Bid Notice-Parkside Estates Water Main _ Service Replacement.pdf

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CITY OF CERES

DEPARTMENT OF ENGINEERING

CALIFORNIA

NOTICE INVITING BIDS

BID FORMS

SPECIAL PROVISIONS

SAMPLE CONTRACT DOCUMENTS

FOR

PROJECT NUMBER 2524

PARKSIDE ESTATES WATER MAIN AND SERVICE REPLACEMENT

Javier Lopez - Mayor

Daniel A. Martinez – Vice Mayor

Rosalinda L. Vierra – Council Member

James Casey – Council Member

Cerina Otero – Council Member

Steve Williams – Interim City Manager

Nubia Goldstein – City Attorney

Michael R Beltran II, PE – City Engineer

RELEASE FOR BID: September 29, 2026 at 3:00PM

PREBID MEETING: October 13, 2026 at 10:00AM

BID OPENING: October 27, 2026 at 2:00PM

Last Day for Questions: October 16

ENGINEER’S ESTIMATE = $1,250,000 - $1,500,000

Joshua R.

Layout1

Joshua R.

Stamp

Joshua R.

Text Box 2026-09-29

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TABLE OF CONTENTS

ITEM PAGE NO.

BID DOCUMENTS ......................................................................................................................... IV

NOTICE INVITING BIDS ........................................................................................................... V

INSTRUCTIONS TO BIDDERS ................................................................................................ VII

SECURING DOCUMENTS ................................................................................................... VII

EXAMINATION OF SITE AND CONTRACT ......................................................................... VII

INTERPRETATION OF DRAWINGS AND DOCUMENTS ................................................... VII

PRE-BID CONFERENCE ..................................................................................................... VIII

ADDENDA ............................................................................................................................ VIII

ALTERNATE BIDS ............................................................................................................... VIII

LOWEST RESPONSIBLE BIDDER: .................................................................................... VIII

CONTRACT TIME .................................................................................................................. IX

COMPLETION OF BID FORMS............................................................................................. IX

MODIFICATIONS OF BIDS ................................................................................................... IX

SUBCONTRACTORS ............................................................................................................ IX

LICENSING REQUIREMENTS .............................................................................................. IX

BID GUARANTEE (BOND) .................................................................................................... IX

RETAINAGE FROM PAYMENTS ........................................................................................... X

IRAN CONTRACTING ACT OF 2010 ..................................................................................... X

NON-COLLUSION DECLARATION ........................................................................................ X

BIDDER INFORMATION AND EXPERIENCE FORM ............................................................ X

WORKERS COMPENSATION CERTIFICATION ................................................................... X

SIGNING OF BIDS ................................................................................................................. XI

SUBMISSION OF SEALED BIDS .......................................................................................... XI

OPENING OF BIDS ............................................................................................................... XI

WITHDRAWAL OF BID ......................................................................................................... XII

BIDDERS INTERESTED IN MORE THAN ONE BID ........................................................... XII

SUBSTITUTION OF SECURITY ........................................................................................... XII

PREVAILING WAGES .......................................................................................................... XII

DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS ........................................ XII

INSURANCE REQUIREMENTS .......................................................................................... XIII

PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS ................................. XIII

SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES ............... XIII

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PERMITS, LICENSES, INSPECTION FEES, AND RELATED COSTS .............................. XIII

FILING OF BID PROTESTS ................................................................................................ XIII

BASIS OF AWARD .............................................................................................................. XIV

AWARD PROCESS ............................................................................................................. XIV

EXECUTION OF CONTRACT ............................................................................................. XIV

QUESTIONS ........................................................................................................................ XIV

BID FORMS ................................................................................................................................. XVI

BID........................................................................................................................................... XVII

BASE BID SCHEDULE ...................................................................................................... XVIII

1. BID BOND ............................................................................................................ XIX

1. LIST OF SUBCONTRACTORS........................................................................... XXII

2. NON-COLLUSION DECLARATION ................................................................... XXV

3. IRAN CONTRACTING ACT CERTIFICATION.................................................. XXVI

4. BIDDER INFORMATION AND EXPERIENCE FORM ..................................... XXVII

TECHNICAL SPECIFICATIONS .............................................................................................. XXXV

SECTION 1 GENERAL PROVISIONS

SECTION 2 EARTHWORK

SECTION 3 STORM DRAIN (NOT USED)

SECTION 4 SANITARY SEWER (NOT USED)

SECTION 5 WATER SYSTEM

SECTION 6 STREETS

SECTION 7 STREET TREES (NOT USED)

SECTION 8 EROSION CONTROL (NOT USED)

SECTION 9 TRAFFIC (NOT USED)

SECTION 10 IRRIGATION AND LANDSCAPE (NOT USED)

SECTION 11 PARK FACILITIES (NOT USED)

SECTION 12 MISCELLANEOUS

APPENDIX A – SAMPLE CONTRACT

APPENDIX B – CERTIFICATION LABOR CODE - SECTION 1861

APPENDIX C – PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION

APPENDIX D – BONDS

PERFORMANCE BOND

PAYMENT BOND

APPENDIX E – CITY OF CERES STANDARD DESIGNS

APPENDIX F – STATE GENERAL PREVAILING WAGE RATES

APPENDIX G – REGULATION VIII – FUGITIVE PM10 PROHIBITIONS

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BID DOCUMENTS

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DEPARTMENT OF ENGINEERING

NOTICE INVITING BIDS

N-1 NOTICE IS HEREBY GIVEN that sealed bids for the work shown on the plans entitled:

PROJECT NUMBER 2524

will be received at the Office of the City Engineer of the City of Ceres, 2220 Magnolia Street Ceres, California, until 2:00 PM on October 27, 2026, at which time they will be publicly opened, read, and recorded.

A map showing the location of the Purchasing Department is provided in the Appendix.

N-2 DESCRIPTION OF THE WORK: The work to be performed includes, but is not limited to, replacing aging water pipelines, water meters, valves, and hydrants within the City of Ceres.

The project is bordered by Fowler Road to the north, Mitchell Road to the east, Garrison Street to the south, and Rose Avenue to the west.

Such other items or details, not mentioned above, that are required by the Drawings and Technical Specifications Plans, City of Ceres Standard Specifications (Standard Specifications) and Typical Details, and the Special Conditions shall be performed, placed, constructed, or installed.

Bids are required for the entire work described herein.

N-3 AWARD OF CONTRACT: The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder (as determined per the Instructions to Bidders) and reject all other bids, as it may best serve the interest of the City. As a condition of award, the successful bidder shall furnish a payment bond and a performance bond on the City’s forms each in the full amount of the contract price. The successful bidder will also be required to submit proof of insurance for work involved.

N-4 BID SECURITY: Each bid shall be accompanied by a certified or cashier’s check or Bid

Bond in the amount of 10 percent of the total bid price, payable to the City of Ceres.

N-5 CONTRACTOR’S LICENSE CLASSIFICATION: The Contractor shall possess a valid

Class “A” California Contractor’s License at the time of submitting bids.

N-6 CALIFORNIA WAGE RATE AND LABOR CODE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of Industrial Relations (DIR) of the State of California for the locality where the work is to be performed.

A copy of said wage rates is on file at the office of the City. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site.

No contractor or subcontractor may submit a bid, be listed on a bid proposal, or be awarded a contract for public work without proof of registration unless registered with the DIR

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pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the DIR.

There is no DBE goal associated with this project.

N-7 PRE-BID CONFERENCE: See the Instructions to Bidders for information about optional pre-bid conferences.

N-8 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: Printed copies of the plans are available at the City of Ceres at 2220 Magnolia Street Ceres, CA 95307. Digital copies of the plans and specifications may be obtained from the City of Ceres Engineering Department by sending an email to Joshua Ramirez (joshua.ramirez@ceres.gov). Fees for the requests are dependent on the amount of copies.

Bids must be filed with the Office of City Engineer, at 2220 Magnolia Street, Ceres, California 95307, not later than October 27, 2026 at 2:00 PM prevailing local time, at which time the bids will be publicly opened, read, and recorded.

N-9 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Ceres, 2220 Magnolia Street, Ceres, CA 95307, and shall be hand delivered or mailed to the Office of the City Engineer before 2:00 PM on October 27, 2026.

The envelope shall be plainly marked in the upper left-hand corner with the name and address of the Bidder and shall bear the words “Bid for Parkside Estates Water Main and Service Replacement, PROJECT NUMBER 2524, October 27, 2026, at 2:00 PM” The certified or cashier’s check or Bid Bond shall be enclosed in the same envelope with the Bid.

This contract is subject to state contract nondiscrimination and compliance requirements pursuant to Government Code, Section 12990.

DATED: ____________________________ BY: __________________________

Michael R. Beltran II, P.E.

City Engineer michael.beltran Stamp

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INSTRUCTIONS TO BIDDERS

SECURING DOCUMENTS

Bids must be submitted to the City on the Bid Forms which are a part of the Bid Package for the Project. Bid and Contract documents may be obtained from the City of Ceres at 2220 Magnolia Street Ceres, CA 95307, as specified in the Notice Inviting Bids. Prospective bidders are encouraged to email in advance to determine the availability of the Contract. Any charge for the Contract is stated in the Notice Inviting Bids.

Addenda, if any, issued during the bid period will be sent to those contractors who have obtained documents from the City and will be posted on City of Ceres website as well as the builder’s exchange. Failure to acknowledge addenda may make a bid nonresponsive and not eligible for award of the Contract.

EXAMINATION OF SITE AND CONTRACT

At its own expense and prior to submitting its Bid, each Bidder shall have the option to visit the site of the proposed work and fully acquaint itself with the conditions relating to the construction and labor required so that the Bidder may fully understand the work, including but not limited to difficulties and restrictions attending the execution of the work under the Contract. Each Bidder shall carefully examine the Drawings, and shall read the Specifications, Contract, and all other documents referenced herein. Each Bidder shall also determine the local conditions which may in any way affect the performance of the work, including local tax structure, contractors’ licensing requirements, availability of required insurance, the prevailing wages and other relevant cost factors, shall familiarize itself with all federal, state and local laws, ordinances, rules, regulations and codes affecting the performance of the work, including the cost of permits and licenses required for the work, and shall make such surveys and investigations, including investigations of subsurface or latent physical conditions at the site or where work is to be performed as may be required. Bidders are responsible for consulting the standards referenced in the Contract. The failure or omission of any Bidder to receive or examine any Contract documents, forms, instruments, addenda, or other documents, or to visit the site and acquaint itself with conditions there existing shall in no way relieve any Bidder from any obligation with respect to its Bid or to the Contract and no relief for error or omission will be given except as required under State law. The submission of a Bid shall be taken as conclusive evidence of compliance with this Article.

INTERPRETATION OF DRAWINGS AND DOCUMENTS

Prospective Bidders unclear as to the true meaning of any part of the Drawings, Specifications or other proposed Contract documents may submit to the Engineer of the City a written request for interpretation. The prospective Bidder submitting the request is responsible for prompt delivery.

Interpretation of the Drawings, Specifications or other proposed Contract documents will be made only by a written addendum duly issued and a copy of such addenda will be sent to those contractors who have obtained documents from the City and will be posted on City of Ceres website as well as the builder’s exchange. The City will not be responsible for any other explanation or interpretations of the proposed documents. If a Prospective Bidders becomes aware of any errors or omissions in any part of the Contract, it is the obligation of the Prospective Bidder to promptly bring it to the attention of the City.

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PRE-BID CONFERENCE

A non-mandatory Pre-Bid Conference will be held in the Engineering Conference Room located in the Engineering Department at 2220 Magnolia Street, Ceres, CA 95307, on October 13, 2026, at 10:00 AM prevailing local time, to review the Project's existing conditions. Representatives of the City and consulting engineers, if any, will be present. Questions asked by Bidders at the Pre-Bid Conference not specifically addressed within the Contract shall be answered in writing and shall be sent to all Bidders present at the Pre-Bid Conference.

ADDENDA

The City reserves the right to revise the Contract prior to the Bid opening date. Revisions, if any, shall be made by written Addendum. All Addenda issued by the City shall be included in the Bid and made part of the Contract. Pursuant to Public Contract Code Section 4104.5, if the City issues an Addendum which includes material changes to the Project less than 72 hours prior to the deadline for submission of Bids, the City will extend the deadline for submission of Bids. The City may determine, in its sole discretion, whether an Addendum warrants postponement of the Bid submission date. Each prospective Bidder shall provide City a name, address, email address, and facsimile number to which Addenda may be sent, as well as a telephone number by which the City can contact the Bidder. Copies of Addenda will be furnished by email, facsimile, first class mail, express mail or other proper means of delivery without charge to all parties who have obtained a copy of the Contract and provided such current information. Please note: Bidders are responsible for ensuring that they have received any and all Addenda. To this end, each Bidder should contact the Engineering Department to verify that it has received all Addenda issued, if any, prior to the Bid opening. The Bidder shall indicate the Addenda received prior to bidding in the space provided in the Bid Form. Failure to indicate all Addenda may be sufficient cause for rejecting the Bid. The last day to submit questions for the project will be October 16, 2026, at 5:00 PM. All questions shall be directed to Joshua Ramirez, joshua.ramirez@ceres.gov, and shall have an email subject line stating “Parkside Estates Water Main and Service Replacement Question” Any questions submitted after the deadline will not be answered.

ALTERNATE BIDS

If alternate bid items are called for in the Contract, the time required for completion of the alternate bid items has already been factored into the Contract duration and no additional Contract time will be awarded for any of the alternate bid items. At the time of award, the City may elect to include one or more of the alternate bid items, or to otherwise remove certain work from the Project scope of work. Accordingly, each bidder must ensure that each bid item contains a proportionate share of profit, overhead, and other costs or expenses which will be incurred by the bidder.

LOWEST RESPONSIBLE BIDDER:

The lowest bid shall be determined on the amount of the Base bid.

mailto:joshua.ramirez@ceres.gov

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CONTRACT TIME

The Contract Time shall be forty five (45) working days for the Base Bid, and liquidated damages for delay shall accrue. See the Agreement and Contract Documents for details.

COMPLETION OF BID FORMS

Bids shall only be prepared using copies of the Bid Forms which are included in the Contract. The use of substitute Bid Forms other than clear and correct photocopies of those provided by the City will not be permitted. Bids shall be executed by an authorized signatory as described in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including inserting “N/A” where applicable), and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. USE OF BLACK OR BLUE INK, OR A TYPEWRITER IS REQUIRED.

Deviations in the Bid Forms may result in the Bid being deemed non-responsive.

MODIFICATIONS OF BIDS

Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract.

Unauthorized additions, modifications, revisions, conditions, limitations, exclusions, or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall not delete, modify, or supplement the printed matter on the Bid Forms, or make substitutions thereon.

Oral, telephonic, and electronic modifications will not be considered.

SUBCONTRACTORS

Bidder shall set forth the name, address of the place of business, and contractor license number of each subcontractor who will perform work, labor, furnish materials or render services to the bidder on said Contract and each subcontractor licensed by the State of California who, under subcontract to bidder, specially fabricates and installs a portion of the Work described in the Drawings and Specifications in an amount in excess of one half of one percent (0.5%) of the total bid price, and shall indicate the portion of the work to be done by such subcontractor in accordance with Public Contract Code Section 4104.

LICENSING REQUIREMENTS

Pursuant to Business and Professions Code Section 7028.15 and Public Contract Code Section 3300, all bidders must possess proper licenses for performance of this Contract, as well as the licenses indicated in the Notice to Bidders. Subcontractors must possess the appropriate licenses for each specialty subcontracted. Pursuant to Business and Professions Code Section 7028.5, the City shall consider any bid submitted by a contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Contract to be nonresponsive, and the City shall reject the Bid. The City shall have the right to request, and Bidders shall provide within ten (10) calendar days, evidence satisfactory to the City of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract.

Notwithstanding anything contained herein, if the Work involves federal funds, the Contractor shall be properly licensed by the time the Contract is awarded, pursuant to the provisions of Public Contract Code section 20103.5.

BID GUARANTEE (BOND)

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Each bid shall be accompanied by (a) cash; (b) a certified or cashier’s check made payable to City of Ceres; or (c) a Bid Bond secured from a surety company satisfactory to the City, the amount of which shall not be less than ten percent (10%) of the Total Bid Price, made payable to City of Ceres as bid security. Personal sureties and unregistered surety companies are unacceptable. The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section

995.120. The bid security shall be provided as a guarantee that within ten (10) working days after the City provides the successful bidder the Notice of Award, the successful bidder will enter into a Contract and provide the necessary bonds and certificates of insurance. The bid security will be declared forfeited if the successful bidder fails to comply within said time, and City may enter into a Contract with the next lowest responsive responsible bidder or may call for new bids. No interest shall be paid on funds deposited with the City. City will return the security accompanying the bids of all unsuccessful bidders no later than 60 calendar days after award of the Contract.

RETAINAGE FROM PAYMENTS

The retainage from progress payments on this contract is five percent (5%) pursuant to Public Contract Code §§7201 and 9203. The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City.

IRAN CONTRACTING ACT OF 2010

In accordance with Public Contract Code Section 2200 et seq., the City requires that any person that submits a bid or proposal or otherwise proposes to enter into or renew a contract with the City with respect to goods or services of one million dollars ($1,000,000) or more, certify at the time the bid is submitted or the contract is renewed, that the person is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.

The form of such Iran Contracting Certificate is included with the bid package and must be signed and dated under penalty of perjury.

NON-COLLUSION DECLARATION

Bidders on all public works contracts are required to submit a declaration of non-collusion with their bid, pursuant to Public Contract Code section 7106. This form is included with the bid package and must be signed and dated under penalty of perjury.

BIDDER INFORMATION AND EXPERIENCE FORM

Each Bidder shall complete the questionnaire provided herein and shall submit the questionnaire along with its Bid. Failure to provide all information requested within the questionnaire along with the Bid may cause the bid to be rejected as non-responsive. The City reserves the right to reject any Bid if an investigation of the information submitted does not satisfy the Engineer that the Bidder is qualified to properly carry out the terms of the Contract.

WORKERS COMPENSATION CERTIFICATION

In accordance with the provisions of Labor Code Section 3700, Contractor shall secure the payment of compensation to its employees. Contractor shall sign and file with the City the following certificate prior to performing the work under this Contract:

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I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

The form of such Workers' Compensation Certificate is included as part of this document.

SIGNING OF BIDS

All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom.

If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint venturer or partner appointing and designating one of the joint venturers or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venturer or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint venturer or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom. The Bid shall be executed by the designated joint venturer or partner on behalf of the joint venture or partnership in its legal name.

SUBMISSION OF SEALED BIDS

Once the Bid and supporting documents have been completed and signed as set forth herein, they shall be placed, along with the Bid Guarantee and other required materials, in a sealed envelope, addressed and delivered or mailed, postage prepaid, to the Engineering Department of the City before the time and day set for the receipt of bids. The envelope shall bear the title of the work and the name of the bidder. No oral or telephonic bids will be considered. No forms transmitted via the internet, e-mail, facsimile, or any other electronic means will be considered unless specifically authorized by the City as provided herein. Bids received after the time and day set for the receipt of bids shall be returned to the bidder unopened. The envelope shall also contain the following in the lower left-hand corner thereof:

Bid of (Bidder’s Name) for PARKSIDE ESTATES WATER MAIN AND SERVICE REPLACEMENT

Only where expressly permitted in the Notice Inviting Bids may bidders submit their bids via electronic transmission pursuant to Public Contract Code sections 1600 and 1601. Any acceptable method(s) of electronic transmission shall be stated in the Notice Inviting Bids. City may reject any bid not strictly complying with City’s designated methods for delivery.

OPENING OF BIDS

At the time and place set for the opening and reading of bids, or any time thereafter, each and every bid received prior to the time and day set for the receipt of bids will be publicly opened and read.

The City will leave unopened any Bid received after the specified date and time, and any such unopened Bid will be returned to the bidder. It is the bidder’s sole responsibility to ensure that its Bid is received as specified. Bids may be submitted earlier than the date(s) and time(s) indicated.

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The public reading of each bid will include the following information:

• The name and business location of the bidder.

• The nature and amount of the bid security furnished by bidder.

• The bid amount.

Bidders or their representatives and other interested persons may be present at the opening of the bids. The City may, in its sole discretion, elect to postpone the opening of the submitted Bids. The City reserves the right to reject any or all Bids and to waive any informality or irregularity in any Bid.

WITHDRAWAL OF BID

Any bid may be withdrawn either personally or by written request, incurring no penalty, at any time prior to the scheduled closing time for receipt of bids. Requests to withdraw bids shall be worded so as not to reveal the amount of the original bid. Withdrawn bids may be resubmitted until the time and day set for the receipt of bids, provided that resubmitted bids are in conformance with the instructions herein.

Bids may be withdrawn after bid opening only by providing written notice to City within five (5) working days of the bid opening and in compliance with Public Contract Code Section 5100 et seq., or as otherwise may be allowed with the consent of the City.

BIDDERS INTERESTED IN MORE THAN ONE BID

No Bidder shall be allowed to make, file or be interested in more than one bid for the same work unless alternate bids are specifically called for. A person, firm or corporation that has submitted a sub-proposal to a Bidder, or that has quoted prices of materials to a Bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to other bidders. No person, firm, corporation, or other entity may submit a sub-proposal to a Bidder, or quote prices of materials to a Bidder, when also submitting a prime Bid on the same Project.

SUBSTITUTION OF SECURITY

The Contract call for monthly progress payments based upon the percentage of the Work completed. The City will retain a percentage of each progress payment as provided by the Contract.

At the request and expense of the successful Bidder, the City will substitute securities for the amount so retained in accordance with Public Contract Code Section 22300.

PREVAILING WAGES

The City has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract. These rates are available at the City of Ceres’s Engineering Department or may be obtained online at http://www.dir.ca.gov. Bidders are advised that a copy of these rates must be posted by the successful Bidder at the job site(s).

DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS

In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code Sections 1777.1 or 1777.7. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the

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Contractor for the Project shall be returned to the City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

INSURANCE REQUIREMENTS

Prior to commencing work, the successful bidder shall purchase and maintain insurance as set forth in the Contract. Failure to meet the insurance requirements will cause the City to withdraw any award and the successful bidder will forfeit their bid bond. A payment bond, performance bond, guaranty and all insurance required for this contract must be filed with the contract documents and approved by the City Attorney before the Contractor enters upon performance of the work.

Endorsement for additional insured shall be submitted on standard form CG 20101185.

Endorsement forms CG 20101001 and CG 20371001, when used together, are acceptable in lieu of CG 20101185 for Public Works projects. Failure to meet the requirements will result in forfeiture of bid security. All Insurance required shall be from a California admitted insurance company.

PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS

The successful bidder will be required to furnish a Labor and Material Payment Bond and a Faithful Performance Bond each in an amount equal to one hundred percent (100%) of the contract price.

Each bond shall be secured from a surety company that meets all State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120 and is admitted by the State of California. Each bond shall be accompanied, upon the request of City, with all documents required by California Code of Civil Procedure Section 995.660 to the extent required by law. All bonding and insurance requirements shall be completed and submitted to City within ten (10) working days from the date the City provides the successful bidder with the Notice of Award.

SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES

Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax and other applicable taxes, and to pay for permits, licenses and fees required by the agencies with authority in the jurisdiction in which the Work will be located, unless otherwise expressly provided by the Contract.

PERMITS, LICENSES, INSPECTION FEES, AND RELATED COSTS

The Contractor shall be responsible for obtaining and paying for all permits, licenses, inspection fees, and other fees required for performance of the Work, unless specifically identified elsewhere in the Contract Documents as being furnished or paid by the City.

All costs associated with required permits, licenses, bonds, insurance, traffic control permits, inspection fees, and other applicable fees shall be included in the lump sum price for Bid Item No.

1 – Permit, Bonds, License, and Insurance, and no separate or additional compensation will be made for such costs.

The Contractor shall determine and include in its Bid all costs necessary to comply with the permit, licensing, inspection, bonding, and insurance requirements of the Contract Documents and all agencies having jurisdiction over the Work.

FILING OF BID PROTESTS

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Bidders may file a “protest” of a Bid with the City’s City Engineer. In order for a Bidder’s protest to be considered valid, the protest must:

• Be filed in writing within five (5) calendar days after the bid opening date;

• Clearly identify the specific irregularity or accusation;

• Clearly identify the specific City staff determination or recommendation being protested;

• Specify in detail the grounds for protest and the facts supporting the protest; and

• Include all relevant, supporting documentation with the protest at time of filing.

If the protest does not comply with each of these requirements, the City may reject the protest without further review.

If the protest is timely and complies with the above requirements, the City’s City Engineer, or other designated City staff member, shall review the protest, any response from the challenged Bidder(s), and all other relevant information. The City Engineer will provide a written decision to the protestor.

The procedure and time limits set forth in this Article are mandatory and are the sole and exclusive remedy in the event of a Bid protest. Failure to comply with these procedures shall constitute a failure to exhaust administrative remedies and a waiver of any right to further pursue the Bid protest, including filing a Government Code Claim or legal proceedings.

BASIS OF AWARD

The City shall award the Contract to the lowest responsible Bidder submitting a responsive Bid. The lowest Bid will be determined on the basis of the Base Bid Price.

The City may reject any Bid which, in its opinion when compared to other Bids received or to the City’s internal estimates, does not accurately reflect the cost to perform the Work. The City may reject as non-responsive any Bid which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular bid items.

AWARD PROCESS

Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the City Council may award the Contract. The apparent successful Bidder should begin to prepare the following documents: (1) the Performance Bond; (2) the Payment Bond; and (3) the required insurance certificates and endorsements. Once the City notifies the Bidder of the award, the Bidder will have ten (10) working days from the date of this notification to execute the Contract and supply the City with all of the required documents and certifications. Regardless of whether the Bidder supplies the required documents and certifications in a timely manner, Contract time shall begin upon issuance of the Notice to Proceed. Once the City receives all of the properly drafted and executed documents and certifications from the Bidder, the City shall issue a Notice to Proceed to that Bidder.

EXECUTION OF CONTRACT

As required herein the Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract. The City may require appropriate evidence that the persons executing the Contract are duly empowered to do so. The Contract and bond forms to be executed by the successful Bidder are included within these Specifications and shall not be detached.

QUESTIONS

XV

Questions regarding this Notice Inviting Bids may be directed to Joshua Ramirez, at joshua.ramirez@ceres.gov. No other members of the City’s staff or City Council should be contacted about this procurement during the bidding process. Any and all inquiries and comments regarding this Bid must be communicated in writing, unless otherwise instructed by the City. The City may, in its sole discretion, disqualify any Bidder who engages in any prohibited communications.

The last day to submit questions for the project will be October 16, 2026, at 5:00 PM. All questions shall be directed to Joshua Ramirez, joshua.ramirez@ceres.gov, and shall have an email subject line stating “Parkside Estates Water Main and Service Replacement Question” Any questions submitted after the deadline will not be answered.

mailto:joshua.ramirez@ceres.gov

XVI

BID FORMS

XVII

BID.

Bids will be received at 2220 Magnolia Street, Ceres, California 95307, until 2:00 PM on October 27, 2026.

NAME OF BIDDER: _________________________________________________________

BUSINESS MAILING ADDRESS: _______________________________________________

CITY, STATE, ZIP CODE: _____________________________________________________

BUSINESS STREET ADDRESS: ________________________________________________

CITY, STATE, ZIP CODE: _____________________________________________________

TELEPHONE NO.: ___________________________________________________________

EMAIL ADDRESS: ___________________________________________________________

CONTRACTOR LICENSE NO.: __________________ EXPIRATION DATE: _____________

CONTRACTOR LICENSE CLASSIFICATION(S): ____________________________________

CONTRACTOR DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION

NUMBER: ________________________

The undersigned hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract, including all plans, specifications, and all addenda, if any for the following Project:

We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project, as described and in strict conformity with the Drawings, and these Specifications for BASE BID PRICE indicated herein.

The undersigned acknowledges receipt, understanding, and full consideration of the following addenda to the Contract:

Addenda No. ________________________________________________

Attached are the following documents:

1. Bid Bond

2. List of Subcontractors

3. Non-Collusion Declaration

4. Iran Contracting Act Certification

5. Bidder Information and Experience Form.

XVIII

BASE BID SCHEDULE

ITEM

NO. ITEM

UNIT OF

MEASURE

ESTIMATED

QUANTITY

UNIT PRICE

(IN FIGURES)

ITEM TOTAL

(IN FIGURES)

Permits, Bonds, Licenses, &

Insurance

LS 1

2 Public Convenience and Safety LS 1

Water Pollution Control (SWPPP and BMP)

LS 1

4 Street Sweeping LS 1

5 Surveying Services LS 1

6 Monumentation LS 1

7 Install New 8-inch C900 Water Main LF 3,222

8 Install New 6-inch Gate Valve EA 2

9 Install New 8-inch Gate Valve EA 17

10 Install New 10-inch Gate Valve EA 1

11 Install New Reducers EA 4

12 Install New Tees EA 8

Install Fire Hydrant Assembly w/

Valve

EA 11

Install 1-inch Residential Water

Service Lateral

EA 81

Disconnect from Existing Water

System - Plug and Cap Existing

Water Main (to be Abandon)

EA 6

Connection to the Existing Water

Main

EA 6

Remove and Dispose Existing Fire

Hydrant

EA 4

Remove and Dispose Existing

Meters and Meter Boxes

EA 81

Fill Existing Water Valve Boxes (to be Abandon) Excavation with Slurry

EA 6

20 Pressure Testing and Disinfection LS 1

21 Surface Restoration (4" HMA/6" AB) SF 33,382

22 Remove and Replace Cross Gutter SF 322

23 Yard Restoration EA 81

BASE BID

XIX

1. BID BOND

[Note: Not required when other form of Bidder’s Security, e.g., cash, certified check, or cashier’s check, accompanies bid.]

The makers of this bond are, _____________________________________________, as Principal, and ______________________________________________________, as Surety and are held and firmly bound unto the City of Ceres, hereinafter called the City, in the penal sum of TEN PERCENT (10%) OF THE BASE BID PRICE of the Principal submitted to City for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying bid dated _____________, 20 ____, for Parkside Estates Water Main and Service

Replacement

If the Principal does not withdraw its Bid within the time specified in the Contract; and if the Principal is awarded the Contract and provides all documents to the City as required by the Contract; then this obligation shall be null and void. Otherwise, this bond will remain in full force and effect.

Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract shall in affect its obligation under this bond, and

Surety does hereby waive notice of any such changes.

In the event a lawsuit is brought upon this bond by the City and judgment is recovered, the Surety shall pay all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and expenses.

IN WITNESS WHEREOF, the above-bound parties have executed this instrument under their several seals this _______ day of ________________, 20____, the name and corporate seal of each corporation.

(Corporate Seal)

Contractor/ Principal

By

Title

(Corporate Seal) Surety______________________________

By

Attorney-in-Fact

(Attach Attorney-in-Fact Certificate) Title

XX

Notary Acknowledgment

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF ______________

On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory Name(s) of Signer(s) evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

Individual

Corporate Officer

Title(s) Title or Type of Document

Partner(s) Limited

General Number of Pages

Attorney-In-Fact

Trustee(s)

Guardian/Conservator Date of Document

Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)

Signer(s) Other Than Named Above

NOTE: This acknowledgment is to be completed for Contractor/Principal.

XXI

Notary Acknowledgment

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF ______________

On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

Individual

Corporate Officer

Title(s) Title or Type of Document

Partner(s) Limited

General Number of Pages

Attorney-In-Fact

Trustee(s)

Guardian/Conservator Date of Document

Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)

Signer(s) Other Than Named Above

NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

END OF BID BOND

XXII

1. LIST OF SUBCONTRACTORS

In compliance with the Subletting and Subcontracting Fair Practices Act Chapter 4 (commencing at

Section 4100), Part 1, Division 2 of the Public Contract Code of the State of California and any amendments thereof, Bidder shall set forth below: (a) the name and the location of the place of business, (b) the California contractor license number, (c) the DIR public works contractor registration number unless exempt pursuant to Labor Code Sections 1725.5 and 1771.1, and (d) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the Bidder in or about the construction of the work or improvement to be performed under this Contract in an amount in excess of one-half of one percent (0.5%) of the Bidder’s Total

Bid Price. Notwithstanding the foregoing, if the work involves the construction of streets and highways, then the Bidder shall list each subcontractor who will perform work or labor or render service to the Bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of the Bidder’s Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information.

If a Bidder fails to specify a subcontractor or if a contractor specifies more than one subcontractor for the same portion of work, then the Bidder shall be deemed to have agreed that it is fully qualified to perform that portion of work and that it shall perform that portion itself.

XXIII

Attach additional sheets if necessary)

Name of Bidder

Signature

Name and Title

Dated

XXIV

XXV

2. NON-COLLUSION DECLARATION

The undersigned declares:

I am the ___________________ of ______________________________, the party making the foregoing Bid.

The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham.

The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.

I declare under penalty of perjury under the laws of the State of…