Bid Notice-Lander Regional Office HVAC Replacement - Game _ Fish Department.pdf

STATE OF WYOMING

WYOMING STATE CONSTRUCTION DEPARTMENT

PROCUREMENT SECTION

700 WEST 21st STREET

CHEYENNE, WY 82002

REQUEST FOR BIDS

NO. 27-0698

LANDER REGIONAL OFFICE HVAC REPLACEMENT

FOR THE

STATE OF WYOMING

WYOMING GAME AND FISH DEPARTMENT

CHEYENNE, WYOMING

BID DUE DATE AND TIME:

November 16, 2026 – 1:00 P.M. Mountain Time

AGENCY REPRESENTATIVE: Kevin Howard

TELEPHONE NO. (307) 335-2626

PROCUREMENT REPRESENTATIVE: Lenora Simpson

TELEPHONE NO. (307) 777-3558

Request for Bid #27-0698 – Lander Regional Office HVAC Replacement Wyoming Game and Fish Department

Table of Contents

1. Notice for Request for Bids (Advertisement)

2. Special Provisions

3. Key Dates

4. Specifications and Plans

5. Submission of Bids

6. Evaluation and Award

7. Bid Form Instructions

8. Bid Form-Section 1

9. Bid Form - Section 2

10. Signature Page

11. Proposed Work Plan

12. Proposed Timeline

13. Qualifications (including applicable licensing/certification)

14. Current Work

15. Proof of any Required Insurance

16. List of Attached Documents

1. Notice for Request for Bids (Advertisement)

RFB #27-0698

The Wyoming State Construction Department, Procurement Section, on behalf of the Wyoming Game and Fish Department (Procuring Agency), will receive bids until 1:00 p.m. Mountain Time on November 16, 2026, through the Public Purchase online bidding system for the Lander Regional Office HVAC Replacement, located in Lander, WY.

Project Description: This project will consist of removal, disposal and installation of five (5) air conditioner units and of five (5) air handler units at the Wyoming Game and Fish Department’s Lander Regional Office located at 260 Buena Vista, Lander, WY 82520. The contract scope may include all or any portion of the unit price items identified, depending on pricing and available funding.

Estimated Project Completion date is: June 30, 2027

A mandatory pre-bid meeting will be conducted at 9:30 a.m. MT on Tuesday, October 27, 2026, starting at the Lander Regional Office, 260 Buena Vista, Lander, WY 82520. Bidders must sign the attendance sheet prior to the commencement of the pre-bid meeting. The Procuring Agency will reject bids from any bidder who has not signed the attendance sheet prior to the commencement of any mandatory pre-bid meeting. Bidders in attendance at the pre-bid meeting are required to represent the company from which they are employed.

Bid documents available by download from publicpurchase.com. Companies wishing to download the bid must have a Public Purchase account.

Project Manager: Kevin Howard, kevin.howard@wyo.gov, (307) 777-4625

Pre-Bid Meeting

A Pre-Bid Meeting will be held as follows:

Mandatory, held at 260 Buena Vista, Lander, WY, 82520 at 9:30 a.m. MT, October 27, 2026, starting at 260 Buena Vista, Lander, WY 82520.

The Procuring Agency will reject bids from any bidder who has not signed the attendance sheet prior to the commencement of any Mandatory pre-bid meeting.

Bidders in attendance at any Pre-Bid meeting are required to represent the company from which they are employed.

Only the written answers posted officially to the procurement website or official addenda issued by the Procuring Agency are the official position on an issue, and these answers shall become part of the Request for Bid. Verbal clarifications offered during the pre-bid meeting shall not be binding upon the Procuring agency until reduced to writing and published as such, to ensure all bidders have access to the same information.

Bidders are cautioned to make careful observations of existing conditions at the site.

Addenda

The Procuring Agency reserves the right to amend this Request for Bid before the submission date through written addenda. Addenda will be published through the Public Purchase online bidding system. It is the bidder’s responsibility to check publicpurchase.com for addenda.

The bidder shall acknowledge their receipt of Addenda on the Bid Form found herein.

Note quality of products specified. Any bidder may submit a Substitution Request that will identify how the proposed substitution is comparable and substantially the same level of quality or better as the specified item. Only substituted items approved equal by the Procuring Agency will be allowed to be bid. Substitution Request must be submitted through the Public Purchase online bidding system no later than the deadline for submission of questions and clarifications. If the Procuring Agency accepts a bidder’s substitution request, the Procuring Agency must publish all acceptable substitutions in a written Addenda submitted on the Public Purchase online bidding system.

Submission of Bids

Bids for the Lander Regional Office HVAC Replacement, Lander, Fremont, Wyoming, shall be submitted at publicpurchase.com until 1:00 p.m. MT, November 16, 2026.

Bids received after the time and date specified will not be considered. If your submission has not completely uploaded by the 1:00 p.m. deadline, the Public Purchase system will lock and your response will be incomplete and deemed non-responsive and eliminated from the evaluation process.

No bid will be considered which is not submitted on the attached "Bid Form", signed by a proper official of the company bidding in the space provided therefore.

No bid will be considered that modifies, in any manner, any of the contract language included with this RFB and any other related documents.

In case of an error in the extension of prices in the bid the unit prices will govern.

Each project valued equal to or above $150,000.00, a bid is required to have a bid deposit in the amount of ten percent (10%) of the total bid, which shall be in the form of a bid bond, cashier's check, or certified check (a copy will not be accepted) drawn on a reliable bank and made payable to the State of Wyoming (no personal checks will be accepted), or an electronic bid bond with Surety 2000. The Procuring Agency will release the bid bond if the bidder is awarded the contract;

when the contract is executed; and when all additional documentation required by contract is received and approved.

Each project valued under $150,000.00 shall require the bidder to provide a bid deposit in the amount of ten percent (10%) of the total bid amounts as set forth above. Note: bid bonds and performance and payment bonds are not required by statutes for bids under $150,000.00.

Any bid deposit is given as a guarantee that the bidder will execute the contract document, for the awarded bidder. All other deposits will be returned to the bidders after the successful bidder is determined. In the event that the successful bidder decides not to accept the contract, the second lowest bidder will be given the option of accepting the work. If the second lowest bidder does not elect to accept the award of the bid, the project will be re-bid. The fact that the Department deposits the bid deposit should in no way be taken as acceptance of your bid.

When the bid is equal to or above $150,000.00 the successful bidder must make a good faith attempt, within twenty (20) calendar days after notification of the award, to deliver to the Procuring Agency an executed Bidder's Performance and Payment Bond in the amount of at least equal to one hundred percent (100%) of the accepted bid as security for the faithful performance of the contract. **Note: The cost of the Performance and Payment Bond must be included in the bid amount. If bidder does not provide the Performance and Payment bond, the Procuring Agency may move forward with next lowest responsible bidder.

Each project valued under $150,000.00 shall require the bidder to provide a performance and payment bond in amounts set forth above.

The bond shall be submitted on bonding forms as provided by the Department and shall meet all requirements as to form and execution.

If during the contract period change orders increase the original contract amount, it will be necessary for the Bidder to furnish the Procuring Agency additional bonding coverage so that 100% of the Contract Amount is always provided.

Modifications or Withdrawal of Bids

A bid that is in the possession of the Procuring Agency may be modified through the Public Purchase online bidding system submission bearing the signature or name of the person authorized for bidding, provided it is received prior to the date and time of the bid opening. If project value is equal to or above $50,000.00 the modified bid should not reveal the bid price but should indicate the addition, subtraction, or other change in the bid.

A bid may be withdrawn by the bidder up to the time and date of the bid opening. Bids can be withdrawn through the Public Purchase online bidding system before the due date and time set forth in this document.

Bids may not be withdrawn for a period of thirty (30) days after the bid opening.

Bids which modify any of the provisions of the Bidding or Contract documents will not be considered.

If a bid is accepted and the bidder then fails to furnish any portion of the services agreed to in the bid, that bidder may be eliminated from consideration for future projects.

Preparation of Bids

A bid may be rejected if it modifies any of the provisions, contract, specifications, or minimum requirements of the Request for Bid.

Award and Contract Information

The successful bidder shall be required to enter into and sign a formal Contract with the Procuring Agency containing terms required by the Attorney General. The contract language will control over any language contained within this RFB and any related documents that conflict or are inconsistent with the fully executed Contract.

The Procuring Agency shall account for invoices against the Contract. All payments shall be handled through the Project Representative.

The prime bidder shall post on the construction site a prominent sign citing W.S. 16-2-112, stating that any subcontractor or material man shall give notice to the prime bidder of a right to protection under the bond or guarantee and that failure to provide the notice shall waive the protection.

Failure of the successful bidder to furnish the equipment, materials, supplies, or perform the service awarded from the bid shall eliminate the bidder for a period of time as determined by the Procurement Section.

Resident bidder preferred: "The contract shall be let to the responsible certified resident making the lowest bid if the certified resident's bid is not more than five percent (5%) higher than that of the lowest responsible non-resident bidder." (W.S. 16-6-102–16-6-107).

"Resident" means a natural person, association or business entity authorized to be formed under title 17 of the Wyoming statutes, or the laws of another state that are functional equivalent, and that is certified as a resident by the Department of Workforce Services following receipt of an affidavit executed and sworn to by a chief executive officer of the entity setting forth information required by the Department to determine compliance with this act and prior to bidding upon the contract or responding to a request for bid. NOTE:

Bidder to include his residency number on their bid form sheet.

All bidders are required to register and/or bond with the following:

Secretary of State, W.S. 17-16-1501 (A foreign corporation may not transact business in this state until it obtains a certificate of authority from the Secretary of

State), (307) 777-7311. All resident bidders are required to contact the Secretary of State to see if they need to register.

The Department of Workforce Services, Unemployment Tax Division (307) 235- 3217.

The Department of Workforce Services, Worker’s Safety and Compensation Division (307) 777-6763.

The Department of Workforce Services, Labor Standards Division W.S. 27-1-106,

(307) 777-7261.

The Department of Revenue, Excise Tax Division, W.S. 39-15-303, (307) 777- 5200.

A successful resident bidder shall not subcontract more than thirty percent (30%) of the work covered by this contract to nonresident contractors per W.S. 16-6-103.

Preference is hereby given to materials, supplies, agricultural products, equipment, machinery and provisions produced, manufactured or grown in Wyoming, or supplied by a resident of the state, quality being equal to articles offered by the competitors outside of the state (W.S. 16-6-106).

Wyoming laborers shall be employed exclusively under this contract, provided that non-resident laborers may be used when Wyoming laborers are not available for such employment from within the State or are not qualified to perform the work involved. The Bidder shall inform the Wyoming Department of Workforce Services Resources Center nearest the construction site of the bidder’s employment needs. As used in this paragraph "Laborer" means a person employed to perform unskilled or skilled manual labor for wages in any capacity and does not include independent Bidders. "Resident" as used in this paragraph includes any person who is a citizen of the United States or a person who is authorized to work in the United States by an agency of the Federal government, and has resided in the State of Wyoming for at least one (1) year immediately preceding his application for employment (W.S. 16-6-201 to 16-6-206).

For all public works awarded by the state that is equal to or exceeds $1,000,000.00 or more a bidder who commits to ensure that not less than ten percent (10%) of the labor hours shall be worked by apprentices shall have his bid considered as if his bid were one percent (1%) lower than the actual dollar value of his bid (W.S. 16-6- 901 to 16-6-902). Contact the Department of Workforce Services.

The bidder expressly warrants to the Procuring Agency that it has the ability and expertise to perform the contract services if awarded. In doing so it shall use the highest standards of professional workmanship.

The Procuring Agency and Department reserve the right to reject any or all bids, to waive any informality or technical defect in the bid, or to award the contract in whole or in part, if deemed to be in the best interest of the State to do so.

2. Special Provisions

State Parties

This Request for Bid is issued by the Wyoming Game and Fish Department.

Throughout this document and others in connection with this project, various references are made, or will be made to the "State". Generally, whenever this reference appears, the term "State" incorporates all state agencies that will be working on this project. “Department” and the “Procuring Agency” are more particularly defined in Chapter One of the SCD's procurement rules.

Content and Procurement Points of Contact (includes Questions and Answers)

Point of Contact

The Procuring Agency is the primary point of contact from the Request for Bid release date until the completion of the project.

Questions and Clarifications

Written questions about the procurement process should be submitted through the Public Purchase online bidding system until 1:00 p.m. MT, November 2, 2026. Any questions received after the deadline may not be accepted or considered. Each question should be submitted individually.

It is the bidder’s responsibility to review the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails, or faxes may not be accepted.

Responses will not identify the bidder that submitted the question. Only the written answers issued by the Procuring Agency are the official position on an issue, and these answers shall become part of the Request for Bid.

Restrictions on Communication with Procuring Agency Staff

Until a bidder is selected and the selection is announced, bidders are not allowed to communicate with Procuring Agency staff except:

Procuring Agency representative;

Written questions through the Public Purchase online bidding system;

If a bidder violates this restriction, the Procuring Agency reserves the right to reject the bid.

Advertising Award Conditions

A fully executed contract shall be completed with the Procuring Agency before the successful bidder(s) may advertise the award of the contract or the services being provided. Any such publicity shall be made pursuant to the terms of the Contract.

The successful bidder(s) shall not refer to awards in commercial advertising in a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming, the Department or the Procuring Agency.

The Procuring Agency may award contracts to more than one bidder and may divide the award in as many ways as necessary, if it is in the best interest of the Procuring Agency.

Beginning Work

The successful bidder(s) shall not perform any work that could be billed until a contract has been executed and the successful bidder has received a written notice to proceed. The Procuring Agency will not pay for any work completed by the bidders(s) before the contract execution date.

Cost of Preparing Bids

All costs incurred for preparing the bid and for other procurement related activities are solely the bidder’s responsibility. The Procuring Agency will not provide reimbursement for these costs.

Risks and Liability

By submitting a bid, the bidder assumes any and all risks and liability associated with information in the bid and its release.

Insurance

The bidder is required to furnish insurance documents per the provisions contained in the contract.

Questions regarding the required insurance coverages and limits for this project should be submitted in writing in accordance with instructions outlined in Section 2.

Misrepresentation of Information

Misrepresentation of a bidder’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Wyoming State Construction Department and Procuring Agency, preclude the bidder from the selection process and consideration for future work with the State.

Disposition of Bids

All material submitted becomes the property of the State of Wyoming, which is under no obligation to return any of the material submitted.

Legal Considerations

This Request for Bid is issued under the provisions of W.S. 9-2-3006.

Bidders are presumed to know all requirements of the Request for Bid and applicable law. Any bid that fails to meet all requirements may, at the option of the Procuring Agency, be rejected without further consideration.

Liquidated Damages

Liquidated damages will be assessed as per the provisions contained in the contract.

Prevailing Wages

Wyoming Prevailing Wage Act of 1967: Not less than the prevailing hourly rate of wages for work under this bid shall be paid to all workers unless otherwise specified in writing by the State Construction Department Director prior to this bid opening. Applies only if the contract amount is $100,000.00 or more.

Warranty

Warranties required by the contract documents shall commence on the date of Substantial Completion of the Work or designated portion thereof unless otherwise provided in the Certificate of Substantial Completion. Prior to the expiration of one (1) year after the date of Substantial Completion, or such longer period as may be prescribed by the contract documents, by law, or by the terms of any applicable special guarantee, the Contractor shall promptly, without cost to the State of Wyoming and in accordance with the State of Wyoming’s written instructions, either correct such defective work or, if it has been rejected by the State of Wyoming, remove it from the site and replace it with non-defective work. If the Contractor does not promptly comply with the terms of such instruction, the State of Wyoming may have the defective work corrected or the rejected work removed and replaced, and all costs incurred therefore, including compensation for additional professional services, shall be paid by the Contractor and its sureties.

The remedies provided in this section are in addition to all other remedies available to the State of Wyoming under applicable laws and shall not be construed as exclusive of any other legal right or remedy available to the State of Wyoming.

3. Key Dates

The following schedule of events is subject to change at the sole discretion of the Procuring Agency:

Event Description Date Time

RFB Released 10/09/2026 N/A

Pre-Bid Meeting [Mandatory] 10/27/2026 9:30 a.m.

Closing date for questions submitted via Public Purchase

11/02/2026 1:00 p.m.

Answers to questions to be posted on Public Purchase

11/09/2026 1:00 p.m.

Bid Submission Due Date 11/16/2026 1:00 p.m.

Tentative Contract(s) Award Date 11/20/2026 N/A

Tentative or Estimated Work Begins Date December, 2026 N/A

Tentative or Estimated Project Completion Date June 30, 2027 N/A

Bid documents available by downloading from publicpurchase.com.

4. Specifications and Plans

Scope of services will be tailored to the specific services required for each project as shown in the attached Specifications. Specifications for this project will be included with the project information.

5. Submission of Bids

Bid Content

Bids shall be submitted on the approved Bid Forms with all required documents.

All submissions through an online platform shall be printable and searchable.

Pages shall be numbered consecutively and may not exceed the total number of pages specified, whether printed single-sided or double-sided.

Required Bid Form information for this bid is shown in Table 5.1.

Table 5.1

Bid Form Section Under $50,000 (Competitive Negotiation)

Equal to or above $50,000 (Competitive Sealed Bidding)

1. Bid Form Section 1, which includes:

● Bid Price

● Alternate and deductive alternate

(as applicable)

● Residency Identification

● Apprenticeship training program

(as applicable)

● Date

X X

1b. Bid Form Section 2, which includes:

● Acknowledgement of any addenda

● Bonding Capacity

● Signature Page

X

2. Proposed Work Plan (Scope of Work) X X

3. Proposed Timeline (Completion Date) X X

4. Qualifications (including applicable licensing and certifications)

X

5. Current Work including availability of required services, products, equipment or supplies

X

6. Proof of any Required Insurance X X

Submission

Bids will be received as follows:

Bids will be received in electronic format and all bidding documents shall be uploaded to publicpurchase.com by 1:00 p.m. MT on November 16, 2026.

The bidder assumes full responsibility for timely delivery at the location specified for receipt of bids.

The bid tabulation can be viewed on publicpurchase.com after the bid opening date and time.

Bids shall be submitted on the Bid Form provided in Section 8.

List of Proposed Subcontractors and Suppliers

A list of proposed subcontractors and certificates of residency for each Wyoming resident proposed shall be submitted within twenty-four (24) hours of bid opening. The list for each proposed subcontractor for the project shall include but is not limited to:

Description of work.

Contractor’s full legal name including Doing Business As (DBA) or subsidiaries.

Subcontractor’s anticipated percentage of work on this project (all subcontracts, self-performed work, general conditions and suppliers must equal the bid amount).

Suppliers.

Residency.

Contact information (phone number and email address).

The general contractor is only allowed to change the list of subcontractors after submission with the approval from the Procuring Agency. Changes to bids must be in compliance with SCD Rules Chapter 3 Section 19(b). Failure to submit the required list and certificates may result in rejection of the bid.

Acceptance of Bids

The Procuring Agency reserves the right to reject any and all bids, and to waive bid irregularities as defined in the SCD Rules, Chapter 1 Section 2 when it is determined to be in the best interest of the State of Wyoming to do so. Bids with improper or missing signatures or lacking legible numerical values shall be rejected by the Department or Procuring Agency.

The Procuring Agency reserves the right to use procurement software and related technology, including but not limited to opening, noting, and time stamping receipt of bids.

Bids received after the exact time noted above will not be accepted on the Public Purchase online bidding system and will be rejected. Any bid modification received after the exact time noted will not be considered.

The Department Director may delegate the exercise of the Department’s discretion to Procuring Agency.

Nothing in this section shall be construed to supersede, eliminate, or abrogate the authority of a public board, commission, or other such body to similarly exercise discretion in rejecting bids or solicitations.

Submission of a bid constitutes bidder’s affirmation that all terms and conditions of the bid constitute a binding offer that shall remain firm for a period of ONE HUNDRED EIGHTY (180) DAYS from the closing date of the RFB, but Procuring Agency may, at its sole discretion, release any bid.

6. Evaluation and Award

Evaluation of Bids Checklist

Table 6.1

Evaluation Summary MET/NOT MET Completed Bid Form Section 1 MET/NOT MET Completed Bid Form Section 2 MET/NOT MET Completed Bid Bond Form MET/NOT MET Signature Page MET/NOT MET Required Proof of Insurance MET/NOT MET Proposed Work Plan MET/NOT MET Proposed Timeline MET/NOT MET Qualifications MET/NOT MET Current Work MET/NOT MET Proof of Insurance MET/NOT MET

Award

The Procuring Agency shall:

Evaluate bids to determine which bidders are responsible in accordance with the evaluation criteria set forth in the invitation for bids and requests for bids.

Determine which bid, submitted by a responsible, qualified bidder, offers the lowest cost to the Procuring Agency; and

If the project is valued equal to or above $50,000.00, the Procuring Agency shall notify the Department in a written recommendation specifying the apparent responsible, qualified low bidder including justification for the recommendation. The contract shall be awarded to the lowest responsible bidder whose bid meets the requirements and criteria set forth in the solicitation for bids or request for bids.

A contract may not be awarded to a bidder submitting a higher quality item than that designated in the invitation for bids or request for bids, unless such bidder is also the lowest bidder as determined by value analysis or life-cycle cost formulas.

Estimated Quantities. If the Bid schedule herein contains estimated quantities, this provision is applicable. The quantities listed for each of the items in the bid schedule are only estimated quantities. Contractors are required to bid a firm Unit cost for each item specified. The actual quantities ordered may fluctuate up or down. The unit prices proposed by each bidder will remain firm and will not be re-negotiated. For bidding purposes, if there is a conflict between the extended total of an item, the Unit Price as written in words shall prevail.

7. Bid Form Instructions

Fill in all blank spaces for bid prices in ink or typewritten words. The Bidder must include all unit cost items, lump sum and all alternates shown on the Bid Form. No segregated or qualified bids will be accepted. Total bid prices are to be written both by words and by figures in case of conflict the written word will apply.

Bids shall be completed and signed in ink or by verifiable electronic signature. Bids by partnerships must be signed with the partnership name by one of the partners, followed by the signature and designation of the partner signing.

The name of the person signing shall be typed or printed below the signature.

If erasures or other changes appear on the bid forms, each erasure or change must be initialed by the person signing the bid. Bid form will only be accepted if signed with ink or electronically. Do not deface or alter any portion of the original bid. Remarks should be shown as annotations to the bid.

8. Bid Form-Section 1

RFB #27-0698

STATE OF WYOMING

5400 BISHOP BLVD, CHEYENNE, WYOMING 82001

The undersigned hereby proposes to furnish all labor and materials and to perform all work necessary for the Lander Regional Office HVAC Replacement, Lander, Fremont County, Wyoming, in accordance with the Request for Bids, Special Provisions, Contract Provisions, and Specifications and Drawings, as applicable for considerations in the following amounts:

LANDER REGIONAL OFFICE HVAC REPLACEMENT

BID SCHEDULE

TOTAL ESTIMATED QUANTITIES-BASE BID

ITEM

NO.

ITEM UNIT EST

QTY

UNIT PRICE EXTENDED

PRICE

10 AC Unit #1 LS 1 20 AC Unit #2 LS 1 30 AC Unit #3 LS 1 40 AC Unit #4 LS 1 50 AC Unit #5 LS 1 60 Air Handler Unit #1 LS 1 70 Air Handler Unit #2 LS 1 80 Air Handler Unit #3 LS 1 90 Air Handler Unit #4 LS 1 100 Air Handler Unit #5 LS 1

TOTAL BASE BID

BASE BID TOTAL: $____________________________________

(WRITTEN IN WORDS)

If the project’s estimated cost is equal to or exceeds $1,000,000, will apprentices work at least 10% of the labor hours?

____ No

____ Yes

____ Project’s estimated cost is below $1,000,000

Are you submitting this bid as a Wyoming Contractor Resident Bidder?

____ No

____ Yes __________________ (Resident Contractor Certification Number)

My bid complies with W.S. 16-6-103. The project will be awarded based on the Bidder’s statement of meeting the requirements of W.S. 16-6-103. Subsequent information verifying the statute requirements have been met will be required up to and including possible audits. The audit is to confirm that the bidder has not subcontracted more than a total of 30% of the work covered by his contract to non-resident subcontractor and nonresident sub-tier contractors.

Dated_________________________, 2026

9. Bid Form - Section 2

STATE OF WYOMING

5400 BISHOP BLVD, CHEYENNE, WYOMING 82001

Bidder to acknowledge receipt of the Addenda:

Addenda No. # / # / # / # /

That for and in consideration of the amount shown above, this Bidder shall perform the work of Lander Regional Office HVAC Replacement in a good workmanlike and substantial manner and to the full satisfaction of and under the supervision of the design professional, or representative, in charge of the Project. In the prosecution of the work, the Bidder shall, at his own cost and expense, furnish all labor, machinery, tools, equipment, materials, and supplies except such equipment and materials which shall be furnished by the State of Wyoming, as provided in the Specifications, Contract, and shall perform the work in strict conformity with the Specifications relative to this work.

In consideration of the covenants and agreements to be kept and performed by the Bidder and for the faithful performance of this Bid and the completion of the work embraced herein according to the plans, specifications, drawings and conditions herein contained and referred to, the Procuring Agency shall pay and the Bidder shall receive and accept as full compensation for everything furnished and done by the Bidder under this bid and also for all loss or damage arising out of the nature of the work, the action of the elements or from any unforeseen contingencies or difficulties encountered in the prosecution of the work, the prices stipulated above.

Said work shall be commenced upon notice to proceed and shall be completed per contract documents provided, however, that should the Bidder be delayed in the prosecution of the work by any act, neglect or fault of the State of Wyoming, or by any damage caused by fire, flood or other casualty over which the Bidder has no control, then the time herein set for the completion of the work may be extended as determined by mutual agreement of the parties hereto. Weather conditions are not considered as a casualty that will allow an extension. Contractors shall be responsible to consider and include within the Contract Price the climatic conditions of the location of the project that may delay the work. The State of Wyoming hereby reserves the right to accept and make use of any portion of said facilities before completion of the entire work without invalidating the contract, or binding said State of Wyoming, and accept the remainder of the work or any portion thereof, whether completed or not and without in any way thereby releasing the bid bonds of said Bidder.

It is also agreed by the parties hereto that the Request for Bids, Drawings, Contract, and Specifications, herein referred to, form an essential part of this document and whether the same are attached hereto or on file in the Wyoming State Construction Department at Cheyenne, Wyoming, they shall have the same force and effect as if spread at length herein.

If written Notice of Acceptance of this bid is delivered to this bidder within ten (10) calendar days after date of bid opening, this bidder will within twenty (20) calendar days after date of such notice, execute and deliver the Bidder's Bonds and all required insurance documents.

The bidder hereby agrees that should he be awarded this contract, bidder shall not discriminate against any person who performs work there under because of age, race, religion, color, sex, national origin or ancestry.

The bidder also covenants and agrees and that this Bid is made without collusion with any other person, firm or corporation; that he has carefully examined the Request for Bids, Contract, and Specifications and Plans governing the work included in this Bid, and has inspected the site of the work and fully understands the physical conditions under which the work must be performed.

The bidder may be required to perform extra work as set forth in the contract.

Name of Bidder

Mailing Address City, State, Zip

Remit/Billing Address City, State, Zip

E-mail address

Print Name of Person Signing

Signature

Phone Number

Tax ID Number- please do NOT provide social security number

Name, Title and Email Address of Person Signing the Contract:

Name & Title (Print) Email Address ____________________________________________

10. Signature Page

THIS FORM MUST BE SIGNED AND SUBMITTED WITH YOUR BID

BY SUBMISSION OF A BID, THE BIDDER CERTIFIES:

Prices in this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

No attempt has been made nor will be by the bidder to induce any other person or firm to submit a bid for the purpose of restricting competition.

The person signing this bid certifies that he/she is authorized to represent the company and is legally responsible for the decision as to the price and supporting documentation provided as a result of this request for bid.

OWNERSHIP AND CONTROL:

Bidder's Legal Structure:

_______ Sole Proprietorship _______General Partnership

________Corporation _______Limited Partnership

________Limited Liability Company _______Other______________

If Bidder is a sole proprietorship, list:

Owner Name___________________________ Phone ( ______ )_________________

Mailing Address_______________________________________________

City________________ State______________ Zip________________

Beginning date as owner of sole proprietorship___________________

Provide the names of all individuals authorized to sign for the bidder:

NAME (printed or typed) TITLE

VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as Bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including criminal sanctions which can lead to imposition of a fine and/or imprisonment.

Signature

Name and Title Date

11. Proposed Work Plan

⬜ There are no page limits for this section of the Bid.

Company Name___________________________________

Work Plan should include detailed tasks to complete the requested scope of work and schedule.

12. Proposed Timeline

The proposed timeline should be inclusive of dates for major tasks and milestones.

13. Qualifications (including applicable licensing/certification)

⬜ The following page limits apply: _one (1)____

Please describe your company’s qualifications that demonstrate your ability to successfully deliver the required services similar to the Specification and Plans?

How many years has your company been providing construction services similar to the Specification and Plans?

List all applicable licensing and/or certifications that the proposed key personnel have obtained:

Name of Key Personnel/ Role on Project License/Certification Type

Date Received

FIRST NAME LAST NAME/

SUPERINTENDENT

14. Current Work

(Including availability of required services, products, equipment or supplies)

Company Name___________________________________

Current Work Affidavit:

List major projects your organization has in progress, giving the name of the project, owner, contract amount, percent complete and scheduled completion date. Complete and submit a “Work in Progress Form” and include the Total Work of work in progress and under contract.

Work in Progress

Date Awarded

Scheduled Completion Date

Complete

Owner Project Name

Contract amount

Description of Project

15. Proof of any Required Insurance

Provided by each bidder as part of their bid; attached to the contract of the selected bidder.

16. List of Attached Documents

Sample Contract Specifications Contractor’s Affidavit Prevailing wages