Bid Notice-On-Call Environmental_ Planning_ _ Engineering Consulting Service.pdf

PORT OF LONGVIEW

Procurement Division 10 International Way Longview, WA 98632

(360) 425-3305

REQUEST FOR QUALIFICATIONS

Project No.: 26-071-AE

ON-CALL ENVIRONMENTAL, PLANNING, AND ENGINEERING CONSULTING SERVICES

REQUEST FOR QUALIFICATIONS (RFQ) RELEASE DATE

October 20, 2026

PRE-SUBMITTAL MEETING

October 27, 2026, at 1:00 p.m. PDT (via Teams)

QUESTIONS/CLARIFICATIONS DEADLINE

Date: November 6, 2026 Time: No later than 5:00 p.m. PDT

SUBMITTAL DUE DATE AND TIME

Date: November 17, 2026 Time: No later than 5:00 p.m. PDT

RFQ COORDINATOR & CONTACT PERSON

Kara Metzger Contracts and Grants Administrator kmetzger@portoflongview.com Cc: lharris@portoflongview.com

(360) 425-3305 ext. 254 mailto:kmetzger@portoflongview.com mailto:lharris@portoflongview.com

Solicitation No.: 26-071-AE Advertisement On-Call Environmental, Planning, and Engineering Consulting Services

LEGAL ADVERTISEMENT

PORT OF LONGVIEW

REQUEST FOR QUALIFICATIONS # 26-071-AE

ON-CALL ENVIRONMENTAL, PLANNING, AND ENGINEERING CONSULTING SERVICES

Notice is hereby given that the Port of Longview is soliciting qualifications from consultants for the ON-CALL ENVIRONMENTAL, PLANNING, AND ENGINEERING CONSULTING SERVICES project until 5:00 p.m., November 17, 2026. To access the solicitation documents, please visit the Port’s website at http://www.portoflongview.com/Bids.aspx.

PUBLISHED: October 20, 2026

The Daily News Port of Longview Website Office of Minority and Women’s Business Enterprises (OMWBE)

PUBLISHED: October 21, 2026

Daily Journal of Commerce http://www.portoflongview.com/Bids.aspx

Solicitation No.: 26-071-AE Table of Contents On-Call Environmental, Planning, and Engineering Consulting Services

TABLE OF CONTENTS

SECTION 1 - INTRODUCTION

PORT OF LONGVIEW DESCRIPTION

STATEMENT OF WORK

DIVERSITY PARTICIPATION

TITLE VI STATEMENT

DEBARMENT AND SUSPENSION

SECTION 2 – GENERAL INFORMATION

RFQ COORDINATOR

ANTICIPATED PROCUREMENT SCHEDULE

PRE-SUBMITTAL MEETING

SOLICITATION DOCUMENTS AND ADDENDA

COST OF SUBMITTAL

INSURANCE

CONTRACT DOCUMENTS

PROPRIETARY OR CONFIDENTIAL INFORMATION

SECTION 3 – SUBMITTALS

SUBMITTAL REQUIREMENTS

SUBMITTAL INSTRUCTIONS

SECTION 4 – EVALUATION

EVALUATION PROCESS

AWARD AND CONTRACTING PROCESS

APPENDIX A – STATEMENT OF WORK

APPENDIX B – CONTRACT

APPENDIX C – SUPPLEMENTAL SUBMITTAL DOCUMENT

Solicitation No.: 26-071-AE Page 1 On-Call Environmental, Planning, and Engineering Consulting Services RFQ

SECTION 1 - INTRODUCTION

PORT OF LONGVIEW DESCRIPTION

The Port of Longview, a special purpose district established in the 1920’s, is the first full-service operating port with strategic transportation connections on the deep-draft Columbia River Federal navigation channel in southwest Washington State. The Port is a multi-cargo deep draft facility that includes eight marine terminals and waterfront industrial property with direct connections to main-line rail and interstate highway. Cargo handling specialties include all types of dry bulk cargo and breakbulk commodities such as steel, lumber, logs, project and heavy-lift cargo, providing cargos to and from domestic barge and international ocean vessels. The Port also has an industrial park, owns and manages a public park and boat launch recreation facility, an advanced wetland mitigation site, and a 300+ acre greenfield vacant industrial property. For general information about the Port of Longview, please visit the Port’s website at: https://www.portoflongview.com/

STATEMENT OF WORK

The anticipated scope of work is attached as Appendix A.

DIVERSITY PARTICIPATION

The Port strongly encourages the participation of minority, women-owned, veteran-owned, and small businesses, and Washington small businesses as prime Consultants or Subconsultants. No preference will be included in the evaluation of submittals, no minimum level of participation by these businesses shall be required as a condition of receiving an award, and submittals will not be rejected or considered non-responsive on that basis.

TITLE VI STATEMENT

The Port of Longview, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US. C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all prospective respondents that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

DEBARMENT AND SUSPENSION

By submitting a response to this solicitation, Consultant certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, or declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency. It further agrees by submitting a response to this solicitation that it will include this clause without modification in all lower tier transactions, solicitations, proposals, submittals, agreements, contracts, and subcontracts. Where the offeror/consultant or any lower tier participant is unable to certify to this statement it shall attach an explanation to its response to this solicitation. The Port reserves the right to require Consultant to replace a sub-consultant or lower tier participant who cannot meet the foregoing certification requirements.

SECTION 2 – GENERAL INFORMATION

RFQ COORDINATOR

All questions and communication concerning this Solicitation must be directed to the RFQ Coordinator listed below. All oral communication will be considered unofficial and non-binding. Consultants are to rely only on written statements issued by the Port. Communication directed to parties other than the RFQ Coordinator may result in disqualification of the Consultant.

RFQ Coordinator: Kara Metzger Email Address: kmetzger@portoflongview.com Cc: lharris@portoflongview.com Phone Number: (360) 425-3305, ext. 254

ANTICIPATED PROCUREMENT SCHEDULE

The activities and dates listed below represent the anticipated procurement schedule. The Port reserves the right to change the schedule.

Procurement Activity Date and Time (Pacific Time)

RFQ Release October 20, 2026

Pre-Submittal Meeting October 27, 2026, at 1:00 p.m. PDT via Teams (link to be provided upon request to the RFQ Coordinator at:

https://www.portoflongview.com/ mailto:lharris@portoflongview.com

Solicitation No.: 26-071-AE Page 2 kmetzger@portoflongview.com)

Questions and Requests for Clarifications November 6, 2026 by 5:00 p.m. PDT

Submittal Due Date and Time November 17, 2026 no later than 5:00 p.m. PDT

Interviews (if required) TBD

Contract Start Date January 1, 2027

PRE-SUBMITTAL MEETING

A. The Port will host an optional Pre-Submittal Virtual Meeting which will begin at the time and date identified in the Procurement Schedule above. While virtual attendance is not mandatory, consultants are encouraged to virtually attend this meeting. This meeting will provide prospective respondents an opportunity to seek clarification and raise concerns related to the Solicitation.

B. Consultants that wish to be provided with the link and call-in phone number for the Teams meeting should contact Kara Metzger at kmetzger@portoflongview.com. The link and phone number will be emailed.

C. Questions will be taken through the on-line chat feature.

D. Prospective respondents will have the opportunity to raise pertinent issues during this meeting or by the due date and time for questions. If interpretations, specifications, or other Solicitation concerns warrant a change or clarification as a result of the meeting, the RFQ Coordinator will do so by issuing an Addendum.

SOLICITATION DOCUMENTS AND ADDENDA

A. Solicitation documents may be accessed from the Port’s website at: https://www.portoflongview.com/Bids.aspx B. The Port may make changes to this RFQ and/or provide clarification to information stated within the document and questions asked by way of issuance of written addenda; all addenda issued may be accessed from the Port’s website at the same location as the original solicitation documents.

C. All addenda issued prior to the Submittal Due Date will become part of this RFQ and will be deemed to have been considered by the Consultant in its submittal.

D. Some third-party services independently post Port of Longview solicitations on their websites. The Port does not guarantee that such services have accurately provided Consultants with all information, particularly Addenda or changes to the submittal due date and time. It is the sole responsibility of the Consultant to ensure all addenda are received.

COST OF SUBMITTAL

All costs incurred before the Contract is fully executed in the preparation and presentation of the Consultant’s submittal and the contract negotiation process shall be borne by the Consultant.

INSURANCE

The successful Consultant will be required to obtain insurance to protect the Port in the event of any claims, suits, actions, costs, or damages or expenses arising from any negligent or intentional act or omission of the Consultant or its Subconsultants, or their agents, while performing work under the terms of any Contract resulting from this solicitation. Consultants will find a complete description of the specific insurance requirements in the Contract document located in Appendix B.

CONTRACT DOCUMENTS

A. Qualifications submitted in response to this Solicitation are an offer to contract with the Port. This Request for Qualifications, Addenda, and the successful Consultant’s Submittal and scope of work will be incorporated by reference into the resulting Contract, hereinafter referred to as the Contract Documents.

B. The successful Consultant will be required to sign the Port’s Contract and a copy is provided in Appendix B for review. By offering a Submittal to provide the services described herein, the firm represents that it has carefully read the terms and conditions of the Contract and agrees to be bound by them.

C. The Port intends to select one (1) Consultant to provide the services described in this RFQ. The Port intends to enter into one contract with the selected Consultant. However, the Port reserves the right to select additional Consultant(s) for additional award(s) at the Port’s sole discretion.

D. The initial term of the Contract will be through December 31, 2027. The Port may, at its sole option, renew the Contract for up to five (5) additional one-year periods, subject to continued need, satisfactory Consultant performance, and availability of funding.

E. This solicitation is intended to establish an on-call professional services contract. The Port does not guarantee any minimum amount of work, compensation, number of task orders, annual works plans, or contract utilization. Work will be assigned solely at the Port’s discretion and only through approved annual work plans and/or executed task orders.

mailto:kmetzger@portoflongview.com https://www.portoflongview.com/Bids.aspx

Solicitation No.: 26-071-AE Page 3

2.8 PROPRIETARY OR CONFIDENTIAL INFORMATION

A. The Consultant’s Submittal is subject to the Washington State Public Records Act, RCW Chapter 42.56, and may be subject to public inspection. The Port will not disclose any information contained in competing Submittals or the number of Submittals received until after the Contract is awarded. The Port will keep information submitted through this process confidential to the extent allowed by state or federal law.

B. Any information in the submittal that the Consultant desires to claim as proprietary and exempt from disclosure under the provisions of Chapter 42.56 RCW, or other state or federal law that provides for the nondisclosure of your document, must be clearly designated. The information must be clearly identified and the particular exemption from disclosure upon which the exemption from disclosure upon which the Consultant is making the claim must be cited. Each page containing the information claimed to be exempt from disclosure must be clearly identified by the words “Proprietary Information” printed on the lower right hand corner of the page. Making the entire submittal exempt from disclosure or as Proprietary Information will not be honored.

C. If a public records request is made for the information that the Consultant has marked as “Proprietary Information,” the Port will notify the Consultant of the request and of the date that the records will be released to the requester unless the Consultant obtains a court order enjoining that disclosure. If the Consultant fails to obtain the court order enjoining disclosure, the Port will release the requested information on the date specified. If a Consultant obtains a court order from a court of competent jurisdiction enjoining disclosure pursuant to Chapter 42.56 RCW, or other state or federal law that provides for nondisclosure, the Port shall maintain the confidentiality of the Consultant’s information per the court order.

SECTION 3 –SUBMITTALS

Respond to the following requirements in this section.

NON-COST SUBMITTAL REQUIREMENTS

Responses must address every item listed below and be submitted in PDF format. The Qualifications Submittal must not exceed 20 single-sided pages, including the cover letter, resumes, and attachments. Consultants must also complete and submit the Supplemental Submittal Document in Appendix C, including the Acknowledgements page signed by an authorized representative.

Appendix C, the Acknowledgements page, cover page or pages, and table of contents page or pages do not count toward the 20-page limit. Hyperlinks to additional information will be removed before evaluation.

A. Qualifications Submittal Consultants must fully address the following criteria in accordance with the Submittal Instructions.

i. Project Team Experience & Qualifications

a. Summarize the qualifications of the firm, including the number of years in business and relevant experience providing on-call environmental consulting, planning, and engineering services comparable to those described in Appendix A.

b. Provide detailed descriptions of representative projects demonstrating the firm’s track record in providing relevant services. For each project, identify the client; project size and complexity; services provided; special issues and technical challenges addressed; original and final budget; original and actual schedule; and client contact name, email address, and telephone number.

c. Provide details regarding the proposed team’s experience with the following services described in Appendix A:

1. Washington State Industrial Stormwater General Permit compliance, including preparation and updating of Stormwater Pollution Prevention Plans, source-control and operational best management practices, permit renewals, compliance troubleshooting, and coordination with the Washington State Department of Ecology.

2. Washington State Construction Stormwater General Permit support, including permit applications, preparation of associated Stormwater Pollution Prevention Plans, construction-phase compliance assistance, and coordination with the Washington State Department of Ecology.

3. State Waste Discharge Permit compliance and industrial wastewater system support, including regulatory coordination, condition assessments, engineering evaluations, permit renewals, compliance manuals, and operational troubleshooting.

4. Planning, evaluation, and design of industrial stormwater and wastewater collection, conveyance, treatment, and sampling systems from conceptual development through final design, including preparation of engineering reports and agency submittals.

d. Identify prior projects that demonstrate the proposed team’s ability to perform the following services:

Solicitation No.: 26-071-AE Page 4

1. Stormwater planning and drainage-basin evaluation, including updates to stormwater management plans and development of alternatives for reconfiguring conveyance or treatment systems.

2. Stormwater or industrial wastewater treatment-system evaluation and design from conceptual development through final design in accordance with applicable State, Ecology, City, and County standards.

3. Condition assessment, compliance support, operational troubleshooting, or design of improvements for an industrial wastewater treatment plant or comparable industrial wastewater facility.

4. Coordination with the Washington State Department of Ecology, wastewater authorities, local jurisdictions, tenants, legal counsel, and other interested parties on environmental permitting, compliance, planning, or engineering assignments.

e. Summarize the relevant experience and qualifications of the proposed Project Manager and other key personnel, including environmental compliance specialists, stormwater and wastewater engineers, planners, and other technical staff proposed to perform the services in Appendix A. Describe each individual’s specialized experience, technical competence, proposed role, and anticipated benefit to the Port.

f. Identify each proposed Subconsultant, the services or technical disciplines the Subconsultant is expected to provide, why the Subconsultant was selected, and the prime Consultant’s prior experience working with that Subconsultant. If the firms have not previously worked together, describe how the prime Consultant will integrate and manage the Subconsultant’s work.

g. Submit an organizational chart identifying the proposed Project Manager, key personnel, Subconsultants, technical disciplines, reporting relationships, and primary and backup points of contact for the services described in Appendix A.

ii. Understanding of Port Needs & Approach to On-Call Services

a. Describe the firm’s understanding of the Port’s anticipated on-call needs, including industrial stormwater and wastewater compliance, permitting, planning, engineering, treatment and conveyance improvements, coordination with tenants and agencies, and response to unforeseen environmental or engineering needs.

Identify the principal risks and challenges associated with these services and describe the strategies the firm will use to address them. Provide examples of comparable challenges and solutions implemented on previous assignments.

b. Describe the firm’s approach to receiving, scoping, staffing, scheduling, budgeting, and delivering on-call assignments under this solicitation, including how the firm will respond to urgent compliance or operational needs and coordinate work with Port staff, tenants, legal counsel, regulatory agencies, and other interested parties.

c. Describe the processes the firm will use to complete the major scope elements, including permit and regulatory support, Stormwater Pollution Prevention Plan and compliance-manual updates, condition assessments, alternatives analyses, conceptual through final design, engineering reports, agency submittals, stormwater management planning, grant support, and quality review of technical deliverables.

iii. Team Management & Availability

a. Present the project management procedures that will be used to execute on-call assignments and task orders. Describe the Project Manager’s responsibilities; methods for developing and controlling scopes, schedules, budgets, assumptions, and deliverables; procedures for identifying and communicating changes;

and methods for coordinating Port staff, key personnel, and Subconsultants.

b. Describe the firm’s quality assurance and quality control procedures for regulatory, planning, and engineering deliverables, including the stages of review, qualifications and responsibilities of reviewers, resolution of review comments, and verification that final documents comply with applicable requirements. Also describe how the firm will provide the Port with timely access to the Project Manager and appropriate technical personnel during routine and urgent assignments.

c. Describe the current workload and availability of all proposed key personnel and Subconsultants, including their capacity to begin assignments on short notice, support concurrent assignments, and respond to urgent environmental compliance or operational needs. Disclose known commitments that may affect performance under the Contract and describe the firm’s plan for maintaining continuity when key personnel are unavailable.

NOTE: A cost proposal must not be included in the Qualifications Submittal.

B. Supplemental Submittal Document

Solicitation No.: 26-071-AE Page 5

i. Consulting Firm Information Consultants must complete the Consulting Firm Profile, Authorized Representative, Proprietary or Confidential Information, and Statement of Prior Contract Termination sections. Additional sheets may be attached if necessary.

ii. Subconsultant Information Consultants must complete the Subconsultant Information section if they intend to use Subconsultants. If no information is entered, the Port will assume that Subconsultants will not be used.

iii. References Consultants must submit a minimum of three references for clients for whom they have provided services similar to those described in Appendix A. The Port may contact these references independently and may obtain and consider information from other sources, including a Consultant’s capability and performance under other contracts, financial stability, past or pending litigation, prior performance on Port projects or contracts, and other publicly available information. The Port reserves the right to contact any reference, project owner, regulatory agency, or other client identified in the Submittal, whether or not listed as a reference.

SUBMITTAL INSTRUCTIONS

Consultants must submit their complete Qualifications in the following manner:

A. Submittals: Submittals must be sent electronically as described below. The electronic submission must be received by the Port on or before the Submittals Due Date and Time set forth in the Anticipated Procurement Schedule.

i. Hard Copies: No hard copies of Consultant’s submittal are required; any hard copies received will go unevaluated.

ii. Electronic Submittal: The electronic Submittal is to be sent via email to kmetzger@portoflongview.com, with the subject title stating the RFQ number and Consultant’s business name. The file size can be no larger than 20 megabytes to be received by email. It is the responsibility of the respondent to ensure the electronic Submittal was received by the Port.

B. Time of Receipt:

i. Ensure delivery to the Port at the email address provided in item A (ii) above on or before the Submittal due date and time. Time of receipt will be determined by the date and time the response is stamped by the email sent by the respondent. Late submittals will not be accepted or considered. Respondents accept all risks of late delivery regardless of fault or chosen delivery method. Contact the RFQ Coordinator PRIOR TO THE DUE DATE AND TIME OF THE SUBMITTAL to verify receipt of submittal by due date and time.

ii. Submittals are to be submitted in the format described in this Solicitation. No oral, faxed or telephone Submittals or modifications will be accepted or considered. All Submittals and any accompanying documentation become the property of the Port and will not be returned.

SECTION 4 – EVALUATION

EVALUATION PROCESS

A. Qualifications will be scored by the Port’s evaluation team based upon the Evaluation Criteria identified below. Although some of the criteria may be given more weight than others, each Consultant is expected to provide the Port with a comprehensive submittal which allows the Port to do a complete evaluation against the criteria.

B. Interview (if conducted) (not scored)

i. Consultants who submit a Submittal in response to this RFQ may be required to attend an interview or give an oral presentation of their Submittal to the Port. This provides an opportunity for the consultant to clarify or elaborate on their Submittal and should be considered a fact finding and explanation session only and does not include negotiation.

ii. The Port RFQ Coordinator will schedule the time and location of the interview or presentation. All interviews or presentations shall be held on site at the Port or virtually at the Port’s sole discretion. Failure of the respondent to participate in interview(s) as requested by the Port may disqualify their Submittal from receiving further consideration.

iii. If the Port conducts interviews of key personnel, the Project Manager shall be required to participate. Other individuals

EVALUATION CRITERIA AND WEIGHTS

Criteria Description Weight (pts)

1 TEAM EXPERIENCE & QUALIFICATIONS 35

2 UNDERSTANDING OF PORT’S NEEDS & APPROACH TO ON-CALL SERVICES 35

3 TEAM MANAGEMENT & AVAILABILITY 30

Total: 100

Solicitation No.: 26-071-AE Page 6 to participate in interview(s) shall be limited to key personnel and shall not include marketing personnel from the firm.

iv. Interviews, if conducted, will be used to clarify information contained in the Consultant’s submittal and will not constitute a separate scored evaluation criterion. The evaluation committee may request clarification of information presented in the submittal but will evaluate Consultants based on the criteria identified in this RFQ. The Evaluation Committee members may elect to change their original scoring or ranking based on interview(s).

AWARD AND CONTRACTING PROCESS

i. The contract award, if any, will be in accordance with RCW 39.80 to the firm deemed most qualified to provide the services required for the proposed project.

ii. All other responding firms will be notified when the Port has determined the successful Consultant.

iii. The Port will negotiate a contract, including scope and fee with the apparent successful Contractor. If the Port and the successful Consultant are unable to negotiate an acceptable contract, including scope and fee, the Port will terminate negotiations and may proceed to negotiations with the next highest ranked Consultant. This sequence of negotiations will continue until the Port successfully negotiates and executes a contract for the proposed project.

iv. Following a successful negotiated scope and fee, the successful Consultant will execute the final Contract and provide proof of insurance in accordance with the Contract documents.

v. The Port reserves the right to waive any technicalities, irregularities or award in part or in whole or to not award at all, reject any and all submittals, and may order a re-advertisement for new submittals or whatever is in the best interest of the Port.

Solicitation No.: 26-071-AE Page 1 On-Call Environmental, Planning, and Engineering Consulting Services Appendix A

APPENDIX A – STATEMENT OF WORK

A. STATEMENT OF WORK OVERVIEW

The Port of Longview (Port) is soliciting statements of qualifications from experienced firms to provide environmental consulting services, focused on comprehensive environmental consulting, planning, and engineering for various phases of industrial stormwater and wastewater projects.

B. Scope of Work

STORMWATER AND INDUSTRIAL WASTEWATER MANAGEMENT

1.0 PROJECT MANAGEMENT

The Consultant shall provide project management and coordination services for tasks authorized under this Scope of Work and subsequent amendments. Project management services may include, but are not limited to:

a. Coordinating and communicating with Port staff.

b. Supporting the Port in identifying project needs and priorities.

c. Developing and managing project scopes, schedules, and budgets.

d. Coordinating technical resources and project activities.

2.0 ON-CALL SUPPORT

2.1 General Consulting and Engineering Assistance

The Consultant shall provide general environmental consulting, planning, and engineering services as requested by the Port. Services may include technical and regulatory assistance related to existing or proposed Port operations.

Services may include, but are not limited to:

a. Assisting the Port with identifying and pursuing grant opportunities.

b. Coordinating and communication with Port tenants, legal, agencies, etc.

c. Evaluating potential environmental concerns associated with new or modified tenant operations and cargo types.

d. Participating in meetings with existing and prospective tenants.

e. Evaluating applicable regulatory requirements and changes.

f. Providing technical and regulatory recommendations.

g. Supporting the Port in responding to unforeseen environmental or engineering needs not otherwise identified in this

Scope of Work.

2.2 Industrial Stormwater General Permit, Construction Stormwater General Permit, and Stormwater Management Support

The Consultant shall support the Port in maintaining compliance with the Washington State Department of Ecology (Ecology) Industrial Stormwater General Permit (ISGP), and Construction Stormwater General Permit (CSGP).

Services may include, but are not limited to:

a. Providing engineering support and/or review services for stormwater management and treatment systems from conceptual development through final design in accordance with the current Ecology Stormwater Management Manual for Western Washington and other applicable standards.

b. Reviewing and updating the Port’s Stormwater Pollution Prevention Plans (SWPPPs) to support compliance with the

ISGP.

c. Assisting the Port with CSGP applications and preparation of associated SWPPPs.

Solicitation No.: 26-071-AE Page 2

d. Troubleshooting Port-identified stormwater compliance and operational concerns.

e. Recommending and reviewing modifications to operational and source control best management practices (BMPs).

f. Reviewing and providing comments on proposed Ecology modifications to the ISGP and CSGP.

g. Assisting with correspondence and coordination with Ecology.

h. Assisting the Port with permit renewal activities.

i. Providing additional stormwater-related services requested by the Port that are not specifically identified above.

2.3 State Waste Discharge Permit Support

The Consultant shall support the Port in maintaining compliance with Ecology-issued State Waste Discharge Permit.

Services may include regulatory coordination, condition assessments, engineering evaluations, design, and other technical support associated with the Port’s industrial wastewater collection, conveyance, and treatment systems.

Services may include, but are not limited to:

a. Assisting with correspondence and coordination with Ecology and the Three Rivers Regional Wastewater Authority.

b. Performing condition assessments and developing recommendations for upgrades to the Port’s Industrial

Wastewater Treatment Plant (IWTP).

c. Providing engineering support for improvements to the IWTP from conceptual development through final design in accordance with applicable State and Ecology standards.

d. Reviewing and updating the Port’s IWTP compliance manual.

e. Troubleshooting Port-identified operational, engineering, and compliance concerns.

f. Assisting the Port with permit renewal activities.

g. Reviewing and providing comments on proposed Ecology modifications to the Port’s permit.

h. Identifying and developing designs for industrial wastewater system improvements.

i. Providing additional industrial wastewater-related services requested by the Port that are not specifically identified above.

3.0 STORMWATER AND INDUSTRIAL WASTEWATER CONVEYANCE IMPROVEMENTS

The Consultant shall provide planning, evaluation, engineering, and design support for improvements or modifications to existing stormwater and industrial wastewater conveyance systems as identified by the Port.

Services may include, but are not limited to:

a. Evaluating existing stormwater and industrial wastewater conveyance systems.

b. Developing conceptual alternatives and recommendations for system improvements.

c. Preparing and/or reviewing preliminary and final designs for authorized improvements.

d. Preparing and/or reviewing Engineering Reports and other technical documentation for submittal to Ecology and other applicable agencies.

e. Supporting agency coordination and review.

f. Providing additional conveyance-related engineering services requested by the Port.

4.0 STORMWATER PLANNING

The Port maintains a Stormwater Management Plan, most recently updated in 2021. Changes in cargo handling activities and operational needs may require modifications to the Port’s stormwater management systems, ranging from minor improvements, such as installation of additional sampling points, to major improvements, such as reconfiguration of stormwater conveyance systems serving multiple acres.

The Consultant shall provide stormwater planning, evaluation, project management, and engineering services to support the Port’s evolving stormwater management needs.

Services may include, but are not limited to:

Solicitation No.: 26-071-AE Page 3

a. Designing and/or reviewing designs for projects to reconfigure stormwater conveyance systems across drainage basins.

b. Developing and/or reviewing stormwater treatment systems from conceptual design through final design in accordance with applicable State, Ecology, City, and County standards.

c. Evaluating stormwater management alternatives and developing recommendations.

d. Coordinating with and facilitating project advancement through other agencies and organizations, as applicable.

e. Updating the Port’s Stormwater Management Plan.

f. Providing additional stormwater planning and engineering services requested by the Port.

5.0 OTHER RELATED SERVICES

5.1 Technical Studies, Analysis, and Documentation

The Consultant may perform related technical studies, field investigations, data collection, analyses, calculations, mapping, cost estimating, and preparation or review of reports, plans, specifications, memoranda, permit documents, and other technical deliverables as requested by the Port to support environmental, planning, engineering, operational, or capital project needs.

5.2 Agency Coordination and General Project Support

The Consultant may provide related coordination and project support services, which may include attending meetings, preparing agendas and meeting summaries, coordinating with Port staff, utilities, regulatory agencies, and other interested parties, responding to information requests, assisting with permit and grant documentation, reviewing third-party work products, and performing other services reasonably related to the tasks described in this Scope of Work.

Solicitation No. 26-071-AE Page 1 On-Call Environmental, Planning, and Engineering Consulting Services Appendix B

APPENDIX B – CONTRACT

PORT OF LONGVIEW CONTRACT NO.

FOR

THIS CONTRACT is made and entered into upon date of final execution by and between the Port of Longview, a Washington municipal corporation, organized under the laws of the State of Washington (hereinafter referred to as "Port"), and the below named company (hereinafter referred to as "Consultant").

Consultant: Firm Name

Address: Street Address, City, State Zip Code

1. SCOPE OF WORK

A. The Consultant’s Scope of Work is incorporated herein and attached as Exhibit “A”. In the event of a conflict between any provision of this Contract and the attached Exhibit “A”, the provisions of this Contract shall prevail.

B. This Contract is an on-call, indefinite delivery professional services agreement. The Port makes no guarantee regarding the amount, frequency, timing, or value of services that may be requested. Consultant acknowledges that work may be assigned in varying amounts or not assigned at all during the Contract term.

2. DURATION OF CONTRACT

A. The term of this Contract shall commence upon execution and continue through December 31, 2027, or until such time as the contracted services have been completed and accepted. The Port may renew the Contract for up to five (5) additional one-year terms at its sole discretion. If renewed, all provisions contained herein shall apply throughout each renewal term.

3. COMPENSATION AND METHOD OF PAYMENT

A. The Consultant shall be paid by the Port for completed work under this Contract as provided for in Exhibit B - Payment Terms and

Negotiated Hourly Rates.

B. The Maximum Total Amount Payable under this Contract shall not exceed $xxx, except by specific written amendment to this Contract. The Maximum Total Amount Payable includes all expenses and Washington State Sales Tax, if applicable, and is not to be construed as a guarantee payable amount.

4. PROJECT MANAGEMENT

A. The individuals listed below, or their successors, will be the main points of contact for services provided under this Contract. The

Port’s Project Manager or his/her successor is responsible for monitoring Consultant’s performance and will be the contact person for all communications regarding Contract performance and deliverables. The Port’s Project Manager has the authority to accept or reject the services provided and if satisfactory, certify acceptance of each invoice submitted for payment.

Consultant’s Project Manager Port’s Project Manager

First Last Office Phone: (###) ###-#### Mobile Phone: (###) ###-#### Email address: [Enter email address] xxx Office Phone: (360) 425-3305, ext. xxx Mobile Phone: xxx Email address: xxx

B. Notifications regarding changes to this section must be in writing and maintained in the project file but will not require a formal Contract amendment.

5. CONTRACT ADMINISTRATION

A. The individual listed below, or his/her successor, will be Contract Administrator for this Contract. The Contract Administrator is designated to receive legal notices, and to administer, amend, or terminate this Contract. All Contract documents under this Contract will be processed by the Contract Administrator and submitted to Consultant for acceptance. Contact information for the Contract Administrator is:

Kara Metzger

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Contracts/Grants Administrator Port of Longview 10 International Way Longview, WA 98632 Phone: (360) 425-3305, ext. 254 Email address: kmetzger@portoflongview.com

B. Notifications regarding changes to this section must be in writing and maintained in the project file but will not require a formal Contract amendment. Notification by email is sufficient for notification.

6. TASK ORDER AGREEMENTS

A. Each major item of Work (each a “Task Order”) under this Agreement will be set forth in a “Task Order” document in a form approved by the Port. The nature, scope and schedule of the Task Order to be performed by the Consultant, thereunder, to the satisfaction of the Port, shall at a minimum include the following elements:

i. A narrative discussion of the proposed work including Port directives, assumptions, sequence and description of task groups, description of deliverables (type and number), and time estimated for completion and shall include at least one interim milestone for purposes of performance measurement.

ii. A breakdown of fees proposed for the project work. This requirement shall be met regardless of compensation method for the Task Order. Other billable amounts, such as sub-consultants, sub-contractors, reimbursables, etc. shall be shown on the breakdown.

iii. A schedule for work and completion of the Task Order. Schedule shall be as detailed as reasonably necessary so that the Port can balance workloads for Port staff as well as multiple consultants. The Port may, based on the nature of the Task Order, require schedule to be submitted in electronic form (Microsoft® Project or as otherwise specified).

B. When a Task Order develops or a need arises within the Scope of Work and is necessary for completion of the Task, the Port Project Manager shall communicate a request to produce a Task Order to the Consultant Project Manager. Upon approval of such Task Order, the Port Project Manager and Consultant Project Manager shall execute the Task Order through the Port Procurement Division. Consultant is not to begin work until a Task Order is fully executed by both the Port and the Consultant Project Manager. A Task Order shall become effective as of the date set forth in the Task Order.

C. The total fee set forth in each Task Order will be the maximum amount payable for that Task Order unless modified in writing by the Port. The total fee for all Task Orders shall not exceed the amount set forth in Section 3 (B) of this Agreement.

D. The Port is not obligated to assign any specific number of Task Orders or approve any specific amount of work under an Annual Work Plan. The Port’s and Consultant’s obligations are limited to services authorized in writing through a Port-approved Annual Work Plan or a Task Order fully executed by both Parties.

E. Any changes to a Task Order requiring a material adjustment to the cost, workmanship, specified materials, completion date or as otherwise set forth herein or in the applicable Task Order, must be requested in writing to the Project Manager and must be approved in writing prior each party’s execution of an amended Task Order prior to implementation of the adjustment. The Port may request changes to any Task Order by negotiation and executing an amended Task Order with Consultant.

F. If the Consultant acts on a Task Order without formally requesting a change in writing, it is implied by the Port that such work is included in the original Task Order’s scope of work and cost and no adjustment will be made to the original Task Order.

G. Authorization to Proceed. Consultant shall not begin work, incur costs, commit subcontractors, or perform services unless expressly authorized through a Port-approved Annual Work Plan or fully executed Task Order. Any work performed without such authorization shall be at Consultant's sole risk and expense.

7. CHANGES

A. The Port reserves the right to add, remove, or otherwise modify any requirements, and/or services to meet the operational and strategic objectives of the Port.

B. Any changes to the work requiring an adjustment to the cost, task items, workmanship, specified materials, completion date or as otherwise set forth herein or in the work, must be requested in writing to the Project Manager and Contracts Administrator and must be approved in writing by each party’s execution of an amendment prior to implementation to the adjustment. The Port may request changes to the work by negotiating and executing an amendment with the Consultant.

C. Any changes the Port requires which are attributable to the Consultant’s error or failure to meet the standards set forth in the Contract shall be corrected by the Consultant at no additional cost to the Port.

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D. Failure to agree to any adjustment shall be a dispute under Section 33 of this Contract. However, nothing in this clause shall excuse the Consultant from performance under this Contract as if unchanged, unless such performance falls under Section 8 (B) of this Contract.

E. Notwithstanding the terms and conditions of Section 6 and this section of this Contract, the Maximum Total Amount Payable under this Contract shall not be increased or exceeded except by specific written amendment to this Contract. Any work done in violation of this section shall be at the sole expense of the Consultant.

8. DELAY IN COMPLETION

A. Time is of the essence in the performance of the work required under this Contract. Consultant shall ensure that the work is commenced within the timeframe set forth in this Contract and that tasks and services are completed within the milestones set forth herein. In agreeing to the time for completion of the work set forth in this Contract, Consultant has taken into consideration and made allowance for ordinary delays and hindrances incident to or which otherwise may be reasonably anticipated to affect completion of the work. Any issues which may affect Consultant’s ability to comply with the requirements set forth in this section shall immediately be brought to the Port’s Project Manager’s and Contracts Administrator’s attention.

B. Consultant shall not be excused from any delay in performance of this Contract, unless (i) approved by the Port in accordance with Section 6 above, (ii) attributable to any damage caused by fire or other casualty through no fault, neglect, act or omission on the Consultant’s part, (iii) attributable to extraordinary and unanticipated conditions arising out of war, national emergency or governmental regulations, or (iv) any other cause beyond the Consultant’s control and which Consultant could not reasonably anticipate, and not due to any fault, neglect, act or omission on Consultant’s part, including any delay attributable to the Port. In the event of any delay excused under items (i) through (iv) above, the time for performance may be extended by such reasonable time as shall be mutually agreed upon by the Consultant and the Port and shall be incorporated in a written amendment.

9. STANDARD OF CARE

A. Consultant shall perform the work in conformance with generally acceptable standards of an industry professional of similar education, experience and skill. Consultant shall be responsible for the quality, technical adequacy and accuracy, timely completion and coordination of all plans, designs, drawings and specifications if applicable, prepared under this Contract. Any action necessary to correct or revise any errors or omissions in the work due to the Consultant’s failure to meet this standard of care shall be completed by the Consultant in accordance with Section 7 (C).

10. PROJECT PERSONNEL

A. The project personnel specified in the Consultant’s submittal are considered to be essential to the performance of the work and completion of the work. At least thirty (30) days prior to diverting from any of the specified individuals to other programs (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Consultant), the Consultant shall notify the Port Project Manager and Contracts Administrator and shall submit comprehensive justification for the diversion or replacement, including proposed substitution for key personnel, to permit evaluation by the Port of the impact on performance of this Contract. Consultant shall not divert or otherwise replace any key personnel without the consent of the Port.

B. Notifications regarding changes to this section must be in writing and maintained in the project file but will not require a formal Contract amendment.

C. The Port reserves the right to require replacement of any key personnel whose performance is determined by the Port to be unsatisfactory or whose continued assignment is not in the Port's best interest.

11. SUBCONSULTANTS

A. The Consultant shall not sub-contract for the performance of any work under this Contract without prior written permission of the

Port. No permission for sub-contracting shall create, between the Port and Subconsultants, any contract, employment, agency, joint venture or other relationship.

B. Consultants should identify proposed Subconsultants anticipated to support the services described in the solicitation that resulted in this Contract. Because the specific requirements of future assignments may not be known at the time of their submittal, the Port may approve additional Subconsultants during the Contract term when their services are reasonably related to an authorized assignment and the Subconsultant satisfies applicable Port requirements. No Subconsultant may begin work without the Port’s prior written approval.

C. Consultant has the sole responsibility for hiring, compensating and overseeing the work of any approved Subconsultants and shall ensure such Subconsultant’s compliance with this Contract, including all licensing and insurance requirements. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless the Port, its agents, and their respective employees for, from, and against claims, damages, losses and expenses, including but not limited to attorneys’ and experts’ fees, arising out of or resulting from performance of the work by any Subconsultant, or anyone for whose acts they may be liable.

12. INDEPENDENT RELATIONSHIP

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A. The parties intend that an independent Contractor relationship between Consultant and the Port will be created by this Contract.

The Port is interested primarily in the results to be achieved; subject to the provisions herein, the implementation of services will lie solely with the discretion of Consultant. No agent, employee, servant or representative of Consultant shall be deemed to be an employee, agent, servant or representative of the Port for any purpose, and the employees of Consultant are not entitled to any of the benefits the Port provides to its employees. Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, Subconsultants or representatives during the performance of this Contract.

B. In the performance of the services required by this Contract, Consultant is an independent Contractor with the authority to control and direct the performance of the details of the work, however, the results of the required work must meet the approval of the Port and shall be subject to the Port's general rights of inspection and review to secure the satisfactory completion thereof in accordance with applicable agreed upon testing procedures between the Port and Consultant.

13. NON-EXCLUSIVE PROVIDER

The Port reserves the right to obtain services or supplies not specifically covered by this Contract from other providers as deemed in the best interest of the Port.

14. ASSIGNMENT

Consultant will not assign its performance under this Contract, or any portion of this Contract, without the written consent of the Port.

Consultant must seek consent from the Port, in writing, not less than thirty (30) days prior to the date of any proposed assignment.

The Port reserves the right to reject any assignment without cause.

15. HOLD HARMLESS AND INDEMNIFICATION

A. The Consultant shall indemnify and hold the Port, its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the Consultant’s negligence or breach of any of its obligations under this Contract; provided that nothing herein shall require a Consultant to indemnify the Port against and hold harmless the Port…