Bid Notice-Security Fence Project - Morgan County.pdf

REQUESTS FOR PROPOSALS

RFP 2026-1009-001

Date Issued: ____08/25/2026________

Morgan County Justice Center & East Point Buildings

Security Fence Project

The Morgan County Board of County Commissioners requests proposals, as detailed in this Request for Proposal (RFP) for 2026-1009-001 Security Fence Project.

This RFP is posted to the Rocky Mountain E-Purchasing BidNet Direct and Morgan

County's Bids and Proposals website (https://morgancounty.colorado.gov/bids-and-proposals).

SUBMITTALS FOR THIS PROJECT WILL ONLY BE ACCEPTED AS FOLLOWS:

Bidnet – www.bidnetdirect.com. Registration is free to submit a bid for this project.

Email – Proposals may be emailed to: bccadmin@co.morgan.co.us. Emailed proposals must include the following statement on the email: “I hereby waive my right to a sealed proposal”. An email confirmation will be sent when the County receives the proposal within 24 hours of normal business hours.

Hand delivery - Two (2) copies of the proposal may be hand delivered to the Office of the Board of County Commissioners, 218 W. Kiowa Ave. Fort Morgan, CO 80701.

Mail - All proposals must be clearly marked on the envelope RFP 2026-1009-

001 Security Fence Project.

Please address as follows:

Morgan County Attn: Administrative Services Manager 218 W. Kiowa Ave Fort Morgan, CO 80701 https://morgancounty.colorado.gov/bids-and-proposals http://www.bidnetdirect.com/ mailto:bccadmin@co.morgan.co.us

SECTION 1 - PROPOSAL INFORMATION

Schedule of Events:

This Schedule of Events for this RFP is as follows:

Event Date

Issue Request for Proposal: August 28, 2026

Pre-Proposal Conference/Walk Through: September 17, 2026 10:00 AM MST

The County will hold a pre-proposal conference/walkthrough at Morgan County Justice Center back parking area. This meeting is not mandatory but highly encouraged. Responders who do not attend may be subject to contract terms limiting change orders. Please review Section 2 – General Conditions and Proposal Requirements for more detail.

Cut Off Date for Questions: October 1, 2026 4:00 PM MST

All questions must be submitted electronically to bccadmin@co.morgan.co.us or through BidNet.

Questions received by mail or by phone will not be accepted.

Proposal Due Date: October 8, 2026 4:00 PM MST

Proposal Opening: October 9, 2026 9:00 AM MST

Location of proposal openings will be at 231 Ensign, Fort Morgan, Colorado, Assembly Room, basement of the Administration Building. Vendors and/or the public will be able to view RFP opening via a Zoom meeting. Details will be posted on the county website at: https://morgancounty.colorado.gov/bids-and-proposals.

Award of Contract: Est. TBD

Notice to Proceed: Est. TBD

SECTION 2 - GENERAL INSTRUCTIONS AND PROPOSAL REQUIREMENTS

1. Responses shall be clearly marked with the RFP 2026-1009-001 Security Fence Project, Company Name, contact person, mailing address, telephone number of the responder, and contact email address.

2. All proposals submitted must include two (2) copies of the following documents: Cover Letter, Proposal Reply Form, Complete Project Schedule, (if applicable), and References Form.

Failure to submit all required documents may result in rejection of the proposal.

3. The responder should address each work area in sufficient detail to demonstrate a clear and full understanding of the work necessary to complete the project, indicate that it has performed adequate planning to accomplish project tasks, explain how management of the project will be performed and a breakdown of the price for all unit costs for material, labor, other direct costs, indirect costs and profit/fee.

4. Any responder is highly encouraged to attend the pre-proposal conference/walkthrough on September 17, 2026 at Morgan County Justice Center back parking area. If a responder does not attend the pre-bid site visit and is the successful responder, the County requires a term in the contract that no change orders will be permitted.

5. It shall be the responsibility of the responder to ensure that the proposal is in proper form and in the County’s possession on or before the time and date designated in the RFP. PROPOSALS WILL NOT BE ACCEPTED AFTER THE DESIGNATED TIME AND DATE. Any proposal received late will be returned to the responder unopened, if possible.

6. If a mistake is made or discovered during or after the County’s review of proposals, the County reserves the right to determine which party made the mistake and whether the mistake is material and, after these determinations, the County, in its sole reasonable discretion, shall decide whether to accept or reject the proposal. No advantage shall be taken by any party of manifest clerical errors or omissions in any proposal. Responders shall notify the County immediately of any errors or omissions that are encountered.

7. Any item which does not meet all of the terms, conditions, or specifications of this package must be clearly indicated in the exceptions section of the Proposal Reply Form. It may also be on a separate sheet of paper and returned with the proposal.

8. The County shall not reimburse any responder for any cost incurred in preparing a proposal or attending equipment demonstrations, inspections, pre-proposal conferences, or interviews.

9. Any amplification, clarification, explanation, interpretation, or correction of a response shall be made only by written addendum, and a copy of the addendum shall be mailed or delivered to each person receiving an RFP. The County is not responsible for any amplification, clarification, explanation, interpretation or correction of a proposal not contained in written addenda.

10. Questions may only be submitted in writing through email to bccadmin@co.morgan.co.us or

Bidnet. Responses will only be provided through Bidnet and the County's website.

11. Proposals by corporations shall be executed in the corporate name by the president or a vice-president (or a corporate officer accompanied by evidence of authority to sign), and the corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown. Proposals submitted by partnerships shall be executed in the partnership name and signed by a partner, and the legal address of the partnership shall be shown. Proposals submitted by limited liability companies shall be executed in the company's name and signed by a member, and the legal address of the company shall be shown. Names and titles shall be typed or printed below each signature.

12. Morgan County may grant a 5% preference to local businesses. A local business shall be a business which maintains a physical place of business in Morgan County.

13. No proposal shall include federal excise taxes or state or local sales or use taxes.

14. Each proposal shall include a statement of standard warranty of the manufacturer if applicable.

15. Any response received as a result of this request is prepared at the responder’s expense and becomes County property. Proposals are public records under Colorado Open Records Act. If responder considers any information confidential, responders shall mark such information as “Confidential”.

16. No proposal may be withdrawn for a period of sixty (60) days after the deadline for proposals.

17. The County reserves the right, if it deems such action to be in its best interests, to reject any and all proposals, or to waive any irregularities or informalities therein. The County may also accept specific components or schedules of an overall proposal and reject other components or schedules. Any incomplete, false, or misleading information provided by any responder shall be grounds for rejection of the proposal. If proposals are rejected, the County further reserves the right to investigate and accept the next best proposal in order of ranking, or to reject all proposals and re-solicit for additional proposals.

18. The County reserves the right to determine, in its sole reasonable discretion, whether any proposal meets the needs or purposes intended and is within the approved budget. The County does not base its award on price alone. Other factors considered, depending on the needs of the County and the scope of the RFP, may include: quality of product; past experience with the responder or any subcontractors, consultants, products or suppliers; qualifications of the responder and/or subcontractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar conditions. The County reserves the right to conduct such investigations as it deems necessary to assist in the evaluation of any proposal to establish the experience, responsibility, reliability, references, reputation, qualifications, or financial ability of any responder, manufacturer or supplier. The purpose of such investigation is to satisfy the County that the responder can supply the specified product/service and to perform the necessary warranty and product support in accordance with the RFP in the prescribed manner and time.

19. In the event of any claim, suit, or demand which may result from any proposal, or the award of any contract as a result of submission of a proposal, Colorado law shall govern any such claim, suit, or demand and the rights and duties of the parties.

20. By submitting a proposal, the responder acknowledges that (a) the preparation of the proposal, and other quotations herein contained, does not obligate the County in any way;

(b) the responder has reviewed and understands all aspects of the RFP and the work necessary to complete the project; and (c) the responder has the ability to deliver the product/equipment/service as specified herein in accordance with the RFP.

21. The successful responder will be required to execute the County's contract which at a minimum contains the following requirements:

A. Minimum Insurance Requirements:

i. Worker's Compensation insurance to cover obligations imposed by applicable law

ii. Employer’s Liability insurance with minimum limits of five hundred thousand dollars ($500,000) each accident, one million dollars ($1,000,000) disease – policy limit, and one million dollars ($1,000,000) disease – each employee.

iii. Commercial General Liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and one million dollars ($1,000,000) general aggregate. The policy shall be applicable to all premises and operations, and shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual and employee acts), blanket contractual, products, and completed operations. The policy shall contain a severability of interests’ provision, and shall include the County and the County's officers, employees, and contractors as additional insureds. No additional insured endorsement shall contain any exclusion for bodily injury or property damage arising from completed operations.

B. Performance/Payment Bonds:

A Payment and Performance Bond in the full amount of the Contract Price. The bond shall remain in effect for two years after the date of Final Completion.

C. Warranty for Work

All work must be warranted for a two-year period after the date of Final Completion.

D. Payment Terms

i. Periodic progress payments will be made to Contractor within thirty (30) days following approval of the work completed. A progress payment shall be made only after Contractor has submitted an application for a progress payment on a form provided by the County, and if requested by the County, Contractor shall submit copies of invoices from subcontractors or supplies and partial waivers executed by each.

ii. Progress payments shall be in an amount equal to 95% of the work actually completed. Such determination shall include materials and equipment not incorporated in the Work but delivered to the work site and suitably stored. The County shall retain 5%.

iii. If Contractor fails to complete any required Work within the time period agreed between Contractor and the County, or within any time period set forth in the Contract Documents, as modified or extended, the County is expressly authorized to withhold any progress payment for such work until such work is completed.

Specific Project Requirements

The Contractor shall furnish all labor, materials, equipment, supervision, permits, and incidentals necessary to install approximately 1,200 linear feet of commercial-grade black chain-link security fencing around the Morgan County Justice Center and East Point Buildings.

The project shall include:

• Installation of black chain-link fence with commercial-grade posts, rails, fittings, and hardware.

• Concrete footings for all line, corner, terminal, and gate posts.

• Installation of the following gates:

o Gate 1 – Approx. 8' swing gate o Gate 2 – Approx. 24' automatic rolling gate with commercial-grade operator, keypad, remote controls, safety devices, battery backup, emergency manual release, and a Knox Box for emergency responder access.

o Gate 3 – Approx. 20' double swing gate o Gate 4 – Approx. 8' swing gate o Gate 5 – Approx. 4' pedestrian swing gate o Gate 6 – Approx. 6' swing gate o Gate 7 – Approx. 6' auto close for a card reader

• Installation of black privacy slats throughout the entire fence line, providing a uniform appearance and enhanced security. The contractor shall provide manufacturer specifications, warranty information, and a color product brochure with the proposal.

• Complete site cleanup and restoration upon project completion.

The Contractor shall provide all product specifications for the proposed fence system, including chain-link gauge, post diameters, wall thicknesses, post lengths, and coating specifications. A manufacturer brochure and color photograph of the proposed black privacy slats shall be included with the proposal.

All work shall be completed in a professional manner and in accordance with applicable building codes, manufacturer recommendations, and industry standards.

PROPOSAL REPLY FORM

Name and Address of Responder:

Name of Company________________________________________________________

Address of Company______________________________________________________

City_____________________ State_________________ Zip Code __________________

Phone Number_________________________ Fax Number_______________________

Representative (Print Name) _____________________________ Title__________________________

Signature_______________________________________________________________

Email___________________________________________________________________

Summary of Project Components:

Line Item Description Cost 1 $ 2 $ 3 $ 4 $ 5 $ 6 $ 7 $ 8 Any addition costs (provided description of items) $

Total Project Cost

*Attach a separate sheet outlining any exceptions to this bid. If Any **Attach a separate sheet outlining any warranty for the work completed. If Any

REFERENCES

Please provide a list of at least three references for work completed by your company over the last three years.

Reference 1. Contact Information

Company or Entity_______________________________________ Contact Person___________________________________________ Contact Address__________________________________________ Contact City/State/Zip_____________________________________ Contact Phone Number____________________________________ Contact E-Mail Address___________________________________

Year Work was performed__________ Type of Work Completed________________________________________________________ Location of Completed Work_____________________________________________________

Size & Scope of Work:

Up to $100,000 _____

$100,000-$250,000 _____ $250,000-$500,000 _____ $500,000-$1,000,000 _____ Over $1,000,000 _____

Reference 2. Contact Information

Company or Entity________________________________________

Contact Address__________________________________________ Contact City/State/Zip_____________________________________ Contact Phone Number____________________________________ Contact E-Mail Address___________________________________

Year Work was performed__________ Type of Work Completed________________________________________________________ Location of Completed Work_____________________________________________________

Size & Scope of Work:

Up to $100,000 _____

$100,000-$250,000 _____ $250,000-$500,000 _____

REFERENCES

Reference 3. Contact Information

Company or Entity_______________________________________

Contact Address__________________________________________ Contact City/State/Zip_____________________________________ Contact Phone Number____________________________________ Contact E-Mail Address___________________________________

Year Work was performed__________ Type of Work Completed________________________________________________________ Location of Completed Work_____________________________________________________

Size & Scope of Work:

Up to $100,000 _____

$100,000-$250,000 _____ $250,000-$500,000 _____

Reference 4. Contact Information

Company or Entity________________________________________

Contact Address__________________________________________ Contact City/State/Zip_____________________________________ Contact Phone Number____________________________________ Contact E-Mail Address___________________________________

Year Work was performed__________ Type of Work Completed________________________________________________________ Location of Completed Work_____________________________________________________

Size & Scope of Work:

Up to $100,000 _____

$100,000-$250,000 _____ $250,000-$500,000 _____

Over $1,000,000 ______