Bid Notice-Knight Campus - Building 3 - Architectural Services.pdf

Date: October 2, 2026

Subject: Request for Qualifications (RFQ) for Phil and Penny Knight

Campus for Accelerating Scientific Impact (Knight Campus) -

Research / Instructional Building (Building 3)

Dear Prospective Consultant:

The University of Oregon (the “Owner”) is soliciting qualifications from architecture firms for master planning and architectural services related to Knight Campus -Building 3 (the

"Project"). This letter contains the information required to respond to this RFQ. We know how much work is involved in developing a submittal of this type, and we would like to thank you in advance for taking time to respond.

BACKGROUND:

The Knight Campus was initiated by an initial gift from Phil and Penny Knight in 2016, resulting in the launch of the Knight Campus research program and the construction of

Building 1, completed in 2021. A second gift from the Knights in 2021 allowed for the expansion of the Knight Campus to a second building located just to the north of Building

1. As part of the Knight Campus Building 2 project, completed in the summer of 2026, a preliminary master plan was developed to highlight 3 additional buildings that could result in a 5-building complex.

On September 23, 2026, it was announced that the Knights have bestowed upon the

University of Oregon a very generous third gift, with the intent of establishing a College of

Engineering within the Knight Campus. This further enables an already highly productive bioengineering and applied science research and training program to expand its scientific impact by developing academic classrooms, academic laboratories, and faculty research laboratory spaces to support a new academic program in Bioengineering. This third gift also results in the development of Building 3 within the Knight Campus.

The functionality of the academic, research, innovation, and training spaces established within Building 1 and Building 2, being of primary importance, is expected to continue into these future buildings. We also seek to continue forward in constructing a remarkable

Knight Campus -Building 3 – Architectural RFQ campus which includes buildings that are cohesive and architecturally significant, that inspire those working within them, that inspire the entire university and

Eugene/Springfield community, that successfully convey a university that is at the forefront of innovation and display a university excited about the future. We seek design teams that share our enthusiasm in continuing forward with this transformational work.

PROJECT DESCRIPTION:

The Knight Campus - Building 3 project includes exploring the long-term physical goals of the Knight Campus required to support the needs of the soon-to be created College of

Engineering, applied science training and research, and innovation activities. Knight

Campus’s focus in the areas of bioengineering and applied science is changing the profile of the University of Oregon in perpetuity. This design effort will develop a vision of the physical infrastructure necessary to continue elevating this program and the university to new heights.

Having completed Knight Campus Building 1 and Building 2, the University is embarking on a process to document the physical assets necessary to fully carry out the Knight

Campus vision. The work developed under this RFQ will establish the foundation necessary to launch future building projects and high-quality campus open space to complete that vision.

This design work includes:

• Refinement of the original master plan of the academic and research complex that contains a total of 5 academic buildings (2 existing and 3 to be developed) located in the area of campus identified in Attachment A;

• A comprehensive space Program and Conceptual Design for the 3 new academic/research buildings;

• Completion of 100% Schematic Design for the first of the 3 academic/research buildings, its related utility system connections to existing campus infrastructure, and its associated sitework and open space development.

• Upon successful completion of the 100% Schematic Design Phase, it is anticipated that the Owner will Contract with the Consultant for complete Design through

Closeout Phase services for Building 3.

• The Owner will maintain the option to contract with the awarded proposer for the design of the additional Knight Campus buildings 4 and 5 identified in the Master

Plan.

PROGRAM ELEMENTS:

Research / Instructional Building (Building 3):

♦ Approximately 120,000-130,000 sf building, 4 stories above grade, plus a penthouse, with a partial basement.

♦ Development of site and campus open space identified by the Master Plan, likely north of the Millrace.

♦ Potential Improvements to public ways, identified by the Master Plan.

♦ Protection of the Millrace (waterway) bordering the south edge of the site, depending upon Master Plan.

♦ Utility Connection to UO utility tunnel, depending upon the Master Plan.

Academic Building:

♦ Approximately 75,000 sf academic/program/office and possible instructional laboratory building, 4 stories in height, plus a penthouse, with a partial basement.

♦ Development of site and campus open space, likely south of the Millrace and north of Franklin Blvd.

♦ Utility Connection to UO utility tunnel on east side of site.

♦ Protection of the Millrace (waterway) bordering the north edge of the site.

♦ Public right of way improvements.

Innovation Building:

♦ Approximately 85,000 sf building, 4 stories above grade, plus a penthouse, with a partial basement.

♦ Development of site and campus open space identified by the Master Plan likely north of the Millrace.

♦ Potential improvements to public ways, identified by the Master Plan.

♦ Protection of the Millrace (waterway) bordering the south edge of the site, depending upon Master Plan.

♦ Utility Connection to UO utility tunnel, depending upon the Master Plan.

Future Parking Garage(s):

♦ To be included in Master Planning portion of scope only.

♦ Structured parking for approximately 900 parking spaces.

♦ May be 1 or 2 structures.

LOCATION:

The Master Plan Project area of scope and related buildings, will be located on the

University of Oregon Eugene Campus within the area identified in Attachment A. The final determination of each structure’s location will be defined with the refinement of the Master

PROJECT PHASING & FUNDING:

Phase 1: Master Plan, Programming & Conceptual Design, 100% Schematic Design

The initial phase of work will be:

• Refinement of a Master Plan containing;

o Three additional Knight Campus Buildings o Possible future parking garage facilities, o Associated utility connections o Associated sitework and open space development

• Programming for 3 buildings

• Conceptual Design for;

o Three Knight Campus buildings o Associated utility connections o Associated sitework and campus open spaces

• 100% Schematic Design for;

o Building 3 o Associated utility connections o Associated sitework and campus open spaces.

Phase 2: Research / Instructional Building (Building 3)

This phase will contain completion of the following for the approximately 120,000-130,000 sf Research/Instructional Building and associated utility, site and campus open space development;

• Design Development

• Construction Documents

• Bidding

• Construction Administration

• Closeout

Possible Future Phases:

The Owner will maintain the option to contract (schedule to be determined) for remaining design phases, construction administration and closeout activities associated with;

• Academic Building

• Innovation Building

• Parking Garage(s)

• Associated utility work

• Associated sitework and campus open space development.

Funding:

Total project budget through construction completion of all phases listed above is estimated to range between $700M - $900M. The initial approximately 120,000-130,000 sf

Building 3 to be built is anticipated to have a direct construction budget in the range of

$250M-$280M. Funding is anticipated to come from philanthropy.

CONTRACT STRUCTURE & SEQUENCING

The Project will consist of an award to a single proposer, with the contract structure that follows: (Please review these contracts, as they have recently been updated.)

• 1 (Attachment B-1) Subconsultant Interview Process,

• 2 (Attachment B-2) Master Plan, Programming and Concept Design of three buildings,

• 3 (Attachment B-3) Design Services through 100% Schematic Design for Building 3,

• 4 (Attachment B-3) Remaining Design Services through Contract Administration and Closeout for Building 3 (via an Amendment, contingent on successful delivery of 100% SD package);

• 5 and beyond (Attachments B-2 & B-3) additional design contracts for other Knight

Campus buildings identified in the Master Plan, at the discretion of the Owner.

Phase 1 work will start as soon as Contracts are executed, which is anticipated to be mid-

February 2027. The selected proposer will work collaboratively with a Project Team (UO and selected CM/GC) to develop the Project. The selected Proposer must be ready to commit key personnel to the Project immediately following contract execution and must be able to perform the work within the projected schedule, included as Attachment C.

Contingent upon satisfactory delivery of Phase 1 work by the awarded Consultant, it is the intent of the Owner to contract for the Phase 2 portion of work (Building 3) through a fee negotiation and execution of the Consultant Agreement (Attachment B-3) for those services. Future Possible Phases will be contingent on fundraising and upon the continued satisfactory work related to Phase 2. These will again be contracted individually through the execution of the attached Consultant Agreement (Attachment B-3).

PROJECT DELIVERABLES

Required to meet the UO Design Phase Requirements:

(available at https://cpfm.uoregon.edu/campus-design-standards-0 )

Examples (and additional Master Plan items) provided below:

Master Plan:

• Fixed image plan with conceptual building footprints and site development supporting the Open Space Framework identified below.

o Incorporating programming and concept design data from building projects.

• Utility tunnel access strategies for each development site.

• Incorporation of traffic analysis results.

• Incorporation of building code and fire code analysis results.

• Incorporation of existing Open-space Framework and Density information identified in Principles 2 & 3 of the Campus Plan.

• Identify considerations related to space usage and organization related to Principle 4 of the Campus Plan.

• Identification of possible displaced uses as described in Principle 5 of the Campus

• Documentation of compliance with existing City of Eugene North Campus

Conditional Use Permit density limits and transportation assumptions.

• Project sequencing plan of major building projects and related ancillary projects that will provided by the Owner.

• Coordination with Logistics plan to be developed by CM/GC.

• Rendered images of Master Plan for fund raising.

Information Developed for the Three Knight Campus Buildings:

• Program:

o Space list / Spreadsheet o Space diagrams o Spatial relationship diagrams o Grossing Calcs

• Concept Design:

o Plans, elevations, building sections o Updated program spreadsheet, reflecting concept building layout o Building code and fire life safety code analysis.

o Structural systems concepts o MEPF systems concepts o Utility service approach diagrams o Site concepts related to each building and adjacent designated open spaces o Consultant cost model to compare/reconcile with cost model by CM/GC.

o Coordination with site and sequencing logistics exercises by CM/GC.

o Rendered building and site images for fund raising

Information Developed for Knight Campus Building 3:

• 50% SD Documents:

o Plans, elevations, building sections, wall sections o Updated program spreadsheet, reflecting schematic building layout o Updated building code and fire life safety code analysis.

o Structural system options and evaluation related to building design o MEPF plans, sections, systems identification

Includes utility connections, system zoning or distribution concepts, vertical shaft locations and sizes, penthouses o Site and landscape plans o Utility service approach plans o Outline Spec with narrative system descriptions o Consultant cost estimate for purpose of reconciliation with cost estimate from

CM/GC

o Coordination with constructability and site logistics reviews from CM/GC

• 100% SD Draft Documents:

o Plans, elevations, building sections, wall sections o Updated program spreadsheet, reflecting schematic building layout o Updated building code and fire life safety code analysis.

o Structural system options and evaluation related to building design o MEPF plans, sections, systems identification

Includes utility connections, system zoning or distribution concepts, vertical shaft locations and sizes, penthouses o Site and landscape plans o Utility service approach plans o Outline Spec with narrative system descriptions o Consultant cost estimate for purpose of reconciliation with cost estimate from

CM/GC

o Coordination with constructability and site logistics reviews from CM/GC

• 100% SD Final Documents o Updated version of scopes identified above.

In response to UO review comments on draft documents.

In response to CM/GC constructability and logistics feedback on draft documents that UO is in agreement with.

Reconciled cost estimate report.

o Rendered building and site images for fund raising

DESIGN AND PROJECT SCHEDULE:

A draft project execution schedule for Building 3 has been included with this RFQ as

Attachment C. This schedule is very high level and is subject to change, based upon discoveries identified during this design process. Any future phase developments are dependent on additional fundraising.

RFQ SCHEDULE:

RFQ Release: 1:00 pm pacific time, Thursday, October 2, 2026

Online Non-Mandatory Pre-Proposal Meeting: 11:00 am pacific time, Wednesday, October 14, 2026

RFQ Question Period: 1:00 pm pacific time, Friday October 2, through, 5:00 pm pacific time, Tuesday, October 20, 2026

Possible Addendum Release (Dependent upon questions): by 2:00 pm pacific time on

Friday, October 16, 2026.

Final Addendum Released: by 2:00 pm pacific time on Friday, October 23, 2026

Proposals Due: 2:00pm pacific time on Thursday, October 29, 2026

Notification of selection for interview: on or before 2:00pm pacific time on Friday, November 20, 2026

Interviews (In person on Eugene Campus): The December 8-10, 2026 (Exact day(s) yet to be determined)

Selection Notification: By 2:00pm pacific time on Friday, December 11, 2026

SUB-CONSULTANT SELECTION PROCESS:

All Subconsultants will be selected through a secondary selection process that includes the

Consultant and Owner. This process will likely include interviewing some portion of the subconsultants needed for the project. This process will likely occur in early January of

2027. Consider the list below as the minimum list of sub-consulted or self-performed services that we will want to discuss as part of this process. If Consultant is proposing that any of the following services will be self-performed, Consultant must include staffing resumes for staff that will be performing these services as part of this Proposal

Submission.

o Master Planning o Land Use and Transportation Planning o Code/ADA Analysis o Lab Design o Acoustical Engineering o Signage/Wayfinding/Graphics o Building Envelope o Civil Engineering o Landscape Architecture o Structural Engineering o Mechanical Engineering o Electrical Engineering o Plumbing Engineering o Fire Protection o Low Voltage - IT/Security/Access Controls/Etc. Engineering o Audio Visual Engineering o Infrastructure Utilities (Unless covered by MEPF) o Cost Estimator o Any other function typically performed by a subconsultant

CONSTRUCTION MANAGER / GENERAL CONTARCTOR:

The University will contract a Construction Manager/General Contractor (CM/GC) for this

Project. It is anticipated that the CM/GC will participate with the Owner and the Architect in an integrated design team throughout the design process. It is anticipated that they will join design meetings during Master Planning through Conceptual Design Phase.

LICENSING REQUIREMENTS:

Firms must be licensed or have an application in process to practice architecture in Oregon to submit a proposal. Additionally, the firm identified as the Architect of Record must maintain an office within Oregon and perform the work within Oregon. This firm will have primary responsibility for the work. Firms must be licensed in the State of Oregon prior to the execution of the contract.

SUBMISSION REQUIREMENTS AND PROCEDURES:

To be considered responsive, one digital copy in pdf format of your submittal must be received electronically by 2:00 P.M., Thursday, October 29, 2026. Submissions will be via the following link: (KC3 - Proposal Submission Link). Submission must not exceed 30MB.

Any questions associated with this RFQ process shall be submitted to Darin Dehle, via email at ddehle@uoregon.edu with the Subject Heading “KC Building 3 - RFQ Question”.

Your submission of qualifications must be no more than forty (40) pages of materials including cover letter and dividers (not including front and back covers or architectural and self-perform staffing resumes). As this is an electronic submission, there should be no blank pages devoid of meaningful content. Proposal shall conform to an 8-1/2" x 11" format.

Up to 20% (or 8 pages) of submitted proposal pages may be up to 11" x 17" in size, for the purpose of graphs, charts, diagrams, schedules, etc. The University may, at its option, remove excess pages. The submittal must include the following:

https://app.smartsheet.com/b/form/f0fbbbf6a0ee4751a8a385e8472ecde6

BASIS FOR EVALUATING QUALIFICATIONS:

SECTION A - FIRM INFORMATION:

1. The submitting firm(s)'s name, address, phone number (must include an Oregon firm as the Architect of Record as described above);

2. The primary contact person within the firm and that person’s e-mail address and phone number;

3. The name and Oregon registration number of the project architect who would serve as the architect of record;

4. Provide information that supports your approach to staffing this multi-faceted project. If you have a multi-firm proposal, describe the relationship and responsibilities related to each firm. Provide a list of the personnel who will be assigned and have capacity to perform the required services on this Project as defined in the attached schedule (Attachment C);

5. Provide in your proposal a list of subconsultant services you propose to self-perform internal to your firm as part of the proposal. Provide staffing resumes for the individuals performing these functions. Owner may require subconsultant submissions as identified below, if proposed internal staff does not have satisfactory experience, in the opinion of the Owner, to perform the necessary services on this project. Upon announcement of award, Consultant and Owner will execute a contract for a subconsultant interview process (Attachment B-1), at which time you will be required to submit a list of at least three subconsultants for each trade area

(not being self-performed by your proposing firm, as agreed to by the Owner) that your firm recommends working with, given the scope of work described in this

RFQ. For each firm listed, you will provide three projects that your firms have worked on together. It is the intent of the Owner to work together with the selected architectural firm(s) to select a final set of subconsultants for the project. Interviews with some subconsultants will be anticipated prior to determining a final set of subconsultants to work on the project.

SECTION B - PROJECT EXAMPLES:

1. Provide (3) three Master Plan examples that demonstrate the following :

a. Like experience of key team members proposed for this project.

b. Fixed image(s) of Master Plan capturing overall scope

c. Narrative description of Master Plan scope and outcome

d. Example images from Master Plan

e. Other unique documents your team has used to convey master plan scope, and characteristics, or facilitate fundraising efforts.

f. If these examples were performed with a subconsultant that performed the Master

Planning role, include a reference to the firm.

2. Provide four (4) examples of past academic and research projects demonstrating overall design skill and ability to create buildings, structures, and landscapes that exemplify your experience with projects similar to the above Project Descriptions and would be excellent additions to the University campus. In addition to addressing projects that reflect the Project Descriptions above please feel free to include experience that showcases skill and ability with the incorporation of excellent energy-efficient design elements, and a creative yet sound architectural aesthetic that will benefit the

University through the development of a safe and maintainable building for decades to come. If submitting with another architecture firm, clearly indicate each firm’s responsibility for the examples provided. Clearly communicate if those projects were delivered in association with other architecture firms, and if so are they part of this proposed collaboration. For these example projects, demonstrate the following:

a. size of the referenced project (direct construction cost and physical size);

b. date of project completion;

c. construction delivery method;

d. location of the project;

e. names of your proposed team members that were part of the project team;

f. subconsultants that performed a relevant role on the project;

g. list five (5) similar characteristics or functions the project had that relate to this project, and

h. current name, address, and telephone number of one or two references most appropriate to discuss your firm's performance on the project.

3. Illustrate your experience with the creation of laboratory facilities, core lab facilities, Bioengineering instructional space, and engineering support spaces likely to be found in this Project, including examples like:

a. open, flexible research environments ranging from informal individual and group study areas to versatile collaboration space;

b. spaces that promote flexibility, interaction, and collaboration that also support hybrid working arrangements and meeting environments.

c. high-end technology-infused environments for both individual and group use;

d. effective and creative design using daylight, in particular providing daylight in challenging locations;

e. innovation spaces that promote the opportunity for collaborative research activities between private and public entities, and

f. experience in the development of various types of technically complex laboratory facilities including but not limited to Bioengineering, Neuroengineering, Maker

Space and fabrication facilities.

4. Provide representative examples of exterior environments likely to be found in this

Project, including examples like:

a. landscapes that promote engaged use and emphasize connection to additional areas of campus;

b. broad, complex site considerations that include multiple building entries, bike and pedestrian corridors, area pathway links, view corridors, and gateways; and

c. exterior terrace or balcony spaces that provide opportunities for social networking, private work and vistas of the surrounding environment.

5. Describe your experience with the design of buildings meeting design standards similar to the University of Oregon’s, including:

a. highly sustainable projects that push the envelope for sustainable design in ways that maximize environmental performance without excessive cost:

• Policies similar to the University of Oregon Model for Sustainable Development

(OMSD) as described in Campus Plan Principle 10, which can be referenced at: ( https://cpfm.uoregon.edu/campus-plan-and-development-guidelines#CampusPlan ) and;

• Experience with LEED-certifiable projects at Gold level or higher.

b. experience with projects designed within a framework similar to the University of

Oregon’s Campus Plan. (available at the above link)

c. use of Owner provided Design Standards related to space development, building systems characteristics, and material selections which can be referenced at:

( https://cpfm.uoregon.edu/campus-design-standards-0 )

6. Describe processes your firm will implement on this Project in order to accomplish the following:

a. creating and communicating (both in person and over electronic platforms) design concepts with a highly engaged primary Management Team and multiple Building

Committees, while incorporating input from a large number of diverse secondary focus group users.;

b. providing clear options and thorough analyses for Owner decision making;

c. creation, review, and distribution process for agendas and meeting notes;

d. establishing and maintaining an effective schedule through the design phases of a complex multi-phased project;

e. with the required cost estimator as part of your contracted team, describe your approach to incorporating cost management techniques to accurately stay within the cost model established for the Project and ensure the smooth transition from one design phase to the next, without compromising the core values of the Project; and

f. Working collaboratively using integrated design principles with an owner, CM/GC, and others to create the best possible project within an owner’s budget and schedule.

7. Include in the submittal, a one-page essay describing your team’s approach to integrating a multi-building Programming and Concept Design Phase with a Site

Master Planning effort to provide quality information that supports development of the site and structures into the future.

SELECTION AND CONTRACTING PROCESS:

University Policy and procedures enumerate the University's processes for contracting with professional consultants.

The Owner may reject any submission not in compliance with all requirements and may cancel this RFQ or reject for good cause any or all responses, without liability to the Owner, upon a finding by the Owner that it is in the public interest to do so.

Please note that throughout this procurement process, the Owner will not accept submissions or inquiries that require the Owner to pay the cost of production or delivery or any other costs.

From the firms responding to this RFQ the Owner will select the responsive, responsible firm(s) it believes best meet the criteria listed above under "Basis for Evaluating

Qualifications" and the information submitted under "Submission Requirements and

Procedures"; the Owner will invite those firms to interview and will furnish them with an interview packet containing additional information and requirements.

Firms selected for interviews will be notified by telephone and letter no later than 2:00 pm Pacific Time on November 20, 2026. Interviews are tentatively planned for some time between December 8-10, 2026. Interview times will be based on the order in which the submittals were received via the electronic link, with the earliest received having first choice.

After deliberations regarding the interviews, if there are still further considerations that need to be clarified, the Owner may schedule additional interviews with firms selected from the finalists. The Owner will select the firm it believes best meets the criteria identified in this RFQ and intends to enter into an agreement with them for Master

Planning, Programming, Conceptual Design, and Schematic Design substantially similar to the attached Contracts (Attachment B-1, B-2, B-3). If the selected firm chooses not to execute a contract that is substantially similar to the Contracts (Attachment B-1, B-2, B-3), the

Owner reserves the right to enter into negotiations with another of the remaining firms.

If the selected firm fails to successfully perform the sub-consultant interview and selection process to the satisfaction of the Owner, the Owner reserves the right to terminate work with that firm and enter into negotiations with one of the remaining firms.

If the selected firm executes the Master Planning, Programming and Conceptual Design, and 100% Schematic Design Contracts with the Owner, but fails to successfully perform either of these phases of work to the satisfaction of the Owner, the Owner reserves the right to terminate work with that firm and enter into negotiations with one of the remaining firms.

If the selected firm successfully performs the work required during the Programming and

Conceptual Design Phase, and 100% Schematic Design as described in the RFQ above, it is the intent of the Owner to execute Architect’s Contracts substantially similar to the attached (Attachment B-3) Contract for services that extend from Design Development through project Closeout for Building 3, with an option to contract for Schematic Design through Closeout on the subsequent projects identified in the Master Plan. If the selected firm chooses not to execute a contract that is substantially similar to the Contract

(Attachment B-3), the Owner reserves the right to enter into negotiations with one of the remaining firms.

CONTRACTS:

The Owner uses standard contract forms for architect contracts (see Attachments B-1, B-2, B-3: Master Plan, Draft Programming /Concept Design, and Draft Consultant’s Contract).

Before submitting your firm's qualifications to the Owner, please carefully review this contract, which will form the basis of the contract with the selected firm.

PROTESTS:

Protests regarding the solicitation and Request for Qualifications must be made in writing to Michael Harwood, Associate Vice President of Campus Planning & Facilities

Management at 1276 University of Oregon; 1295 Franklin Blvd., Eugene OR, 97403-1276 by

5:00pm on Friday, October 16, 2026.

Protests regarding the selection of firms to interview must be made in writing to Michael

Harwood at the above address no later than five calendar days after the date of notification of the interview list.

Protests regarding the selection of the firm for the Project from the interview list must be made in writing and received by Michael Harwood at the above address no later than five calendar days after the date of the posted notification of the selection.

Protests must comply with the requirements of and will be addressed as provided in the

University of Oregon Policy for Capital Construction and Contracting.

PROPRIETARY INFORMATION:

The University shall retain this RFQ, one electronic copy of each submittal received in response to it, and copies of all documents pertaining to the award of a contract. These documents will be made part of a file or record, which shall be open to public inspections after a firm is selected and contract is executed. If a submission contains any information that is considered a trade secret under ORS 192.501(2), mark each sheet of such information with the following legend: “This data constitutes a trade secret under ORS 192.501(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS

Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance.” Therefore, non-disclosure of documents or any portion of a document submitted as part of a response may depend upon official or judicial determination made pursuant to the Public Records Law.

In order to facilitate public inspection of the non-confidential portions of the submittal, material designated as confidential shall accompany the submittal, and shall be included within the overall page limitation. The Owner will extract these pages from the electronic document when requested for inspection in accordance with the Oregon Public Records

Law referenced above. Prices, makes, models, or catalog numbers of items offered, scheduled delivery dates, and terms of payment may be publicly available regardless of any designations to the contrary. Any submittal marked as a trade secret in its entirety shall be considered non-responsive and will be rejected.

EQUAL EMPLOYMENT COMPLIANCE; SEXUAL HARASSMENT:

By submitting qualifications, the submitter certifies conformance to the applicable federal, state, and local laws, acts, executive orders, statutes, administrative rules, regulations, ordinances, and related court rulings concerning Affirmative Action toward Equal

Employment Opportunities. All information and reports required by the Federal, Oregon

State, or local Governments having responsibility for the enforcement of the foregoing shall be supplied to the Owner upon request for purposes of investigation to ascertain compliance with the foregoing.

The Owner is committed to increasing opportunities for Emerging Small Businesses and

Minority, Women Owned Businesses, Veteran Owned Businesses, and the University strongly encourages its contractors/consultants to use these businesses in providing services and materials for University contracts and projects.

Pursuant to University Policy, by submitting qualifications, the submitter certifies that the submitter has not discriminated against Minority, Women or Emerging Small Business

Enterprises in obtaining any required subcontracts.

Pursuant to University Policy, submitters are hereby notified that the University of Oregon has adopted policies applicable to consultants and contractors that prohibit sexual harassment and that proposers and their employees and agents, and subcontractors and their employees and agents, are required to adhere to the University’s policies prohibiting sexual harassment in their interactions with members of the University’s community.

ADDITIONAL INFORMATION:

A Non - Mandatory virtual preproposal meeting will take place on Wednesday, October

14, 2026, between 11:00am-12:00pm Pacific Time. This meeting is entirely optional, and participation will not be considered when the qualifications of those submitting are reviewed. Firms participating will not be advantaged, and those not participating will not be disadvantaged.

Link for Virtual Meeting:

https://teams.microsoft.com/meet/277855557732375?p=k9Pt7fjIVaB3MRUJOa

Questions should be directed to:

Darin Dehle

Design & Construction

1276 University of Oregon

Eugene, OR 97403-1276

Telephone: (541) 346-2282 (Please leave a message)

E-mail: ddehle@uoregon.edu

Sincerely, Darin Dehle, Director Design & Construction

Attachments:

Attachment A: Site Diagram – Master Planning Boundary

Attachment B: Consultant Contracts for Design Services

B-1: Subconsultant Interview Contract

B-2: Draft Master Plan, Programming & Concept Design Contract

B-3: Draft Consultant’s Schematic Design through Closeout Contract

(to be implemented in phases)

Attachment C: Knight Campus – Building 3 overall Project Schedule

KC Project Master Plan Boundary

Master Plan Boundary

Survey Boundary

Previously Surveyed Areas that probably need post construction survey

ATTACHMENT A

UNIVERSITY OF OREGON (the "University")

CONSULTANT'S AGREEMENT

For SUBCONSULTANT INTERVIEW PROCESS

UO CONTRACT NO. VVVVVV-CT-YY-NNN

This CONSULTANT’S AGREEMENT (the “Agreement”) is made between:

the “Consultant”: Consultants Name Address Address Phone Email and the “Owner”: The University of Oregon c/o Campus Design and Construction 1295 Franklin Blvd. / 1276 University of Oregon Eugene, OR 97403-1276

(541) 346-8292 capcon@uoregon.edu regarding the Knight Campus Master Plan, Building 3, and Future Project Development (the "Project”).

(The Consultant and the Owner are referred to collectively as the “Parties” and individually as a “Party”.)

WHEREAS, the Owner desires to have the assistance of the Consultant to provide certain professional services for the Project; and

WHEREAS, the Consultant, is willing and able to perform such professional services in connection with the Project;

NOW, THEREFORE, the Owner and the Consultant, for the considerations hereinafter named, agree as follows:

1. RELATIONSHIP BETWEEN THE PARTIES.

A. Scope of the Project. The Parties understand and agree that, for purposes of this Agreement, the scope of the Agreement includes the following:

Outreach to and coordination of subconsultants for interviews, including the participation in interviews and deliberations.

B. Scope of Services. The Parties understand and agree that, for purposes of this Agreement, the scope of Services to be performed under this Agreement includes the following:

B.1. – Meet with Owner to review subconsultant list identified in proposal and develop questions and approach to interview format.

B.2 - Outreach to subconsultants to coordinate interviews.

B.3 – Participate in interviews. It is anticipated that this will be a multi-day process. Primary participants for Consultant (Architect) shall participate in interviews. Exact participants, dependent upon proposal, are listed in F.4 below.

B.4 – Participate in deliberations and selection of subconsultants.

B.5 – Outreach to subconsultants related to selection.

ddehle Text Box

ATTACHMENT B-1

B.6 – Participate with Owner to hold post interview feedback meetings with firms requesting feedback.

C. Critical Date Schedule. The Parties agree that this Agreement shall be performed according to the following critical date schedule for the Interview Process:

• [Project Schedule]

D. Effective Date. This Agreement is effective on the date it has been signed by every Party hereto and all necessary State approvals have been obtained (the “Effective Date”). No Services shall be performed or payment made prior to the Effective Date.

E. Defined Terms. In addition to any terms defined elsewhere in the body of this Agreement, certain terms that are capitalized and/or set forth in bold letters throughout the Agreement are defined as follows:

“Additional Services” means additional Services performed by the Consultant that are beyond the scope of the Basic Services described in Section 6, based on hourly rates for Consultant’s personnel, plus Reimbursable Expenses, in accordance with an agreed-upon schedule of charges, and performed by the Consultant after the Owner has given prior written authorization to proceed with performance of the Services and the Parties have executed an amendment or supplement to this Agreement, as more particularly described in Section 7 of this Agreement.

“Basic Services” are those Services more particularly described in Section 1.B above.

“Reimbursable Expenses” are those expenses described in Section 3.B of this Agreement.

“Services” are all those services to be performed by the Consultant under the terms of this Agreement.

F. Directives for Performance of the Services.

1. The Consultant agrees to provide the professional Services more particularly described in Section 6 below for this Project.

2. The Consultant shall provide a schedule for the performance of the Services upon execution of this Agreement. The Consultant agrees that time is of the essence in the performance of this

Agreement.

3. The Consultant shall provide all Services for the Project in accordance with the terms and conditions of this Agreement. The Consultant’s performance of Services shall be as a professional Consultant to the Owner to perform the professional services necessary for the Project, and to provide the technical documents and supervision required to achieve the Owner's Project objectives.

4. The Consultant agrees to utilize the following key personnel in the performance of the Services for the Project:

• [Key Personnel’s Name(s)]

The Consultant agrees to promptly provide additional information on the professional background of each of the assigned personnel as may be requested by the Owner. The Consultant acknowledges that the Owner’s award of this Agreement to the Consultant was made on the basis of the unique background and abilities of the Consultant’s key personnel originally identified in the Consultant proposal. Therefore, the Consultant specifically understands and agrees that any attempted substitution or replacement of a key person by the Consultant, without the written consent of the

Owner, shall constitute a material breach of this Agreement. In the event that key personnel become unavailable to the Consultant at anytime, Consultant shall replace the key personnel with personnel having substantially equivalent or better qualifications than the key personnel being replaced, as confirmed and approved by Owner. Likewise, the Consultant shall remove any individual from the Project if so directed by Owner in writing following discussion with the Consultant provided that Consultant shall have a reasonable time period within which to find a suitable replacement. The

Consultant represents and warrants that the key personnel identified above are fully qualified to perform the particular Services assigned to them on the Project.

6. Consultant shall make no news release, press release or statement to a member of the news media regarding this Project without prior written authorization from Owner.

G. Suspension of Agreement by Owner. The Parties understand and agree that the Owner may suspend the Parties’ performance of this Agreement in the event any of the following circumstances arise:

1. Owner fails to receive funding, or appropriations, limitations or other expenditure authority at levels sufficient to pay for the Consultant’s Services;

2. Federal or state laws, regulations or guidelines are modified or interpreted in such a way that either the Services performed under this Agreement are prohibited or Owner is prohibited from paying for such Services from the planned funding source;

3. Consultant no longer holds any license or certificate that is required to perform the Services;

4. The public interest otherwise requires suspension of performance of the Agreement, as reasonably determined by the Owner.

Any suspension of performance under this provision constitutes a temporary stoppage of performance of the Agreement, and does not constitute a termination of the Agreement pursuant to Section 15 of this Agreement. In the event that the condition(s) causing the suspension have been rectified and suspension is no longer required, the Parties will take all actions necessary to reactivate performance of the Agreement. In the event that the Owner determines that the conditions causing suspension of the Agreement are not likely to be rectified in a reasonable amount of time, the Owner retains the right to terminate this Agreement, pursuant to Section 15. In the event of a suspension of performance pursuant to this Section of the Agreement, the Consultant agrees to remain contractually obligated to perform the Services under this Agreement for the same hourly rates set forth in Section 3.C of this Agreement until March 31, 2027. If the Agreement is reactivated and the Consultant is required to perform Services beyond this date or such other time period agreed to by the Parties, the Parties may negotiate updated hourly rates for the Consultant and amend this Agreement accordingly.

2. CONSULTANT’S STANDARD OF CARE; REPRESENTATIONS AND WARRANTIES.

A. Standard of Care. By execution of this Agreement, the Consultant agrees to perform the Services in accordance with the professional skill, care and standards of other professionals performing similar services under similar conditions.

B. Performance Requirements. By execution of this Agreement, the Consultant specifically agrees to perform the Services in accordance with the following requirements:

1. All documents prepared by the Consultant shall accurately reflect, incorporate and comply with all applicable statutes, rules, regulations, ordinances and other laws which are applicable to the Project, and shall be complete and functional for the purposes intended (except as to any deficiencies which are due to causes beyond the control of Consultant);

2. All documents prepared by the Consultant pursuant to this Agreement shall accurately reflect existing conditions for the scope of the Services to be performed;

3. The representations and warranties set forth in this Section are in addition to, and not in lieu of, any other representations or warranties provided.

C. Consultant’s Representations and Warranties. Consultant represents and warrants to Owner that:

1. Consultant has the power and authority to enter into and perform this Agreement;

2. When executed and delivered, this Agreement shall be a valid and binding obligation of the Consultant enforceable in accordance with its terms;

3. Consultant shall, at all times during the term of this Agreement be duly licensed to perform the Services, and if there is no licensing requirement for the profession or Services, be duly qualified and competent;

4. The Consultant is an experienced firm having the skill, legal capacity, and professional ability necessary to perform all the Services required under this Agreement and to design or administer a project having this scope and complexity;

5. The Consultant has the capabilities and resources necessary to perform the obligations of this Agreement;

6. The Consultant either is, or in a manner consistent with the standard of care set forth in this Agreement will become, familiar with all current laws, rules, and regulations which are applicable to the design and construction of the Project.

3. COMPENSATION. The maximum, not-to-exceed, total amount payable under this Agreement is $0 (the “Maximum Compensation”), for the combination of Basic Services and Reimbursable Expenses. The Maximum Compensation cannot be increased without a fully executed and approved amendment or supplement to this Agreement. The total Maximum Compensation under this Contract, including the cost of any Additional Services that may be added by amendment, must not exceed $50,000, the maximum allowable under UO Policies IV.07.10 & IV.07.05 for the Direct Procurement method. Consultant progress payments shall be made according to the provisions and schedule set forth in Section 4 of this Agreement.

The Maximum Compensation is more particularly described as follows:

A. Basic Services: The Consultant shall perform the Basic Services, directly or through the sub-consultants, for the fixed fee of $0.

B. Reimbursable Expenses: The Owner shall reimburse the Consultant for any allowable Reimbursable Expenses, up to a maximum amount of $0.

Reimbursable expenses for the Project mean actual direct expenditures (without overhead, fee, markup, or profit) made by the Consultant in the interest of the Project for the following items: long-distance communications; reproductions, postage and handling of plans, drawings, specifications and other documents (excluding reproductions for the office use of the Consultant); mileage and travel expenses more particularly described below; data processing and photographic production techniques; and renderings, models and mock-ups requested by the Owner. The Reimbursable Expenses will be reimbursed at cost, except travel expenses. Charges for travel expenses will be reimbursed at cost, but not in excess of the Chancellor’s Office Contractor Travel Reimbursement Policy that is in effect at the time the expense is incurred, which Travel Reimbursement Policy is by this reference incorporated herein. The travel reimbursement rates may periodically change. Consultant shall be responsible for ensuring that travel reimbursement requests are in accordance with the rates in effect at the time the expense was incurred. The current travel reimbursement rates may be found at http://ba.uoregon.edu/staff/travel-reimbursement#Overview. Travel expenses are only reimbursable when Services are rendered in excess of 25 miles from Consultant's office. As of the date of this Agreement, these rates are as follows:

Air fare (coach class only) and car rental At cost Personal car mileage $0.575 per mile Lodging $120.00 per night plus tax Meals (Documentation not required; reimbursable only when associated with overnight travel.)

Breakfast $13.00 Lunch $13.00 Dinner $26.00

Printing, photography, long distance telephone charges and other allowable direct expenses reimbursed at actual direct cost (no overhead or markup).

Requests for reimbursement of allowable expenses, except meals, must include documentation of actual expenditures.

C. Additional Services: The Owner will compensate the Consultant for Additional Services performed by the Consultant, whether directly or through its sub-consultants, beyond the scope of the Basic Services described in Section 6, based on hourly rates for Consultant, plus Reimbursable Expenses, in accordance with the following schedule of charges for the duration of this Agreement (except in the case of a suspension and reactivation of performance beyond the date agreed to by the Parties, as more particularly described in Section 1.G), but only when the Owner has given prior written authorization and the Parties have executed an amendment or supplement to this Agreement.

CONSULTANT’s STAFF:

Title: $0/hour Title: $0/hour Title: $0/hour Title: $0/hour Title: $0/hour Title: $0/hour Title: $0/hour

These charges also shall be used to determine amounts owed the Consultant in the event this Agreement is terminated as provided in Section 15.D.1, or suspended pursuant to Section 1.G. Any amounts so derived may not exceed the limitation as specified by Section 4 below.

4. PAYMENTS. Progress payments shall be made by the Owner based upon invoices submitted by the Consultant for Services rendered and/or Reimbursable Expenses incurred during the preceding payment period. Payment requests, invoices and required documentation shall be submitted in the form and format stipulated by the Owner. One copy of each invoice, with required documentation, must be delivered to the following institution at the specified address:

University of Oregon Campus Design and Construction

Attn: Accounts Payable 1276 University of Oregon Eugene, OR 97403-1276 Or E-mail to:

capconbilling@uoregon.edu

Payments to the Consultant will be made following the Owner’s review and approval of the invoices and required documentation and acceptance of the Services performed and approval of the Reimbursable Expenses incurred.

Payments to the Consultant for such Services performed and invoiced will be made monthly as invoiced.

The total of all payments for…