i

REQUEST FOR PROPOSAL

On-Call Inspection & Plan Review Services

CD-2026-01

Table of Contents

SOLICITATION ADVERTISEMENT

ANTICIPATED TIMELINE FOR PROPOSAL

INTRODUCTION & BACKGROUND

SCOPE OF WORK

PROPOSAL PROCESS

BASIS OF AWARD OF CONTRACT

CONTRACT REQUIREMENTS

INSTRUCTIONS FOR SUBMITTING THE PROPOSAL

FORM OF PROPOSAL

PROPOSER IDENTIFICATION

OFFER/CERTIFICATIONS/OFFER COMMITMENT

PROPOSAL ADDENDA ACKNOWLEDGEMENT

PROPOSER RESIDENCY STATEMENT

CONFIDENTIALITY STATEMENT

COOPERATION WITH OTHER OREGON AGENCIES

SERVICES CONTRACT Sample

Questions seeking clarification about this Request for Proposals must be submitted no later than 2:00 p.m. on October 28, 2026. No questions will be accepted or answered after this date. See page 2 for a complete schedule of anticipated due dates.

RFP CD-2026-01 On-Call Inspection & Plan Review Services Page 1 of 32

SOLICITATION ADVERTISEMENT

CITY OF CORVALLIS, OREGON

REQUEST FOR PROPOSAL (RFP) CD-2026-01

On-Call Inspection & Plan Review Services

The City of Corvallis will receive sealed proposals for On-Call Inspection & Plan Review Services for the understanding, and experience with construction practices, architectural principles, and the concepts of structural, mechanical, fire and life-safety, hazardous materials, and civil engineering practices

The RFP document may be examined or obtained for no charge at the City of Corvallis City Hall, Central Administrative Services, 501 SW Madison Avenue, Corvallis, OR 97333, or by downloading the document from http://www.publicpurchase.com. All who are known by the City to have received a complete set of documents will receive notification when additional items are posted to http://www.publicpurchase.com.

Sealed proposals must be submitted to Becky Berglund, Central Administrative Services, no later than 2:00 p.m., November 16, 2026, at the address above or mailed to PO Box 1083, Corvallis, OR 97339-1083. The sealed proposals will be opened immediately after.

For more information, contact Becky Berglund, CAS Analyst at (541) 766-6963 or becky.berglund@corvallisoregon.gov. For Hearing and Speech Impaired, contact Oregon Telecommunications Service 7-1-1.

CITY OF CORVALLIS, OREGON

DATED THIS 16th day of October, 2026

By: _ ____________________________________ ___ Kevin Russell, Development Services Manager

Advertise: October 16, 2026 Corvallis Gazette Times, Daily Journal of Commerce, and www.publicpurchase.com

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ANTICIPATED TIMELINE FOR PROPOSAL

Action Location Date Time

Solicitation Advertisement Gazette Times, Daily Journal of Commerce & http://www.publicpurchase.com

October 16, 2026 N/A

Exceptions to Requirements and/or Clarifications, and Substitution Requests Due

Email:

becky.berglund@corvallisoregon.gov

October 28, 2026 2:00 p.m.

Responses to Pre-Proposal Questions Distributed by City

Posted to http://www.publicpurchase.com

November 4, 2026 5:00 p.m.

Proposals Due & Opened Central Administrative Services, Corvallis City Hall

November 16, 2026 2:00 p.m.

Evaluation Period N/A Tentatively November 17 to 20, 2026

N/A

Contract Negotiation Period N/A Tentatively November 23 through

December 7, 2026

N/A

Notice of Intent to Award Contract(s)

Sent to all who submitted a proposal & also posted to http://www.publicpurchase.com

Tentatively December 8, 2026

N/A

Challenge Period Expires & Award of Contract(s)

N/A Tentatively December 15, 2026

N/A

Begin Contract (Estimated) N/A On or near January 1, 2027

N/A

Contract(s) Ends (Estimated)

N/A December 31, 2031 * *may be a shorter or longer term with renewals

N/A

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INTRODUCTION & BACKGROUND

1. external On-Call

Inspection & Plan Review Services.

1.1. Introduction. The City of Corvallis is seeking proposals for from qualified vendors to conduct outcome of this effort will result in the City contracting out certain projects for inspection and/or plan review on an as-workflow going when City staff resources are at or near capacity.

Proposals should demonstrate the proposing qualifications, professional certifications, and experience of construction practices, architectural principles, and the concepts of structural, mechanical, fire and life-safety, and civil engineering practices.

1.2. Background. The Development Services Division in Community Development Department handles the building plan reviews, inspections, and permitting of all building projects both residential, commercial, and industrial within city limits. Current plan reviews are completed per current:

Corvallis Municipal Code Title 9;

Corvallis Land Development Code;

Corvallis Erosion Prevention and Sediment Control Manual;

Oregon Residential Specialty Code (ORSC);

Oregon Plumbing Specialty Code (OPSC);

Oregon Mechanical Specialty Code (OMSC);

Oregon Electrical Specialty Code (OESC);

Oregon Structural Specialty Code (OSSC);

Oregon Fire Code (OFC);

Oregon Energy Efficiency Specialty Code (OEESC); and referenced standards as applicable, or appropriate version of alternate codes

(International Building Code, International Mechanical Code, etc.) for Alternate Means of Construction as specified by the City Development Services Division.

The Division services Corvallis, a growing city of roughly 60,000 people located in the heart of the Willamette Valley and the county seat of Benton County. It is also home to several large employers, such as Oregon State University and Samaritan Health Services, that have been expanding their footprint within the city.

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SCOPE OF WORK

2. The following list is an illustration of the usual and expected tasks that will be completed or conducted by the accepted proposer. The requirements and objectives as outlined in the Scope of Work are the minimum requirements for the tasks to be performed by the accepted proposer. The proposer shall provide all insurance, labor, equipment, and materials necessary to fulfill the outlined duties.

2.1. The proposer shall provide plan review and inspection services, in whole or in part, as assigned by the Division Manager or their designated representative, as requested by the City.

2.1.1. Inspection and Plan Review Types: building, electrical, mechanical, plumbing, hazardous materials, medical gas, and code enforcement/zoning.

2.1.2. Plan Review: For each assigned plan review, the City shall provide a link to the plans and communicate case specifics primary through email.

2.1.2.1. Proposer shall provide to the City documentation of any design deficiencies found through plan review that require revision and/or correction. A code section must be indicated to validate the correction in accordance with the current Oregon State codes and adopted City codes.

2.1.2.2. Proposer shall re-review revised or corrected plans and provide subsequent correction documentation as necessary to verify the proposed design complies with current Oregon State codes and adopted City codes.

2.1.2.3. Proposer shall complete Special Inspection Agreements and Final Summary documentation when applicable. Proposer is to verify application is complete, required and appropriate special inspections are listed, and the Special Inspection Agency and individual(s) are listed on the City approved special inspection rosters.

2.1.2.4. Proposer shall provide to the City documentation affirming, to the best of its knowledge, that the proposed design complies with current Oregon State codes and adopted City codes

2.1.2.5. Timeframes: Time is of the essence with any plan review. For each project assigned, mutually agreed upon due dates must be satisfied.

2.1.2.5.1. Residential (ORSC ): Plan review shall be completed within ten (10) calendar designee.

2.1.2.5.2. Commercial/Industrial (all other project types): Plan review shall be completed within eighteen (18) calendar days of the date proposer accepts the project assignment. Deviations from this must be approved in writing (email) by the

2.1.2.5.3. Resubmittals for all projects shall be reviewed within seven (7) calendar days for projects regulated under the ORSC, and fourteen (14) calendar days for OSSC regulated projects.

2.1.3. Inspections: Consultants assisting with inspection services will report to Development Services for assignment of daily inspections as well as to receive an electronic device to catalog inspection results.

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2.1.4. Qualifications: The proposer must be capable of applying knowledge of construction practices, architectural principles, and the concepts of structural, mechanical, fire and life-safety, and civil engineering practices in a wide variety of circumstances including large commercial projects, hotels, educational structures, medical facilities, multifamily, new residential homes, existing home additions or alterations, industrial and manufacturing uses.

2.1.4.1. All personnel performing work that requires certifications or a license must be appropriately certified or licensed in accordance with OAR 918-098. The proposer shall notify the Division Manager immediately of any changes in personnel, the certifications and/or licenses held.

2.1.4.2. All personnel performing work must be and stay familiar with the City of Corvallis Building Codes.

2.1.5. Project Assignments: Projects will be assigned on an as-needed basis. The City reserves the right to select one or more vendors to fulfill the inspection and plan review services as needed should multiple tasks need to be performed simultaneously or if an agreement cannot be reached by one or more vendors to perform the work within the required time frames. The City also reserves the right to select the vendor of their choice for each project assignment if, at the City's sole discretion, it is in the City's best interest to do so

2.1.5.1. Vendor must recuse itself from performing and inspections or reviews of documents that they have any responsibility for creating or consulting.

2.1.6. City obligations:

2.1.6.1. City will provide electronically all plans and associated documentation needed to complete the plan review.

2.1.6.2. City will provide a list of daily inspections to the vendor and an associated electronic device to reconcile inspection results.

2.1.6.3. The City's Building Official, or their designee, shall be required to approve any decision on the use of alternate methods or materials, or before applying an interpretive decision that does not have widespread acceptance

2.2. ADDITIONAL REQUIREMENTS

2.2.1. Proposers shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document.

2.2.2. Energy

Conservation & Indoor Air Quality.

2.2.3. Web Accessibility. In accordance with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973, Contractor shall comply with and the Digital Deliverables provided under this Agreement shall be in compliance with the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) Version 2.1, Level AA (or any subsequent versions adopted during the term of this Agreement

-based software, electronic documents (e.g., PDFs, Word documents), and multimedia developed or provided by Contractor under this Agreement.

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2.2.3.1. Contractor will ensure that all deliverables comply with WCAG 2.1, Level AA requirements. Contractor bears the burden to deliver Deliverables in accessible formats, such as Portable Document Format (PDF) or Microsoft Office files, in a manner that complies with the Accessibility Standards.

2.2.3.2. Before final acceptance of any Digital Deliverable by the City, Contractor shall provide the City a completed Voluntary Product Accessibility Template (VPAT) or the Accessibility Standards. The City may require Contractor to complete third party accessibility testing.

2.2.3.3. If the City or a third-party audit identifies any non-conforming elements of the Digital Deliverables with the Accessibility Standards, Contractor shall remediate the violation at no additional cost to the City within 30 calendar days.

2.2.3.4. For any area of non-conformance, Contractor shall provide the City a written plan identifying planned remediation road maps, including timelines and steps that Contractor will take to achieve full conformance with the Accessibility Standards, as well as interim workarounds to enable access of Digital Deliverables by individuals with disabilities.

2.2.3.5. During the term of this Agreement, Contractor shall ensure that updates, patches, or new features to the Digital Deliverables do not degrade conformance of the Digital Deliverables with the Accessibility Standards.

2.2.3.6. Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, and employees from any and all liability, costs, claims, or expenses (including court awards, attorney fees, and related costs) resulting from or arising out of Contracto

OTHER INFORMATION:

A. The proposal will be valid for at least 90 days from the date of proposal opening.

B. Proposers responding to this RFP do so solely at the proposer the City is not responsible for any proposer expenses associated with the RFP.

C. The content of each proposal becomes the property of the City of Corvallis.

D. The term of the agreement will be as of January 1, 2027 through December 31, 2031 unless otherwise negotiated.

E. The City intends to select multiple vendors to fulfill the scope of work.

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PROPOSAL PROCESS

3. The City follows Oregon Revised Statutes Chapters 279A, 279B, and 279C in the procurement of services. In some cases, the City has more restrictive limits than State law. Under Oregon and Corvallis law, the proposal process is as follows:

3.1. City staff develops a procurement calendar, specifications, advertisement, etc. The RFP document may be examined or obtained for no charge at the City of Corvallis City of Corvallis City Hall, 501 SW Madison Avenue, Corvallis, OR 97333, or by downloading the document from http://www.publicpurchase.com. All proposers are encouraged to register with Public Purchase and provide all the contact information. Registration is free. All who are known by the City to have received a complete set of the document will receive notification when additional items are posted there.

3.2. Kevin Russell, Development Services Manager will accept written questions seeking clarification about the proposal requirements (please send to Becky Berglund at becky.berglund@corvallisoregon.gov on their behalf), and will review any proposed exceptions to specifications or contract requirements, submitted prior to 2:00 p.m., October 28, 2026. All questions will be processed through http://www.publicpurchase.com.

All questions, including clarification of or exception to specifications, questions regarding proposal submittal instructions, questions or exceptions regarding contract terms, and questions or exceptions to the basis of award must be received by this date and time. No questions about the request for proposal document or the proposal process will be accepted after this date and time.

3.3. All addenda to the proposal document, if any, will be published through http://www.publicpurchase.com by November 4, 2026. Proposers will acknowledge receipt of addenda in the space provided on the proposal form. No addenda will be issued less than 72 hours before bid opening unless the date and time for the bid opening is also extended.

3.4. Sealed proposals must be submitted to the City of Corvallis Central Administrative Services, Attn: Becky Berglund, 501 SW Madison Avenue, Corvallis, OR 97333, or via US Mail at PO Box 1083, Corvallis, OR 97339-1083, no later than November 16, 2026, at 2:00 p.m.

Proposals received after this date/time will be marked with the date/time received and held unopened by the City of Corvallis.

3.5. The proposal tabulation will include only the names of the proposers submitting proposals and will be publicly available after the proposal opening at http://www.publicpurchase.com. Proposal documents will not be available for review by the public until after the Notice of Intent to Award has been issued.

3.6. At any time prior to the due date for the submission of proposals, a proposer may request to modify or withdraw the proposal in the following fashion:

3.6.1. Modification: The proposer may submit a written modification in accordance with the instructions for submitting a proposal as identified in this request for proposals. Any modification is required to have a date and time placed on it by the propose

3.6.2. Withdrawal: A proposer may request to withdraw a proposal by filing such request in writing, on the letterhead of the proposer, signed by a person

RFP CD-2026-01 On-Call Inspection & Plan Review Services Page 8 of 32 authorized to do so. Alternatively, the proposer may request to have a proposal withdrawn by making the request in person, producing appropriate identification and evidence that the person is authorized to withdraw the offer. The City will void the time and date stamp on the offer envelope and return the proposal to the proposer unopened.

3.6.3. A withdrawal will not preclude the submission of another proposal by the proposer prior to the time and date set for the opening of proposals.

3.6.4. After proposals have been opened, proposals may not be withdrawn by the proposer for a period of ninety (90) days, and a proposer may not withdraw their proposal if they are awarded the contract. Proposals may not be modified after they have been opened unless the selection process identified in section three of this RFP allows proposal modification.

3.7. Following the public proposal opening, staff will review the proposals submitted for completeness and compliance with the proposal requirements. All proposals shall be evaluated based on the criteria identified in Section 4 Basis of Award of Contract. The City reserves the right to waive irregularities and minor informalities if it is in the public interest to do so.

3.8. After staff completes an internal intent to award memo/email and receives authority to proceed, staff will post the information to www.publicpurchase.com, and secondarily, send a letter or email to all proposers that submitted a proposal the On-Call Inspection & Plan Review Services contract. Proposers will have seven (7) calendar days to protest; any protest filed after the protest period will be late and will not be considered. To file a protest, a proposer must submit the protest in writing to the person named in Section 3.2 above and state the reasons for the protest in accordance with OAR 137-047-0740. The City Manager will review any protest and make a decision as to the award of the proposal.

3.9. The successful proposer(s) will be expected to complete a contract for the On-Call Inspection & Plan Review Services immediately after being notified of award. A sample contract form has been included with this RFP as Attachment A.

3.10. The City reserves the right to cancel this procurement and/or reject all proposals if it is in the best interest of the City to do so in accordance with ORS 279B.100. If the City cancels this procurement after proposals have been submitted, the proposals will be returned, but the City will keep a list of the proposals received.

3.10.1. The City reserves the right to reject the offer of any proposer who previously failed to perform properly to the satisfaction of the City, or complete on time an agreement of a similar nature, or to reject the offer of any proposer who is not in a position to perform such an agreement satisfactorily, as determined by the City.

3.10.2. The City reserves the right to accept the offers and award a contract to one or more responsible proposers, to postpone the acceptance of the offer and the award of the contract for a period not to exceed 90 calendar days, or to reject any and all offers received, and further advertise the project for offers.

3.10.3. The City may reject any offer not in compliance with all prescribed public purchasing procedures and requirements and may reject for good cause any or all offers upon a finding of the City that it is in the public interest to do so.

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3.10.4. The City will determine if an apparent successful proposer is responsible prior to award and execution of the contract. At any time prior to contract execution, the City may rescind the intent to award notice and reject any proposer found to be not responsible.

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BASIS OF AWARD OF CONTRACT

4. An evaluation committee will individually review and score the proposals to evaluate the capability of the interested proposers to provide On-Call Inspection & Plan Review Services to the City and to determine which proposal best meets the needs of the City.

4.1. The individual written evaluation will be based on the following items and point totals (100 points total):

4.1.1. The clarity and completeness of the proposal and adherence to the proposal format outlined in the RFP (Pass/Fail)

4.1.2. Experience & Qualifications

Necessary qualifications, experience, organization, technical and managerial staff, and equipment and facilities to carry out the work including prior experience on related or similar projects (such as for the public sector), and the accessibility/availability of the individuals working on this project.

(40 points maximum)

4.1.3. Understanding

the requirements and ability to complete assigned projects within the necessary timeframe.

(20 points maximum)

4.1.4. References

responsiveness to customer requirements, success in completing the scope of work, and the finished work quality.

(20 points maximum)

4.1.5. Price proposal/Fee Structure

(20 points maximum)

4.2. The City intends to award this solicitation and negotiate a contract with the most qualified, responsive, responsible proposer(s) as determined in the sole discretion of the City unless it is in the best interest of the City to reject all proposals or cancel the procurement. If necessary, staff will negotiate with the highest ranked proposer(s) to modify the scope of work and price.

If no agreement can be reached, staff will move to the next highest ranked proposer(s), and so on.

4.3. The City reserves the right to award a single contract or multiple contracts in the best interest of the City. The City also reserves the right to seek clarifications on each proposal.

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CONTRACT REQUIREMENTS

5. All proposers must accept the terms included as Attachment A with this Request for Proposals as part of the contract.

5.1. If a proposer is exempt from a particular term due to a statutory or regulatory exception or exemption, whether the exception or exemption applies to the contract matter, the type of work, or the proposer, the proposer must file an exception as provided in Section 3.2.

5.2. Any proposer who does not agree with a term of this contract must file an exception to requirement notice as identified in Section 3.2 or the successful proposer will be expected to enter into a contract with the City substantially in the form of Attachment A. The City is not required to make any changes to the standard form of contract and many provisions cannot be changed. Proposer is cautioned that the City of Corvallis believes modifications to the standard provisions constitute increased risk and increased cost to the City.

5.3. The City reserves the right to negotiate final contracts that are in the best interest of the City.

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INSTRUCTIONS FOR SUBMITTING THE PROPOSAL

6. Submittal Instructions

6.1. The proposal must be submitted as identified in the section labeled osal.

6.2. Mail or deliver the complete proposal in the following quantities and formats in a sealed envelope to the address identified in Section 3.4. Any other materials included will not be presented to evaluators.

One (1) digital copy in portable document format (PDF) on a USB storage device.

6.3. Proposals must be plainly marked in the lower left-hand corner of the envelope as follows:

Project: On-Call Inspection & Plan Review Services

RFP No.: CD-2026-01

Time: 2:00 p.m.

Date: November 16, 2026

Proposer Name: YOUR COMPANY NAME HERE

6.4. Facsimile and email offers will not be accepted for this project.

6.5. The proposal must be signed. Submission of a signed proposal will be interpreted to mean that proposer has hereby agreed to all terms and conditions set forth in all of the sheets which make up this solicitation document. If exceptions to the RFP language have been denied or have not standard terms in Attachment A.

6.6. Submittals missing any portion of the prescribed forms may be considered a non-responsive proposal.

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FORM OF PROPOSAL

7. City is not interested in brochures, boilerplate filler, clipart, and/or general information that is not relevant to the Services. The proposal will be clear, brief, concise and effective, containing no more than 20 pages for all materials, excluding appendices. If a proposer feels that 20 pages is not enough, the proposer will need to submit an exception request by the October 28, 2026, deadline justifying the need for additional pages.

Unless explicitly noted, all items asked for below are to be considered part of the maximum page count.

The proposal will be in the following order:

7.1. Letter of Interest: Include a one page, signed cover letter expressing the interest in being considered for the work and

7.1.1. Identification of the proposer, including business name, address, and telephone number;

7.1.2. Name, title, address, telephone number, and e-mail address of a single contact person during the period of proposal evaluation;

7.1.3. A statement that the proposal shall remain valid for a period of not fewer than ninety

(90) days from the due date for proposals;

7.1.4. Identification of any information contained in the proposal which the proposer deems to be, and establishes as, confidential or proprietary and wishes to be withheld from disclosure to others under the Oregon Public Records Act or US Freedom of Information Act (a blanket statement that all contents of the proposal are confidential or proprietary will not be honored by the City);

7.1.4.1. Pricing and staffing information will not be treated as confidential information.

7.1.4.2. Any items not specifically noted in the Letter of Interest as Confidential will not be treated as such if marked later in the proposal

7.1.5. And Signature of a person authorized to bind the offering firm to the terms of the proposal.

7.2. Table of Contents: A complete table of contents for material included in the proposal, including page numbers not just section numbers.

7.3. Business Background:

its experience in providing the requested services. Include the following information:

7.3.1. Date of founding, general scope of services the firm provides, principal areas of expertise, location of office(s), number of employees, and other pertinent data.

7.3.1.1.

any larger business entity. Include an organizational chart depicting the information provided.

7.3.2.

regarding organizational resources to deliver complex projects on a hard deadline.

7.3.3. Disclose any conditions (e.g., bankruptcy or other financial problems, pending litigation, planned office closures, impending merger, license transferring, etc.) that

RFP CD-2026-01 On-Call Inspection & Plan Review Services Page 14 of 32 is not suspended or otherwise declared ineligible to contract by any federal, state or local public agency.

7.3.4. State whether the firm is currently, or has been during the last five years, involved in defending, negotiating, mediating, or litigating (in court, administrative proceedings, activities.

7.3.5. Disclose any existing or potential conflicts of interest between the Scope of Work

7.4. Proposer Team: Briefly highlight the team, their qualifications, and their specific, relevant experience.

7.4.1. Resumes: Furnish brief resumes of key personnel. Each resume shall be no more than half of one page and must:

7.4.1.1. Identify by name and title key personnel assigned to work with the City.

Include a brief description of their qualifications, current job functions, office location(s); and proposed role, responsibility and availability for City assignments.

7.4.1.2. Include a biography for each key person. Biography must include, but need not be limited to, a description of the education, qualifications, experience, and training of the key person as well as information about the key staff of duties, and any active and applicable licenses or certifications.

7.4.1.2.1. Certifications/Licenses: Copies of any professional certifications or licenses relevant or required for the work. THIS MAY BE IN AN

APPENDIX

7.4.2. Point of Contact: Designate a primary point of contact for the City to use. Provide their contact information.

7.4.2.1. Include a simple organizational chart that clearly delineates communication and reporting relationships among the team proposed for this project.

7.4.3. Subcontractors: No subcontractors are allowed.

7.5. Relevant Experience:

the last five (5) years that pertains to the Scope of Work in this RFP, with a focus on work schedules, its cost-control methods and contract administration practices.

7.5.1. List all public sector clients within the State of Oregon

7.5.2.

with complex inspections and plan reviews. Preference is for projects that involved

. Include the following for each project. Do not provide examples where any work was subcontracted out.

The company or organization name, contact person, and their current contact information (address/phone/email);

Description of the service performed, approximate dollar amount, and the date of performance.

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7.6. Work Plan and Approach: This

for accomplishing the specified work, including a schedule of work.

7.6.1.

project schedule, an estimated amount of time for each task, and a timeline for those work efforts.

7.6.2. Describe the information the proposer expects the City to supply or to be responsible for.

7.6.3. Subcontractors: The vendor may not subcontract out any City-assigned tasks

7.6.4. Include any recommended changes to the Scope of Work and a stated rationale for any proposed alternative approaches.

7.7. References: Identify two (2) current and two (2) former clients the City may contact as references and who have received services similar to the Scope of Work anticipated by this membe from the last five (5) years.

7.7.1. Provide the names, addresses, current phone numbers and email addresses.

7.7.2. This section will not be scored separately, but the information obtained from reference checks may be used in and may affect the evaluation of the scored criteria.

7.8. Price Proposal: Submit a cost breakdown of the tasks to be performed by the proposer and the hourly rates for each per work type identified in 2.1 of this RFP as well as any other associated costs. Note that requests for mileage reimbursement will only be reimbursed at the current in effect IRS rate.

7.9. Exceptions: By submitting a proposal without an exception approved prior to proposal opening, proposer (Attachment A). Any exception requests delivered by October 28, 2026, that are still outstanding at proposal opening may be considered during the contract negotiation period.

The City may only include or use a Proposer's pre-negotiated terms and conditions in the resulting Contract to the extent those terms and conditions do not materially conflict with the applicable contractual terms and conditions.

The following are required but may be included as part of an appendix which does not contribute toward the maximum page count.

7.10. n Form

7.11. Offer/Certifications/Commitment

7.12. Proposal Addenda Acknowledgement

7.13.

7.14. Cooperation with Other Agencies

7.15. Certificate of Insurance noting levels of insurance required per Attachment A

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Due AFTER there is an executed contract with the City:

7.16. Final Certificate of Insurance that includes the City as an additional insured

7.17. W-9 form, if proposer is not already a vendor with the City

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PROPOSER IDENTIFICATION

CD-2026-01

On-Call Inspection & Plan Review Services

Business Name: ____________________________________________________________________

Mailing Address: ___________________________________________________________________

City/State/Zip: _____________________________________________________________________

Phone: _________________________________ FAX: _______________________________

Primary Contact: Printed Name: ___________________________________________

Printed Title: ____________________________________________

Email: __________________________________________________

Person Authorized to Sign the Contract: _______________________________________________

Printed Title: ____________________________________________

Email: ___________________________________________________

The undersigned has the authority to commit the proposer to the proposal as identified in these documents and certifies that this information is true and accurate.

This organization is a ___ Corporation of the State of ___________________________

___ Partnership

___ Sole Proprietorship

___ Other (specify) ________________________________________

In witness whereof the undersigned has caused this instrument to be executed this __________ day of ___________________________, 2026.

By: ___________________________________________

Title: __________________________________________

The undersigned* attests that the person above is authorized to commit the proposer to the proposal executed this __________ day of ___________, 2026.

Attest: _________________________________________

Title: __________________________________________

*Must be a different person than the authorized signer UNLESS authorized signer is a sole proprietor.

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OFFER/CERTIFICATIONS/OFFER COMMITMENT

Proposer Name: _____________________________________________________________________

We propose to complete the work requested in the City of Corvallis Request for Proposal CD- 2026-01 On-Call Inspection & Plan Review Services.

PROPOSAL ADDENDA ACKNOWLEDGEMENT

Proposer acknowledges receipt of [enter number:] _________ addenda for this RFP.

PROPOSER RESIDENCY STATEMENT

The 1987 Oregon Legislative Assembly enacted a reciprocal preference law which states, in part:

A public contracting agency shall, for the purpose of awarding the contract, add a percent increase on the proposal of a nonresident proposer equal to the percent, if any, of the preference given to that proposer in the state in which the proposer resides.

"Resident Proposer" means a proposer that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the proposal, has a business address in this state, and has stated in the proposal whether the proposer is a "resident proposer".

"Nonresident Proposer" means a proposer who is not a "Resident Proposer" as defined above.

1. Check one: Proposer is: ____ A Resident Proposer

____ A Nonresident Proposer

2. If a Resident Proposer, enter your Oregon business address:

3. If a Nonresident Proposer, enter state of residency:

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CONFIDENTIALITY STATEMENT

The City of Corvallis abides by the public records laws of the State of Oregon. As such, proposal documents are generally considered to be a matter of public record after the contract for work has been awarded.

Information in a proposal may or may not be considered to be exempt from public disclosure based on the following:

Trade secrets as identified in ORS 192.345(2);

Information submitted in confidence as identified in ORS 192.355(2).

To the extent of the law, the City will endeavor to keep information confidential if the proposer marks the subject information as confidential. If a proposal contains any information that the Proposer believes is exempt from disclosure under the various grounds specified in the Oregon Public Records Law, the Proposer must clearly designate each such portion of its proposal as exempt at the time of proposal submission, along with a justification and citation to the legal authority relied upon. Identifying the proposal, in whole, as exempt from disclosure is not acceptable. Failure to identify specific portions of the proposal as exempt shall be deemed a waiver of any future claim of that information as exempt.

The City will make available to any person requesting information, through the City processes for disclosure of public records, any and all information submitted as a result of this RFP not exempted from disclosure without obtaining permission from any Proposer to do so. City may also, in its sole discretion, elect to publish all such information at any time, regardless of whether or not a public records request has been received. However, if a public records request is made for material marked by the Proposer as exempt, the City will attempt to notify the impacted Proposer prior to any release of the material.

Application of the Oregon Public Records Law by the City will determine whether any information is actually exempt from disclosure. The City accepts no liability for the release of any information submitted.

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COOPERATION WITH OTHER OREGON AGENCIES

Pursuant to Oregon Revised Statute 279A.215, other Oregon governmental agencies, bodies or districts

City of Corvallis RFP CD-2026- 01 as if said agencies had generated the RFP and made this award on their own behalf. The Proposer/Contractor shall have the option of declining participation in any such agreement; that is, Proposer/Contractor participation in work or sales resulting from the use of this solicitation shall be voluntary.

If the Proposer/Contractor chooses to participate in such agreements, all agency relationships, including those for contract administration, ordering, deliveries, approvals, billing, and collections, shall be between the Participating Agency and the Proposer/Contractor. The City of Corvallis, except for the enabling solicitation and contract, shall not participate in any commercial activity between the Proposer/Contractor and the Participating Agency.

If the Proposer/Contractor agrees to participate, all such participation shall be on the basis of this RFP and the resulting award except that reasonable changes in pricing and terms may be negotiated directly between the Participating Agency and the Proposer/Contractor to accommodate differences in delivery distances and local conditions. All such changes shall be solely between the Proposer/Contractor and the Participating Agency

CHECK ONLY ONE:

Proposer chooses to participate with other Participating Agencies pursuant to 279A.215 in addition to the City of Corvallis.

OR

Proposer declines to participate with Participating Agencies other than the City of Corvallis.

ATTACHMENT A

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SERVICES CONTRACT Sample

CITY OF CORVALLIS

SERVICES CONTRACT

On-Call Inspection & Plan Review Services CD-2026-01

This Contract is entered into between the City of Corvallis, a municipal corporation of the State of Oregon, Contractor Name], a [Contractor Type] of the State of __________ hereafter

All notifications necessary under this Contract shall be addressed to:

All notifications necessary under this Contract shall be addressed to:

City Mailing Address: Contractor Mailing Address:

Calvin Albers Building Official PO Box 1083 Corvallis OR 97339-1083 541-766-6581 Calvin.Albers@corvallisoregon.gov

[Contractor Contact] [Contractor Name] [Mailing Address] [City ST Zip] [Contractor Phone #] [Contractor Email]

1. TERM

1.1. This Contract shall be effective from the date of the last party to sign through December 31, 2031, unless earlier terminated as provided in this Contract.

1.2. If this Contract crosses fiscal years, funding for future years is contingent on the City Council adopting appropriations.

2. SCOPE OF SERVICE [CAN BE FURTHER TAILORED DURING CONTRACT NEGOTIATION PERIOD]

2.1. The Contractor shall provide all insurance, labor, equipment, and materials necessary to perform the On-Call Inspection & Plan Review Services duties as noted in Exhibit __ [refer to

RFP SOW, CAN BE NEGOTIATED FURTHER].

2.1.1. Key Persons:

2.1.1.1. Only those Key Persons listed specifically in this Contract, or its addenda, are

2.1.1.2. Contractor must notify City within 14 calendar days of any changes in

2.1.1.3. Contractor understands it was selected in part due to its Key Personnel.

2.1.2. No work under this Contract may be initiated without a notice of proceed from the City.

3. COMPENSATION [3.1 CAN BE FURTHER TAILORED DURING CONTRACT NEGOTIATION PERIOD]

3.1.

limit of 75% of plan review fees collected by the City for each project.

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[EXAMPLE FEE SCHEDULE ONLY]

Task Rate Residential Plans Examiner/Technical Support $TBD Residential Inspector (all disciplines) $TBD

Structural Review/Engineer/Technical Support $TBD

Commercial Plans Examiner/Technical Support $TBD

Commercial Building/Mechanical Inspector $TBD

Commercial Plumbing Inspector $TBD

Commercial Electrical Inspector $TBD

Building Official/Program Administration Support $TBD

Project Manager $TBD

Project Administration/Document Control $TBD

Miscellaneous Rate Overtime, if applicable $TBD Direct overhead for Supplies and Services At cost Mileage, if City vehicle not available Per 3.2

3.2. : Mileage will be reimbursed for only one vehicle and not to exceed the current in effect IRS rate. No reimbursement will be made for parking or traffic citations.

There will be no other reimbursement for travel.

3.3. Contractor shall send invoice to APinvoice@corvallisoregon.gov and copy kevin.russell@corvallisoregon.gov by the 10th of the month for the work completed in the previous month. Invoice charges must be itemized by project and include dates of work.

3.4. All invoices for each fiscal year (July 1 through June 30) must be submitted to the City no later than 5pm on July 8 of the following fiscal year. Contractor agrees that failure to meet this requirement shall result in a 20% reduction in the amount paid for any invoice that does not meet this due date as an administrative fee.

3.5. Payment shall not be considered acceptance or approval by City of any services or waiver by the City of any defects in the services.

3.6. Reserved.

4. CITY RESPONSIBILITIES

4.1. City agrees to pay Contractor within 30 days of receiving an approved invoice for services performed. City will report all payments made to Contractor required by the Federal Internal Revenue Service and the State of Oregon Department of Revenue.

4.2.

approval. Contractor shall perform any additional services as may be necessary to correct errors in the services required under this contract without delay and without additional cost.

5. STATUS

5.1. Contractor is engaged as an independent contractor and will be responsible for any federal or state taxes applicable to any payments made under this contract.

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5.2. Neither Contractor nor any Contractor employee is nor shall they be deemed to be employees, officers, or agents of City for any purpose.

5.3.

unemployment insurance, or PERS benefits from this Contract, except as a self-employed individual.

6. CONTRACTOR RESPONSIBILITIES

6.1. Contractor will make prompt payment to all persons supplying labor or materials for the performance of work under this Contract. If Contractor fails to make prompt payment of any claim for labor or services furnished in connection with this Contract, City may pay the claim and charge the amount against funds due, or which may become due, to Contractor.

6.2. Contractor will pay all contributions or amounts due the Industrial Accident Fund for Contractor or any sub-contractor resulting from this Contract.

6.3. Contractor will not permit any lien or claim to be filed against City because of any labor or material furnished.

6.4. Contractor will pay the Department of Revenue all sums withheld from employees pursuant to

ORS 316.167.

6.5. Contractor shall pay employees for overtime work performed under the public Contract in accordance with ORS 279B.020, ORS 653.010 to 653.261, and the Fair Labor Standards Act of 1938 (29U.S.C. 201 et seq.). A person performing work under this Contract may not be employed for more than 10 hours in any one day, or 40 hours in any one week, except in cases of necessity, emergency, or when the public policy absolutely requires it. In such cases, except in cases of Contracts for personal services designated under ORS 279A.055, the employee shall be paid at least time and a half pay as set out in ORS 279B.235.

6.6. Contractor shall promptly, as due, make payment to any person, co-partnership, association, or corporation furnishing medical, surgical and hospital care or other needed care and attention, incident to sickness or injury, to the employees of Contractor, or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, Contract, or agreement for the purpose of providing or paying for such service.

6.7. Contractor agrees to comply with all applicable local, state, and federal laws, rules, and regulations in the performance of this Contract, and to pay all fees required by local, state, or federal bodies in the performance of this Contract.

6.8. Contractor agrees to comply with Corvallis Municipal Code chapter 1.25 establishing and implementing the Living Wage. City may terminate this Contract at any time if Contractor is found to be in violation of the Living Wage Ordinance and does not correct the violation consistent with section 1.25.090 of the Corvallis Municipal Code.

6.9.

provide those records to City if requested in accordance with section 1.25.070 of the Corvallis Municipal Code. Contractor agrees to post the information provided by City about the Living Wage in a location where employees are likely to see the information. Contractor also agrees to give each employee working on City business information provided by City about the Living Wage. Contractor will notify City if they need the information provided in a language other than English.

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6.10. If Contractor is not domiciled in or registered to do business in the state of Oregon, Contractor shall promptly provide to the Oregon Department of Revenue and the Secretary of State Corporation Division all information required by those agencies relative to this contract.

Contractor shall demonstrate its legal capacity to perform these services in the state of Oregon prior to entering into this contract.

6.11. Energy

Conservation & Indoor Air Quality

6.12. Web Accessibility. In accordance with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973, Contractor shall comply with and the Digital Deliverables provided under this Agreement shall be in compliance with the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) Version 2.1, Level AA (or any subsequent versions adopted during the term of this Agreement mobile applications, web-based software, electronic documents (e.g., PDFs, Word documents), and multimedia developed or provided by Contractor under this Agreement.

6.12.1. Contractor will ensure that all deliverables comply with WCAG 2.1, Level AA requirements. Contractor bears the burden to deliver Deliverables in accessible formats, such as Portable Document Format (PDF) or Microsoft Office files, in a manner that complies with the Accessibility Standards.

6.12.2. Before final acceptance of any Digital Deliverable by the City, Contractor shall provide the City a completed Voluntary Product Accessibility Template (VPAT) or similar report ibility Standards. The City may require Contractor to complete third party accessibility testing.

6.12.3. If the City or a third-party audit identifies any non-conforming elements of the Digital Deliverables with the Accessibility Standards, Contractor shall remediate the violation at no additional cost to the City within 30 calendar days.

6.12.4. For any area of non-conformance, Contractor shall provide the City a written plan identifying planned remediation road maps, including timelines and steps that Contractor will take to achieve full conformance with the Accessibility Standards, as well as interim workarounds to enable access of Digital Deliverables by individuals with disabilities.

6.12.5. During the term of this Agreement, Contractor shall ensure that updates, patches, or new features to the Digital Deliverables do not degrade conformance of the Digital Deliverables with the Accessibility Standards.

6.12.6. Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, and employees from any and all liability, costs, claims, or expenses (including court awards, attorney fees, and related costs) resulting from or arising out of Contracto noncompliance with the Accessibility Standards.

6.13. Intentionally omitted.

6.14. STANDARD OF CARE: Contractor will provide services with the degree of skill and diligence normally employed by professionals performing the same or similar services at the time the services are performed.