Bid Notice- Rebid 2 - Elevator Maintenance_ Inspection_ and Repair Services.pdf

California Department of Corrections and Rehabilitation

Division of Administrative Services Office of Business Services Contracts Management Branch

INVITATION

FOR BID

Updated: December 2025

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STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

CONTRACTS MANAGEMENT BRANCH

July 27, 2026

INVITATION FOR BID (IFB)

NOTICE TO PROSPECTIVE BIDDERS

ELEVATOR MAINTENANCE, INSPECTION, AND REPAIR SERVICES

BID NUMBER C5613295-D, REBID 2

RETURN BID TO: CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov Please see Bid Submittal instructions for CDCR’s new electronic bid submittal process.

You are invited to review and respond to this IFB C5613295-D, Rebid 2, titled Elevator Maintenance, Inspection, and Repair Service Contract, for the California Department of Corrections and Rehabilitation (CDCR), Salinas Valley State Prison (SVSP), located at 31625 Highway 101, Soledad, CA 93960. In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Government Code 14838, the California Department of Corrections and Rehabilitation (CDCR) is required to meet the State’s twenty-five percent (25%) Small Business (SB) participation requirement. Certified SBs and micro-businesses (MB) are encouraged to submit bids. See Small Business Preference Program Section, in this IFB for requirements.

The designated contact person for this IFB is:

Contract Analyst: Elizabeth Fisher California Department of Corrections and Rehabilitation Email address: elizabeth.fisher@cdcr.ca.gov Phone: (279) 210-3719

Please note that no verbal information given will be binding upon CDCR unless such information is issued in writing as an official addendum.

Technical questions regarding this solicitation will be addressed in writing and accordance with the Questions and Answers portion of this IFB. See Letters of Inquiry Section for more details.

Sincerely, Elizabeth Fisher Contract Analyst

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BID PACKAGE OVERVIEW

PROJECTED TIMETABLE

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

PROHIBITION ON TAX DELINQUENTS

BIDDER RESPONSIBILITIES & THE BID PACKAGE

BID SUBMITTAL

LETTERS OF INQUIRY

PUBLIC BID OPENING

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

BASIS FOR AWARD

PROTEST AWARD

GENERAL PREVAILING RATE OF WAGES

AGREEMENT EXECUTION

EXTENSION OF TERM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

SMALL BUSINESS PREFERENCE PROGRAM

NON-SMALL BUSINESS PREFERENCE REQUEST

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS: SMALL/MICRO BUSINESS

AND DVBES

BIDDER PROVIDING FACILITY(IES)

Table of Contents

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BID PACKAGE OVERVIEW

This IFB package contains the following documents (except as otherwise indicated).

Please note that you must comply with the requirements contained in all documents.

• Bid Submittal Checklist

• Bidder Acknowledgment/Certification (OBS 300)

• Sample Standard Agreement (STD 213)

• Scope of Work (Exhibit A)

• Service Report Sample (Exhibit A-1)

• Budget Details and Payment Provisions (Exhibit B)

• Rate Sheet (Exhibit B-1) Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

• General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at Standard Contract Language for Non-IT Services - GTC 02/2025.

• Special Terms and Conditions (Exhibit D)

• CDCR 2301 PREA Policy Information for Volunteers and Contractors (Exhibit E)

• Service Technician References (Attachment 1)

• Standard Contractor Certification Clauses (CCC)

• Payee Data Record (STD 204)

• Payee Data Record Supplement (STD 205)

• Supplement Vendor Payee Data Record Form

• Generative Artificial Intelligence (GenAI) Reporting and Factsheet (OBS 1000)

• Darfur Contracting Act (OBS 1500)

• California Civil Rights Laws Certification (OBS 1510)

• Sample Certificate of Insurance

• California DVBE Bid Incentive Instructions – Selecting Incentive Option

• Bidder Declaration (GSPD-05-105)

• DVBE Declarations (DGS PD 843)

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• DVBE Bid Incentive Request and Acknowledgement (OBS 554)

• Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

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Invitation for Bid Contract Bid Number C5613295-D, Rebid 2

PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders July 27, 2026

Letters of Inquiry Submission Date August 13, 2026

Submission of Bid August 19, 2026, by 11:00 AM

Public Bid Opening August 20, 2026, at 2:00 PM

Anticipated Date for Commencement of Services Upon Approval

Term End Date of Agreement June 30, 2031

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1). Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

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2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, a signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed through DocuSign by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

BID SUBMITTAL

Bids must be submitted electronically, with all necessary bid submission documents in a clear, legible Portable Document Format (PDF), the documents are fully responsive and lack any deficiency, to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov no later than the time and date specified in the Projected Timetable. Any bid received in any other manner will NOT be considered. Bid submission time will be recorded using the electronic time stamp associated with receipt of the email submission. CDCR will provide an automated email response confirming receipt of each submission received showing the date and time the submission was received. If a confirmation receipt is not received, please contact CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by CDCR that the submitted bid is responsive and complete.

Any electronic bid received after the Submission of Bid date and time specified in the Projected Timetable will NOT be considered. Bidders are ultimately responsible for ensuring timely receipt of their bid. It is recommended that Bidders submit bids at least one (1) hour in advance of the bid submission deadline to allow for confirmation of bid submission.

Bid submissions with attached PDF documents in excess of forty (40) Megabytes in size risk being undeliverable. The State’s mail server may automatically reject excessively large emails. Bidder may submit multiple emails if file size exceeds forty (40) Megabytes. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc. Links to files stored on the internet (e.g., Google Drive, Dropbox) in lieu of attachments are not acceptable, and any documents stored at such links will not be reviewed.

The subject line of the electronic bid must be titled:

BID FOR C5613295-D, REBID 2 – ELEVATOR MAINTENANCE, INSPECTION, AND REPAIR

SERVICES.

Bids that are not properly marked may be disregarded. Please see example below for further assistance.

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The body of the email of the electronic bid must only contain the following:

DO NOT OPEN

BID NUMBER: C5613295-D, REBID 2

ATTENTION: Elizabeth Fisher

COMPANY NAME: (INSERT COMPANY NAME)

(See Sample Below)

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear one of the following DocuSign, or Adobe Acrobat Sign signature, or a scanned document of an original ink signature. An unsigned bid may be rejected.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. A bid may be withdrawn from consideration by submitting a written withdrawal request to CDCR via email to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov, signed by the bidder or an authorized agent. Bids will not be opened until the Public Bid Open date and time. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 7920 et seq.) and subject to review by the public.

LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted by email to allow CDCR time to research and prepare a response.

Submit your letter of inquiry by the date specified in the Projected Timetable Section of this IFB directly to Elizabeth Fisher, Contracts Management Branch, by E-mail: Elizabeth.Fisher@cdcr.ca.gov.

Inquiries received after this date will only be addressed at CDCR’s discretion.

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PUBLIC BID OPENING

All bids received by the due date and time will be opened and read at a virtual public bid opening. Bids will be opened publicly over conference-call utilizing the call-in number below. The time of the public bid opening will be as outlined in the Projected Timetable.

Call-In Number: 1-916-701-9994 Passcode: 340347063#

At the time of the public bid opening, the dollar amount of each bid, claimed preference, and the name of each company bidding shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

Final results may change as a result of formal bid evaluation.

Bid opening will be audio only with no opportunity for questions and answers.

Bid Results can also be requested by contacting the contract analyst listed in this solicitation following the public bid opening.

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

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BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed, and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

PROTEST AWARD

Information regarding the protest of an award may be found by going to State Contracting Manual - Volume 1, under Chapter 6: Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope or email subject line containing the written protest must clearly state:

"Protest Concerning IFB Number C5613295-D, Rebid 2 for the California Department of Corrections and Rehabilitation".

Protests MUST be filed with:

ORIGINAL COPY

EMAIL OR MAIL DELIVERY

Email: OLSProtests@dgs.ca.gov

Department of General Services Office of Legal Services Attn: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

EMAIL OR MAIL DELIVERY

E-mail: m_CDCR-OBS-Protest-Mailbox@cdcr.ca.gov

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B Sacramento, CA 95827

GENERAL PREVAILING RATE OF WAGES

In accordance with the provisions of Section 1774 of the California Labor Code, the Contractor and any subcontractors shall conform to the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Copies of the wage rate determinations or any amendments thereto issued by the Director of the Department of Industrial Relations are on file with CDCR.

AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to

IFB Page 10 of 80 commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, B, B-1, D, and E.

This Agreement will not include a copy of the Exhibit C, General Terms and Conditions for Private Contractors, which is incorporated into the Agreement by reference only on the STD 213. Exhibit C may be downloaded from the Internet at Standard Contract Language for Non - IT Services.

After award, the Standard Agreement will be forwarded to the Contractor for signature via DocuSign.

Upon receipt, the Contractor must sign the Agreement and return the Agreement with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreement and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the Department of General Services. Government Claims Program. When the Agreement is fully approved, a copy will be forwarded to you.

EXTENSION OF TERM

This Agreement may not be amended to extend the term except where necessary to complete performance of the original agreement and not to provide for additional services.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the three percent (3%) goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code

999. The DVBE Incentive Program applies to all contracting activities for services. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form (OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply For or Re-apply as Small Business, Disabled

Veteran Business Enterprise.

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Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five percent (5%) will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

SMALL BUSINESS PREFERENCE PROGRAM

Current law requires state departments to support the success of small businesses, including microbusinesses, in participation in contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to contract with certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California;

2. The officers are domiciled in California;

3. The business is independently owned and operated;

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has one hundred (100) or fewer employees and averaged annual gross receipts of $16,000,000 or less over the previous three years, or

(2) The business is a manufacturer with one hundred (100) or fewer employees;

b. For Micro Business, either:

(1) The business, together with any affiliates, has twenty-five (25) or fewer employees and averaged annual gross receipts of $5,000,000 or less over the previous three years, or

(2) The business is a manufacturer with twenty-five (25) or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

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1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by 5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply For or Re-apply as Small Business, Disabled Veteran Business Enterprise.

NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section 1896, et seq., and GC Section 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS

555) with their bid proposal.

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000.

The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the

IFB Page 13 of 80 bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

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BID SUBMITTAL CHECKLIST

ELEVATOR MAINTENANCE, INSPECTION, AND REPAIR SERVICES

IFB NUMBER C5613295-D, REBID 2

Use this checklist to ensure that the documents identified below are included in your company’s bid package. Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist (this document)

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1) - For the bidder’s convenience, Exhibit B-1 is an Excel spreadsheet file.

The spreadsheet(s) are password protected and cannot be altered, except where highlighted.

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

_____ Copy of valid California Contractors State License Board (CSLB) C-11, Elevator Contractor’s license or a B, General Building Contractor license with a subcontractor who possesses the required C-11 license.

_____ Service Technician References (Attachment 1) for each service technician to provide services.

_____ Copy of Contractor Certification Clauses (CCC 04/2017)

_____ Payee Data Record (STD 204)

_____ Payee Data Record Supplement (STD 205)

_____ Supplement Vendor Payee Data Record Form

_____ Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (OBS 1000)

_____ Darfur Contracting Act (OBS 1500)

_____ California Civil Rights Laws Certification (OBS 1510) (Contracts $100,000 or higher), if applicable

_____ Bidder Declaration (GSPD-05-105)

_____ DVBE Declarations (DGS PD 843), if applicable

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_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554), if applicable

_____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555), if applicable

NOTE TO BIDDER: In addition to the above, the Contractor shall furnish the following to CDCR upon award.

_____ Proof of valid Commercial General Liability

_____ Proof of Automobile Liability

_____ Proof of Professional Liability

_____ Proof of Workers’ Compensation (If exempt, please cite the legal code that exempts you from this requirement.)

IFB Page 16 of 80

Bidder Acknowledgement/Certification (OBS 300) Bid Number C5613295-D, Rebid 2 California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed) Preferences: Certification Number/Expiration Date DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid)

NVSA preference request TACPA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

IFB Page 17 of 80

2. The term of this Agreement is:

SAMPLE

IFB Page 18 of 80

TBB Bid Number C5613295-D, Rebid 2 California Department of Corrections and Rehabilitation (CDCR) Exhibit A Scope of Work

ELEVATOR MAINTANENCE, INSPECTION, AND REPAIR SERVICES

1. INTRODUCTION

This is an Agreement in which the Contractor shall perform Elevator Maintenance, Inspection and Repair Services in accordance with the rates specified on Exhibit B-1, Rate Sheet; which shall include all labor, including travel and per diem, materials, consumable and non-consumable supplies, transportation, tools, equipment, permits, licenses, insurance and every other item of expense to perform the services as specified herein for the California Department of Corrections and Rehabilitation (CDCR), Salinas Valley State Prison (SVSP), located at 31625 Highway 101, Soledad, CA 93960.

The State reserves the right to replace equipment similar to the list established at the commencement of this contract and delete equipment that has become obsolete. Contractor shall service replacement equipment at the unit rates specified in Exhibit B-1, Rate Sheet.

The State assumes no responsibility for any work commenced by Contractor and will not reimburse Contractor for any work performed prior to approval and scheduling by the Institution Contract Liaison or designee.

It is the intent of this contract that any work not specifically mentioned herein, but is required as part of normal expected maintenance to the elevator(s) shall be performed without additional cost to the State. Contractor shall examine, adjust, and lubricate the elevator(s) to provide maintenance as frequently as indicated herein or as necessary to maintain safe equipment operation.

Contractor and/or Contractor employee(s) shall report to the Institution Contract Liaison or designee upon arrival at the institution to pick up the Exhibit A-1, Service Report. Upon completion of either the maintenance/inspection or repairs, Contractor shall return to the Institution Contract Liaison or designee the Exhibit A-1, Service Report, for signature. Invoices will only be paid if accompanied by the Exhibit A-1, Service Report approved by either the Institution Contract Liaison or designee.

2. CONTRACTOR'S RESPONSIBILITIES

During the performance of this contract, Contractor shall have the charge, care, and sole responsibility of the work and shall bear the risk of injury or damage to any part thereof by the action of the elements or any other cause whether arising from execution or non-execution of the work.

Contractor shall bear all expenses to restore damages occasioned by any of the above or actions resulting from the injuries or damage sustained or arising in the performance of this work or the consequences thereof. The State may retain as much of the money due Contractor as shall be considered necessary until final disposition has been made of such suits or claims for damages.

If any devices are repaired or replaced by other than Contractor, Contractor shall provide maintenance of these devices and become completely responsible for their correct operation for the term of this contract.

IFB Page 19 of 80

Unless otherwise specified, service and repairs apply to all parts of the elevator(s), including flooring and floor coverings, machine, motors, generators, brushes, fuses, controller selectors, work gears, thrusts, bearings, break magnet, coils or brake motors, brake shoes, motor windings, commutator, rotating elements, contact, coils, resistance for operating and motor circuits, magnet frames and other mechanical parts, pumps, pump motors, operating valves, valve motors, motor windings, plunger packing, exposed piping and hydraulic fluid tanks, controller, levying valves, leveling devices, guide rails and supports, traction sheaves, deflector sheaves, indicators, hall lanterns, bulb replacements, hydraulic cylinder, plunger, limit switches, pumps, valves and other elevator signal scheduling and accessory equipment complete, where included as part of the elevator at the time the bid for this work was submitted.

The following items of equipment are excluded from this contract: refinishing, repairing or replacement of car enclosure, car doors, hoistway enclosure, hoistway door panels, frames and sills, light fixtures and lamps, main line power switches, breakers and feeders to controller.

Dates of service will be provided by the Institution Contract Liaison or designee. Services shall be performed during the hours of 7:00 a.m. to 3:00 p.m., Monday through Friday, State holidays and weekends are excluded. Contractor agrees to provide the requested services on the dates specified by the State or within five (5) working days.

The State reserves the right to request additional maintenance services at Contractor’s rate as specified herein or to decrease the scheduled number of services, should equipment be added or old equipment becomes obsolete.

3. ANNUAL MAINTENANCE AND INSPECTION SERVICES

Contractor shall examine and equalize tension of all hoisting ropes, renew all hoisting ropes, including governor ropes, whenever necessary, to insure maintenance of adequate safety factor as designated by the State elevator inspector, and repair and/or replace as required all electrical wiring and conductors extending to the elevator from the mainline switch in the machine room and outlets in the hoist ways. The mainline switch, except fuses for same is excluded.

Contractor shall keep guide rails clean and properly lubricated except when roller type guides are involved, no rail lubrication shall be used. When necessary, Contractor shall renew guide shoe gibs or rollers as required to insure smooth and quiet operation. All oil reservoirs shall be kept properly sealed to prevent leakage.

Contractor shall keep the exterior of the machinery and any other parts of the equipment subject to rust properly painted and presentable at all times. The motor winding and controller coils are to be periodically treated with proper insulation compound. Equipment rooms are to be kept clean at all times.

Elevator pits are to be maintained dry from water and oil.

Contractor shall furnish lubricants and hydraulic fluid as required.

Contractor agrees to perform services in accordance with the California Code of Regulations (CCR) and the California Labor Code as they pertain to safety inspections of the equipment in conjunction with the annual preventive maintenance and certification schedule required for

IFB Page 20 of 80 maintaining the Operation Permits as required by the California Department of Industrial Relations (DIR), on an annual basis.

The above-mentioned services shall include, but are not limited to, the following:

a. Test all safety devices, governors, etc., as required by the current edition, California Code of Regulations, for elevators, at regular annual intervals not to exceed a period of one (1) year.

b. Perform annual preventative maintenance and safety inspections to ensure that the equipment specified herein meets the manufacturer’s specifications for optimal operation.

Services shall include, but not be limited to: cleaning, oiling, lubrication, adjustment, calibration, alignment, timing, replacement of any filters, and operational testing of each piece of equipment, furnishing all necessary lubricants, cleaning supplies, filters, and testing equipment, and providing any necessary repairs and parts replacement. Any parts requiring replacement shall be replaced in accordance with the Parts Replacement section specified herein.

4. LOAD TEST CERTIFICATION

Contractor shall perform a field load test certification on the equipment specified herein, every five (5) years. Any defects that may be found in testing and examining the safety devices shall be corrected.

5. NON-EMERGENCY REPAIR SERVICES

The Contractor shall provide unlimited visits for any non-emergency repairs requested or necessary to keep the equipment fully operational. Repair services that are not provided during regularly scheduled preventative maintenance visits or not covered by the Guarantee section of the Scope of Work, shall be paid by the State at the Contractor’s Non-Emergency Repair Hourly Rate as specified in Exhibit B-1, Rate Sheet. Any parts requiring replacement shall be replaced in accordance with the Parts Replacement Section.

Repair services shall include, but not be limited to, installation of parts, repairing of parts, testing, troubleshooting, and recertification of the Elevator upon completion of repair(s).

The Contractor shall respond to requests for non-emergency repair service within seventy-two (72) hours of first notification from the Institution Contract Liaison or designee. Repairs shall be made during normal business hours of 7:00 a.m. to 3:00 p.m., Monday through Friday, State holidays and weekends are excluded. The State may, at its discretion, allow access to the equipment during non-business hours, when necessary. Services performed outside of normal business hours as specified herein must be approved in advance in writing by the Institution Contract Liaison or designee.

If any safety light rays or safety edge becomes inoperative for any reason, the Contractor shall repair or replace within twenty-four (24) hours of first notification by the Institution Contract Liaison or designee to the Contractor or the State shall engage services of another Contractor to complete repairs and charge back related costs to the Contractor.

IFB Page 21 of 80

The Contractor shall complete repairs the same working day. If any repairs require part(s) to be ordered or if any elevator is out of service due to breakdown of a major component, the Contractor shall complete the repair(s) within five (5) working days. When a delay to repair(s) occurs due to part(s) being ordered, written notification must be presented to the Institution Contract Liaison or designee immediately.

6. EMERGENCY REPAIR SERVICES

Contractor shall provide any necessary emergency repairs upon request from the Institution Contract Liaison or designee. Contractor must respond to requests for emergency repairs and be on institutional grounds within twenty-four (24) hours of telephone notification by the Institution Contract Liaison or designee. When possible, emergency repairs shall be performed during normal business hours as specified herein. The State may, at its discretion, allow access to the equipment during non-business hours when necessary.

Emergency repair services provided by Contractor, if at the specific request of the State shall be charged at Contractor’s Emergency Repair Service rate, as specified in Exhibit B-1, Rate Sheet. Any emergency repair service provided shall be completed the same working day, unless written notification of delay is submitted to the Institution Contract Liaison or designee immediately upon diagnosis of equipment deficiency. Any parts requiring replacement shall be replaced in accordance with the Parts Replacement section specified herein.

7. PARTS REPLACEMENT

Contractor shall include the cost of all preventive maintenance kits or parts recommended by the manufacturer for maintenance for each piece of equipment, in the Annual Maintenance and Inspection Services Unit Cost specified in Exhibit B-1, Rate Sheet.

This Agreement includes replacement of any part(s) that becomes worn or inoperable, or that otherwise affects the equipment’s operability in any way. The Contractor shall notify the Institution Contract Liaison or designee prior to ordering and/or installing parts that are not covered under the (annual/semi-annual, etc.) maintenance service rate. A written estimate of the required part(s) shall be submitted in writing to the Institution Contract Liaison or designee and shall be approved before replacement. A supplier invoice or price list for parts shall accompany the Contractor’s written estimate. All costs for replacement parts shall be in accordance with the rates listed on the supplier invoice and/or price list. CDCR reserves the right to purchase repair parts independently.

A published manufacturer/authorized dealer published price list and/or supplier’s parts invoice for parts shall be submitted with the Contractor’s invoice and the CDCR approved Exhibit A- 1, Service Report to the respective Institution Contract Liaison or designee when submitting requests for purchase/payment. All costs for replacement parts shall be in accordance with the rates listed, and payment will be in arrears.

The Contractor shall maintain an adequate supply and/or be able to obtain within a reasonable amount of time any necessary replacement parts in order to perform repairs and maintenance in a timely manner. Any parts that have been replaced become the property of the State.

The State assumes no responsibility and will not reimburse the Contractor for parts that were ordered or installed prior to authorization by the Institution Contract Liaison or designee. The

IFB Page 22 of 80 part(s) must also be included on the Exhibit A-1, Service Report. Contractor shall make every effort to obtain and supply all necessary replacement parts within five (5) working days in order to perform maintenance and repairs. In the event repairs will be delayed due to parts that must be ordered, Contractor shall immediately notify the Institution Contract Liaison or designee.

Contractor agrees to maintain an adequate supply of parts bearing the identification of the original manufacturer of the elevator equipment and/or be able to obtain within a reasonable amount of time any necessary replacement parts in order to perform repairs/ maintenance in a timely manner.