Bid Notice-Soap Creek Ranch Bridge Replacement Project.pdf

COMPREHENSIVE RESERVE

INVITATION TO BID (ITB) #2026-021520

SOAP CREEK RANCH BRIDGE REPLACEMENT

ISSUE DATE: April 15, 2026

It is the Bidder’s responsibility to continue to monitor the OSU Business and Bid Opportunities website for Addenda. Failure to acknowledge any Addenda on the Bid Form may cause your Bid to be considered non-responsive.

OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement Solicitations and Contracts) unless otherwise referenced or stated.

MANDATORY PRE-BID CONFERENCE: BID DUE DATE/TIME:

May 6, 2026 at 11:30 AM Pacific Time (PT) May 27, 2026 at 3:00 PM Pacific Time (PT)

28120 Beef Barn Road Via electronic submission to bids@oregonstate.edu

Corvallis, Oregon 97330

QUESTION DEADLINE: May 13, 2026 at 5:00 PM Pacific Time (PT)

PROJECT NUMBER: 2537-24A

CONTRACT ADMINISTRATOR: AWARD DECISION APPEALS:

Shoshana Shabazz, Purchasing Analyst Hanna Emerson, Assistant Vice President and

Chief Procurement Officer Construction Contracts Administration Office of Procurement, Payment, and Travel

Oregon State University Oregon State University 644 Southwest 13th Street 644 Southwest 13th Street Corvallis, Oregon 97333 Corvallis, Oregon 97333

Email: ConstructionContracts@oregonstate.edu Email: hanna.emerson@oregonstate.edu

ITB No. 2026-021520 – SOAP CREEK RANCH BRIDGE REPLACEMENT Due Date/Time: May 27, 2026 at 3:00 Pacific Time (PT)

1.0 INTRODUCTION

1.1 Solicitation Overview

1.1.1 Oregon State University (“OSU” or “Owner”) is conducting a competitive Invitation to

Bid (ITB) process for the Soap Creek Ranch Bridge Replacement Project, Project

Number 2537-24A.

1.1.2 The Work consists of demolition and replacement of the existing bridge at 28120 Beef

Barn Road, Corvallis, Oregon 97330. The existing structure is a single-lane, approximately seventy (70) foot single-span concrete and steel bridge which will be removed and replaced in accordance with the Construction Documents included with this

ITB.

1.1.3 This solicitation is issued as a Comprehensive Reserve Invitation to Bid under the

Oregon State University Construction Related Services Reserve Contracting Program.

1.1.4 Only firms that are accepted participants in OSU’s Construction Related Services

Reserve Contracting Program prior to submitting a Bid are eligible to submit a Bid.

Firms that are not currently participants in the Reserve Program may apply for entry into the program. However, firms must be approved and active in the Reserve Program before submitting a Bid in response to this ITB.

1.1.5 Information regarding the Reserve Contract Program and the application process is available at: https://bid.oregonstate.edu/

1.1.6 The Contract will be awarded to the lowest responsive and responsible bidder submitting a lump sum Bid for the Work described in this ITB.

1.2 Background

Oregon State University in Corvallis, OR is located within the traditional homelands of the

Mary's River or Ampinefu Band of Kalapuya. Following the Willamette Valley Treaty of 1855

(Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in Western

Oregon. Today, living descendants of these people are a part of the Confederated Tribes of

Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of the Siletz Indians (https://ctsi.nsn.us).

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation and the world as a premier 21st-century research university. OSU is committed to exceptional research, discovery, innovation and engagement — and to integrating its research and engagement mission with the delivery of a high-quality, globally relevant and affordable education for the people of

Oregon and beyond. OSU is one of only two land, sea, space and sun grant universities in the

U.S. and is the only university in Oregon to have earned both Carnegie Classifications for Very

High Research Activity and Community Engagement.

The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of nearly 58,000 in the heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among the safest, most highly educated and greenest small cities in the nation.

1.3 Location

1.3.1 The Project site is located at 28120 Beef Barn Road, Corvallis, Oregon 97330, within the

Oregon State University Soap Creek Ranch property in Benton County, Oregon.

1.3.2 The bridge crossing provides access along Beef Barn Road over Soap Creek and serves internal ranch operations associated with Oregon State University agricultural research and land management activities.

1.3.3 Construction activities will occur within the existing bridge footprint and adjacent roadway approaches. During construction, Oregon State University will reroute internal ranch traffic to alternate access routes. The Contractor shall coordinate all site access, staging, and delivery operations to maintain safe conditions for University personnel, visitors, and construction activities.

1.3.4 The Project area includes the existing bridge structure, roadway approaches, and adjacent creek corridor as shown in the Construction Documents.

1.4 Summary of Work

1.4.1 The Work consists of the demolition and replacement of the existing bridge structure located on Beef Barn Road at Soap Creek.

1.4.2 The existing structure is a single-lane, approximately seventy (70) foot single-span concrete and steel bridge which will be removed and replaced with a new bridge structure in accordance with the Construction Documents.

1.4.3 The Work will be procured as a lump sum construction contract. No alternates or unit prices are included in this solicitation.

1.5 Scope of Work

1.5.1 The Work required under this ITB includes, but is not limited to, the following:

1.5.1.1 Prepare the site including sediment and silt control measures.

1.5.1.2 Demolish and remove the existing bridge structure and associated components, including removal of existing bridge piers to one (1) foot below mudline and backfilling with gravels, as required by the Construction Documents.

1.5.1.3 Construct bridge approaches and prepare bridge foundations in accordance with the Construction Documents, including geotechnical engineer guidance where required by the Construction Documents.

1.5.1.4 Furnish and install geotextile fabric, rock, fill material, abutment scour countermeasures, bridge deck, wearing surface, and all associated bridge and approach work required by the Construction Documents.

1.5.1.5 Implement erosion control, sediment control, temporary water control, and dewatering measures required to complete the Work in accordance with the

Contract Documents.

1.5.1.6 Comply with Owner-provided permitting and environmental compliance requirements included in the Contract Documents. Owner will obtain county, state, and federal permits for the Project. Contractor shall perform the Work in compliance with all permit requirements included in the Contract Documents.

1.5.1.7 Provide traffic control as necessary for equipment movement or deliveries affecting Soap Creek Road and coordinate the Work with ongoing Owner operations at Soap Creek Ranch.

1.5.1.8 Develop and restore the site, including post-construction stormwater management, restoration of disturbed areas, restoration of disturbed areas outside the limits of roadways with native vegetation, and implementation of short-term stabilization measures until permanent erosion control measures are effective, as required by the Construction Documents.

1.5.1.9 Complete all Work necessary for a fully operational bridge crossing.

1.5.1.10 All Work shall be performed in accordance with the Contract Documents, including the structural drawings, site and hydrology drawings, Division 1

Requirements, and all other documents issued as part of this ITB.

1.5.1.11 In-water work shall be performed only within the in-water work period identified in the Construction Documents.

1.5.1.12 The in-water work period for this Project is July 1 through October 31.

2.0 SCHEDULE

Issue Date April 15, 2026 Mandatory Pre-Bid Conference May 6, 2026 at 11:30 AM Pacific Time (PT) – 28120

Beef Barn Road, Corvallis, Oregon 97330 Mandatory Site Visit May 6, 2026 immediately following Pre-Bid Conference at 28120 Beef Barn Road, Corvallis, Oregon 97330 Question Deadline May 13, 2026 at 5:00 PM Pacific Time (PT) Final Addendum Issuance (if necessary) By May 20, 2026 Bid Due Date/Time May 27, 2026 at 3:00 PM Pacific Time (PT)

The following dates are tentative and subject to change without notice

Notice of Intent to Award By June 3, 2026 Estimated Contract Execution By June 11, 2026 Estimated Notice to Proceed June 11, 2026

2.1 OSU will make every effort to adhere to the above schedule. It is however, subject to change.

3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION,

APPEALS

3.1 Questions

3.1.1 All questions and contacts with OSU regarding any information in this ITB must be addressed in writing via email to constructioncontracts@oregonstate.edu no later than the

Question Deadline as stated in Section 2.0.

3.2 Solicitation Process Revision Requests.

3.2.1 Bidders may submit a written request for change of particular solicitation provisions and/or contract terms and conditions to the Chief Procurement Officer at the address or email listed in this document. Such requests for change shall be received no later than the

Question Deadline listed above.

3.2.2 Such requests for change shall include the reasons for the request and any proposed changes to the solicitation provisions, specifications and/or contract terms and conditions.

3.3 Change or Modification

3.3.1 Any change or modification provided by OSU for this ITB or the documents included as exhibits to this ITB shall be made by a duly issued Addendum made available to all firms on the OSU Business and Bid Opportunities website.

3.3.2 It is the responsibility of each firm to visit the website and download any addenda to this

ITB.

3.3.3 No information received in any manner different than as described herein shall serve to change the ITB in any way, regardless of the source of the information.

3.4 Appeals

3.4.1 Appeals related to the OSU solicitation process and award decisions and actions shall be pursuant to OSU Standards (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts).

3.4.2 All written appeals must be delivered to the Chief Procurement Officer, at the address given in this ITB.

4.0 PUBLIC RECORD

4.1 Owner will retain this ITB and one copy of each bid received, together with copies of all documents pertaining to the award of a contract. These documents will be made a part of a file or record, which shall be open to public inspection after Owner has announced its intent to award a contract. If a bid contains any information that is considered a trade secret under ORS

192.345(2), you must mark each trade secret with the following legend: “This data constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the

Oregon Public Records Law, ORS Chapter 192.”

4.2 The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance.”

4.2.1 Therefore, non-disclosure of documents or any portion of a document submitted as part of a proposal may depend upon official or judicial determination made pursuant to the

Public Records Law.

4.3 In order to facilitate public inspection of the non-confidential portion of the proposal, material designated as confidential shall accompany the proposal, but shall be readily separable from it.

Prices, makes, model or catalog numbers of items offered, scheduled delivery dates, and terms of payment shall be publicly available regardless of any designation to the contrary.

4.3.1 Any proposal marked as a trade secret in its entirety shall be considered non-responsive and shall be rejected.

5.0 FORM OF AGREEMENT

5.1 A sample copy of the Oregon State University Reserve Contract Supplement for Construction

Related Services is included as an Exhibit to this ITB and illustrates the form of agreement that will be executed for the Work. The executed Reserve Contract Supplement will incorporate the

Contract Documents applicable to this Project, including the Oregon State University General

Conditions for Reserve Contracts, this Solicitation and any Addenda, the Technical

Specifications including Division 1 Requirements, the Drawings, and the Pricing Documents.

5.2 The sample contract is provided for reference only. The final executed Reserve Contract

Supplement may include project-specific information and administrative details necessary to complete the agreement for this Project.

6.0 BUREAU OF LABOR AND INDUSTRIES (BOLI) PREVAILING

6.1 Pursuant to the Reserve Contract, Prevailing Wage Rates requirements apply to this Scope. Refer to the Reserve Contract for Prevailing Wage Rates.

6.2 The Work will take place in Benton County, Oregon.

6.3 BOLI wage rates are available here:

https://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx.

7.0 INSTRUCTIONS TO BIDDERS

7.1 Summary of Work. The Work contemplated in this document shall be for the Owner in connection with the Project described in the Summary of Work in Section 1.0 of this document.

7.2 Pre-Bid Conference and Site Visit.

7.2.1 Mandatory Pre-Bid Conference and Site Visit

7.2.1.1 A mandatory Pre-Bid Conference and Site Visit will be held at the Project site as identified in Section 2.0 Schedule of this ITB. The conference will begin at the time listed in Section 2.0 and will be followed immediately by a site visit.

7.2.1.2 The location for the Pre-Bid Conference and Site Visit is:

28120 Beef Barn Road

Corvallis, Oregon 97330

7.2.1.3 Prime Bidders shall have a representative attend the Pre-Bid Conference and Site

Visit. Bids will not be accepted from firms that do not have a representative attend the mandatory Pre-Bid Conference and Site Visit.

7.2.1.4 Attendance will be documented by Oregon State University at the beginning of the Pre-Bid Conference. Each Prime Bidder shall provide the attendee’s name, firm name, and email address at the time of check-in.

7.2.1.5 Bidders arriving more than five (5) minutes after the scheduled start time of the conference, as determined by OSU’s clock, or after the discussion portion of the meeting has concluded, will not be recorded as attending the conference and their Bid will be considered non-responsive.

7.2.2 Examination of the Site

7.2.2.1 Bidders are responsible for examining the Project site and becoming familiar with the conditions under which the Work will be performed. Failure to examine the site will not relieve the Contractor from the obligation to perform the Work in accordance with the Contract Documents.

7.2.3 Familiarity with Contract Documents

7.2.3.1 The Bidder shall be responsible for becoming fully informed regarding the quality, quantity, and sources of materials and the conditions affecting the Work as described in the Contract Documents and exhibits to this ITB.

7.2.4 Responsibility for Conditions

7.2.4.1 The Owner will not be responsible for any loss or unanticipated costs that may arise due to the Contractor’s failure to obtain full information regarding the

Work site, materials, and conditions affecting the Work.

7.2.5 Statements Outside the Solicitation

7.2.5.1 No statement made by any officer, agent, or employee of Oregon State

University regarding site conditions or the Work shall be binding unless such information is included in the Contract Documents or issued by Addendum.

7.2.6 Conference Date and Time

7.2.6.1 The date and time of the Pre-Bid Conference and Site Visit are listed on the cover sheet and in the Schedule in Section 2.0 of this ITB.

7.3 Brand-Name Specification

7.3.1 To establish a basis of quality, certain processes, types of machinery and equipment or kinds of materials may be specified in the documents included as exhibits to this ITB either by description of process or by designating a manufacturer by name and referring to a brand or product designation or by specifying a kind of material.

7.3.2 Whenever a process is designated or a manufacturer name, brand or item designation is given, or whenever a process or material covered by patent is designated or described, it shall be understood that the words "or approved equal" follow such name, designation or description, whether they do so or not.

7.4 Substitution Approval Process

7.4.1 Prior to submitting a Bid that contains a Substitution, the Bidder must first seek approval of the Substitution from the Owner by submitting a written request to the Contract

Administrator for approval prior to the deadline for questions as stated in this

Solicitation.

7.4.2 Substitution requests shall be submitted in accordance with Division 01 requirements.

7.4.3 Only approved Substitution requests will be acknowledged via Addendum(a) to this ITB and shall become a part of the documents included as exhibits to this ITB. When approved, it is with the understanding that the substituted article or material is of equal or better value and utility than the one specified.

7.5 Execution of the Bid Form

7.5.1 The Bid Form is hereby defined as the form furnished by Owner to be completed by

Bidder.

7.5.2 The Bid Form relates to Bids on this ITB.

7.5.2.1 Only the amounts and information asked for on the Bid Form will be considered as the Bid.

7.5.2.2 Each Bidder shall Bid upon the Work exactly as set forth in the Bid Form.

7.5.2.3 The Bidder shall include in the Bid a sum to cover the cost of all items contemplated by the documents included as exhibits to this ITB.

7.5.2.4 Bids that fail to address alternates set forth on the Bid Form may be considered non-responsive.

7.5.3 Each Bid Form must:

7.5.3.1 Be completed in accordance with these instructions.

7.5.3.2 Include the appropriate signatures as noted on the Bid Form.

7.5.3.3 Include numbers pertaining to the Base Bid(s) stated both in writing and in figures.

7.5.4 When Bidding on an alternate for which there is no charge, the Bidder shall write the words "No Charge" in the space provided on the Bid Form.

7.5.4.1 If one or more alternates is shown on the Bid Form, the Bidder shall indicate whether each is "add" or "deduct”.

7.5.5 When Bidding on unit prices, quantities stated on the Bid Form are estimates and are included for the purpose of award of a Contract. In the event of a discrepancy between unit prices and extensions, the unit price shall govern.

7.5.6 Incomplete Bids may be rejected.

7.5.7 Bids that contain conditions not provided for on the Bid Form may be rejected.

7.5.8 Bids that contain ambiguities may be rejected.

7.5.9 With the exception of filling in the required fields on the Bid Form, no other alterations to the Bid Form shall be made.

7.6 Submission of Bid

7.6.1 Submit one (1) electronic version via email to be received by the Due Date/Time listed in this Document to bids@oregonstate.edu as stated in this ITB.

7.6.2 All Bids must be received by the OSU before the Due Date/Time.

7.6.3 OSU’s official clock shall prevail in any time conflict.

7.6.4 Any Bid received after the Due Date/Time will be rejected and will be retained and made part of the Owner’s archive records in accordance with OSU Standards.

7.7 Opening of Bids.

7.7.1 At the time of opening and reading of Bids, each Bid received, irrespective of any irregularities or informalities, may be publicly opened and read aloud.

7.8 Acceptance or Rejection of Bids by OSU

7.8.1 The procedures for Contract awards shall be in compliance with the provisions of OSU standards and policies adopted by the Owner.

7.8.2 The Owner reserves the right to reject any or all Bids and to waive minor informalities.

7.8.3 The Owner reserves the right to, in its sole discretion, to reject any Bid determined to be mathematically or materially unbalanced (or both).

7.8.3.1 Mathematically Unbalanced:

7.8.3.1.1 A Bid may be considered mathematically unbalanced if pricing for any portion of the work—including but not limited to preconstruction services, preliminary services, or other phases— is not fair or reasonable.

7.8.3.1.2 Costs should reflect a fair, proportionate, and reasonable allocation of anticipated profit, overhead, an allowance for contingencies as necessary, and other indirect costs.

7.8.3.1.3 Considering the complexity of the transaction, OSU may use a variety of factors and analytical tools to assess if a Bid is unbalanced.

7.8.3.1.3.1 For example, a Bid that is mathematically

unbalanced may significantly overstate or understate costs relative to the Bidder’s reasonable and supportable actual costs; may not reflect published or market pricing data; may not fully respond to the specifications; may stage work in a manner that does not reflect the amount of work completed; may include work that could result in quality shortfalls;

may not allow for availability of supplies and materials; or other similar factors.

7.8.3.1.4 Cost framework and breakdown, including discounts, price model and funding source, may also be relevant in assessing if a

Bid is mathematically unbalanced.

7.8.3.2 Materially Unbalanced

7.8.3.2.1 A materially unbalanced Bid refers to pricing that may appear favorable in part but could result in higher overall costs or risks to the Owner.

7.8.3.2.2 This includes Bids that raise concerns about whether they will ultimately result in the lowest cost or best value.

7.8.3.3 It is the Bidder’s responsibility to provide accurate and supportable cost and pricing estimates for each deliverable portion of work.

7.8.3.3.1 Should a Bidder misrepresent or falsify Bid estimates—whether to influence determination of low-bid or for any other purpose—, the Bid may be rejected as non-responsible.

7.8.3.3.2 In addition, the Bidder may also be subject to other consequences in accordance with applicable University ethics and procurement standards, including but not limited to a finding that the Bidder does not demonstrate a satisfactory record of integrity which would be considered in future solicitations or termination of current Owner contracts.

7.8.3.4 The Owner’s determination of whether a Bid is unbalanced shall be conclusive for purposes of the procurement evaluation and shall be applied in accordance with University standards, policies, and applicable law.

7.8.4 Unless all Bids are rejected, the Owner will award the Contract(s) based on the lowest responsive Bid from a responsible Bidder.

7.8.4.1 If that Bidder does not execute the Contract(s), the Contract(s) will be awarded to the next lowest responsive Bid from a responsible Bidder or

Bidders in succession, provided this ITB is not cancelled under the provisions of OSU standards and policies adopted by the Owner.

7.8.5 The Owner reserves the right to hold the Bid of the three lowest Bidders for a period of sixty (60) Days from the time of Bid opening pending Award of the Contract.

7.8.6 In determining the lowest Bidder, the Owner reserves the right to take into consideration any or all Base Bids as well as alternates or combinations indicated in the Bid Form.

7.8.6.1 When alternates are included on the Bid Form, they may be exercised at the sole discretion of the Owner within sixty (60) Days of the Effective Date of the Contract, unless extended by written mutual agreement of the Parties.

7.8.6.2 The Owner has the right to accept alternates without regard to order or sequence; but such acceptance must not deliberately impair the selection of a low, responsible and responsive Bidder to whom the Contract would be awarded under an equitable bid procedure.

7.8.7 If Owner has not accepted a Bid within sixty (60) Days after the opening of the Bids, each of the three lowest Bidders may withdraw the Bid submitted.

7.9 Withdrawal of Bid

7.9.1 At any time prior to the Due Date/Time Bidder may withdraw its Bid in accordance with

OSU Standards. This will not preclude the submission of another Bid by such Bidder prior to the Due Date/Time.

7.9.2 After the Due Date/Time, Bidders are prohibited from withdrawing their Bid, except as provided by OSU Standards.

7.10 Execution of Contract, Agreement, Performance Bond and Payment Bond

7.10.1 The Bidder shall be required to execute the Contract as provided, and, if applicable, deliver a Performance Bond and a Payment Bond from a surety company licensed to do surety business in the State of Oregon within time period contained in the Award letter.

7.10.2 The Contract Documents shall be delivered to the Owner in the manner stated in the

Award letter.

7.11 Public Works Bond

7.11.1 At the time of submission of its Bid, each Bidder shall have on file with the

Construction Contractors Board a public works bond required by ORS 279C.836, unless otherwise exempt under that statute.

7.11.2 Failure to have on file a public works bond at the time of submission of the Bid may result in rejection of the Bid as non-responsive.

7.12 Equity Contracting

7.12.1 Owner will require the successful Contractor to comply with OSU Standards, policies, rules and procedures requiring good faith efforts in subcontracting with minority, women, emerging small business or service-disabled veteran owned business enterprises.

8.0 MISCELLANEOUS

8.1 Financial Responsibility

8.1.1 OSU reserves the right to investigate, at any time prior to execution of the Contract, the Bidder’s financial responsibility to perform the anticipated services.

8.1.2 Submission of a Bid will constitute approval for OSU to obtain any credit report information OSU deems necessary to conduct the evaluation.

8.1.3 OSU will notify Bidders, in writing, of any other documentation required, which may include, but need not be limited to: recent profit-and-loss history; current balance statements; assets-to-liabilities ratio, including number and amount of secured versus unsecured creditor claims; availability of short and long-term financing; bonding capacity and credit information.

8.1.4 Failure to promptly provide this information may result in rejection of the Bid.

8.1.5 OSU may postpone the selection of apparent successful Bidder or execution of a contract in order to complete its investigation and evaluation.

8.1.6 Failure of a firm to demonstrate financial responsibility may render it non-responsible and constitute grounds for Bid rejection.

8.2 Project Termination

8.2.1 OSU reserves the right to terminate the Project or contract during any phase in the

Project.

8.3 Insurance Provisions

8.3.1 During the term of the resulting contract, the awardee will be required to maintain in full force, at its own expense, from insurance companies authorized to transact the business of insurance in the state of Oregon, each insurance coverage/policy as set forth in the contract.

8.4 Nondiscrimination

8.4.1 By submission of a Bid, the Bidder certifies under penalty of perjury that the Bidder will not discriminate against minority, women, emerging small business or service-disabled veteran owned business enterprises in obtaining any required subcontracts.

8.5 AA/EEO Employer

8.5.1 OSU is an AA/EEO employer.

8.6 Compliance with Applicable Law

8.6.1 Bidder agrees to comply with all federal, state, county, and local laws, ordinances, and regulations as well as all applicable OSU Standards and Policies while on campus.

8.6.2 Smoke and Tobacco Free Campus

8.6.2.1 OSU’s grounds and premises are smoke and tobacco free. Contractor and

Contractor’s employees, agents, Subcontractors, if any, agree not to smoke or use tobacco products while on OSU property.

8.6.3 Sexual Misconduct Policy

8.6.3.1 OSU has policies that prohibit sexual misconduct against members of the university community and in keeping with those policies Contractor and

Contractor’s employees, agents, and Subcontractors are prohibited from engaging in sexual misconduct against members of the university community.

8.6.4 Firearms Policy

8.6.4.1 OSU has adopted a policy that prohibits Contractor and Contractor’s employees, agents and Subcontractors from possessing firearms on OSU’s property.

8.7 Background Checks

8.7.1 Soap Creek Ranch, including areas associated with the bridge and surrounding farm operations, may include areas designated as critical, occupied or security-sensitive facilities.

Thus, the selected Contractor shall conduct criminal background checks, including sex offender registration checks (for both: Oregon at a minimum, and national for Contractor employees that formerly lived outside of the state of Oregon) on each Contractor employee and agent with satisfactory results before referral or placement at any Owner work location designated as critical, occupied or security-sensitive facilities. Contractor must perform the criminal background checks within the twelve (12) months immediately preceding referral or placement at any Owner work location.

8.7.2 Disqualifying crimes include:

8.7.2.1 Felony convictions of any kind within the last eight (8) years.

8.7.2.2 All crimes involving weapons of any kind ever committed.

8.7.2.3 All person-to-person crimes involving physical injury to another person ever committed.

8.7.2.4 Sexual offenses of any kind ever committed, including stalking.

8.7.2.5 Child abuse, molestation, child pornography or other crimes involving child endangerment, including neglect and abandonment of any kind ever committed.

8.7.3 Contractor shall require Contractor’s employees and agents to self-disclose to

Contractor any new convictions that occur within three business days of the conviction. Contractor shall reassess the individual’s assignment under the Contract.

8.7.4 The Owner, at its discretion, may require Contractor to reassign a Contractor employee or agent to no longer perform work under the Contract or for the Owner if, at any time, Owner believes that the Contractor employee or agent may create a danger to health or safety of the university community.

8.7.5 Contractor is solely responsible for complying with all applicable federal, state or local laws, rule and regulations, including but not limited to the Fair Credit

Reporting Act and equal opportunity laws and regulations, when conducting background checks. The costs and Fair Credit Reporting Act obligations for criminal background checks are the responsibility of Contractor.

8.7.6 Contractor shall maintain a security log including a list of Contractor employees working in, accessing, or who will enter Owner facilities that may be designated as critical, occupied or security-sensitive; verification of each Contractor employee’s satisfactory and unsatisfactory results of criminal background checks; each

Contractor employee’s site assignment; and each revocation of a Contractor employee’s site assignment. Contractor shall update and maintain the security log during the duration of the contract and twenty-four (24) months after.

8.7.7 Contractor shall provide Owner with access to the security log for audit and copying purposes within twenty-four (24) hours of Owner’s request.

8.7.8 Contractor shall require Contractor’s subcontractors and agents providing services under the Contract to comply with this provision. The Owner may audit Contractor’s background check processes at any time to ensure compliance with this section.

8.7.9 Failure of Contractor to comply with this section is a material breach of the resulting

Contract and may result in the Owner seeking monetary damages or pursue other remedies, Contractor termination by the Owner without further liability or obligation, or both.

8.7.10 Contractor shall indemnify, defend and hold harmless the Owner and its directors, agents, trustees and employees from all claims, suits, and actions arising out of or related to any and all claims relating to the conducting of such checks and any adverse action that may be taken as a result of such checks.

8.8 Communication Blackout

8.8.1 Notwithstanding the Pre-Bid Conference, all communication, whether written or verbal, regarding any aspect of this ITB shall be directed at the Contract

Administrator, the Chief Procurement Officer or designated member of The

Office of Procurement, Payment, and Travel (OPPT).

8.8.2 Bidders are strictly prohibited from communicating with any other OSU employee, agent, or representative concerning the content, evaluation, or process of this ITB at any time during the solicitation process.

8.8.3 Any such unauthorized communication may result in rejection of the Bid as non-responsive.

9.0 EXHIBITS

Exhibit A Bid Form Exhibit B Sample Reserve Contract Supplement for Construction Related Services Exhibit C Oregon State University General Conditions for Reserve Contracts Exhibit D Sample Payment Bond and Performance Bond Exhibit E MWESB Form Instructions and Report Form Exhibit F Technical Specifications – ITB 2026-021520 - Soap Creek Ranch Bridge Replacement prepared by Oregon State University dated April 2026 Exhibit G Drawings, stamped by CSE Engineering, Inc. and prepared by RDG/SWCA, dated

August 20, 2025 Exhibit H Addenda, if and when applicable

End of ITB

BID FORM

ITB NUMBER and NAME: ITB Number 2026-021520 - Soap Creek Ranch Bridge Replacement

BID DUE DATE AND TIME:

(fill in)

FROM:

(Name of Contractor)

TO: Oregon State University (“Owner”) Construction Contracts Administration 644 Southwest 13th Street Corvallis, Oregon 97333

1. The Undersigned hereby proposes to furnish all material and labor and perform all work hereinafter indicated for the above project in strict accordance with the Contract Documents for the Base Bid as follows:

_______________________________________________Dollars ($__________________) and the Undersigned agrees to be bound by the documents either contained in or incorporated by reference in the Invitation to Bid and ADDENDA numbered ____ through____, inclusive. (fill in blanks)

2. The work shall be completed within the time stipulated and specified in Division 1, Section 01 11 00, of the Specifications.

3. The Undersigned certifies that: (1) This Bid has been arrived at independently and is being submitted without collusion with and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment or services described in the invitation to bid designed to limit independent bidding or competition; and (2) The contents of the Bid have not been communicated by the Undersigned or its employees or agents to any person not an employee or agent of the Undersigned or its surety on any Bid security furnished with the Bid and will not be communicated to such person prior to the official opening of the Bid.

4. The Undersigned agrees, if awarded a contract, to comply with the provisions of ORS 279C.800 through 279C.870 pertaining to the payment of the prevailing wages.

5. Contractor's CCB license number is ____________________________. As a condition to submitting a Bid, Contractor must be licensed with the Oregon Construction Contractors Board in accordance with ORS 701.021 to 701.128, and disclose the license number. Failure to be licensed and disclose the number will render the Bid unresponsive and it will be rejected, unless contrary to federal law.

Exhibit A Page 1 of 2

ITB 2026-021520 - Soap Creek Ranch Bridge Replacement

BID FORM (REVISED AS OF 7.1.2019) Page 2 of 2

6. The Bidder hereby certifies that all subcontractors who perform construction work as described in ORS

701.005(5) are licensed with the Construction Contractors Board in accordance with ORS 701.021 to

701.128 at the time the Bid is submitted.

7. Contractor’s Project Manager for this project is: ______________________________, Email: _________________________ Cell Phone: ______________________________.

8. The Undersigned agrees, if awarded the Contract, to deliver to Owner, a satisfactory Performance Bond and Payment Bond, each in an amount equal to one hundred (100) percent of the Contract sum, using forms provided by the Owner. The surety requested to issue the Performance Bond and Payment Bond will be:

(name of surety company - not insurance agency)

The Undersigned hereby authorizes said surety company to disclose any information to the Owner concerning the Undersigned's ability to supply a Performance Bond and Payment Bond each in the amount of the Contract.

By signature below, Contractor agrees to be bound by this Bid.

NAME OF FIRM:

ADDRESS:

FEDERAL TAX ID:

TELEPHONE NO:

SIGNATURE:

Authorized Signature

Printed Name

* * * * * E N D O F B I D * * * * *

Exhibit A Page 2 of 2

Project Number 2537-24A

OREGON STATE UNIVERSITY (OSU) RESERVE CONTRACT SUPPLEMENT

OSU RESERVE CONTRACT FOR CONSTRUCTION RELATED SERVICES

SUPPLEMENT NO. _________________

SOAP CREEK RANCH BRIDGE REPLACEMENT

This OSU Reserve Contract Supplement dated _________(the Supplement) is entered into between:

“Contractor”:

and “Owner”: Oregon State University Construction Contracts Administration 644 Southwest 13th Street Corvallis, Oregon 97333-4238

(collectively the Parties) pursuant to the OSU Reserve Contract for Construction Related Services between the Parties (the Reserve Contract). Capitalized terms have the meaning defined in the General Conditions unless otherwise defined in the Reserve Contract or herein.

1. DESCRIPTION OF THE PROJECT. The project to which this Supplement pertains is described as follows: Soap Creek Ranch Bridge Replacement (the Project).

2. WORK TO BE PERFORMED. Contractor shall perform the following work on the project Scope: Labor, materials, tools, equipment, supervision, and transportation to prepare the site including sediment and silt control measures; demolish and remove the existing bridge structure and associated components, including removal of existing bridge piers to one (1) foot below mudline and backfill with gravels where required by the Contract Documents; prepare the bridge site and approaches for installation of the new bridge structure; construct bridge foundations in accordance with the Contract Documents, including geotechnical engineer guidance where required by the Contract Documents; construct the replacement bridge structure and associated roadway connections in accordance with the Contract Documents, including geotextile fabric, rock, fill material, abutment scour countermeasures, and wearing surface where required by the Contract Documents; implement erosion control, sediment control, temporary water control, and dewatering measures required to complete the Work; provide traffic control as necessary for equipment movement or deliveries affecting Soap Creek Road; restore disturbed areas, including post-construction stormwater management, restoration of disturbed areas outside the limits of roadways with native vegetation, and short-term stabilization measures until permanent erosion control measures are effective; and perform all other work necessary for a fully operational bridge crossing. Owner will obtain county, state, and federal permits for the Project. Contractor shall comply with all permit conditions and environmental requirements included in the Contract Documents. In-water work shall be performed only within the in-water work period identified in the Contract Documents. The in-water work period for this Project is July 1 through October 31.

Scope is further detailed in the Contract Documents including the Technical Specifications and Drawings dated April 2026, which are attached or incorporated herein by reference (the “Work”).

Contractor will perform the Work according to the terms and conditions of this Supplement and the Contract Documents, which are incorporated herein by this reference.

SAMPLE

Exhibit B Page 1 of 3

OSU Reserve Contract Supplement for Construction Related Services Supplement No. ___________

3. SCHEDULE. Contractor shall perform the Work according to the following schedule: Work shall be started on or around July 1, 2026 following issuance of the Notice to Proceed. Work shall be Substantially Complete on or around October 31, 2026. Work shall achieve Final Completion on or around December 1, 2026 (the Schedule).

4. The Notice to Proceed will establish the official start of the Supplement Period as defined in the General Conditions.

5. COMPENSATION. Contractor shall perform the Work for a lump sum amount of $__________________ (the Contract Price).

The cost of the Work under this Supplement, even if this Supplement is later amended to include additional work, must not exceed the greater of $2,000,000 or the maximum allowable under OSU standards and policies.

6. TERM. This Supplement is effective on the date it has been signed by every Party hereto (the Supplement Effective Date). No Work shall be performed or payment made prior to the Supplement Effective Date. Contractor shall perform its obligations in accordance with the Contract Documents, unless this Supplement is earlier terminated or suspended.

Contractor hereby agrees that the Work set forth in this Supplement may continue beyond the Term of the Reserve Contract and will be performed through final completion of Contractor’s Work, including completion of all warranty work. The Parties expressly agree that they may execute a Supplement Change Order and extend the date which Contractor’s Work may be completed, which may include a date beyond the Term of the Reserve Contract.

Termination or suspension does not extinguish or prejudice Owner’s right to enforce the Supplement with respect to any breach by the Contractor that has not been cured.

7. PERFORMANCE AND PAYMENT BONDS. The performance and payment bond requirements for this Project are as follows: As a condition precedent to the effectiveness of this Supplement and to Owner’s obligation to make payment for the Work, Contractor shall provide the Owner with a performance bond and a separate payment bond in a sum equal to the Contract Price stated in Section 5 of this Supplement.

8. PREVAILING WAGE RATES. Pursuant to the Reserve Contract, Prevailing Wage Rates requirements apply to this Scope. Refer to the Reserve Contract for Prevailing Wage Rates. The Work will take place in Benton County, Oregon.

Exhibit B Page 2 of 3

OSU Reserve Contract Supplement for Construction Related Services Supplement No. ___________

9. INSURANCE REQUIREMENTS. Contractor shall comply with and obtain the insurance coverage amounts stated in the General Conditions.

10. OTHER TERMS. Except as specifically modified by this Supplement, all terms of the Reserve Contract remain unchanged.

11. EXECUTION AND COUNTERPARTS. This Supplement may be executed in several counterparts, each of which shall be an original, all of which shall constitute but one and the same instrument.

Contractor hereby confirms and certifies that the representations, warranties, and certifications contained in the Reserve Contract remain true and correct as of this Supplement Effective Date.

IN WITNESS HEREOF, the Parties have duly executed this Supplement on the same date as the Supplement Effective Date.

_______________________, Contractor Oregon State University, Owner

Print Name: Print Name:

Signature: Signature:

Title: Title:

Date: Date:

Exhibit B Page 3 of 3

General Conditions (01/31/2019)

OREGON STATE UNIVERSITY

GENERAL CONDITIONS FOR RESERVE CONTRACTS

May 1, 2024

INSTRUCTIONS: These Oregon State University General Conditions for Reserve Contracts ("General Conditions”) apply to all designated Reserve Contracts. Changes to the General Conditions (including any additions, deletions or substitutions) can only be made by attaching Supplemental General Conditions. The text of these General Conditions should not otherwise be altered.

TABLE OF SECTIONS

SECTION A

GENERAL PROVISIONS

A.1 DEFINITION OF TERMS

A.2 SCOPE OF WORK

A.3 INTERPRETATION OF CONTRACT DOCUMENTS

A.4 EXAMINATION OF PLANS, SPECIFICATIONS, AND SITE

A.5 INDEPENDENT CONTRACTOR STATUS

A.6 RETIREMENT SYSTEM STATUS AND TAXES

A.7 GOVERNMENT EMPLOYMENT STATUS

SECTION B

ADMINISTRATION OF THE SUPPLEMENT

B.1 OWNER’S ADMINISTRATION OF THE SUPPLEMENT

B.2 CONTRACTOR'S MEANS AND METHODS

B.3 MATERIALS AND WORKMANSHIP

B.4 PERMITS

B.5 COMPLIANCE WITH GOVERNMENT REGULATIONS

B.6 SUPERINTENDENCE

B.7 INSPECTION

B.8 SEVERABILITY

B.9 ACCESS TO RECORDS

B.10 WAIVER

B.11 SUBCONTRACTS AND ASSIGNMENT

B.12 SUCCESSORS IN INTEREST

B.13 OWNER'S RIGHT TO DO WORK

B.14 OTHER CONTRACTS

B.15 GOVERNING LAW

B.16 LITIGATION

B.17 SUBMITTALS, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

B.18 SUBSTITUTIONS

B.19 USE OF PLANS AND SPECIFICATIONS

B.20 FUNDS AVAILABLE AND AUTHORIZED

B.21 NO THIRD-PARTY BENEFICIARIES

B.22 OWNER PROJECT MANAGEMENT SOFTWARE

SECTION C

WAGES AND LABOR

C.1 MINIMUM WAGES RATES ON PUBLIC WORKS

C.2 PAYROLL CERTIFICATION AND FEE REQUIREMENTS

C.3 PROMPT PAYMENT AND SUPPLEMENT CONDITIONS

C.4 PAYMENT FOR MEDICAL CARE

C.5 HOURS OF LABOR

Exhibit C Page 1 of 38

General Conditions (05/1/2024) Page 2

SECTION D

CHANGES IN THE SCOPE

D.1 CHANGES IN THE SCOPE

D.2 DELAYS

D.3 CLAIMS REVIEW PROCESS

SECTION E

PAYMENTS

E.1 SCHEDULE OF VALUES

E.2 APPLICATIONS FOR PAYMENT

E.3 PAYROLL CERTIFICATION REQUIREMENT

E.4 DUAL PAYMENT SOURCES

E.5 RETAINAGE

E.6 FINAL PAYMENT

SECTION F

JOB SITE CONDITIONS

F.1 USE OF PREMISES

F.2 PROTECTION OF WORKERS, PROPERTY, AND THE PUBLIC

F.3 CUTTING AND PATCHING

F.4 CLEANING UP

F.5 ENVIRONMENTAL CONTAMINATION

F.6 ENVIRONMENTAL CLEAN-UP

F.7 FORCE MAJEURE

SECTION G

INDEMNITY, BONDING AND INSURANCE

G.1 RESPONSIBILITY FOR DAMAGES/INDEMNITY

G.2 PERFORMANCE AND PAYMENT SECURITY, PUBLIC WORKS BOND

G.3 INSURANCE

SECTION H

SCHEDULE OF WORK

H.1 SUPPLEMENT PERIOD

H.2 SCHEDULE

H.3 PARTIAL OCCUPANCY OR USE

SECTION I

CORRECTION OF SCOPE

I.1 CORRECTIONS OF SCOPE BEFORE FINAL PAYMENT

I.2 WARRANTY WORK

SECTION J

SUSPENSION AND/OR TERMINATION OF THE WORK

J.1 OWNER'S RIGHT TO SUSPEND THE WORK

J.2 CONTRACTOR'S RESPONSIBILITIES

J.3 COMPENSATION FOR SUSPENSION

J.4 OWNER'S RIGHT TO TERMINATE SUPPLEMENT

J.5 TERMINATION FOR CONVENIENCE

J.6 ACTION UPON TERMINATION

Exhibit C Page 2 of 38

General Conditions (05/1/2024) Page 3

SECTION K

SUPPLEMENT CLOSE-OUT

K.1 RECORD DOCUMENTS

K.2 OPERATION AND MAINTENANCE MANUALS

K.3 COMPLETION NOTICES

K.4 TRAINING

K.5 EXTRA MATERIALS

K.6 ENVIRONMENTAL CLEAN-UP

K.7 CERTIFICATE OF OCCUPANCY

K.8 OTHER CONTRACTOR RESPONSIBILITIES

K.9 SURVIVAL

Exhibit C Page 3 of 38

General Conditions (05/1/2024) Page 4

SECTION A

GENERAL PROVISIONS

A.1 DEFINITION OF TERMS

In the Contract Documents, the following terms shall be as defined below:

ALLOWANCE, means items of Scope that Contractor offers to perform at a price that is reasonably estimated but not definitive.

AMENDMENT, means a writing which, when fully executed by the Parties to this Supplement, constitutes a change to a

Contract Document. Amendments to Supplements (hereinafter a “Change Order”) shall be issued in accordance with the changes provisions of Section D and, if applicable, establish a Supplement Price or Supplement Time adjustment.

APPLICABLE LAWS, means federal, state and local laws, codes, rules, regulations and ordinances applicable to the Work, Scope, Reserve Contract, and to the Supplement.

AUTHORITIES HAVING JURISDICTION (AHJ), means any federal, state, county, municipal, local or other governmental body having jurisdiction over approval of Drawings, Specifications, the Work, the Scope, the Project or the job site.

CHANGE ORDER, means Owner’s written order, signed by Owner and Contractor, authorizing and directing a modification to the Contract Documents due to a change to: (i) the scope of the Work, (ii) the Supplement Time or a material change to the schedule of performance of the Scope or the Project, or (iii) the Supplement Sum or Contractor’s compensation.

CLAIM, means a demand by Contractor pursuant to Section D.3 for review of the denial of Contractor’s initial request for an adjustment of Supplement terms, payment of money, extension of Supplement Time or other relief, submitted in accordance with the requirements and within the time limits established for review of Claims in these General Conditions.

CONSTRUCTION CHANGE DIRECTIVE, means a written order by the Owner to the Contractor requiring a change in the Work within the general scope of the Contract Documents, issued under the changes provisions of Section D.

CONSTRUCTION SCHEDULE, means the schedule prepared by the Contractor in Critical Path Method format and approved by the Owner, and all adjustments thereto approved by the Owner, that describes sequence and timing of the

Work.

CONTRACT DOCUMENTS, means collectively, the Reserve Contract, these General Conditions, Supplemental General

Conditions if any, Supplement(s), the accepted Request, Plans (including all addenda), Specifications (including all addenda), Change Orders, Amendments, Construction Change Directives, Solicitation Document and addenda thereto, Instructions to Offerors, and Supplemental Instructions to Offerors (if any), the Construction Schedule prepared and approved in accordance with the Construction Documents, and all other required Submittals.

CONTRACTOR, means the Entity awarded a Reserve Contract and or Supplement for the Scope contemplated.

DAYS, are calendar days, including weekdays, weekends and holidays, unless otherwise specified.

DESIGN PROFESSIONAL, means the Entity(ies) appointed by the Owner to make drawings and specifications and, to provide administration of the Work to the extent set forth in a Supplement or by supplemental instruction of Owner (under which Owner may delegate responsibilities to the Design professional), in accordance with ORS Chapter 671 (Architects) or ORS Chapter 672 (Engineers) and administrative rules adopted thereunder.

DIRECT COSTS, means, unless otherwise provided in the Contract Documents, the cost of materials, including sales tax, cost of delivery; cost of labor, including social security, Medicare and unemployment insurance, and fringe benefits required by agreement or custom; project specific insurance (including, without limitation, Builder’s Risk Insurance and/or

Installation Floater Insurance); bond premiums, rental cost of equipment, and machinery required for execution of the

Work; and the additional costs of field personnel directly attributable to the Work.

Exhibit C Page 4 of 38

General Conditions (05/01/2024) Page 4

FINAL COMPLETION, means the final completion of all requirements under the Contract Documents, including

Supplement Closeout as described in Section K but excluding Warranty Work as described in Section I.2, and the final payment…