Bid Notice-Security Camera Upgrades Project.pdf

SECURITY SYSTEM UPGRADE

WYOMING HONOR CONSERVATION CAMP (WHCC)

Prepared For: Wyoming Department of Corrections Facility: Wyoming Honor Conservation Camp Prepared By: Nathan Streeter Date: March 9, 2026

1. PROJECT DESCRIPTION

The Wyoming Department of Corrections (WDOC) is soliciting proposals from qualified contractors to provide all labor, materials, equipment, engineering, configuration, programming, installation, and commissioning required to implement a comprehensive Security System Upgrade at the Wyoming Honor Conservation Camp.

The project will modernize the facility’s physical security infrastructure by installing a fully integrated IP-based security system including:

• Video surveillance

• Door and gate control

• Intercom and audio communications

• Panic/duress alarm devices

• Control room monitoring systems

• Network and server infrastructure

The completed system shall provide centralized monitoring and operational control through a secure control room environment and shall be compatible with the facility’s existing ETS network architecture.

2. PROJECT OBJECTIVES

The objectives of this project include:

1. Replace aging or limited security infrastructure with a modern IP-based system.

2. Improve facility monitoring and situational awareness.

3. Provide centralized monitoring and control of cameras, doors, gates, and alarms.

4. Improve staff safety through integrated panic alarms and communications systems.

5. Provide scalable infrastructure capable of supporting future security expansion.

3. CONTRACTOR RESPONSIBILITIES

The contractor shall provide all work necessary to deliver a fully operational security system including:

• System design and engineering

• Procurement of all hardware, cabling and software

• Installation and configuration

• Integration with existing infrastructure

• System testing and commissioning

• Documentation

• Training for WDOC personnel

All contractor personnel working inside the facility shall comply with WDOC security procedures and may be required to pass background checks.

4. SYSTEM ARCHITECTURE

The upgraded system shall operate over the existing ETS network infrastructure.

Main Distribution Frame (MDF)

The Program Building Basement shall serve as the central MDF location, housing:

• Video management servers

• Storage arrays

• Network switches

• Security system servers

• Fiber distribution equipment

Intermediate Distribution Frames (IDF)

Each facility building shall contain an IDF cabinet supporting local camera and device connectivity. All IDFs shall connect to the MDF through a fiber backbone.

5. VIDEO SURVEILLANCE SYSTEM

The contractor shall provide a complete IP-based video surveillance system consisting of 169 cameras installed throughout the facility.

The system shall support:

• High-definition video recording

• Continuous and event-based recording

• Remote monitoring and camera control

• Secure video evidence export

• Integration with door control and alarm systems

A total of 31 cameras shall include integrated audio capability.

Camera deployment will include coverage of:

• Administrative areas

• Dormitories

• Program areas

• Kitchen and dining facilities

• Maintenance areas

• Warehouse and industry buildings

• Visiting areas

• Facility perimeter

• Main entrance gate

Camera types will include:

• Interior fixed cameras

• Interior 360° panoramic cameras

• Exterior fixed cameras

• Exterior panoramic cameras

Total camera distribution includes:

• 59 Interior Cameras

• 23 Interior 360° Cameras

• 62 Exterior Cameras

• 17 Exterior 360° Cameras

6. DOOR AND GATE CONTROL SYSTEM

The contractor shall install a network-based door and gate control system capable of monitoring and controlling 71 doors and gates throughout the facility.

System capabilities shall include:

• Door position monitoring

• Remote lock/unlock control

• Door status alarms

• Forced-entry detection

• Door-held-open alarms

• Event logging

All controlled doors shall include mechanical key override utilizing best keyway standards.

Existing gate call boxes shall be removed and replaced with integrated door/code stations.

7. INTERCOM AND AUDIO

COMMUNICATION SYSTEM

The contractor shall install twelve (12) intercom stations providing two-way communication between staff and designated locations throughout the facility.

System capabilities shall include:

• Hands-free communication

• Call initiation from remote stations

• Monitoring and control from the control room

• Event logging

Where applicable, the intercom system shall automatically display the associated camera view when a call is initiated. Locations are, two (2) for the entrance gates, two (2) at gate four, two (2) at gate 1A, two (2) at gate 1B two (2) at 6A and two (2) at 6B.

8. PANIC AND DURESS ALARM SYSTEM

Panic and duress alarm buttons shall be installed in designated staff locations throughout the facility.

When activated, the system shall:

• Generate an immediate alarm in the control room

• Identify the alarm location

• Log the alarm event

• Allow operators to call up associated camera views

9. CONTROL ROOM MONITORING

SYSTEM

A centralized control room shall be established to monitor and manage all security systems.

The contractor shall provide and install:

• Operator workstations

• Large-format monitoring displays

• Video management software

• Door control interface

• Alarm monitoring interface

• Intercom control interface

Operators shall be able to perform:

• Live camera monitoring

• Video playback and export

• Door and gate control

• Alarm monitoring

• Event review and incident documentation

10. NETWORK AND CABLING

INFRASTRUCTURE

The contractor shall provide all infrastructure required to support the system including:

• Fiber optic backbone connections

• Structured Cat 6a or better cabling

• Network switches

• Equipment racks

• Patch panels

• Cable management

All work shall comply with:

• National Electrical Code (NEC)

• ANSI/TIA structured cabling standards

• WDOC facility installation standards

11. TESTING AND COMMISSIONING

The contractor shall perform full system testing prior to project acceptance including:

• Camera operation verification

• Door control testing

• Intercom functionality testing

• Alarm system testing

• Network performance validation

A commissioning report shall be submitted to WDOC prior to final acceptance.

12. TRAINING

The contractor shall provide on-site training for WHCC personnel including:

• Control room operators

• Security staff

• IT and maintenance staff

Training shall include system operation, alarm response procedures, video retrieval, and troubleshooting. All training will be videoed for future training requirements.

13. DOCUMENTATION

The contractor shall provide complete documentation including:

• As-built drawings

• Camera location diagrams

• Network diagrams

• Equipment inventory lists

• System manuals

• Software licenses

14. WARRANTY

The contractor shall provide:

• Five (5) year manufacturer warranty on all hardware

• Five (5) year workmanship warranty on installation

15. PRE-BID WALKTHROUGH

CHECKLIST

A mandatory pre-bid walkthrough may be conducted at the Wyoming Honor Conservation Camp.

All prospective bidders should review the following during the walkthrough.

Facility Review

□ Identify existing camera locations

□ Verify camera mounting conditions

□ Review field of view requirements

□ Identify potential blind spots

Infrastructure Verification

□ Verify MDF location in Program Building Basement

□ Inspect IDF locations in each building

□ Verify cable, fiber pathways between buildings

□ Review available rack space and power

Door and Gate Systems

□ Confirm door and gate control points (71 total)

□ Inspect existing lock hardware

□ Identify doors requiring new hardware

Network and Power

□ Verify network connectivity points

□ Confirm power availability for equipment

□ Identify UPS requirements

Intercom and Alarm Locations

□ Verify proposed intercom station locations

□ Confirm panic/duress button locations

Installation Considerations

□ Review conduit routing requirements

□ Identify areas requiring trenching or exterior work

□ Verify security escort requirements

Documentation

□ Record building layouts

□ Confirm final device counts

□ Identify any design modifications required