTATION INFRASTRUCTURE

MAINTENANCE, REPAIR AND MODIFICATION

I. INTRODUCTION

This Request for Qualifications (RFQ) solicits Summaries of Qualifications (SOQs) from qualified firms to provide electrical and fiber optic maintenance and repair work, including modification of the City’s transportation infrastructure systems, as described below. State law requires payment of prevailing wages for the work and the contractor must be registered with the State Department of Industrial Relations and understand the prevailing wage requirements to be qualified for this project.

The City reserves the right to request pricing for a task order from multiple contractors and to negotiate final price.

One or more contractors determined to be the most qualified for the work and offering competitive pricing as described in this RFQ will be issued an On-Call Services Contract. As work is needed, a request for quote describing the specific scope of work will be issued and a task order awarded to the contractor based on price, availability, or assigned by a rotation system to perform the specific services. The scope and cost of each task order may vary. The City will define time for performance in the scope of work of the task order to address traffic signal or street light work that is needed for traffic safety, scheduling may vary based on the contractor’s availability and the City’s schedule.

The On-Call Services Contract will be a five-year term. The contract amount is expected to be $2.0 million annually, for a maximum amount of $10.0 million. However, the actual work required will vary based on need. It is important to have the financial contracting capacity to respond to the need for transportation infrastructure maintenance, repairs, and modifications.

A. LICENSE REQUIREMENTS

The Contractor shall possess licenses for general engineering and electrical tasks as defined by the California Business and Professional Code, the California Code of Regulations, and the California Contractors State License Board (CCSLB). The Contractor shall have a current and active C10 – Electrical Contractor License issued by the CCSLB at the time of the RFP submittal and throughout the contract period. The Contractor and/or its subcontractor shall possess a license or a combination of classes of licenses required to perform other categories of work included in this procurement. The Contractor shall include the license numbers, names of licensees, and any cited violations and violation investigations by the CCSLB within three years prior to the date of the RFQ submittal in the SOQ. Failure to include this information will cause the SOQ to be deemed non-responsive.

B. SUPERVISION

The Contractor shall provide a competent superintendent during all times that work is being performed, with the authority to represent and act for the Contractor in any matter pertaining to the work under a task order. The Contractor shall furnish the names and qualifications of all its superintendents in its SOQ.

C. SUMMARY OF QUALIFICATIONS

Qualified firms are invited to submit SOQs to provide signal and street light repair and maintenance services for the City. Firms responding to this RFQ shall submit:

• One electronic PDF copy of the SOQwhich includes all of the qualification items required to be submitted in this RFQ, including responses to the supplemental questions in Appendix A (uploaded to PlanetBids).

The deadline to submit the SOQ is July 20, 2026 at 4:00 PM

A NON-MANDATORY Pre-SOQ meeting will be held at 1:00 PM on July 6, 2026 via Microsoft Teams.

Microsoft Teams Pre-SOQ Meeting Link https://teams.microsoft.com/meet/225247500700727?p=iW174UL6JYB6AG4HZ2

In the event that it becomes necessary to revise any part of this RFQ or provide additional information, a written electronic addendum will be issued. Any amendment to this RFQ is valid only if in writing and issued by the City of Sacramento, Department of Public Works. Verbal conversations or agreements with any officer, agent, or employee of the City that modify any terms or obligations of this RFQ are invalid.

All addenda for this RFQ will be distributed via the Planet Bids website:

http://www.planetbids.com/portal/portal.cfm?CompanyID=15300# It is solely the proposer’s responsibility to monitor this website for possible addenda to this RFQ.

Failure of proposer to retrieve addenda from the site shall not relieve him/her of the requirements contained therein. Additionally, failure of proposer to return a signed addendum, when required, may be cause for rejection of his/her SOQ.

Please refer to Appendix A, “SOQ Submittal Requirements” for additional information regarding SOQ requirements and Appendix B, “General Information” for specific detail about the contractor selection process and other City submission process requirements. Appendix C, “Evaluation Criteria Worksheet” shall be used by the selection committee to evaluate each

SOQ.

D. TENTATIVE CONTRACTOR SELECTION SCHEDULE

Release Request for Qualifications June 30, 2026 Non-Mandatory Pre-SOQ Meeting July 6, 2026 Deadline for Questions July 13, 2026 SOQ Due Date July 20, 2026 Short List Interviews (week of), if needed Week of July 28, 2026 Negotiations with Top Selected Firms August 2026

II. BACKGROUND

The City of Sacramento (City) requires transportation infrastructure (signals and street lights) to function properly and be maintained in good state of repair to provide effective traffic operations and safety for the public. The existing facilities represent a considerable public investment. To maintain the safe operation of these assets, the City desires to retain multiple on-call electrical and traffic signal contracting firms that can provide - services to support the operation and maintenance of transportation infrastructure that has been interrupted and requires repair or modification. Therefore, the City is seeking professional specialists who are qualified and experienced to respond to support the City’s safety and operational goals.

All improvements performed under this contract shall adhere to the City of Sacramento Standard Specifications and standard drawings issued November 2020 and all published addenda.

III. SCOPE OF SERVICES

The City is requesting SOQs from contractors to provide on-call contractor services for traffic signals and street light maintenance and repair work, including modification of signal, street light, electrical, telecommunications cabling and Intelligent Transportation Systems (ITS) equipment. The Contractor shall have past experience and qualifications to perform all aspects of the typical repair and maintenance tasks, as well as the ability to undertake system improvements. The Contractor must own or have access to cranes, long boom bucket trucks, be familiar with preparing and implementing traffic control plans for traffic safety and to maintain access to businesses, and have experience or demonstrate the knowledge of the process to obtain a City Encroachment Permit which involve notification of all potentially impacted utility companies. All installation work and replacement products must meet City of Sacramento’s Standard Specifications, Special Provisions as set forth in each Task Order, and meet CA MUTCD requirements.

The type of parts that may need to be repaired or replaced will vary. Each task order will address whether the City will supply the parts or if the Contractor is to purchase the parts. It is the City’s intent to furnish the parts whenever they are available from the City’s spare parts supply.

Task Orders

The City will prepare all engineering drawings or sketches for each task order issued to the contractor and modify all as-builts after the work is performed. The contractor will, after reviewing the plans, scope of work, schedule and equipment list (e.g., City furnished, or Contractor procure), prepare a cost proposal for the task order and send it to the designated project manager. The Contractor shall provide all necessary incidentals to complete each task order work and shall arrange for all necessary USA markings and obtain any necessary encroachment permits.

If the cost proposal is accepted, a task order will be issued. The work shall not start until the project manager has issued a notice to proceed.

All task orders in this contract shall occur at existing City traffic signals, street lights, and conduits or pull boxes.

Selected Contractors shall be capable of providing services as needed to conduct maintenance, replacement and modification of City traffic signal, street light, communication, and Intelligent Transportation Systems. The Contractor shall have the ability to:

• Provide traffic control plans and obtain encroachment permits as needed to complete each task order.

• Have experience with complex engineering drawings, engineering documents, standards and special provisions.

• Work at night or on weekends as necessary if required by the approved traffic control plan or as stated in the provided scope of work for the task order.

• Provide the necessary tools and equipment to complete task orders including cranes, long boom bucket trucks, generators, etc.

• Provide the necessary resources for programming and integration support for various devices such as but not limited to APS push button systems, GPS emergency vehicle preemption systems and video detection systems. Programming shall be coordinated with the Signal Maintenance Shop and Traffic Operations staff and shall meet all City standards.

• Terminate specialty wiring and communication cable with specialized connectors such as connecting Cat 6 with RJ 45 or coax with cable BNC connector.

The Contractor shall provide all incidentals to complete work in each task order. Incidentals such as concrete, asphalt, sub-base, concrete reinforcing, conduit, bolts, wiring, connectors, et cetera, supplied by the Contractor shall be provided as a single line item in the quote provided to the City.

Other various traffic signal, street light and ITS equipment such as signal heads, pedestrian heads, pedestrian push buttons, APS systems, Battery backup systems, CCTV, traffic signal controllers, etcetera, needed to complete the task order, may be provided by the contractor, as directed in the scope of work.

The contractor will be allowed a maximum markup of 10% over their vendor equipment prices on non-incidental items. The Contractor must be able to provide copies of their vendors prices as part of their quote provided for the task order if requested. The quote shall include a detailed itemized list of costs for the city to review. Once the quote is approved, the quoted price cannot change without a written task order modification. Any invoices for a task order submitted to the City must exactly match the approved quoted price.

The major commodities such as mast traffic signal poles, traffic signal cabinets, traffic controllers and street light poles may be provided by the City. The City may provide equipment from spare inventory; otherwise, all commodities will be provided by the contractor unless the city chooses to provide that equipment.

All equipment furnished by the Contractor shall meet City of Sacramento Standards, Specifications and Special Provisions.

All work and commodities provided under this contract shall have a one (1) year warranty from the date the invoice for the task order is paid for by the City.

Contractor can only begin working on a task order once the notice to proceed (NTP) has been provided to the contractor by the city designated project manager. Once the NTP is given, the Contractor shall submit to city encroachments all documents such as a traffic control plans to obtain the required permits. The cost of the traffic control plans shall be a single line item in the quote provided to the city.

At no time will the contractor leave the traffic signal or infrastructure in an unsafe condition. If the Contractor cannot complete the scope of work and needs to pull off, the contractor shall coordinate with the City’s Traffic Signal Maintenance Shop and Traffic Operations staff to make the work site is safe.

The type of work that the Contractor needs to perform to accomplish a task order under this contract vary widely. Appendix E includes examples of typical tasks that could be scoped for a task order as part of this contract.

Labor Compliance

See APPENDIX I for Labor Compliance requirements.

APPENDIX A

SUMMARY OF QUALIFICATIONS SUBMITTAL

REQUIREMENTS

INTRODUCTION

These guidelines were developed to standardize the preparation of SOQs by contractors for professional services. The purpose of these guidelines is to help assure consistency in format and content of SOQs that are prepared by contractors and submitted to the City. This process will reduce the time required for the contractor to prepare a SOQ and will simplify the review process by City staff.

The SOQ should include the following components in the order listed:

1. Cover Letter containing required qualifications, experience documents, statement of availability to perform on call tasks, and licensing and DIR registration information

2. Qualifications and Experience of contractor

3. Work Plan

4. Supplemental Questions (Attachment 1)

5. References

6. Sample Contract

7. Addenda and Additional Information

8. Quote Requirements (Attachment 2)

REQUIRED DETAIL

The submittal shall include the following components in the order listed:

1. Introductory Letter. This letter should be addressed to:

Devon Paulson, Associate Engineer City of Sacramento, Department of Public Works

New City Hall, 915 I Street, Room 2000 Sacramento, CA 95814

The introductory letter shall contain the following required components:

• Indicate the name of the firm submitting the SOQ, the mailing address, telephone number, and the name of an individual to contact if further information is desired.

• This letter should reflect the contractor’s project understanding and summarize critical issues, recognition of the requirement to meet critical deadlines, challenges, milestone tasks, appropriate use of resources, and any summary information that may be useful or informative to the City.

• This letter should also contain an expression of the contractor's interest in the work, a summary statement regarding the qualifications of the contractor to do the work, and a brief summary of any information about the project team.

• The contractor shall also state if the firm is available to participate in the interview process during the week of May 15, 2023, if needed.

2. Qualifications and Experience of firm and superintendents:

List any public general contracting experience that qualifies the proposed team as uniquely qualified to perform this work. Experience of the team on similar or related small public projects should be included. Describe the responsibilities of key team member and how the team will interact. It is desirable that key team members have satisfactorily performed as a project team in similar types of small public projects in the last five (5) years. Include experience with schedule development, budget development and cost control.

3. Work Plan

Provide a brief description explaining how the team will approach potential on-call projects to provide the City maximum value for the investment. Describe how the team has worked on similar public construction projects in the past.

4. Supportive Information/Supplemental Questions (Attachment 1)

Provide answers to all of the questions in Attachment 1 in the same order as they are listed.

Repeat the question at the heading of each of your answers.

5. References

List similar public sector On-Call Contracting projects completed by the proposed team in the last 3- 5 years. Provide the following for each project listed:

• Project Name, location, date of completion.

• Identify which members of the team worked on the project and what service they provided.

• Provide the actual contract amount of the project, contracted days to perform the project, number and amount of the change orders and final period of time that project was accepted as complete

• Updated reference name phone number and email. The reference should be part of the client’s staff with direct experience with the team and the work they completed on the project.

6. Sample Contract

Each firm is required to read the attached sample contract (Appendix E) and list any questions or concerns they have regarding the contract for consideration by the City. Failure to itemize questions or concerns on the contract in the RFP submittal will provide sufficient grounds for disqualification of any team during selection and/or negotiations.

7. Addenda and Additional Information

Addenda related to this RFQ must be acknowledged in writing. In addition, contractor must acknowledge that they will adhere to requirements listed in the appendices of this RFQ.

SOQ submittals missing acknowledgement of any addendum or information requested in this RFQ may be considered non-responsive and the firm may be eliminated from evaluation.

8. Quote Requirement (Attachment 2)

Contractor must be familiar and agree to abide by the requirements stated in Attachment 2.

Attachment 1 Supplemental Questions

1. Describe in detail how your team is uniquely qualified for this on-call contracting work. Give specific examples of each of your team's strengths. What unique and special skills or experiences would your firm bring to working with the City on an as needed basis?

2. Describe the firm’s experience in labor compliance and prevailing wage documentation processing and adherence.

3. Describe the firm’s experience with LCP Tracker. Please include the number of years the firm has had experience with this program.

4. Describe how your firm would ensure that the State Division of Apprenticeship Standards policies related to the use of apprentices on public works repair and maintenance projects would be adhered to by your firm. Please include a statement of commitment to comply with the use of apprentices when applicable.

5. Describe how your firm would approach and undertake on call contracting projects. What challenges do you foresee in providing on-call contracting on an as needed basis for the City of Sacramento?

6. Describe your firm’s cost estimating methods for repair and maintenance projects similar to this. Provide recent examples of how your estimates compared to actual costs.

Attachment 2 Quote Requirement

On-Call Contractor Services for Traffic Signal Maintenance, Repair and Modification

1. All projects, regardless of individual task order amounts, will be subject to prevailing wages under this contract.

2. The rate will be determined based on the latest State of California prevailing wage rate guidelines, list at www.dir.ca.gov/dlsr/dprewagedetermination.htm. NOTE:

actual rates will be based on the date that the solicitation for a task order is issued, not the date of this RFQ.

3. Overtime rates and requirements will be determined based on DIR regulations.

4. City reserves the right to ask for total bid or hourly basis proposal from one or all contractors from the on-call list. All works requested to be performed on hourly basis shall be subject to the rate schedule.

5. City reserves the right to negotiate same/averaged rates of selected contractors.

6. Estimates to evaluate or bid on a job will be conducted at no cost to the City of Sacramento.

7. General contractor must maintain the appropriate certification and/or licenses related to the trade, during the life of the contract. Sub-contractors hired by the general contractor to perform any specialty work must be licensed in that particular category and must have at least two years of verifiable experience in the specific trades performed.

8. General contractor must provide the City of Sacramento the following list prior to finalizing the contract:

A. All certifications and/or other licenses within the State of California.

B. Name and a contact phone number of 24 hours emergency contacts.

APPENDIX B

GENERAL INFORMATION

1. Contractor Selection Process

The contractor selection process is described below.

A. After the period has closed for receipt of SOQs, each submission will be examined to determine compliance with the requirements specified in the RFQ. The City may reject any SOQ if it is conditional, incomplete, or contains irregularities. The City may waive an immaterial deviation in a SOQ. Waiver of an immaterial deviation shall in no way modify the Request for Qualifications documents or excuse the proposer from full compliance with the contract requirements if the proposer is awarded the contract. All mandatory requirements must be met or the SOQ will be deemed non-responsive and eliminated from evaluation.

B. A Selection Committee will review each technical submission that meets the requirements. Selection Committee members will individually evaluate and score each SOQ in accordance with the scoring system shown in Appendix C.

C. Following independent evaluation of the written SOQs, the City will choose top scoring firms to participate in contractor interview. The number of firms to be interviewed will be determined by the City, after the evaluation process. Once the interviews have taken place, the Selection Committee will complete the ranking of the firms. However, the City may decide not to have interviews, and reserves the right to choose a contractor on the basis of the written SOQ only.

2. Late Submittal

A Request for Qualifications is late if received at any time after the required submittal date and time. A RFQ received after the specified time will not be considered and deemed non-responsive.

3. Modification or Withdrawal of Submittal

Any RFQ received prior to the date and time specified above for receipt of RFQ may be withdrawn or modified by written request of the proposer. To be considered, however, the modified RFQ must be received by the time and date specified above.

4. Written Questions

Written questions should be submitted via the Planet Bids website where the RFQ has been posted under the “Q&A” tab. Questions will be answered as they are received.

The deadline to submit questions is April 27, 2023. Questions submitted after that time will not be addressed. Responses will not be provided to questions via phone.

5. Signature

The SOQ shall be transmitted with a cover letter that must be signed by an official authorized to bind the prospective contractor contractually and contain a statement that the SOQ is a firm offer for a 90-day period.

The signed cover letter constitutes certification by the prospective contractor, under penalty of perjury, of the debarment and suspension certificate required under Part 29, Title 49, CFR, and constitutes certification under penalty of perjury, that the prospective contractor complies with non-discrimination requirements of the State and the Federal Government.

An unsigned SOQ or one signed by an individual not authorized to bind the prospective contractor will be rejected.

6. Property Rights

A SOQ received within the prescribed deadline becomes the property of the City and all rights to the contents therein become those of the City.

7. Amendments to Request for Qualifications

The City reserves the right to amend the RFQ by addendum prior to the final SOQ submittal date. The City also reserves the right to extend the SOQ due date, or to cancel this RFQ at any time.

SOQ submittals missing acknowledgement of any addendum or information requested in this RFQ may be considered non-responsive and the firm may be eliminated from evaluation.

8. Non-Commitment of City

This RFQ does not commit the City to award a contract, to pay any costs incurred in the preparation of a RFQ for this request, or to procure or contract for services. The City reserves the right to accept or reject any or all RFQs received because of this request, to negotiate with any qualified firm or to modify or cancel in part or in its entirety the RFQ if it is in the best interests of the City to do so.

9 Award of Contract

It is anticipated that compensation under any contract resulting from this Request for Qualifications will be on an on-call basis with a not-to-exceed amount. The term of the contract shall be for three years with the option to extend for two additional years. Any contract awarded as a result of this RFQ will be awarded without discrimination based on race, color, religion, age sex, or national origin.

The prospective contractor will be required to adhere to the provisions of a fully executed contract. Provisions of the contract shall be based on a standard contract approved by the City Attorney. Appendix H is a sample of this standard construction contract.

10. Execution of Contract

The prospective contractor is advised that should this RFQ result in recommendation for award of a contract, the contract will not be in force until it is approved and fully executed by the City.

11. Public Domain

All products used or developed in the execution of any contract resulting from this RFQ will remain in the public domain at the completion of the contract.

12. Coordination

Coordination of contractor and City activities will be accomplished through a Contractor Project Manager and the City Project Manager. The Contractor Project Manager shall not be removed from the project during the course of work without City approval. The Contractor shall carry out instructions as received from the City Project Manager and shall cooperate with the City and any other contractors working on the project.

It is not the intent of the foregoing paragraph to relieve the contractor of his professional responsibility during the performance of this contract. In those instances where the contractor believes a better plan, methodology or solution to the problem is possible, he shall promptly notify the City Project Manager of these concerns, together with the reasons therefore.

13. Materials Provided by the City.

All existing City codes, standards and other city documents related to the project will be available at the contractor's request.

APPENDIX C

REQUEST FOR QUALIFICATIONS FOR

ON-CALL CONTRACTOR SERVICES FOR

TRANSPORTATION INFRASTRUCTURE

MAINTENANCE, REPAIR AND MODIFICATION

EVALUATION CRITERIA WORKSHEET

WRITTEN SOQ MAXIMUM

POINTS

REVIEWER

SCORE

INTRODUCTORY LETTER – SUMMARY OF CONTRACTOR’S QUALIFICATIONS,

EXPERIENCE AND ABILITY TO PROVIDE GENERAL CONTRACTING SERVICES

AS REQUIRED UNDER THE RFP.

LABOR COMPLIANCE EXPERIENCE – CONTRACTOR HAS DEMONSTRATED

A MINIMUM OF 5 YEARS EXPERIENCE ADHERING TO LABOR COMPLIANCE

REQUIREMENTS, HAS EXPERIENCE WITH LCP TRACKER AND HAS

INCLUDED A STATEMENT OF COMMITMENT TO COMPLY WITH

APPRENTICESHIP REQUIREMENTS.

FIRM QUALIFICATIONS AND EXPERIENCE - NUMBER OF PROJECTS FOR

EACH TRADE ON SIMILAR PUBLIC PROJECTS. APPROPRIATE LICENSES.

QULAIFICATIONS OF KEY PERSONNEL.

AVAILABILITY - KEY PERSONNEL ARE AVAILABLE AND COMMITTED TO

RESPOND TO PROJECT REQUESTS IN A TIMELY MANNER.

REFERENCES - FIRM REPRESENTS ACCEPTABLE EXPERIENCE WITH

SIMILAR CONTRACTING ARRANGEMENTS MANNER.

ATTACHMENT 1-SUPPLEMENTAL QUESTIONS 20

GRAND TOTAL POINTS 100

MANDATORY REQUIREMENTS

ACKNOWLEDGEMENT OF ALL ADDENDUM(S) YES OR NO

APPENDIX D

NEW PUBLIC WORKS CONTRACTOR REGISTRATION LAW [SB 854]

FACT SHEET

SB 854, a budget trailer bill that was signed into law on June 20, 2014, and became effective immediately, made several significant changes to laws pertaining to the administration and enforcement of prevailing wage requirements by the Department of Industrial Relations (DIR).

Among other things, SB 854 established a new public works contractor registration program to replace prior Compliance Monitoring Unit (CMU) and Labor Compliance Program (LCP) requirements for bond-funded and other specified public works projects. The fees collected through this new program will be used to fund all of DIR’s public works activities, including compliance monitoring and enforcement, the determination of prevailing wage rates, public works coverage determinations, and hearing enforcement appeals.

Essentials of public works contractor registration program:

• Contractors will be subject to a registration and annual renewal fee that has been set initially at $300. The fee is non-refundable and applies to all contractors and subcontractors who intend to bid or perform work on public works projects (as defined under the Labor Code).

• Contractors will apply and pay the fee online and must meet minimum qualifications to be registered as eligible to bid and work on public works projects:

o Must have workers’ compensation coverage for any employees and only use subcontractors who are registered public works contractors.

o Must have Contractors State License Board license if applicable to trade.

o Must have no delinquent unpaid wage or penalty assessments owed to any employee or enforcement agency.

o Must not be under federal or state debarment.

o Must not be in prior violation of this registration requirement once it becomes effective. However, for the first violation in a 12-month period, a contractor may still qualify for registration by paying an additional penalty.

• The registration fee is not related to any project. It is more like a license that enables the registrant to bid on and perform public works.

• DIR will post a list of registered contractors and subcontractors on its website so that awarding bodies and contractors will be able to comply with requirements to only use registered contractors and subcontractors.

• Various protections are built in so that o A contractor won’t be in violation for working on a private job that is later determined to be public work;

o The inadvertent listing of an unregistered subcontractor on a bid won’t necessarily invalidate that bid;

o A contract with an unregistered contractor or subcontractor is subject to cancellation but is not void as to past work;

o An unregistered contractor or subcontractor can be replaced with one who is registered;

o A contractor whose registration lapses will have a 90-day grace period within which to pay a late fee and renew.

• Registrations will begin after July 1, 2014, once the registration system is ready to go online. The preferred method of payment will be by credit card.

• The requirement to list only registered contractors and subcontractors on bids becomes effective on March 1, 2015. The requirement to only use registered contractors and subcontractors on public works projects applies to all projects awarded on or after April 1, 2015.

Essentials of Public Works Enforcement Fund:

All contractor registration fees will go into the State Public Works Enforcement Fund and be used to fund the following items --

• administration of contractor registration requirement

• all DIR costs for administering and enforcing public works laws

• Labor Commissioner’s enforcement of other Labor Code violations on monitored public works projects.

• DIR will no longer charge awarding bodies for prevailing wage compliance monitoring

• and enforcement by the CMU. (Note: DIR will continue to bill and collect fees from

• awarding agencies for CMU services provided through June 20, 2014.)

Related changes in DIR’s administration and enforcement of public works requirements:

• Requirements to use CMU or specified alternative (labor compliance program or project labor agreement) for state bond-funded and other specified projects have been eliminated and replaced by requirements that apply to all public works projects (as defined under the Labor Code).

• Awarding bodies are now required to submit PWC-100 (contract award notice) for all public works projects. (This requirement previously applied to about 90% of all projects.)

• Contractors and subcontractors on all public works projects will be required to submit certified payroll records (CPRs) to the Labor Commissioner unless excused from this requirement.

O This requirement will be phased in as follows:

o Applies immediately to public works projects that have already been under CMU monitoring, i.e. contractors on ongoing projects that have been submitting CPRs to the CMU will continue doing so o Will apply to any new projects awarded on or after April 1, 2015 o May apply to other projects as determined by Labor Commissioner o Will apply to all public works projects, new or ongoing, on and after January 1, 2016

O The Labor Commissioner may make exception to this requirement for Projects covered by qualifying project labor agreement

Projects undertaken by one of four remaining awarding bodies with legacy LCPs (Caltrans, City of Los Angeles, County of Sacramento, and Los Angeles Unified School District), so long as those LCPs remain approved by DIR

O CPRs will be furnished online (as is done currently for CMU). DIR intends to continue making improvements to this process, including creating a means for general contractors to have online access to the CPRs submitted by their subcontractors.

Requirements for awarding bodies to adopt and enforce a DIR-approved LCP are now limited to: (1) public works projects awarded prior to January 1, 2012 that were under a preexisting LCP requirement; and (2) projects funded in whole or in part by Proposition 84.

APPENDIX E

SAMPLE Task Order

Examples of Task Orders

The following are examples of typical tasks that could be scoped for a task order as part of this contract. Task orders, however shall not be limited to this list.

I. Traffic Signal Pole Replacement at an existing intersection.

Replace existing radius rod signal mast pole and arm with new city provided 19-3-100 traffic signal mast pole and arm.

1. Submit for an encroachment permit for traffic control and obtain an excavation permit from USA prior to excavation

2. Install new pole foundation per Caltrans standards and connect conduit to existing pull box as show on plans.

3. Stand new pole and install all contractor supplied signal, pedestrian and street light heads per the provided design plans.

4. Replace streets signs as necessary.

5. Install all necessary wiring.

6. Place signal in flash and splice new wiring to existing wiring.

7. Check head alignment.

8. Coordinate with Signal Maintenance Shop and Traffic Operations for cutover.

9. Return the signal to normal operations and check signal operation.

Additional work that could occur when replacing signal mast arm could include replacement or relocation and reprogramming of video detection system and/or CCTV camera. (The pole size will vary and could include any Caltrans standard poles or city street light pole.)

II. Install pole and pedestrian head at an existing intersection.

1. Submit for an encroachment permit for traffic control and obtain an excavation permit from USA prior to excavation.

2. Provide and install 1-b signal pole.

3. Install pole foundation and install new #5 pull box.

4. Connect conduit to pole, new pull box and existing pull box as show on plan.

5. Stand new pole and pedestrian head per the provided design plans.

6. Install all necessary wiring between new pole and signal cabinet per design plan.

7. Terminate wires in cabinet.

8. Coordinate with Signal Maintenance Shop and/or Traffic Operations to activate new pedestrian head.

9. Check head alignment.

10. Check signal is operational.

III. Replace or Install miscellaneous auxiliary equipment at an existing intersection.

1. Submit for an encroachment permit for traffic control.

2. Install power and Category 6 communication cable from the camera to traffic signal controller cabinet as show on plan.

3. Install city provided CCTV camera on traffic signal mast arm.

4. Terminate the cables and connect to camera and test camera operation.

5. Coordinate with City Traffic Operation staff to connect CCTV to network.

In addition to CCTV cameras, GPS emergency preemption or video detection system and various other devices may be installed.

IV. Repair or Install Conduit and Pull box to modify existing infrastructure

1. Submit for encroachment permit for pedestrian control and obtain an excavation permit from USA prior to excavation.

2. Remove existing concrete per city standards and pull boxes.

3. Install new conduit and per design plans and city standards.

4. Provide and install new pull boxes and adjust to grade.

5. Install concrete to restore to existing condition.

V. Install new APS system at an existing intersection

1. Install wire as needed, per manufacturer’s direction.

2. Remove existing button and install APS button in its place.

3. Land wiring in cabinet.

4. Programs button and control devices as needed.

5. Coordinate with Signal Maintenance Shop and Traffic Operations to confirm traffic signal controller is programmed. Test signal operations.

APPENDIX F

Ban the Box Requirements

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BAN-THE-BOX REQUIREMENTS

INTRODUCTION

On September 6, 2016, the City of Sacramento enacted an ordinance regarding criminal conviction information in the employment application process (the “Ban-the-Box Ordinance”), which added Chapter 3.62 to the Sacramento City Code and amended Section 2.40.050 of the Sacramento City Code. The Ban-the-Box Ordinance prohibits “covered employers” from asking an applicant for employment to disclose, orally or in writing, information concerning the criminal conviction history of the applicant, including any inquiry about criminal conviction history on any employment application, until the employer has determined the applicant meets the minimum employment qualifications stated in any notice issued for the position.

APPLICATION

“City Contract”

The Ban-the-Box Ordinance applies to all “city contracts.” The term “city contract” means a contract awarded after January 1, 2017 to a “covered employer” for services or a public project in return for compensation of $250,000 or more. The term “city contract” includes contracts for services or public projects that were awarded for an amount less than $250,000, but were amended to increase the total compensation to $250,000 or more. The Ban-the-Box Ordinance also applies when the aggregate value of all contracts for services or public projects the City has awarded to the same “covered employer” within the previous 12 months is $250,000 or more.

The Ban-the-Box Ordinance does not apply to: (1) contracts awarded by the City Manager in response to an emergency; and (2) contracts for the purchase or lease of equipment, supplies, or other personal property, even if they include incidental services such as delivery, installation, or maintenance.

“Covered Employer”

The Ban-the-Box Ordinance only applies to “covered employers.” The term “covered employer” means a person who is a party to a “city contract” and has at least 20 employees working either full or part time. The number of employees that a contractor has is determined by adding the contractor’s employees and the employees of any “related person.” A person is a “related person” when any of the following circumstances exists:

(1) The person and the person that is a party to a “city contract” are both corporations and:

(a) Share a majority of members of their governing boards; or

(b) Have two or more officers in common; or

(c) Are controlled by the same majority shareholder or shareholders (control means more than 50% of the corporation’s voting power); or

(d) Are in a parent-subsidiary relationship (such a relationship exists when one corporation directly or indirectly owns shares possessing more than 50% of another corporation’s voting power).

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(2) The person otherwise controls and directs, or is controlled and directed by, the person that is a party to a city contract, as determined by the City Manager, or City Manager designee.

The term “covered employer” includes a subcontractor providing services under a “city contract” if the subcontractor has at least 20 employees, whether full- or part-time, or the amount of the subcontract is at least 25% of the amount of the “city contract.”

The term “covered employer” does not include any unit of federal, state or local government.

Exceptions

The Ban-the-Box Ordinance provisions do not apply to: (1) a position for which a “covered employer” is otherwise required by law to conduct a criminal conviction history background check; or (2) a position that will not involve work pursuant to a “city contract.” Additionally, the Ban-the-Box Ordinance does not prevent a “covered employer” from conducting a criminal conviction history background check in subsequent stages of the application process after initially determining whether the applicant meets the minimum employment qualifications.

COMPLIANCE

It is the contractor’s responsibility to determine whether the aggregate value of $250,000 or more has been met, and to notify the City in writing whenever this is the case. It is also the contractor’s responsibility to ensure that all of its subcontractors who are covered by the Ban-the-Box Ordinance comply with the provisions of the Ban-the-Box Ordinance by including these requirements in all subcontracts covered by the Ban-the-Box Ordinance.

VIOLATIONS AND MONITORING

The Ban-the-Box Ordinance provides that any violation of the Ban-the-Box Ordinance by a “covered employer” constitutes a material breach of the contract, and authorizes the City to terminate the contract. The City may also enforce the Ban-the-Box Ordinance by investigating any alleged violation (but any failure of the City to investigate does not create a right of action against the City). The City may further require “covered employers” to verify compliance.

ADDITIONAL INFORMATION

For a complete description of the Ban-the-Box Ordinance provisions related to City contracts, refer to the Ban-the-Box Ordinance, codified at Sacramento City Code Chapter 3.62. The Sacramento City Code is available on the internet at www.cityofsacramento.org.

For more information on the City’s Ban-the-Box Ordinance, contact Procurement Services at 916-808-6240 or email Purchasing@cityofsacramento.org.

APPENDIX G

AB 626 Information

NOTICE REGARDING ASSEMBLY BILL 626

Assembly Bill 626 (AB 626), signed into law September 29, 2016, established a new claim resolution process for public works project contracts entered into on or after January 1, 2017.

AB 626 is codified in Section 9204 of the California Public Contract Code. Section 9204 remains in effect until January 1, 2020, and as of that date will be repealed unless another statute extends or deletes this sunset date.

Public Contract Code Section 9204 applies to any “claim,” as defined in Section 9204, which is presented by the Contractor to the City. Section 9204 defines a “claim” as a separate demand by the Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following: (1) a time extension, including, without limitation, for relief from damages or penalties for delay assessed by the City; (2) payment by the City of money or damages arising from work done by, or on behalf of, the Contractor pursuant to the Contract and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled; or (3) payment of an amount that is disputed by the City.

If Contractor presents a claim to the City in accordance with the provisions of Public Contract

Code Section 9204 (hereafter referred to as a “Claim”), the process specified in Section 9204 will be followed, and the provisions of Section 4-8 (Disputed Claims) and Section 4-9 (Review by

Claim Review Committee and Issuance of Decision by Department Director) of the City’s

Standard Specifications for Public Construction will not apply to the Claim. Contractor’s Claim shall comply with the provisions of Section 4-7 (Notice of Claims for Additional Compensation or Damages) of the City’s Standard Specifications or Contractor shall give a separate written notice of potential claim that complies with the requirements specified in Section 4-7, except in any case where compliance with the requirements specified in Section 4-7 would conflict with

Public Contract Code Section 9204.

Subsection (e) of Public Contract Code Section 9204 requires that the text of Section 9204 or a summary be set forth in the plans or specifications for any public works project that may give rise to a claim under Section 9204.

The full text of Public Contract Code Section 9204 is as follows:

9204.

(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner.

(b) Notwithstanding any other law, including, but not limited to, Article 7.1

(commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10

(commencing with Section 19100) of Part 2, and Article 1.5 (commencing with

Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project.

(c) For purposes of this section:

(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:

(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project.

(B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled.

(C) Payment of an amount that is disputed by the public entity.

(2) “Contractor” means any type of contractor within the meaning of Chapter 9

(commencing with Section 7000) of Division 3 of the Business and Professions

Code who has entered into a direct contract with a public entity for a public works project.

(3) (A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency.

(B) “Public entity” shall not include the following:

(i) The Department of Water Resources as to any project under the jurisdiction of that department.

(ii) The Department of Transportation as to any project under the jurisdiction of that department.

(iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department.

(iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of

Title 7 of Part 3 of the Penal Code.

(v) The Military Department as to any project under the jurisdiction of that department.

(vi) The Department of General Services as to all other projects.

(vii) The High-Speed Rail Authority.

(4) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.

(5) “Subcontractor” means any type of contractor within the meaning of Chapter

9 (commencing with Section 7000) of Division 3 of the Business and Professions

Code who either is in direct contract with a contractor or is a lower tier subcontractor.

(d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision.

(B) The claimant shall furnish reasonable documentation to support the claim.

(C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion.

(D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.

(2) (A) If the claimant disputes the public entity’s…