Bid Notice-Multi-Site Security Upgrades.pdf

Page 1 of 31 Rev. 101226

INVITATION TO BID NO. 2026-043

Multi-Site Security Upgrades

Portland Public Schools, School District No. 1J, Multnomah County, Oregon Purchasing & Contracting

501 North Dixon Street Portland, OR 97227

Direct all questions regarding this ITB to: Brandon Niles Email: purchasing@pps.net Phone: 503-916-3020

BID CLOSING:

ELECTRONIC SUBMITTAL

Submit electronically via PlanetBids, The Bid Form, including all required documentation, must be submitted through the website not later than 2:00:00 PM on November 17, 2026 in accordance with the PlanetBids internal timestamp. Late Bids shall be rejected.

HARDCOPY SUBMITTAL

No hardcopy submittals will be accepted.

BID OPENING: A public bid opening will occur via teleconference promptly at 2:05 PM on the bid due date. Dial in information:

(US) 0414-523-+1 530

PIN: 734 111 889#

Meeting Code meet.google.com/tbo-jedd-cqg

LATE BIDS SHALL BE REJECTED

Portland Public Schools, School District No.1J, Multnomah County, Oregon (“District”) seeks responses from qualified Bidders interested in submitting a Bid for electronic security system upgrades at Franklin, Roosevelt, and McDaniel High Schools.

Mandatory pre-bid meetings will be held on the following dates:

McDaniel High School: 10/28/2026, commencing at 10:00 AM, at 2735 NE 82nd Ave. Portland. OR. 97220.

Roosevelt High School: 10/29/2026, commencing at 10:00 AM, at 6941 N Central St, Portland, OR 97203.

Franklin High School: 10/30/2026, commencing at 10:00 AM, at 5405 SE Woodward St, Portland, OR 97206.

For each of the above meetings, attendees are encouraged to remain at the front entrance until District personnel arrive to begin the pre-bid meeting. The mandatory sign-in sheet must be completed prior to the beginning of the site walk for EACH MEETING. Contractors/subcontractors that arrive after the site walk has started will NOT be considered in attendance and will NOT be added to the attendance roster. Attendance at all three of the above pre-bid meetings is mandatory.

All bid documents shall be submitted electronically via PlanetBids. Bids shall be signed in ink (when submitted electronically via PlanetBids, a scanned copy will be accepted. Digital and stamped signatures are not accepted). If the pre-bid is mandatory, bids shall only be accepted from those Bidders who attend and sign the pre-bid attendance roster(s).

All questions and contact with Portland Public Schools (hereinafter referred to as “District”) regarding this ITB must be addressed in writing to the ITB Contact listed above. Any questions or issues that may arise regarding the Specifications, the bidding process, and/or the award process shall be directed to the ITB Contact. The District’s official tel:+1-530-523-0414 https://meet.google.com/tbo-jedd-cqg?authuser=0&hs=122

Page 2 of 31 Rev. 101226 response to any questions or requests will be through the addendum process. Contact with other District staff without prior clearance from the ITB Contact listed above may result in Bidder disqualification.

This ITB, including all drawings, specifications and Addenda pertaining to this ITB, are posted on the PlanetBids website at http://www.planetbids.com/portal/portal.cfm?CompanyID=22555 and will not be mailed to prospective Bidders.

This Contract is a Public Work subject to ORS 279C.800 to 279C.870.

Bidders should consult PlanetBids regularly until Bid Closing to avoid missing any Addenda.

http://www.planetbids.com/portal/portal.cfm?CompanyID=22555

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INVITATION TO BID (ITB) TIMELINE

ITB ISSUED

10/16/26

MANDATORY PRE-BID MEETINGS (ALL MEETINGS

ARE MANDATORY)

10/28/2026 10/29/2026 10/30/2026

SUBSTITUTION DEADLINE

11/2/26

DEADLINE FOR QUESTIONS OR CLARIFICATIONS

11/2/26

FINAL ADDENDA DEADLINE

11/9/26

BIDS DUE

Must Include:

Bid Form – all pages Bid Bond or Bid Security Bidder’s Qualifications – all pages – must include Kantech Certification information (See Section 1.01)

11/17/26

FIRST-TIER SUBCONTRACTOR DISCLOSURE DUE

11/17/26

ANTICIPATED WORK START

1/13/26

NOTE: The District reserves the right to deviate from this schedule.

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TABLE OF CONTENTS

PART A: PURCHASING AND CONTRACTING REQUIREMENTS

SECTION 00 11 16 INVITATION TO BID 5

SECTION 00 21 13 INSTRUCTIONS TO BIDDERS 10

SECTION 00 41 13 BID FORM 15

SECTION 00 43 13 FORM OF BID BOND 18

SECTION 00 43 25 SUBSTITUTION REQUESTS (PRE-BID) 19

SECTION 00 43 36 FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM 21

SECTION 00 45 13 BIDDER’S QUALIFICATIONS 22

SECTION 00 52 13 AGREEMENT FORM 28

SECTION 00 61 13 FORM OF PERFORMANCE BOND 29

SECTION 00 61 14 FORM OF LABOR AND MATERIAL PAYMENT BOND 30

SECTION 00 72 13 GENERAL CONDITIONS 31

ATTACHMENT A: SAMPLE LARGE CONSTRUCTION CONTRACT AND GENERAL CONDITIONS

ATTACHMENT B: CONTRACT CAREER LEARNING EQUITY DIRECTIONS AND FORMS

ATTACHMENT C: WORKFORCE TRAINING AND HIRING PROGRAM DIRECTIONS AND FORMS

PART B: DRAWINGS AND SPECIFICATIONS

LIST OF DRAWINGS (ATTACHMENT D):

FRANKLIN

MCDANIEL

ROOSEVELT

TECHNICAL SPECIFICATIONS:

ATTACHMENT E

The drawings and specifications pertaining to this ITB are by reference herein incorporated into these documents.

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SECTION 00 11 16 INVITATION TO BID

Portland Public Schools (“District”) seeks to contract for the construction services specified in this Invitation to Bid (ITB).

1.01. SUMMARY OF WORK

The work consists of electronic security system upgrades at Franklin, Roosevelt and McDaniel High Schools. The Contractor shall add to and upgrade the existing Access Control System using Kantech equipment compliant with PPS standards, integrate the new access control work with existing systems, and provide complete and operational Division 28 systems as indicated in the Contract Documents. Work includes reconfiguration of existing in-scope access-control door devices to Kantech panels; programming and coordination with PPS/OTIS for KT- NCC and legacy door-override functionality; coordination with Division 8 for electronically controlled openings;

required data outlets, managed network switches, network cabling and Electronic Security VLAN connections;

power supplies, enclosures, incidental hardware, seismic restraints, labeling, testing and commissioning; and all required closeout documentation, warranties, record drawings, O&M manuals, and training. Existing electronic security systems shall remain fully functional during the project. Planned system disruptions or outages shall be coordinated with PPS through a work schedule submitted at least two weeks in advance. The Contractor shall submit a complete construction schedule within seven days of award and coordinate work with PPS to minimize disruption to school operations.

Mandatory Kantech Certification Requirement: The Contractor must be currently manufacturer-certified on all technical products requiring such expertise and employ only certified trained personnel on this project. The requirement is for Kantech Global Edition certification for both the company and technicians. Certificates shall be provided for both the company and technicians. A list of all technicians dedicated to the project and Division 28 systems must be provided with the bid documentation and must show current product certifications. The Contractor must also possess current Kantech Global Dealer certification within the State of Oregon and have locally based technicians who are actively employed full-time. Certified technician information must be provided with the bid submission.

1.02. CRITICAL ITB DATES AND TIMES:

Refer to “INVITATION TO BID (ITB) TIMELINE” noted on page 2 of the Invitation to Bid document.

A. MANDATORY PRE-BID MEETING AND SITE VISIT.

The mandatory pre-bid meeting will be held at the time, place and date shown on the cover of this document.

The mandatory sign-in sheet must be completed prior to the beginning of the site walk.

Contractors/subcontractors that arrive after the site walk has started will NOT be considered in attendance and will NOT be added to the attendance roster.

Questions asked during the pre-bid meeting may not be recorded by District staff and addressed in addenda to the ITB unless submitted in writing to the ITB Contact. Statements or remarks made by District staff during the pre-bid meeting shall not be binding on the District. An official response will be made only to questions which are submitted by potential Bidders in writing to the ITB Contact. Any Bidder requiring clarification of terms or conditions of the ITB, drawings, specifications, or Contract Documents shall make a request for clarification in writing, to the ITB Contact listed on the cover page of this document.

B. RECEIPT OF BIDS

Electronic Submittal Submit electronically via PlanetBids. The Bid Form and all required documentation must be submitted through the website in accordance with the PlanetBids internal timestamp. Late Bids shall be rejected.

PLEASE NOTE: Other required documentation specified below may be provided by any of the methods shown, even if the bid is submitted electronically.

Hardcopy Submittal No hardcopy submittals will be accepted. Any bids not submitted via PlanetBids will be rejected.

C. Bid form

Bid Form shall be due up until 2:00:00 PM on the Bid Closing Date. Failure to submit a complete Bid by this due date and time may result in Bid rejection.

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D. First-Tier Subcontractor Disclosure Form

The first-tier subcontractor disclosure form is due up until 4:00:00 PM on the Bid Closing Date. This form will be accepted using any of the following methods:

1. Electronically – with bid submittal via PlanetBids. PLEASE NOTE: PlanetBids does not allow for submittals after 2:00:00 PM. If submitting this document via PlanetBids it MUST be submitted by 2:00:00 PM.

PlanetBids’ internal timestamp will determine timeliness.

2. Hardcopy - No hardcopy submittals will be accepted. Any bids not submitted via PlanetBids will be rejected.

3. Email. If using this method document must be emailed to purchasing@pps.net prior to 4:00:00 PM on the Bid Closing Date. Time and date received on email in Purchasing will determine timeliness of submittal.

Failure to submit first-tier subcontractor disclosure form by this due date and time may result in Bid rejection.

E. PUBLIC OPENING OF BIDS

The Public Bid Opening will be held at 2:05 PM on the bid due date via teleconference.

1.03. BID REQUIREMENTS:

A. FIRST-TIER SUBCONTRACTOR DISCLOSURE

As per the form of first-tier subcontractor disclosure set forth in ORS 279C.370, Bidder shall submit to the District a disclosure of the first-tier subcontractors that:

1. Will be furnishing labor or will be furnishing labor and materials in connection with the public improvement contract; and

2. Will have a contract value that is equal to or greater than five percent of the total project Bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project base bid. Bidder must submit this documentation in accordance with Section 00 21 13, 1.02, I.

B. BID SECURITY

Bid security in the form of either:

1. a Bid bond set forth in Section 00 43 13,

2. an irrevocable letter of credit issued by an insured institution as defined in ORS 706.008, or

3. a certified check or cashier’s check, in an amount equal to ten percent (10%) of the total amount of the submitted Bid, which has been executed in favor of Portland Public Schools, School District No. 1J, Multnomah County, Oregon, 501 North Dixon Street, Portland, Oregon 97227, shall accompany each Bid exceeding $100,000 as per Section 00 21 13, 1.02, C.

Bid bond and irrevocable letter of credit may be provided electronically with bid submittal if using PlanetBids.

If selected as the apparent lowest responsive and responsible bidder, an original must be provided prior to Contract award.

C. OREGON CONSTRUCTION CONTRACTORS BOARD

Bidders shall be licensed with the Oregon Construction Contractors Board prior to bidding on this project.

D. BIDDER’S QUALIFICATION

Project Specific Technical Requirements - The Contractor and the employed technicians must be currently Kantech Global Edition/Global Dealer certified. Company and technician certifications, including a list of technicians dedicated to the project, shall be provided with the bid documentation, as added pages to the Bidders Responsibility Information Form. The Contractor shall be currently licensed as a Security Contractor in the State of Oregon and shall obtain specified products through manufacturer-authorized distribution channels.

Bidder shall submit a Bidder’s Responsibility Information Form to the District in accordance with Section 00 45 13 Bidder’s Qualifications. The District reserves the right to verify information provided on this form in determining the Bidder’s qualifications to perform the Work.

E. REFERENCES

In accordance with District Contracting and Purchasing Rules and ORS 279C.375, District reserves the right to investigate references other than those listed in Bidder’s submission. Investigation may include, without

Page 7 of 31 Rev. 101226 limitation, past performance of any Bidder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, and its lawful payment of employees and workers.

F. PORTLAND PUBLIC SCHOOLS EQUITY IN PUBLIC PURCHASING & CONTRACTING POLICY

In July 2012, the PPS Board of Education passed the Portland Public Schools Equity in Public Contracting Policy, 8.50.095-P. The policy has three objectives:

Business Equity: The District will provide professional, supplier, construction and personal service purchasing and contracting opportunities to small businesses that have been historically under-utilized, including businesses owned by people of color, service-disabled veterans and women.

Contractor Workforce Equity: The District will ensure apprenticeship opportunities in the construction trades and will promote construction employment opportunities for people of color and women.

Career Learning Equity: The District will continue to provide career learning opportunities for students, providing them exposure to various potential career paths, including, but not limited to, architecture, engineering and related services, legal and accounting services, as well as building trades and construction work.

DEFINITIONS:

“Certified Business” as used in this solicitation, means a for-profit company certified by the State of Oregon Certification Office of Business Inclusion and Diversity (COBID) as a Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Veteran Business Enterprise (VBE), Oregon Small Business Enterprise (OSBE), and/or an Emerging Small Business (ESB) pursuant to Oregon Revised Statutes Chapter 200; and/or

A company certified in the States of Oregon, Washington and California by the U.S. Department of Transportation (U.S. DOT) as a Disadvantaged Business Enterprise (DBE) pursuant to Code of Federal Regulations (CFR) Title 49, Subtitle A, Parts 23 and 26; and/or

A company certified by the State of Washington Office of Minority and Women’s Business Enterprises as a Minority Business Enterprise (MBE) and/or Woman Business Enterprise (WBE) pursuant to Washington Administrative Code, Title 326, Chapter 326-20.

1. CAREER LEARNING EQUITY

The intent of this objective is to increase the numbers of young people of color and young women in career learning programs.

If the contract resulting from this solicitation has a value equal to or greater than $1,000,000, the awarded Contractor must:

• Offer Career Learning opportunities to District students as per Attachment B,

2. CONTRACTOR WORKFORCE EQUITY

a. Applicability. Upon being awarded a District Public Improvement Contract or a District Intergovernmental Agreement for Construction or Public Improvement with a value greater than $1,000,000, a Contractor shall be obligated to comply with the District Contractor Workforce Equity protocols as described in Attachment C. The District has contracted with the City of Portland for assistance in program administration and compliance. The Contractor Workforce Equity protocols shall apply to:

1) The prime contract; and

2) Any subcontract greater than $250,000.

3) Project durations of at least six months

b. Contractor Workforce Equity Protocols.

1) Contractor will ensure that a minimum of 20% of labor hours in apprenticeable trades performed by the contractor and subcontractors on District projects are performed by state-registered apprentices;

2) Contractor will utilize outreach, partnership and recruitment with workforce organizations, trade apprenticeship programs and unions to create an apprenticeship program that reflects the diversity of the Portland metropolitan area; and

3) Contractor will strive to achieve the District’s aspirational workforce diversity goal of a minimum of 25% minority and 14% female hours (including both journey and apprentice level workers) on each

Page 8 of 31 Rev. 101226 eligible project.

3. CERTIFIED BUSINESS UTILIZATION REPORTING

The District has implemented an online Certified Business utilization tracking system. This web-based software system facilitates Certified Business utilization reporting for all construction, architecture, engineering, and related services contractors doing business with Portland Public Schools. The system is designed to streamline and automate subcontractor utilization reporting requirements and includes the following key features:

• Automated tracking of Certified Business utilization, using the COBID database

• Online verification of subcontractor payments

• Automated communication with contractors via email regarding reporting status

Prime contractors will be required to use the online system to submit first tier subcontractor data and monthly reports on progress payments to all subcontractors. Subcontractors will be required to use the online system to verify payments received from prime contractors, identify any further tiers of subcontractors, and submit monthly reports on progress payments to their own subcontractors. Prime contractors and subcontractors must access the system at least monthly, when prompted, to manage contract information and provide the required subcontractor and payment information. Prime contractors are responsible for ensuring that all subcontractors comply with the utilization tracking requirements.

The Certified Business utilization tracking system is online at https://pps.diversitysoftware.com. Access information will be provided to the designated point of contact for each contractor after contract award.

1.04. CONTRACT REQUIREMENTS

A. PREVAILING WAGES

The Contract is for a public work and shall be subject to the prevailing wage requirements of ORS 279C.800 to ORS 279C.870. The selected contractor and its subcontractors shall pay the applicable prevailing wages to their workers as required by ORS 279C.840, (i.e. Prevailing Wage Rates for Public Works Contracts in Oregon) as of the advertisement date of this ITB. This ITB and the resulting Contract are subject to the following BOLI wage rate requirements and the prevailing wage rates set forth in the following booklets:

The effective “Prevailing Wage Rates for Public Works Contracts in Oregon” dated September 3, 2026, including the October 5, 2026 amendment.

The “PWR Apprenticeship Rates” and any other amendments issued by BOLI prior to the issue date of this

ITB.

The complete publications may be found online at the BOLI website (https://www.oregon.gov/boli/WHD/PWR/Pages/PWR-Rate-Publications---2020.aspx) and is hereby incorporated by reference.

The fee required by ORS 279C.825(1) will be paid by the District to the Commissioner of the Bureau of Labor and Industries under the administrative rules of the Commissioner.

B. CONTRACT, BONDS AND INSURANCE

The successful Bidder will be required to enter into a Contract with the District as per Section 00 52 13 Agreement Form and obtain and maintain insurance and bonding as per Section 00 61 13 Performance Bond, Section 00 61 14 Labor and Materials Payment Bond, and Section 00 52 13 Agreement Form. The successful Bidder shall obtain a Payment Bond and a Performance Bond issued by a surety which is authorized to transact surety business in the State of Oregon and which has an A.M. Best “A” or better rating.

C. CONTRACTOR AND SUBCONTRACTOR FINGERPRINT-BASED CRIMINAL HISTORY VERIFICATION

Performance under this Contract may require or cause Contractor to have direct, unsupervised contact with students. The District requires all Contractor personnel who may have direct, unsupervised contact with students to pass the District fingerprint-based criminal history verification. The Contractor is solely responsible for the cost of these verifications. The current cost is $94.50 and is subject to change. Proposers are advised to consider this cost when responding to price proposal evaluation criteria as the District will not pay for, or reimburse, such costs. Additional information about this verification process may be found at http://www.pps.k12.or.us/departments/security-services/1102.htm

1.05. AVAILABILITY OF ITB DOCUMENTS

This ITB, including all drawings, specifications and Addenda pertaining to this ITB, are posted on the PlanetBids https://pps.diversitysoftware.com/ https://www.oregon.gov/boli/WHD/PWR/Pages/PWR-Rate-Publications---2020.aspx http://www.pps.k12.or.us/departments/security-services/1102.htm

Page 9 of 31 Rev. 101226 website at http://www.planetbids.com/portal/portal.cfm?CompanyID=22555 and will not be mailed to prospective Bidders. Bidders should consult the PlanetBids System regularly until Bid Closing to avoid missing any Addenda.

1.06. ITB/PROJECT CONTACT

All questions, requests for clarification, and specification protests must be addressed to the ITB Contact shown on the cover page of this document.

Questions should be transmitted by email and should include the solicitation number and title in the subject line of the email. Wherever possible, all questions for a single solicitation should be grouped together in a single email.

Such emails must only address one solicitation. If a prospective Bidder has questions across multiple solicitations, the Bidder should submit separate emails for each solicitation, labeled by solicitation number and title. The District may at its sole discretion reject questions or requests that do not adhere to these guidelines.

1.07. SUSTAINABLE BUSINESS PRACTICES

Bidders should prioritize sustainable business practices, including but not limited to:

a. Apply route optimization strategies when providing services, which reduces dependency on oil, saves money, and reduces climate changes when feasible.

b. Maintain a comprehensive and sustainable waste reduction and recycling plan and, where possible, recycle, reuse, and reduce waste going to landfill.

c. Emphasize local product sourcing.

d. Apply water conservation measures to reduce water loss, water usage, and improve water management;

including high efficiency fixtures, employee education, and a comprehensive water conservation management plan with actionable goals.

e. Expand use of renewable energy

f. Maintain a toxic waste reduction plan, including but not limited to the following approaches, as applicable:

Using certified green cleaning products (e.g. Ecologo, GreenSeal, etc.); reducing technology toxicity (e.g.

using EPEAT registered computers); building or remodeling with the intent to be LEED certified with a focus on the environmental health of buildings; using low VOC paints and sealants; and purchasing new goods with Health Product Declarations (HPD).

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SECTION 00 21 13 INSTRUCTIONS TO BIDDERS

1.01. SOLICITATION PROTEST; REQUEST FOR CHANGE; REQUEST FOR CLARIFICATION

A. PROCEDURE: The appropriate means of seeking clarifications or modifications to provisions of an ITB are through (a) requests for clarification; (b) requests for changes to contractual terms, Specifications, or Plans;

and (c) protests of contractual terms, Specifications, or Plans. Any Bid that includes non-approved alternate product brands or that takes exception to the Specifications or Plans or contractual terms of the ITB may be deemed non-responsive and may be rejected.

B. METHOD OF SUBMITTING REQUESTS FOR MODIFICATION OF ITB PROVISIONS: Envelopes containing requests for clarification, requests for change, and protests must be marked as follows:

Request for Clarification/Request Change /Protest

ITB Number

Closing Date

Closing Time and must be received by the contact listed on Page 1 of the ITB, no later than the deadline listed in the ITB Timeline. Unless this specific deadline is extended by subsequent Addenda, no requests for substitution, requests for clarification, requests for change, or protests pertaining to provisions contained in the originally-issued ITB will be considered after the date specified herein.

C. REQUEST FOR CLARIFICATION: Any Bidder who finds discrepancies in, or omissions from, any provision of the ITB, Plans, Specifications, or Contract Documents, or has doubt as to the meaning, shall make a request for clarification in writing, to the contact listed on Page 1 of the ITB. To be considered, the request for clarification must be received by the Bid Desk – Purchasing & Contracting Department by the deadline specified in Paragraph B above.

D. REQUEST FOR CHANGES TO CONTRACTUAL TERMS OR SPECIFICATIONS OR PLANS: Any Bidder may submit a request for changes to contractual terms, Plans, or Specifications, in writing, to the contact listed on Page 1 of the ITB. To be considered, the request for changes must be received by the Bid Desk – Purchasing & Contracting Department by the deadline specified in Paragraph B above. The request must include the specific changes requested, and the reason for requested changes supported by factual documentation.

E. PROTEST OF SOLICITATION OR CONTRACT TERMS AND CONDITIONS OR SPECIFICATIONS: Any Bidder may submit a protest of solicitation terms and conditions, Contract terms and conditions or Specifications, in writing, to the contact listed on Page 1 of the ITB. To be considered, the protest must be received by the Bid Desk – Purchasing & Contracting Department by the deadline specified in Paragraph B above. The protest shall include the legal and factual grounds for the protest, a description of the resulting prejudice to the Bidder if the protest is not granted, and a statement of the relief or changes proposed.

F. RESPONSE TO REQUESTS FOR CLARIFICATION: Clarifications, whether verbal, in writing, do not change Plans, Specifications, contractual terms, or procurement requirements of an ITB. If a request for clarification raises an issue that the District determines should be handled by formally amending the ITB, the District will do so only by announcing such a change in an Addendum, not through information identified as a "clarification."

G. RESPONSE TO REQUESTS FOR CHANGE, AND PROTESTS: The District shall promptly respond to each properly-submitted written request for change, and protest. If District determines that any additions, deletions, clarification or interpretation is necessary, such information or interpretation will be supplied in Addenda posted to the PlanetBids website at http://www.planetbids.com/portal/portal.cfm?CompanyID=22555 and thereby made available to all interested parties.

All such Addenda shall have the same binding effect as though contained in the ITB Document. Such addenda shall be issued not less than 72 hours prior to the Bid Closing Date. Statements made by the District’s representatives are not binding on the District unless confirmed by written Addendum.

Failure to protest solicitation terms and conditions, Contract terms and conditions or Specifications as provided in Section 00 21 13, 1.01 precludes appeal or protest of a decision to award based upon such solicitation terms and conditions, Contract terms and conditions or Specifications.

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1.02. BID SUBMITTAL

A. BID FORMS

Bids shall be submitted on unaltered Bid Forms furnished by the District, or on exact duplicates thereof. Bids shall be made in accordance with all instruction, requirements and specification to be considered. All blanks on Bid Forms shall be completed in ink or typewritten. Alterations and erasures shall be initialed by the signatory of the Bid.

B. STATE OCCB REGISTRATION REQUIREMENTS

Bidders shall be licensed with the Oregon Construction Contractors Board prior to bidding on this project. Failure to comply with this requirement shall result in Bid rejection. Bidders shall insert Bidder's current, valid registration number and expiration date thereof in the spaces provided on the Bid Form. Landscaping contractors and all subcontractors participating in this project shall be licensed respectively, by the State Landscape Contractors Board, as required by ORS 671.530 and the Oregon Construction Contractors Board, as required by ORS 701.026, at the time they propose to engage in subcontract work. Any Bid received from a Bidder identified by the Oregon Construction Contractors Board as ineligible to hold public contracts in accordance with ORS 701.227 shall be disqualified from consideration.

C. BID SECURITY: Bids shall be accompanied by bid security

Bid security in the form of either:

1. a Bid bond set forth in Section 00 43 13,

2. an irrevocable letter of credit issued by an insured institution as defined in ORS 706.008, or

3. a certified check or cashier’s check, in an amount equal to ten percent (10%) of the total amount of the submitted Bid, which has been executed in favor of Portland Public Schools, School District No. 1J, Multnomah County, Oregon, 501 North Dixon Street, Portland, Oregon 97227, shall accompany each Bid exceeding $100,000.

Bid bond and irrevocable letter of credit may be provided electronically with bid submittal if using PlanetBids. If selected as the apparent lowest responsive and responsible bidder, an original must be provided prior to Contract award.

Bid security of the successful Bidder will be returned or released after the Bidder's written Contract, Performance Bond, Payment Bond, and required certificates of insurance have been promptly and properly executed, delivered to, and accepted by the District. If the successful Bidder fails to (1) promptly and properly execute the Contract, (2) furnish a good and sufficient Performance Bond and a good and sufficient Payment Bond, and/or (3) furnish required certificates of insurance within seven (7) calendar days of the written notification of intent to award a Contract, then the District may cash the check, draw under the letter of credit or otherwise collect under the Bid security.

The District reserves the right to retain the Bid security of the next two (2) lowest Bidders until the successful Bidder has been awarded a Contract or until no more than 90 days after Bid opening, whichever is shorter. Bid security of all other Bidders will be returned as soon as practicable after Bid opening.

D. SEALED BIDS

ELECTRONIC SUBMITTAL

If submitting electronically via PlanetBids, the Bid Form must be submitted through the website in accordance with the PlanetBids internal timestamp. Late Bids shall be rejected.

HARDCOPY SUBMITTAL

No hardcopy submittals will be accepted. Any bids not submitted via PlanetBids will be rejected.

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E. MODIFICATION OR WITHDRAWAL OF BID

After submittal, Bids may be modified or withdrawn on written request received from Bidders prior to the Bid Closing Date and Time. Modifications shall be sealed and submitted in same manner as the Bid.

Bids may not be modified or withdrawn after closing except as provided in District Contracting and Procurement Rules.

F. DURATION OF BIDS

Each Bid shall be irrevocable for a period of 90 days from the date of Bid. Award of a Contract to any Bidder shall not constitute rejection of any other Bid.

G. REQUIRED SIGNATURES

Electronic submittal via PlanetBids - Bids shall be signed with ink or indelible pencil, with name typed or printed in the space provided. Where Bidder is a corporation, Bids shall be signed with the legal name of the corporation and the legal signature of an officer authorized to bind the corporation to a contract. A scanned signature will be accepted. Digital and stamped signatures are not accepted.

H. RESIDENT BIDDER

Bidder shall indicate on the Bid Form whether Bidder is a "resident bidder" as defined in ORS 279A.120. A “nonresident bidder” means a Bidder who has neither paid unemployment taxes nor income taxes in the State of Oregon during the 12 calendar months immediately preceding submission of its Bid, nor has a business address in the State of Oregon.

In determining the lowest responsive Bidder for this Work, a percentage may be added to the Bid of a non-resident Bidder equal to the percentage, if any, of the preference given to that Bidder in the state in which the Bidder resides. This percentage, if utilized, shall not be added to the dollar value of Contract to be awarded as a result of this ITB.

I. LIST OF FIRST-TIER SUBCONTRACTORS

In accordance with ORS 279C.370, Bidders are required to complete and submit the first-tier subcontractor disclosure form, provided in Section 00 43 36, within two (2) hours of the Bid Closing Date and time.

J. ACCEPTANCE OF CONDITIONS/SITE VISITATION

The Bidder, by making a Bid, represents that:

1. The Bidder has read and understands the Bid documents and the Bid is made in accordance therewith.

2. The Bidder has visited each project site, become familiar with the local conditions under which the Work is to be performed, and has correlated the Bidder's personal observations with the requirements of the proposed Contract Documents.

3. The Bid is based upon the materials, equipment, systems, required by the Bid documents without exceptions.

K. RESERVATIONS

1. The District reserves the following rights:

• To reject all Bids.

• To reject any Bid not in compliance with all prescribed public bidding procedures and requirements and to reject for good cause any or all Bids upon a finding that it is in the public interest to do so.

• To reject Bids which it determines to be non-responsive.

• To reject Bids upon the District’s finding that the Bidder:

o Has been declared ineligible under ORS 279C.860 by the Commissioner of Bureau of Labor and Industries;

o Has been identified by the Oregon Construction Contractors Board as ineligible to hold public contracts in accordance with ORS 701.227; or o Is not responsible.

• To waive any informalities in Bids submitted.

Page 13 of 31 Rev. 101226

• In the event two or more Bidders quote identical amounts for the same Work, to award the contract by drawing lots between such Bidders or by such other means as it deems appropriate.

• To return the Bid unopened, in the event only one Bid is received.

L. ASBESTOS ABATEMENT

Work to be performed under the contract will will not require the Bidder or any subcontractors to be licensed for asbestos abatement work per ORS 468A.720.

M. LEAD BASED PAINT RENOVATION LICENSE

Perform all work in accordance with OR-OSHA (OAR Chapter 437 Division 3, 1926.62) and Section 02080 (Lead Handling Procedures) specification in the project manual. When working in areas of buildings occupied by children under age six (6), requirements under OAR Chapter 333, Division 69 may also apply, and the Bidder will be required to be licensed under and comply with OAR Chapter 812, Division 7, and ORS Chapter 701.510.

Work to be performed under the contract does does not require the Contractor to hold a Lead-Based Paint Renovation License. Contractors cannot bid on a renovation project until they have completed an approved training class and obtained a Lead-Based Paint Renovation License per the Construction Contractors’ Board (CCB).

N. REQUIREMENTS FOR HAZARDOUS MATERIALS

Asbestos-containing materials (ACM's) are present in various locations throughout the building. It is the intent of Portland Public Schools to abate only materials that are an obstruction, part of demolition or necessary to complete the renovation. All abatement work will be conducted by Portland Public Schools under a separate contract. The Bidder and its subcontractors are required to familiarize themselves with asbestos and asbestos hazards within the building. Provide hazard communication, training and personal protection equipment as necessary to work in or around areas with asbestos materials. The Bidder shall strictly enforce implementation of OR-OSHA (OAR Chapter 437 Division 3, Subdivision Z 1926.1101) requirements during the performance of the work under this contract.

Documents of reference for information on the type, quantity and location of known ACM's are as follows: 1) Portland Public School District's AHERA asbestos inspection report and management plan. 2) Hazardous materials survey/abatement drawings in preparation for the contracted construction. All Sub-contractors are to notify the Bidder if suspect ACM's are uncovered during demolition or renovation activities that are not identified in these documents. Coordinate with the district's hazardous materials consultant as necessary to accommodate testing and abatement work.

For this project, the Bidder and its subcontractors shall comply with all applicable OSHA requirements when working in friable asbestos contaminated areas. This includes but not limited to; floor and attic crawl spaces if those conditions exist in a building. OSHA requirements also apply when working on or around non-friable ACM. This includes but is not limited to; anchorage thru ACM flooring, anchorage of wire molding and fixtures onto ACM plaster or gypsum walls and ceilings, and impacting ACM roofing materials.

1.03. APPEALS & PROTEST OF AWARD

Adversely affected or aggrieved Bidders shall have seven (7) calendar days from the date of the Intent-to-Award

Announcement within which to file a written protest. All appeals must be in writing and physically received by the Director of Purchasing & Contracting no later than 10:00 AM on the seventh (7th) calendar day after the date of the Intent-to-Award Announcement.

Address appeal to:

APPEAL OF AWARD TO ITB NO. 2026-043

Attn: Director, Purchasing & Contracting School District No.1J, Multnomah County, Oregon

Portland Public Schools Purchasing & Contracting

501 North Dixon Street, 2nd floor Portland, Oregon 97227

Protests submitted after that date will not be considered. Protests must specify the grounds upon which the protest is based.

https://www.oregonlegislature.gov/bills_laws/ors/ors468A.html http://arcweb.sos.state.or.us/pages/rules/oars_300/oar_333/333_069.html http://arcweb.sos.state.or.us/pages/rules/oars_800/oar_812/812_007.html https://www.oregonlegislature.gov/bills_laws/ors/ors701.html http://www.oregon.gov/CCB/licensing/Pages/lead-based-paint.aspx http://www.oregon.gov/CCB/licensing/Pages/lead-based-paint.aspx http://arcweb.sos.state.or.us/pages/rules/oars_400/oar_437/437_003.html

Page 14 of 31 Rev. 101226

In order to be an adversely affected or aggrieved Bidder, the Bidder must claim to be eligible for award of the Contract as the lowest responsible and responsive Bidder and that any and all lower Bidders are ineligible to receive Contract award.

An actual Bidder who is adversely affected or aggrieved by the award of the Contract to another Bidder may protest award, in writing, within the timeline established. The written protest shall state the grounds upon which the protest is based. No protest of award shall be considered after the deadline.

No protest against award shall be considered because of the content of solicitation terms and conditions, contract terms and conditions or Specifications after the deadline established for submitting protests of solicitation terms and conditions, contract terms and conditions or Specifications.

1.04. CONTRACT, BONDS AND INSURANCE

A. CONTRACTOR CONTRACT EXECUTION

Within seven (7) calendar days after receipt of Notice of Intent to Award, the successful Bidder shall be prepared to execute the Contract provided by the District, a sample of which is included in Section 00 52 13 of this ITB.

At the same time, the successful Bidder shall furnish a Performance Bond, a Payment Bond, and required Certificates of Insurance. Prior to starting work under the Contract, the selected Bidder shall provide a performance bond and a payment bond each issued by a surety satisfactory to the District, in an amount equal to the full dollar value of the Contract for the faithful performance of the Contract and all provisions thereof.

B. DISTRICT CONTRACT EXECUTION

After receipt and acceptance of the properly executed Contract, Performance Bond, Payment Bond, and Certificates of Insurance, the District will execute the Contract and issue a Notice to Proceed. No work shall be performed until the Contract is fully executed and a written Notice to Proceed is issued.

C. FAILURE TO EXECUTE

A successful Bidder who fails to execute the Contract or furnish the Performance Bond, Payment Bond and provide Certificates of Insurance in the time and manner indicated herein shall forfeit its Bid security.

D. PUBLIC WORKS BOND

Before starting Work the successful Bidder shall file with the Oregon Construction Contractors Board, and maintain in full force and effect, the separate public works bond required by ORS 279C.836, unless otherwise exempt under those provisions. The successful Bidder shall also include in every subcontract a provision requiring the subcontractor to have a public works bond filed with the Oregon Construction Contractors Board before starting Work, unless otherwise exempt, and shall verify that the subcontractor has filed a public works bond before permitting the subcontractor to start Work.

A disadvantaged, minority, women or emerging small business enterprise certified under ORS 200.055 may, for up to four years after certification, elect not to file a public works bond as required under Section 279C.836 (1). If a business enterprise elects not to file a public works bond, the business enterprise shall give the Oregon Construction Contractors Board written verification of the certification and written notice that the business enterprise elects not to file the bond.

Questions regarding payment of prevailing wages may be directed to BOLI at the BOLI website (www.oregon.gov/BOLI) or at the following address:

Bureau of Labor and Industries Wage and Hour Division

Prevailing Wage Unit 800 N.E. Oregon Street, #32

Portland, Oregon 97232

1.05. COMPLIANCE WITH LAW

The selected contractor shall be required to comply with the District’s standard construction contract provisions as provided in Section 00 52 13. In addition, the selected contractor shall comply with and require its subcontractors to comply with all applicable provisions of federal, state and local laws, statutes, ordinances, codes, orders, rules and regulations which pertain to the work specified in this ITB.

http://www.oregon.gov/BOLI

Page 15 of 31 Rev. 101226

SECTION 00 41 13 BID FORM

BID FORM (PAGE 1 OF 3)

SCHOOL DISTRICT NO. 1J,

MULTNOMAH COUNTY, OREGON

PORTLAND PUBLIC SCHOOLS

INVITATION TO BID NO. 2026-043

Multi-Site Security Upgrades

The undersigned hereby certifies that Bidder:

1. Has the authority and/or responsibility to submit a Bid and to represent the organization in all phases of this Bid process.

2. Has submitted information that is true and accurate to the best of their knowledge and understands that any false statement may disqualify this Bid from further consideration or be cause for contract termination.

3. Shall furnish, in strict compliance with the Bid and Contract Documents for the above-referenced Project, all labor, materials, equipment, apparatus, appliances, tools, transportation, and other facilities and services necessary to perform the Work described therein, and to perform said Work in strict compliance therewith, for the amounts set forth in this Bid.

4. Has read, understands and agrees to be bound by all terms and conditions herein.

5. Is a Resident Bidder, Non-Resident Bidder, as defined in ORS 279A.120, of the State of Oregon.

ORS 279A.120 (2) states "For the purposes of awarding a public contract, a contracting agency shall:

(a) Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and

(b) Add a percent increase to the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.”

"Resident bidder" means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a "resident bidder". (ORS 279A.120 (b))

"Non-resident bidder" means a bidder who is not a "resident bidder" as defined above. (ORS 279A.120 (a))

6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS - The Bidder certifies to the best of its knowledge and belief that neither it nor any of its principals:

6.1. Are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from submitting bids or proposals by any federal, state or local entity, department or agency;

6.2. Have within a five-year period preceding the date of this certification been convicted of fraud or any other criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

6.3. Are presently indicted for or otherwise criminally charged with commission of any of the offenses enumerated in paragraph 6.2.

of this certification;

6.4. Have, within a five-year period preceding the date of this certification had a judgment entered against proposer or its principals arising out of the performance of a public or private contract;

6.5. Have pending in any state or federal court any litigation in which there is a claim against proposer or any of its principals arising out of the performance of a public or private contract; and

6.6. Have within a five-year period preceding the date of this certification had one or more public contracts (federal, state, or local) terminated for any reason related to contract performance.

7. Acknowledges Receipt of Addenda No's. _____________ Through __________________ inclusive.

Please check the applicable box regarding Bid security:

Bid security in form of cashier's check , certified check , Bid bond in the form set forth in Section 00 43 13 , irrevocable letter of credit issued by an insured institution as defined in ORS 706.008 (check applicable clause) in the amount of ten percent (10%) of the total amount of the submitted Bid, which has been executed in favor of Portland Public Schools, School District No. 1J, Multnomah County, Oregon, 501 North Dixon Street, Portland, Oregon 97227, is enclosed.

Bid Price is for $100,000 or less; therefore, Bid security is not required.

Page 16 of 31 Rev. 101226

BID FORM (PAGE 2 OF 3)

The Base Bid will be the sum of the following items and represents all work set forth in this ITB, the Contract Documents (including without limitation the Drawings and Specifications):

BASE BID

Franklin High School $ McDaniel High School $ Roosevelt High School $

Total Base Bid (Sum of Above Three Lines) $

Total Base Bid

(Expressed in written words and numerals. Written words shall supercede numerals. The District reserves the right to correct mathematical errors whereupon the corrected Total Base Bid takes precedence over written words and numerals.)

ALTERNATES:

The Total Bid Price will be calculated by adding to or deducting from the Base Bid those alternates selected by District at the time of award.

Bids will be evaluated to identify the lowest responsible Bid based on the Total Bid Price. Bids must be submitted by a responsible Bidder and not otherwise disqualified.

Page 17 of 31 Rev. 101226

BID FORM (PAGE 3 OF 3)

REPRESENTATIONS AND CERTIFICATIONS

Bidder shall submit Bidder’s Responsibility Information Form as per Section 00 45 13 Bidder’s Qualifications along with the Bid Form and any other required Bid submittals.

BIDDER’S EMPLOYERS FEDERAL TAX IDENTIFICATION NUMBER (EIN) ____________________

OR

SOCIAL SECURITY IDENTIFICATION NUMBER________________________________________

BIDDER'S OREGON CONSTRUCTION CONTRACTORS BOARD

LICENSE NUMBER _________________ EXPIRATION DATE __________________

CERTIFIED BUSINESS YES NO

IF YES, PROVIDE CERTIFICATION NUMBER

The undersigned hereby certifies under penalty of perjury that the Bidder has not discriminated and will not discriminate, in violation of subsection (1) of ORS 279A.110, against a disadvantaged business enterprise, a minority-owned business, a women-owned business, a business that a service-disabled veteran owns or an emerging small business in obtaining any required subcontracts.

TAX CERTIFICATION – The Bidder attests in writing that they have complied with the tax laws of this state and of political subdivision of this state for no fewer than six years preceding the date of the solicitation closing. Applicable tax laws include, but are not limited to, ORS 305.620, ORS Chapters 316, 317, and 318, any tax provisions imposed by a political subdivision that apply to the Bidder or to the performance of the Contract, and any rules and regulations that implement or enforce those tax laws.

The undersigned hereby certifies under penalty of perjury that to the best of my knowledge the Bid was prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty.

The Bid submitted is in response to the specific language contained in the ITB, and Bidder has made no assumptions based upon either (a) verbal or written statements not contained in the ITB, or (b) any previously-issued ITB, if any.

The undersigned hereby certifies that Bidder has the authority and/or responsibility to submit a Bid and to represent the Bidder in all phases of this Bid process.

Bidder’s (Company) Name: Date:

Signature

Name…