Bid Notice-S.J.C.O.E. Human Resources Tenant Improvement.pdf

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BIDDING DOCUMENTS

FOR THE

SAN JOAQUIN COUNTY OFFICE OF EDUCATION

FOR THE LOBBY &

HUMAN RESOURCES TENANT IMPROVEMENT

AT

2922 Transworld Drive, Stockton, CA 95206

Project No. 914-23-26

San Joaquin County Office of Education

2922 Transworld Drive, Stockton, CA 95206

12 AUGUST 2026

THIS PAGE INTENTIONALLY LEFT BLANK FOR PRINTING PURPOSES

Human Resources Tenant Improvement Biding Documents

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NOTICE INVITING BIDS

INSTRUCTIONS TO BIDDERS

CHECKLIST OF MANDATORY BID FORMS

DESIGNATION OF SUBCONTRACTORS

DESIGNATION OF SUBCONTRACTORS FORM

BID FORM

CONTRACTOR’S CERTIFICATE REGARDING WORKERS’ COMPENSATION FORM

NON-COLLUSION DECLARATION

BID GUARANTEE FORM

BID BOND FORM

REQUEST FOR SUBSTITUTION AT TIME OF BID

ACKNOWLEDGMENT OF BIDDING PRACTICES REGARDING INDEMNITY FORM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION STATEMENT

CONTRACTOR’S CERTIFICATE REGARDING DRUG-FREE WORKPLACE

CONTRACTOR’S CERTIFICATE REGARDING ALCOHOLIC BEVERAGE AND TOBACCO-

FREE CAMPUS POLICY

AGREEMENT FORM

PAYMENT BOND

PERFORMANCE BOND

GUARANTEE

ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION

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INSURANCE DOCUMENTS & ENDORSEMENTS

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) CONTRACTOR CLOSE-OUT

STATEMENT

CONTRACTOR CERTIFICATION REGARDING BACKGROUND CHECKS

CONTRACTOR CERTIFICATION REGARDING BACKGROUND CHECKS

ARTICLE 1 DEFINITIONS

1.1 BASIC DEFINITIONS

1.2 EXECUTION, CORRELATION AND INTENT

1.3 OWNERSHIP AND USE OF ARCHITECT’S DRAWINGS, SPECIFICATIONS

AND OTHER DOCUMENTS

ARTICLE 2 COUNTY

2.1 INFORMATION AND SERVICES REQUIRED OF THE COUNTY

2.2 COUNTY’S RIGHT TO CARRY OUT THE WORK DUE TO PARTIAL

DEFAULT IN A SPECIFIC SEGREGATED AREA OF WORK (48 HOUR

NOTICE TO CURE AND CORRECT)

ARTICLE 3 THE CONTRACTOR

3.1 SUPERVISION AND CONSTRUCTION PROCEDURES

3.2 SUPERVISION

3.3 LABOR AND MATERIALS

3.4 WARRANTY

3.5 TAXES

3.6 PERMITS, FEES AND NOTICES

3.7 SUBMITTALS REQUIRED AT THE COMMENCEMENT OF THE PROJECT

3.8 DOCUMENTS, SAMPLES, AND COMPUTER AT THE SITE

3.9 SUBMITTALS INCLUDING SHOP DRAWINGS, PRODUCT DATA, AND

SAMPLES

3.10 SUBSTITUTIONS

3.11 INTEGRATION OF WORK

3.12 CLEANING UP

3.13 ACCESS TO WORK

3.14 ROYALTIES AND PATENTS

3.15 INDEMNIFICATION

3.16 SUBMISSION OF DAILY REPORTS

3.17 AS-BUILT DRAWINGS AND ANNOTATED SPECIFICATIONS

3.18 EQUIPMENT MANUALS

3.19 DIR REGISTRATION

ARTICLE 4 ADMINISTRATION OF THE CONTRACT AND CLAIMS

4.1 ARCHITECT

4.2 ARCHITECT’S ADMINISTRATION OF THE CONTRACT

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4.3 PROJECT INSPECTOR

4.4 STOP WORK ORDER

4.5 RESPONSIBILITY FOR ADDITIONAL CHARGES INCURRED BY THE

COUNTY FOR PROFESSIONAL SERVICES

4.6 DISPUTES AND CLAIMS

ARTICLE 5 SUBCONTRACTORS

5.1 DEFINITIONS

ARTICLE 6 CONSTRUCTION BY COUNTY OR BY SEPARATE CONTRACTORS

6.1 COUNTY’S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD

SEPARATE CONTRACTS

6.2 CONSTRUCTIVE OWNERSHIP OF PROJECT SITE AND MATERIAL

6.3 COUNTY’S RIGHT TO CLEAN UP

ARTICLE 7 CHANGES IN THE WORK

7.1 CHANGES

7.2 CHANGE ORDERS (“CO”)

7.3 CONSTRUCTION CHANGE DOCUMENT (CCD Category A, and CCD

Category B) and IMMEDIATE CHANGE DIRECTIVE (ICD)

7.4 REQUEST FOR INFORMATION (“RFI”)

7.5 REQUEST FOR PROPOSAL (“RFP”)

7.6 CHANGE ORDER REQUEST (“COR”)

7.7 COST OF CHANGE ORDERS

ARTICLE 8 TIME AND SCHEDULE

8.1 DEFINITIONS

8.2 HOURS OF WORK

8.3 PROGRESS AND COMPLETION

8.4 EXTENSIONS OF TIME - LIQUIDATED DAMAGES

ARTICLE 9 PAYMENTS AND COMPLETION

9.1 CONTRACT SUM

9.2 COST BREAKDOWN

9.3 PROGRESS PAYMENTS

9.4 APPLICATIONS FOR PROGRESS PAYMENTS

9.5 STOP NOTICE CLAIMS AND WARRANTY OF TITLE

9.6 DECISIONS TO WITHHOLD PAYMENT

9.7 NONCONFORMING WORK

9.8 SUBCONTRACTOR PAYMENTS

9.9 COMPLETION OF THE WORK

9.10 PARTIAL OCCUPANCY OR USE

9.11 COMPLETION AND FINAL PAYMENT

9.12 SUBSTITUTION OF SECURITIES

ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY

10.1 SAFETY PRECAUTIONS AND PROGRAMS

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10.2 SAFETY OF PERSONS AND PROPERTY

10.3 EMERGENCIES

10.4 HAZARDOUS MATERIALS

ARTICLE 11 INSURANCE AND BONDS

11.1 CONTRACTOR’S LIABILITY INSURANCE

11.2 WORKERS’ COMPENSATION INSURANCE

11.3 BUILDER’S RISK/ “ALL RISK” INSURANCE

11.4 FIRE INSURANCE

11.5 AUTOMOBILE LIABILITY

11.6 OTHER INSURANCE

11.7 PROOF OF INSURANCE

11.8 COMPLIANCE

11.9 WAIVER OF SUBROGATION

11.10 PERFORMANCE AND PAYMENT BONDS

ARTICLE 12 UNCOVERING AND CORRECTION OF WORK

12.1 COMPLIANCE WITH TITLE 24 INSTALLATION REQUIREMENTS

12.2 SPECIAL NOTICE OF AMERICAN’S WITH DISABILITIES ACT

12.3 UNCOVERING OF WORK

12.4 CORRECTION OF WORK

ARTICLE 13 MISCELLANEOUS PROVISIONS

13.1 GOVERNING LAW

13.2 SUCCESSORS AND ASSIGNS

13.3 WRITTEN NOTICE

13.4 RIGHTS AND REMEDIES

13.5 TESTS AND INSPECTIONS

13.6 TRENCH EXCAVATION

13.7 WAGE RATES, TRAVEL, AND SUBSISTENCE

13.8 RECORDS OF WAGES PAID

13.9 APPRENTICES

13.10 ASSIGNMENT OF ANTITRUST CLAIMS

13.11 STATE AND COUNTY CONDUCTED AUDITS

13.12 STORM WATER POLLUTION PREVENTION

ARTICLE 14 TERMINATION OR SUSPENSION OF THE CONTRACT

14.1 TERMINATION BY THE CONTRACTOR FOR CAUSE

14.2 TERMINATION BY THE COUNTY FOR CAUSE

14.3 TERMINATION OF CONTRACT BY COUNTY (CONTRACTOR NOT AT

FAULT)

14.4 REMEDIES OTHER THAN TERMINATION

ARTICLE 15 DEBARMENT

15.1 DEBARMENT MEANS THERE HAS BEEN A FINDING THAT THE

CONTRACTOR IS NOT RESPONSIBLE

15.2 SUPERINTENDENT FINDING

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15.3 HEARING AND PRESENTATION OF EVIDENCE

Human Resources Tenant Improvement Notice of Inviting Bids

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NOTICE INVITING BIDS

NOTICE IS HEREBY GIVEN that the San Joaquin County Office of Education, acting by and through its Superintendent, hereinafter referred to as “County”, will receive prior to 2:00 p.m. on the 9th day of September, 2026 sealed bids for the award of a Contract for the following:

BID NO.

S.J.C.O.E. LOBBY & HUMAN RESOURCES TENANT IMPROVEMENT

All bids shall be made and presented only on the forms presented by the County. Bids shall be received in the Operations and Support Services Office at 2707 Transworld Dr. Stockton, California and shall be opened and publicly read aloud at the above state time and place. Any bids received after the time specified above or after any extensions due to material changes shall be returned unopened.

The Contract Time is 89 days.

CONTRACTOR should consult the General Conditions, Supplementary Conditions, and General

Requirements regarding Milestones and Liquidated Damages.

Prequalification of Bidders

As a condition of bidding for this Project, and in accordance with California Public Contract

Code section 20111.5, prospective bidders are required to submit to the County a completed set of prequalification documents on forms provided by the County. These documents will be the basis for determining which bidders are qualified to bid on this Project.

Bids will not be accepted if a Contractor has not been prequalified where prequalification is required. Prequalification documents are available from the San Joaquin County Office of Education

Website at https://www.sjcoe.org/Operations/Pre-Qualification.aspx, or at Operations Department, San

Joaquin County Office of Education, 2707 Transworld Drive, Stockton, California 95206 (209) 468-9061.

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Miscellaneous Information

Bids shall be received in the place identified above, and shall be opened and publicly read aloud at the above-stated time and place.

The bid documents are available at Operations Department, 2707 Transworld Drive, Stockton, California 95206.

There will be a $750.00 non-refundable charge to purchase each set of bid documents. No partial sets will be available.

There will be a mandatory Pre-Bid Conference at 2:00 p.m. on Tuesday, August 18th, 2026, by the design team and owner at the project site at 2922 Transworld Drive in Stockton, CA. Any

Contractor bidding on the Project who fails to attend the entire mandatory job walk and conference will be deemed a non-responsive bidder and will have its bid returned unopened.

Each bidder shall be a licensed contractor pursuant to the California Business and Professions

Code, and be licensed to perform the work called for in the Contract Documents. The successful bidder must possess a valid and active Class A or B License at the time of bid and throughout the duration of this

Contract. The Contractor’s California State License number shall be clearly stated on the bidder’s proposal

Subcontractors shall be licensed pursuant to California law for the trades necessary to perform the

Work called for in the Contract Documents.

Each bid must strictly conform with and be responsive to the Contract Documents as defined in the General Conditions.

The County reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding.

Each bidder shall submit with its bid — on the form furnished with the Contract Documents — a list of the designated subcontractors on this Project as required by the Subletting and Subcontracting Fair

Practices Act, California Public Contract Code section 4100 et seq.

In accordance with California Public Contract Code section 22300, the County will permit the substitution of securities for any moneys withheld by the County to ensure performance under the

Contract. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the County, or with a state or federally chartered bank as the escrow agent, who shall then pay such moneys to the Contractor. Upon satisfactory completion of the Contract, the securities shall be returned to the Contractor.

Each bidder’s bid must be accompanied by one of the following forms of bidder’s security: (1) cash; (2) a cashier’s check made payable to the County; (3) a certified check made payable to the County;

or (4) a bidder’s bond executed by a California admitted surety as defined in Code of Civil Procedure section 995.120, made payable to the County in the form set forth in the Contract Documents. Such bidder’s security must be in an amount not less than ten percent (10%) of the maximum amount of bid as a guarantee that the bidder will enter into the proposed Contract, if the same is awarded to such bidder, and will provide the required Performance and Payment Bonds, insurance certificates and any other

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25248063.1 required documents. In the event of failure to enter into said Contract or provide the necessary documents, said security will be forfeited.

The Contractor and all subcontractors shall comply with the requirements set forth in Division 2, Part 7, Chapter 1 of the Labor Code. The County has obtained from the Director of the Department of

Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which this work is to be performed for each craft, classification or type of worker needed to execute the Contract. These per diem rates, including holiday and overtime work, as well as employer payments for health and welfare, pension, vacation, and similar purposes, are on file at the County, and are also available from the Director of the Department of

Industrial Relations. Pursuant to California Labor Code section 1720 et seq., it shall be mandatory upon the Contractor to whom the Contract is awarded, and upon any subcontractor under such Contractor, to pay not less than the said specified rates to all workers employed by them in the execution of the

Contract.

A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in the Labor Code, unless currently registered and qualified to perform public work pursuant to Labor Code section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and

Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

The Contractor and all subcontractors shall furnish certified payroll records as required pursuant

Labor Code section 1776 directly to the Labor Commissioner in accordance with Labor Code section

1771.4 on at least on a monthly basis (or more frequently if required by the County or the Labor

Commissioner) and in a format prescribed by the Labor Commissioner. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/

Department of Labor Standards Enforcement (DLSE).

No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the opening of bids.

Separate payment and performance bonds, each in an amount equal to 100% of the total Contract amount, are required, and shall be provided to the County prior to execution of the Contract and shall be in the form set forth in the Contract Documents.

All bonds (Bid, Performance, and Payment) must be issued by a California admitted surety as defined in California Code of Civil Procedure section 995.120.

Where applicable, bidders must meet the requirements set forth in Public Contract Code section

10115 et seq., Military and Veterans Code section 999 et seq. and California Code of Regulations, Title 2, Section 1896.60 et seq. regarding Disabled Veteran Business Enterprise (“DVBE”) Programs. Forms are included in this Bid Package.

Any request for substitutions pursuant to Public Contract Code section 3400 must be made at the time of Bid on the Substitution Request Form set forth in the Contract Documents and included with the bid.

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No telephone or facsimile machine will be available to bidders on the County premises at any time.

It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated as specified above. Any bid received at the designated location after the scheduled closing time for receipt of bids shall be returned to the bidder unopened.

Human Resources Tenant Improvement Instructions to Bidders

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INSTRUCTIONS TO BIDDERS

1. Preparation of Bid Form. Proposals under these specifications shall be submitted on the blank forms furnished herewith at the time and place stated in the Notice Inviting Bids. All blanks in the bid form must be appropriately filled in, and all proposed prices must be stated clearly and legibly in both words and numerals. All bids must be signed by the bidder in permanent blue ink and submitted in sealed envelopes, bearing on the outside, the bidder’s name, address, telephone number, and California

Contractor’s License number, and the name of the Project for which the bid is submitted. The County reserves the right to reject any bid if all of the above information is not furnished. It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated as specified above. Any bid received at the designated location after the scheduled closing time for receipt of bids shall be returned to the bidder unopened.

2. Bid Security. Each bid must be accompanied by one of the following forms of bidder’s security:

(1) cash; (2) a cashier’s check made payable to the County; (3) a certified check made payable to the

County; or (4) a bidder’s bond executed by a California admitted surety as defined in Code of Civil

Procedure section 995.120, made payable to the County, in the form set forth in the Contract Documents.

Such bidder’s security must be in an amount not less than ten percent (10%) of the maximum amount of such bidder’s bid as a guarantee that the bidder will enter into the Contract, if the same is awarded to such bidder, and will provide the required Performance and Payment Bonds, insurance certificates and any other required documents. In the event that a bidder is awarded the Contract and such bidder fails to enter into said Contract or provide the surety bond or bonds within five (5) calendar days after award of the

Contract to bidder, said security will be forfeited.

3. Signature. The bid form, all bonds, all designations of subcontractors, the Contractor’s

Certificate, the Agreement, and all Guarantees must be signed in permanent blue ink in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid.

If bidder is a corporation, the legal name of the corporation shall first be set forth, together with two signatures: one from the President and one from the Secretary or Assistant Secretary. Alternatively, the signature of other authorized officers or agents may be affixed, if a certified copy of the resolution of the corporate board of directors authorizing them to do so is provided to the County. Such documents shall include the title of such signatories below the signature and shall bear the corporate seal.

If bidder is a partnership, the true name of the firm shall first be set forth, together with the names of all persons comprising the partnership or co-partnership. The bid must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a statement of partnership acknowledging the signer to be a general partner is presented to the County, in which case the general partner may sign.

Bids submitted as joint ventures must so state and be signed by each joint venturer.

Bids submitted by individuals must be signed by the bidder unless an up to date power- of-attorney is on file in the County office, in which case, said person may sign for the individual.

The above rules also apply in the case of the use of a fictitious firm name. In addition, however, where a fictitious name is used, it must be so indicated in the signature.

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4. Modifications. Changes in or additions to the bid form, recapitulations of the work bid upon, alternative proposals, or any other modification of the bid form which is not specifically called for in the

Contract Documents may result in the County’s rejection of the bid as not being responsive to the Notice

Inviting Bids. No oral or telephonic modification of any bid submitted will be considered.

5. Erasures, Inconsistent or Illegible Bids. The bid submitted must not contain any erasures, interlineations, or other corrections unless each such correction creates no inconsistency and is suitably authenticated by affixing in the margin immediately opposite the correction the signature or signatures of the person or persons signing the bid. In the event of inconsistency between words and figures in the bid price, words shall control figures. In the event that the County determines that any bid is unintelligible, inconsistent, or ambiguous, the County may reject such bid as not being responsive to the Notice Inviting

Bids.

6. Examination of Site and Contract Documents. Each bidder shall visit the site of the proposed work and become fully acquainted with the conditions relating to the construction and labor so that the facilities, difficulties, and restrictions attending the execution of the work under the Contract are fully understood. Bidders shall thoroughly examine and be familiar with the drawings and specifications and all others documents and requirements that are attached to and/or contained in the Project Manual or other documents issued to bidders. The failure or omission of any bidder to receive or examine any Contract

Documents, form, instrument, addendum, or other document or to visit the site and become acquainted with conditions there existing shall not relieve any bidder from obligations with respect to the bid or to the contract. The submission of a bid shall be taken as prima facie evidence of compliance with this

Section. Bidders shall not, at any time after submission of the bid, dispute, complain, or assert that there were any misunderstandings with regard to the nature or amount of work to be done.

7. Withdrawal of Bids. Any bid may be withdrawn, either personally or by written request, at any time prior to the scheduled closing time for receipt of bids. The bid security for bids withdrawn prior to the scheduled closing time for receipt of bids, in accordance with this paragraph, shall be returned upon demand therefor.

No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the opening of bids.

8. Agreements, Insurance and Bonds. The Agreement form which the successful bidder, as

Contractor, will be required to execute, and the forms and amounts of surety bonds and insurance endorsements which Contractor will be required to be furnished at the time of execution of the

Agreement, are included in the bid documents and should be carefully examined by the bidder. The number of executed copies of the Agreement, the Performance Bond, and the Payment Bond required is three (3). Payment and Performance bonds must be executed by an admitted surety insurer as defined in

Code of Civil Procedure 995.120.

9. Interpretation of Plans and Documents/Pre-Bid Clarification. If any prospective bidder is in doubt as to the true meaning of any part of the Contract Documents, or finds discrepancies in, or omissions, a written request for an interpretation or correction thereof may be submitted to the County.

The bidder submitting the request shall be responsible for its prompt delivery. Any interpretation or correction of the Contract Documents will only be made by Addendum duly issued, and a copy of such Addendum will be made available for each contractor receiving a set of the Contract

Documents. No person is authorized to make any oral interpretation of any provision in the Contract

Documents, nor shall any oral interpretation be binding on the County. If discrepancies on drawings, specifications or elsewhere in the Contract Documents are not covered by addenda, bidder shall include in

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25248063.1 their bid methods of construction and materials for the higher quality and complete assembly. Each request for clarification shall be submitted in writing, via email, to only the following persons:

TO: Michael Loureiro, michael@pdesigns.net

CC: Katie Dominguez, kadominguez@sjcoe.net

Tim Sutton, tisutton@sjcoe.net

Anthony Flores, aflores@sjcoe.net

Each transmitted request shall contain the name of the person and/or firm filing the request, address, telephone, and fax number, Specifications and/or Drawing number. Bidder is responsible for the legibility of hand written requests. Pre-bid clarification request shall be filed a minimum of six (6) days prior to bid opening. Requests received less than six (6) days before bid opening shall not be considered or responded to. A written response to timely pre-bid clarifications requests which materially affects the bidders price will be made by Addendum issued by the County not less than seventy-two (72) hours prior to bid opening.

10. Bidders Interested in More Than One Bid. No person, firm, or corporation shall be allowed to make, or file, or be interested in more than one prime bid for the same work unless alternate bids are specifically called for. A person, firm, or corporation that has submitted a proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a proposal or quoting prices to other bidders or making a prime proposal.

11. Award of Contract. The Contract will be awarded to the lowest responsive responsible bidder by action of the Superintendent. The County reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or in the bidding. In the event an award is made to bidder, and such bidder fails or refuses to execute the Contract and provide the required documents within five (5) calendar days after award of the Contract to bidder, the County may award the Contract to the next lowest responsible and responsive bidder or release all bidders. Each bid must conform and be responsive to the Contract Documents as defined in the General Conditions.

12. Bid Protest Procedure. Any bidder may file a bid protest. The protest shall be filed in writing with the County’s Director of Operations not more than five (5) business days after the date of the bid opening. An e-mail address shall be provided and by filing the protest, protesting bidder consents to receipt of e-mail notices for purposes of the protest and protest related questions and protest appeal, if applicable. The protest shall specify the reasons and facts upon which the protest is based.

a. Resolution of Bid Controversy: Once the bid protest is received, the apparent lowest responsible bidder will be notified of the protest and the evidence presented. If appropriate, the apparent low bidder will be given an opportunity to rebut the evidence and present evidence that the apparent low bidder should be allowed to perform the Work. If deemed appropriate by the County, an informal hearing will be held. County will issue a written decision within fifteen (15) calendar days of receipt of the protest, unless factors beyond the County’s reasonable control prevent such resolution. The decision on the bid protest will be copied to all parties involved in the protest.

b. Appeal: If the protesting bidder or the apparent low bidder is not satisfied with the decision, the matter may be appealed to the Assistant Superintendent of Business, or their designee, within three (3) business days after receipt of the County’s written decision on the bid protest. The appeal

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25248063.1 must be in writing and sent via overnight registered mail with all accompanying information relied upon for the appeal and an e-mail address from which questions and responses may be provided to:

San Joaquin County Office of Education

Business Department

2922 Transworld Drive, Stockton, CA 95206

c. Appeal Review: The Assistant Superintendent of Business or their designee shall review the decision on the bid protest from the Director of Operations and Support Services and issue a written response to the appeal, or if appropriate, appoint a Hearing Office to conduct a hearing and issue a written decision. The written decision of the Assistant Superintendent of Business or the Hearing Officer shall be rendered within fifteen (15) calendar days and shall state the basis for the decision. The decision concerning the appeal will be final and not subject to any further appeals.

d. Reservation of Rights to Proceed with Project Pending Appeal. The County reserves the right to proceed to award the Project and commence construction pending an Appeal. If there is State

Funding or a critical completion deadline, the County may choose to shorten the time limits set forth in this Section if written notice is provided to the protesting party. E-mailed notice with a written confirmation sent by First Class Mail shall be sufficient to constitute written notice. If there is no written response to a written notice shortening time, the County may proceed with the award.

e. Finality. Failure to comply with this Bid Protest Procedure shall constitute a waiver of the right to protest and shall constitute a failure to exhaust the protesting bidder’s administrative remedies.

13. Alternates. If alternate bids are called for, the Contract may be awarded at the election of the

Superintendent to the lowest responsible and responsive bidder using the method and procedures outlined in the Notice Inviting Bids and as specified in the section entitled Alternate/Deductive Bid Alternates.

a. Subcontractor Listing for Alternates. If alternate bids are called for and the bidder intends to use different or additional subcontractors, a separate list of subcontractors must be submitted for each such alternate.

14. Evidence of Responsibility. Upon the request of the County, a bidder whose bid is under consideration for the award of the Contract shall submit promptly to the County satisfactory evidence showing the bidder’s financial resources, surety and insurance claims experience, construction experience, completion ability, workload, organization available for the performance of the Contract, and other factors pertinent to a Project of the scope and complexity involved.

15. Listing Subcontractors. Each bidder shall submit with his bid, on the form furnished with the

Contract Documents, a list of the names, license numbers, scopes of work, locations of the places of business, contact information, and Department of Industrial Relations (“DIR”) registration numbers of each subcontractor who will perform work or labor or render service to the bidder in or about the project, or a subcontractor who under subcontract to the bidder, specially fabricates and installs a portion of the work, in an amount in excess of one-half of 1 percent of the bidder’s total bid as required by the

Subletting and Subcontracting Fair Practices Act (Public Contract Code section 4100, et seq.) Pursuant to

Labor Code section 1725.5, all subcontractors (of any tier) performing work on this Project must be properly registered with DIR.

16. Workers’ Compensation. In accordance with the provisions of Labor Code section 3700, the successful bidder as the Contractor shall secure payment of compensation to all employees. The

Contractor shall sign and file with the County the following certificate prior to performing the work under

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25248063.1 this contract: “I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” The form of such certificate is included as a part of the Bid

Documents.

17. Contractor’s License. To perform the work required by this notice, the Contractor must possess the Contractor’s License as specified in the Notice Inviting Bids, and the Contractor must maintain the license throughout the duration of the contract. If, at the time of bid, bidder is not licensed to perform the

Project in accordance with Division 3, Chapter 9, of the Business and Professions Code for the State of

California and the Notice to Contractors calling for bids, such bid will not be considered and the

Contractor will forfeit its bid security to the County.

18. Anti-Discrimination. It is the policy of the County that in connection with all work performed under contracts, there be no discrimination against any prospective or active employee engaged in the work because of race, color, ancestry, national origin, religious creed, sex, age, or marital status. The

Contractor agrees to comply with applicable federal and California laws, including, but not limited to, the

California Fair Employment and Housing Act, beginning with Government Code section 12900 and

Labor Code section 1735. In addition, the Contractor agrees to require like compliance by any subcontractors employed on the work by such Contractor.

19. Preference for Materials and Substitutions.

a. One Product Specified. Unless the Plans and Specifications state that no Substitution is permitted, whenever the Contract Documents indicate any specific article, device, equipment, product, material, fixture, patented process, form, method, construction, or any specific name, make, trade name, or catalog number, with or without the words, “or equal,” such specification shall be read as if the language “or equal” is incorporated.

b. Request for Substitution. Bidder may, unless otherwise stated, offer any material, process, article, etc., which is materially equal or better in every respect to that so indicated or specified

(“Specified Item”) and will completely accomplish the purpose of the Contract Document. If bidder desires to offer a Substitution for a Specified Item, such bidder must make a request in writing on the

County’s Substitution Request Form (“Request Form”) and submit the completed Request Form with the bidder’s bid. The Request Form must be accompanied by evidence as to whether the proposed substitution:

1) Is equal in quality, service, and ability to the Specified Item as demonstrated by a side by side comparison of key characteristics and performance criteria (CSI comparison chart);

2) Will entail no changes in detail, construction and scheduling of related work;

3) Will be acceptable in consideration of the required design and artistic effect;

4) Will provide no cost disadvantage to the County;

5) Will require no excessive or more expensive maintenance, including adequacy and availability of replacement parts; and

6) Will require no change in the Contract Time.

In completing the Request Form, bidder must state with respect to each requested substitution whether bidder will agree to provide the Specified Item in the event that the County denies bidder’s request for substitution of a Specified Item. In the event that bidder does not agree in the

Request Form to provide the Specified Item and the County denies the requested Substitution, the

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25248063.1 bidder’s bid shall be considered non-responsive and the County may award the Contract to the next lowest bidder or in its sole discretion, release all bidders. In the event that bidder has agreed in the

Request Form to provide the Specified Item and the County denies bidder’s requested substitution for a

Specified Item, bidder shall execute the Agreement and provide the Specified Item without any additional cost or charge to the County, and if bidder fails to execute the Agreement with the Specified Item(s), bidder’s bid bond will be forfeited.

After the bids are opened, the apparent lowest bidder shall provide, within five (5) calendar days of opening such bids, any and all Drawings, Specifications, samples, performance data, calculations, and other information as may be required to assist the Architect and the County in determining whether the proposed substitution is acceptable. The burden of establishing these facts shall be upon the bidder.

After the County’s receipt of such evidence by bidder, the County will make its final decision as to whether the bidder’s request for Substitution for any Specified Items will be granted. The

County shall have sole discretion in deciding as to whether a proposed request for Substitution is equal to or better than a Specified Item. Any request for Substitution which is granted by the County shall be documented and processed through a Change Order. The County may condition its approval of any

Substitution upon delivery to the County of an extended warranty or other assurances of adequate performance of the Substitution. Any and all risks of delay due to DSA, or any other governmental agency having jurisdiction shall be on the bidder.

20. Disqualification of Bidders and Proposals. More than one proposal for the same work from any individual, firm, partnership, corporation, or association under the same or different names will not be accepted; and reasonable grounds for believing that any bidder is interested in more than one proposal for the work will be cause for rejecting all proposals in which such bidder is interested and the bidder will forfeit their bid security to the County.

21. Unbalanced or Altered Bids. Proposals in which the prices are obviously unbalanced, and those which are incomplete or show any alteration of form, or contain any additions or conditional or alternate bids that are not called for or otherwise permitted, may be rejected. A proposal on which the signature of the bidder has been omitted may be rejected. If, in the County’s sole discretion, it determines any pricing, costs or other information submitted by a bidder may result in an unbalanced bid, the County may deem such bid non-responsive. A bid may be determined by the County to be unbalanced if the bid is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the County even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advanced payment.

22. Employment of Apprentices. The Contractor and all Subcontractors shall comply with the provisions of California Labor Code including, but not limited to sections 1777.5, 1777.6, and 1777.7 concerning the employment of apprentices. The Contractor and any Subcontractor under him shall comply with the requirements of said sections, including applicable portions of all subsequent amendments in the employment of apprentices; however, the Contractor shall have full responsibility for compliance with said Labor Code sections, for all apprenticeable occupations, regardless of any other contractual or employment relationships alleged to exist.

23. Non-Collusion Declaration. Public Contract Code section 7106 requires bidders to submit declaration of non-collusion with their bids. This form is included with the bid documents and must be signed and dated by the bidder under penalty of perjury.

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24. Wage Rates, Travel and Subsistence.

a. The Contractor and all subcontractors shall comply with the requirements set forth in

Division 2, Part 7, Chapter 1 of the Labor Code. Pursuant to Labor Code section 1770 et seq., the County has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which this work is to be performed for each craft, classification or type of worker needed to execute the contract.

Copies are available from the County to any interested party on request and are also available from the

Director of the Department of Industrial Relations. The Contractor shall obtain copies of the above-referenced prevailing wage sheets and post a copy of such wage rates at appropriate, conspicuous, weatherproof points at the Site.

b. Any worker employed to perform work on the Project and such work is not covered by any classification listed in the published general prevailing wage rate determinations or per diem wages determined by the Director of the Department of Industrial Relations, shall be paid not less than the minimum rate of wages specified therein for the classification which most nearly corresponds to the employment of such person in such classification.

c. Holiday and overtime work, when permitted by law, shall be paid for at the rate set forth in the prevailing wage rate determinations issued by the Director of the Department of Industrial

Relations or at least one and one-half (1½) times the specified basic rate of per diem wages, plus employer payments, unless otherwise specified in the Contract Documents or authorized by law.

d. These per diem rates, including holiday and overtime work, and employer payments for health and welfare, pension, vacation, and similar purposes, are on file at the administrative office of the

County, located as noted above and are also available from the Director of the Department of Industrial

Relations. It is the Contractor’s responsibility to ensure the appropriate prevailing rates of per diem wages are paid for each classification. It shall be mandatory upon the Contractor to whom the Contract is awarded, and upon any subcontractor under such Contractor, to pay not less than the said specified rates to all workers employed by them in the execution of the Contract.

25. DIR Registration of Contractor and Subcontractors. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public

Contract Code, or engage in the performance of any contract for public work, as defined in the Labor

Code, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section

7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract

Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

This Project is a public works project as defined in Labor Code section 1720. Each contractor bidding on this Project and all subcontractors (of any tier) performing any portion of the Work must comply with the Labor Code sections 1725.5 and 1771.1 and must be properly and currently registered with DIR and qualified to perform public works pursuant to Labor Code section 1725.5 throughout the duration of the Project. For more information and up to date requirements, contractors are recommended to periodically review the DIR’s website at www.dir.ca.gov. Contractor shall be solely responsible for ensuring compliance with Labor Code section 1725.5 as well as any requirements implemented by DIR applicable to its services or its subcontractors throughout the term of the Agreement and in no event shall contractor be granted increased payment from the County or any time extensions to complete the Project as a result of contractor's efforts to maintain compliance with the Labor Code or any requirements

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25248063.1 implemented by the DIR. Failure to comply with these requirements shall be deemed a material breach of this Agreement and grounds for termination for cause. The contractor and all subcontractors shall furnish certified payroll records as required pursuant Labor Code section 1776 directly to the Labor

Commissioner in accordance with Labor Code section 1771.4 on at least on a monthly basis (or more frequently if required by the County or the Labor Commissioner) and in a format prescribed by the Labor

Commissioner. The County reserves the right to withhold contract payments if the County is notified, or determines as the result of its own investigation, that contractor is in violation of any of the requirements set forth in Labor Code section 1720 et seq. at no penalty or cost to the County. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor

Commissioner/ Department of Labor Standards Enforcement (DLSE).

26. No Telephone or Facsimile Availability. No telephone or facsimile machine will be available to bidders on the County premises at any time.

27. Obtaining Bidding Documents. Bidding Documents, may be obtained from:

San Joaquin County Office of Education

Operations Department

2707 Transworld Drive, Stockton, California 95206

Phone: (209) 468-9061 Fax: (209) 468-9102

Bidder shall utilize a complete set of Bidding Documents in preparing a bid. The failure or omission of bidder to receive any Bidding Document, form, instrument, Addendum, or other document shall not relieve bidder from any obligations with respect to the bid and/or Contract.

28. Addenda. Clarification or any other notice of a change in the Bidding Documents will be issued only by the County and only in the form of a written Addendum, transmitted by fax, e-mail, or available for pick up to all who are known by the issuing office to have received a complete set of Bidding

Documents. Any other purported Addenda are void and unenforceable.

Bidder is responsible for ascertaining the disposition of all Addenda issued regardless of County notification and to acknowledge all Addenda in the submitted sealed bid prior to the bid opening. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for inspection.

Each Addendum will be numbered, dated, and identified with the Project number. Oral statements or any instructions in any form, other than Addendum as described above, shall be void and unenforceable.

Addenda issued by the County and not noted as being acknowledged by bidder as required in the Bid

Form, may result in the bid being deemed non-responsive.

29. Debarment. Bidder may also be subject to debarment, in addition to seeking remedies for False

Claims under Government Code section 12650 et seq. and Penal Code section 72, the County may debar a

Contractor pursuant to Article 15 of the General Conditions if the Superintendent, or the Superintendent may designate a hearing officer who, in his or her discretion, finds the Contractor has done any of the following:

a. Intentionally or with reckless disregard, violated any term of a contract with the County

b. Committed an act or omission which reflects on the Contractor’s quality, fitness or capacity to perform work for the County;

c. Committed an act or offense which indicates a lack of business integrity or business honesty; or, San Joaquin County Office of Education Page 13

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d. Made or submitted a false claim against the County or any other public entity (See

Government Code section 12650, et seq., and Penal Code section 72)

Human Resources Tenant Improvement Checklist of Mandatory Bid Forms

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CHECKLIST OF MANDATORY BID FORMS

(For Contractor’s use and reference only. Additional documents may be required so bidders should carefully review all Contract Documents and Bid Documents)

❑ Designation of Subcontractors

❑ Bid Form

❑ Contractor's Certificate Regarding Workers Compensation

❑ Non-Collusion Declaration

❑ Bid Bond (or Bid Guarantee form if Security is other than Bid Bond)

❑ Substitution Request Form (If Substitution Request Form is not submitted then NO Substitutions will be allowed after the bids are opened)

❑ Acknowledgment of Bidding Practices Regarding Indemnity

❑ DVBE Participation Statement

❑ Contractor’s Certificate Regarding Drug-Free Work Place

❑ Contractor’s Certificate Regarding Alcoholic Beverage and Tobacco-Free

Campus Policy

PRE-BID CLARIFICATION FORM (For Contractor’s Use)

Human Resources Tenant Improvement Pre-Bid Clarification

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25248063.1

PROJECT NAME: S.J.C.O.E. HUMAN RESOURCES TENANT IMPROVEMENT

PROJECT NUMBER: 914-23-26

TO:

Michael Loureiro, Katie

Dominguez & Tim Sutton EMAIL:

michael@pdesigns.net, kadominguez@sjcoe.net, & tisutton@sjcoe.net

DATE:

FROM: EMAIL:

DOCUMENT/DIVISION

NUMBER:

DRAWING

NUMBER:

REQUESTED CLARIFICATION:

RESPONSE TO CLARIFICATION:

Attach additional numbered sheets as necessary; however, only one (1) request shall be contained on each submitted form.

Human Resources Tenant Improvement Designation of Subcontractors

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DESIGNATION OF SUBCONTRACTORS

In compliance with the Subletting and Subcontracting Fair Practices Act (California Public

Contract Code section 4100 et seq.,) and any amendments thereof, each Bidder shall set forth below: (a) the name, license number, and location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor, who will perform work or labor or work or improvement to be performed under this Contract, or a subcontractor licensed by the State of California who, under subcontract to the Contractor, specially fabricates and installs a portion of the work or improvements according to detailed Drawings contained in the Plans and Specifications in an amount in excess of one-half of one percent of the Contractor’s total bid; and (b) the portion and description of the work which will be done by each subcontractor under this Act. The Contractor shall list only one subcontractor for each such portion as is defined by the Contractor in this bid. All subcontractors shall be properly licensed by the California State Licensing Board.

If a Contractor fails to specify a subcontractor, or if a Contractor specifies more than one subcontractor for the same portion of work to be performed under the Contract in excess of one-half of one percent of the Contractor’s total bid, the Contractor shall be deemed to have agreed that the

Contractor is fully qualified to perform that portion, and that the Contractor alone shall perform that portion.

No Contractor whose bid is accepted shall (a) substitute any subcontractor, (b) permit any subcontractor to be voluntarily assigned or transferred or allow the relevant portion of the work to be performed by anyone other than the original subcontractor listed in the original bid, or (c) sublet or subcontract any portion of the work in excess of one-half of one percent of the Contractor’s total bid where the original bid did not designate a subcontractor, except as authorized in the Subletting and

Subcontracting Fair Practices Act.

Subletting or subcontracting of any portion of the work in excess of one-half of one percent of the

Contractor’s total bid where no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding, reduced to writing as a public record, of the authority awarding this Contract setting forth the facts constituting the emergency or necessity.

All subcontractors (of any tier) performing any portion of the Work must comply with the Labor

Code sections 1725.5 and 1771.1 and must be properly and currently registered with the California

Department of Industrial Relations and qualified to perform public works pursuant to Labor Code section

1725.5 throughout the duration of the Project.

NOTE: If alternate bids are called for and bidder intends to use different or additional subcontractors on the alternates, a separate list of subcontractors must be provided for each such Alternate.

San Joaquin County Office of…