Bid Notice-On-Call Guardrail Repairs.pdf

INVITATION TO BID

CONSTRUCTION OF ON-CALL GUARDRAIL REPAIRS

ITB #26-1200-08-968

Bid Submission Deadline: September 30, 2026 at 3:00 PM

CALAVERAS COUNTY

DEPARTMENT OF PUBLIC WORKS

Micah Martin, Director 891 Mountain Ranch Road

San Andreas, CA 95249

TABLE OF CONTENTS

1. Scope of Work 3

2. Control of Work 3

3. Schedule 4

4. General Construction Specifications 4

5. Technical Specifications 4

6. Compensation 4

7. Bidders’ Questions 4

8. Instructions to Bidders 4

8.1. Estimated Timeframe for Bidding Process 4

8.2. Submission of Bids 5

8.3 Execution of Contract 6

8.4 Failure to Execute Contract 7

8.5 Bid Protests 7

8.6 Award of Contract 7

9. Non-Discrimination 7

10. General Conditions of Invitation to Bid 8

10.1 Job Site and Document Examination 8

10.2 Bid Ineligibility 8

10.3 Rejection of Bids 8

10.4 Submittal Failure History 8

10.5 Bid Withdrawal 9

10.6 Bid Relief 9

10.7 Disqualification of Bidders 9

10.8 Previous Disqualification, Removal, or Other Prevention of Bidding 9

10.9 Compliance with Order of the National Labor Relations Board 9

10.10 Ineligibility to Contract 10

10.11 Public Record 10

10.12 Bidder’s Securities 10

10.13 Bid Rigging 10

EXHIBITS:

A. Bid Book

B. SAMPLE PROJECT FOR BIDDING

C. Special Provisions

D. Sample Contract (Sample Progress Pay Estimate & Change Order Log)

E. Sample Task Authorization

NOTICE TO BIDDERS

ON-CALL GUARDRAIL REPAIRS PROJECT

The County of Calaveras will receive sealed bids for On-Call Guardrail Repairs, County Project No.

#12000010-9701.

This project, generally described, consists of repairing and replacing guardrails throughout Calaveras

County on an as-needed basis to ensure public safety and compliance with local, state, and federal regulations. The contractor shall provide all labor, materials, equipment, and traffic control necessary for the replacement of County owned/maintained guardrails. The contractor shall furnish all tools, equipment, labor, services, and materials, to perform all work necessary to install new guardrails at locations requested by County. The work shall conform to County Standard Specifications, latest applicable version of the

MUTCD, Caltrans Standard Specifications and Standard Details.

The primary objectives of this contract include:

• Ensuring damaged guardrails are repaired promptly to maintain roadway safety.

• Complying with all applicable safety standards and regulations.

• Minimizing traffic disruptions while performing repairs.

The Invitation to Bid is available through www.publicpurchase.com within the section dedicated to this solicitation under the agency of the County of Calaveras.

Bidders shall prepare and submit a Sample Bid based upon the Sample Project Plans provided. The

Sample Bid will be used to rank and award the On-Call Contract but will not be constructed.

Bidders shall also prepare and submit the On-Call Bid Item List. The On-Call Bid Item List will be attached to the executed agreement and used on On-Call Projects.

Bidders shall present inquiries to the County through the Public Purchase website using the “Questions” feature. All responses, if any, from the County to bidder’s inquiries will be issued as answers within the

“Questions” feature.

Bid Opening Wednesday, September 30, 2026, at 3:00 PM

The County will open and publicly read bids via Zoom video. You can attend the meeting using the following:

https://teams.microsoft.com/meet/261240739972031?p=2xy3ciT0rVda2VnfI1

Bids will not be accepted after the time set for bid opening.

Questions based on alleged patent ambiguity of the plans, specifications, or estimate must be asked in writing before bid opening. After bid opening, the County does not consider these questions as bid protests.

The Contractor shall possess a Class A general engineering contractor license or any combination of Class

C licenses which constitutes a majority of the work.

The County shall issue an agreement to the successful bidder for an initial three-year period. The contract may be extended by mutual agreement through the issuance of a Contract Amendment. This amendment provides for two (2), one (1) year extensions. If the contract is extended, the unit price shall remain the same for the first three (3) years of the service. If the contract is extended for a fourth and fifth year, the unit price shall be increased by 2.5% annually. The County will award a three (3) year contract to the

Contractor whose offer represents the best value to the County with cost and other factors considered.

The anticipated maximum compensation for this contract per year, if awarded, is estimated to be $200,000.

Bids must be accompanied by bidder’s security equal to at least 10 percent of the bid.

The successful bidder shall furnish a payment bond and a performance bond.

The general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations and are available from the

California Department of Industrial Relations’ website at http://www.dir.ca.gov.

A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section

7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

BUILD AMERICA BUY AMERICA

Buy America requirements have been modified by the passage of the Build America Buy America Act

(BABA) as part of the Infrastructure Investment and Jobs Act (IIJA) in November 2021. The new requirements will apply to all steel and iron products, and construction materials supplied and permanently incorporated into a federal-aid project regardless of the funding source used to purchase the product and regardless of how the products were procured (i.e., agency furnished materials, materials added by change order, etc.). On May 14, 2022, a 180-day temporary waiver of the new Buy America requirements was granted for the addition of construction materials, extending the effective date to November 10, 2022. Once the temporary waiver expires on November 9, 2022, the Buy America requirements will be extended to construction materials in addition to the current steel and iron products.

All projects authorized on or after November 10, 2022, must comply with the new Buy America requirements. The new Buy America requirements are downloadable in a pdf document:

https://www.whitehouse.gov/wp-content/uploads/2022/04/M-22-11.pdf

CALIFORNIA AIR RESOURCES BOARD COMPLIANCE

Contractor shall comply with all applicable requirements of Title 13, California Code of Regulations §2449(i),

et. seq. for projects involving the use of vehicles subject to the regulation.

Contractor shall provide to County a valid Certificate of Reported Compliance (Certificate) prior to contract execution. Contractor shall obtain and retain valid Certificate for all subcontractors.

Contractor shall only allow fleets with valid Certificates on the job site. Contractor shall prominently display a sign that provides key information about the regulation and how to report noncompliance. The sign must be posted where vehicles subject to this regulation will operate for eight or more calendar days; the sign must be posted by the eighth calendar day from when the first vehicle operates. Section 2449(j)(5) provides the exact language that must be on the signage, verbatim, along with other very specific directions about how and where to post it. The signage lettering must be larger than size 14-point type and must be displayed in a conspicuous place where employee notices are typically posted or where there is employee foot traffic.

CARB has provided an example sign for contractors to use or reference at the following link and attached it below. For more information, see section 2449(j)(5) of the regulation.

INVITATION TO BID

1. SCOPE OF WORK

This project, generally described, consists of repairing and replacing guardrails throughout Calaveras

County on an as-needed basis to ensure public safety and compliance with local, state, and federal regulations.

The Special Provisions for the work to be done are dated January 05, 2026 and titled:

SPECIAL PROVISIONS FOR

ON-CALL GUARDRAIL REPAIRS

County Project No. #12000010-9701

Calaveras County, California

Department of Public Works

See Section 4, “Scope of Work,” of the Standard Specifications of the California Department of

Transportation dated 2025 which can be found at: https://dot.ca.gov/programs/design/2025-ccs-standard-plans-and-standard-specifications.

2. CONTROL OF WORK

For work sequencing unique to this project, see Section 5-1.01, “Control of Work,” of the Special Provisions.

3. SCHEDULE

For information regarding schedule required from contractor, see Section 8-1.02A, “Schedule-General,” of the Special Provisions.

4. GENERAL CONSTRUCTION SPECIFICATIONS

For time constraints unique to this project, see Section 10-1.03 of the Special Provisions.

For maintaining traffic unique to this project, see Section 12-1.01 of the Special Provisions.

For stormwater pollution prevention plan unique to this project, see Section 13-1.04 of the Special

Provisions.

For job site management unique to this project, see Sections 14-11.04 of the Special Provisions.

5. TECHNICAL SPECIFICATIONS

For technical specifications unique to this project, see Sections 83, “Railings and Barriers” of the Special

Provisions.

6. COMPENSATION

The agreement will require that the contractor awarded the contract to agree to receive and accept the prices listed in the Bid Book as full compensation for furnishing all labor, materials, and equipment and doing all the work contemplated and described by the agreement and for well and faithfully completing the work, and the whole therefor, according to the plans and specifications, and the requirements of the

Engineer.

7. BIDDERS’ QUESTIONS

Questions regarding this Invitation to Bid must be submitted in writing to the County’s procurement website by 3:00 PM on September 23, 2026. The County will not respond to questions that might render the award of this contract invalid, nor will the County respond to any questions submitted after the deadline for submitting questions. The County will post the questions received, along with written responses, no later than 3:00 PM on September 25, 2026, to the County’s procurement website:

http://www.publicpurchase.com/gems/calaverasco.ca/buyer/public/home

It is the responsibility of the bidders to check this website to review the questions and responses.

8. INSTRUCTIONS TO BIDDERS

8.1. Estimated Timeframe for Bidding Process

Invitation to Bid Released September 9, 2026

Last Day to Submit Written Questions September 23, 2026, 3:00 PM

Last Day County will Respond to Questions September 25, 2026, 3:00 PM

Bids Due / Apparent Low Bidder September 30, 2026, 3:00 PM

Notification of Apparent Successful Bidder October 2, 2026

Anticipated Contract Award November 10, 2026

8.2. Submission of Bids

Firms or individuals interested in performing the requested services should complete the following steps:

1. Review the ITB, including Exhibits A through C (Bid Book, Sample Contract, and

Special Provisions).

2. Regularly check the section of the Public Purchase website dedicated to this solicitation for any addenda, questions posted by bidders, and responses to questions posted by bidders.

3. Complete the entire Bid Book, signed in ink, and submit, under sealed cover, in accordance with all ITB instructions and with the following required items:

a) Statement of qualifications and experience;

b) Addendums signed by bidder;

c) On-Call Bid Item List and

d) Bidder’s security equal to at least 10% of bid. If using a bidder’s bond, use Bid

Bond Form supplied in Bid Book.

The Bid Book includes certifications, statements, disclosure and questionnaire that follow the signature page and must be completed. Please complete certifications, statements, disclosure and questionnaire as directed in Bid Book.

On the Subcontractor Listing form in Bid Book, list each subcontractor that will perform work in an amount in excess of 1/2 of 1 percent of the total bid or $10,000, whichever is greater

(Pub Cont Code § 4100 et seq.).

For each subcontractor listed, the Subcontractor Listing form must show:

1. Business name and the location of its place of business.

2. California contractor license number for a non-federal-aid contract.

3. Public works contractor registration number.

4. Portion of work it will perform. Show the portion of the work by:

a) Bid item numbers for the subcontracted work;

b) Percentage of the subcontracted work for each bid item listed; and

c) Description of the subcontracted work if the percentage of the bid item listed is less than 100 percent.

Bid documents must be submitted via the Public Purchase website under the ITB described in the Notice to Bidders. Submissions must be received no later than September 30 at 3:00 PM.

The County will open and publicly read bids via Zoom video. You can attend the meeting using the following:

https://teams.microsoft.com/meet/261240739972031?p=2xy3ciT0rVda2VnfI1

8.3 Execution of Contract

All bids will be evaluated for responsiveness to the requirements of the Invitation to Bid and compared on the basis of the Engineer's Estimate of the quantities of work to be done.

The County reserves the right to waive any minor irregularities in bids submitted.

Bidders shall be notified of the apparent successful bid at least 18 calendar days prior to the

Board of Supervisors meeting set for award.

The apparent successful bidder will be required to furnish proof of insurance as described in

Section 24, “Insurance Requirements,” of the sample contract, Exhibit C of this Invitation to Bid.

The apparent successful bidder must furnish 2 contract bonds:

1. Payment bond to secure the claim payments of laborers, workers, mechanics, or materialmen providing goods, labor, or services under the Contract. This bond must be equal to at least 100 percent of the total bid.

2. Performance bond to guarantee the faithful performance of the Contract. This bond must be equal to at least 100 percent of the total bid.

The County will present the contract to the apparent successful bidder for execution. The contract shall be signed by the apparent successful bidder and shall be returned, together with the contract bonds, to the County so that they are received within 10 days by the Calaveras

County Public Works Department, not including Saturdays, Sundays, and legal holidays, after the apparent successful bidder has received the contract for execution. The executed contract and contract bonds shall be delivered to the following address:

Calaveras County Department of Public Works Attention: Business Administrator 891 Mountain Ranch Road San Andreas, CA 95249

8.4 Failure to Execute Contract

Failure of the apparent successful bidder to execute the contract and file acceptable bonds, as described herein, within 10 days, not including Saturdays, Sundays, and legal holidays, after that bidder has received the contract for execution shall be just cause for the forfeiture of the bid security. The successful bidder may file with the County a written notice, signed by the bidder or the bidder's authorized representative, specifying that the bidder will refuse to execute the contract if it is presented. The filing of this notice shall have the same force and effect as the failure of the bidder to execute the contract and furnish acceptable bonds within the time hereinbefore prescribed.

8.5 Bid Protests

Any bidder who wishes to protest contract award shall submit justification to the Director of the

Calaveras County Department of Public Works. Any protest must be received by the office of the Calaveras County Department of Public Works no more than 5 calendar days after publication of the notice of intent to award the construction contract.

Bid protests are to be delivered electronically to DPWProjects@calaverascounty.gov or to the following address:

Calaveras County Department of Public Works Attn: Director of Public Works 891 Mountain Ranch Road San Andreas, CA 95249

Any protest shall be based on evidence that the apparent successful bidder misled or misrepresented themselves to the County. Economic considerations shall not be used as a basis for justification for a protest.

The Director of Public Works shall respond to the protester and all bidders in writing with the outcome of the protest evaluation prior to the Board of Supervisors meeting set for award. Any aggrieved bidder may bring final appeal to the Board of Supervisors at the meeting set for award.

8.6 Award of Contract

The award of the contract, if it is to be awarded, will be to the lowest responsible bidder whose bid complies with all the requirements prescribed. The award, if made, will be made within 60 days after the opening of bids. This period will be subject to extension for such further period as may be agreed upon in writing between the County and the bidder concerned.

9. NON-DISCRIMINATION

The County will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract on the basis of color, race, creed, national origin, religion, sex, age, sexual preferences, or physical or mental disability.

Should the contract be awarded, the contractor, sub-recipient or subcontractor shall not discriminate on the basis of color, race, creed, national origin, religion, sex, age, sexual preferences, or physical or mental disability in the performance of the contract.

10. GENERAL CONDITIONS OF INVITATION TO BID

10.1 Job Site and Document Examination

Examine bid documents. Notify the Department of apparent errors and patent ambiguities in the plans, specifications, and Bid Item List. Failure to do so may result in rejection of a bid or rescission of an award.

Bid submission is your acknowledgment that you have examined the bid documents and are satisfied with:

A. General and local conditions to be encountered

B. Character, quality, and scope of work to be performed

C. Quantities of materials to be furnished

D. Character, quality, and quantity of surface and subsurface materials or obstacles

E. Requirements of the contract

10.2 Bid Ineligibility

No employee of the County shall be eligible to submit a proposal for, nor to subcontract for any portion of, nor to supply any materials for any contract administered by the County.

A firm that has provided architectural or engineering services to the Department for this contract before bid submittal for this contract is prohibited from any of the following:

A. Submitting a bid

B. Subcontracting for a part of the work

C. Supplying materials

10.3 Rejection of Bids

Proposals may be rejected if they have been transferred to another bidder, or if they show any alteration of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind.

When proposals are signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf or a member of a partnership, a "Power of Attorney" must be on file with the County prior to opening bids or shall be submitted with the proposal;

otherwise, the proposal may be rejected as irregular and non-responsive.

10.4 Submittal Failure History

The County considers a bidder’s past failure to submit documents required after bid opening in determining a bidder’s responsibility.

10.5 Bid Withdrawal

An authorized agent may withdraw a bid before the bid opening date and time by submitting a written bid withdrawal request at the location where the bid was submitted. Withdrawing a bid does not prevent you from submitting a new bid.

After the bid opening time, a bidder cannot withdraw a bid.

10.6 Bid Relief

Attention is directed to the provisions of Public Contract Code Sections 5100 to 5110, inclusive, concerning relief of bidders and in particular to the requirement therein, that if the bidder claims a mistake was made in the bid presented, the bidder shall give the County written notice within

5 days after the opening of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred.

10.7 Disqualification of Bidders

More than one proposal from an individual, firm, partnership, corporation, or combination thereof under the same or different names will not be considered. Reasonable grounds for believing that any individual, firm, partnership, corporation or combination thereof is interested in more than one proposal for the work contemplated may cause the rejection of all proposals in which that individual, firm, partnership, corporation or combination thereof is interested. If there is reason for believing that collusion exists among the bidders, any or all proposals may be rejected. Proposals in which the prices obviously are unbalanced may be rejected.

10.8 Previous Disqualification, Removal or Other Prevention of Bidding Pursuant to Section 10162 of the Public Contract Code, the bidder shall complete, under penalty of perjury, the questionnaire in the Bid Book relating to previous disqualification, removal or other prevention of bidding of the bidder, or officers or employees of the bidder because of violation of law or a safety regulation.

A bid may be rejected on the basis of a bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, having been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state or local project because of a violation of law or a safety regulation.

Communication of any kind by a firm with any County Board of Supervisors member for influencing selection before a contract is formally awarded will result in automatic disqualification.

10.9 Compliance with Order of the National Labor Relations Board Pursuant to Public Contract Code Section 10232, the Contractor shall swear by a statement, under penalty of perjury, that no more than one final, unappealable finding of contempt of court by a Federal court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of a Federal court which orders the Contractor to comply with an order of the National Labor Relations Board. For purposes of Section 10232, a finding of contempt does not include any finding which has been vacated, dismissed, or otherwise removed by the court because the Contractor has complied with the order which was the basis for the finding. The County may rescind any contract in which the Contractor falsely swears to the truth of the statement required by Section 10232.

The statement required by Public Contract Code Section 10232 is included in the Bid Book.

10.10 Ineligibility to Contract

Public Contract Code Section 10285.1 provides as follows:

Any state agency may suspend, for a period of up to three years from the date of conviction, any person from bidding upon, or being awarded, a public works or services contract with the agency under this part or from being a subcontractor at any tier upon the contract, if that person, or any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, has been convicted by a court of competent jurisdiction of any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of any public works contract, as defined in Section 1101, with any public entity, as defined in Section 1100, including, for the purposes of this article, the Regents of the University of California or the Trustees of the

California State University. A state agency may determine the eligibility of any person to enter into a contract under this article by requiring the person to submit a statement under penalty of perjury declaring that neither the person nor any subcontractor to be engaged by the person has been convicted of any of the offenses referred to in this section within the preceding three years.

The bidder must complete the Public Contract Code Section 10285.1 Statement included in the

Bid Book.

10.11 Public Record

Bids are public upon opening; after being opened, tabulations shall be completed within seven days (Public Contract Code Section 10305).

10.12 Bidder’s Securities

The County keeps the securities of the 1st, 2nd, and 3rd low bidders until the contract has been executed. The other bidders’ securities, other than bidders’ bonds, are returned upon determination of the 1st, 2nd, and 3rd low bidders, and their bidders’ bonds are of no further effect

(Public Contract Code Section 10184).

10.13 Bid Rigging

The U.S. Department of Transportation (DOT) provides a toll-free hotline to report bid rigging activities. Use the hotline to report bid rigging, bidder collusion, and other fraudulent activities.

The hotline number is (800) 424-9071. The service is available 24 hours 7 days a week and is confidential and anonymous. The hotline is part of the DOT's effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT

Inspector General.