Bid Notice-Highway 324 - West (Surfacing) (S).pdf

ARKANSAS

STATE HIGHWAY

COMMISSION

PROPOSAL DOCUMENTS

FOR THE CONSTRUCTION OF

STATE JOB NO. SA5352

STATE AID COUNTY JOB (CODE 9970)

HWY. 324 – WEST (SURFACING) (S)

COUNTY ROAD NO. BLUE JAY HOLLOW RD.

IN PERRY COUNTY

Bound herein are the Supplemental Specifications, Special Provisions, Proposal

Documents and Schedule of Items applicable to this proposed construction contract.

Applicable to this proposed construction contract, but not bound herein, are the

Arkansas State Highway Commission Standard Specifications for Highway Construction, Edition of

2014, and the Construction Plans.

12/11/14 Rev. 03/18/15 Rev. 11/17/17 Rev. 04/07/22

Please review Section 102 of the Standard Specifictions, 2014 Edition for Bidding Requirements and Conditions. Mistakes or omissions can be costly. Important items for you to check are included in, but not limited to, those listed below. This checklist is furnished only to assist you in submitting a proper bid. Check as you read.

Have you contacted ARDOT (pmd@ardot.gov or 501-569-2261) to become an eligible bidder? This is required to submit a bid in the letting and must occur by 4:30pm the day prior to the letting.

Have you acknowledged all Addenda by email or fax?

Is the unit price entered appropriate for the item?

Have you entered a unit price for each bid item except in the case of authorized alternate pay items? (A zero bid ($0.00) is a valid price and will be considered.)

Have you checked the Schedule of Items for various pay items that may have a minimum or maximum unit bid price? (Refer to the Standard Specifications for further information concerning these items)

Asphalt Binder

Relocating Precast Concrete Barrier

Water

Mobilization

Have you limited your bid for Mobilization to five percent (5%) of the subtotal?

For Federal-aid projects, did you complete the Certification for Federal aid Contracts?

Prior to submitting your bid, did you check for error messages, and are all the folders “green”?

If submitting a paper copy of the Proposal Guaranty (Bid Bond) is it signed by an officer of your company AND the Surety Agent?

Did you ensure your Proposal Guaranty (if you are submitting a paper bond) will arrive prior to the time and date stated on Page 2 of the Proposal Documents?

CAUTION

TO BIDDERS

1-17-08 Revised: 6-1-09 Revised: 2-15-12 Revised: 1-15-15 Revised: 5-26-16 Revised: 11-17-17 Revised: 7-5-23 Revised: 8-4-25 Revised: 12-18-25

ARKANSAS DEPARTMENT OF TRANSPORTATION

NOTICE OF NONDISCRIMINATION

The Arkansas Department of Transportation (ARDOT) complies with all civil rights provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal financial assistance. Therefore, ARDOT does not discriminate on the basis of race, sex, color, age, national origin, religion (not applicable as a protected group under the FMCSA Title VI Program), or disability in the admission, access to and treatment in ARDOT’s programs and activities, as well as ARDOT’s hiring or employment practices. Complaints of alleged discrimination and inquiries regarding ARDOT’s nondiscrimination policies may be directed to the Civil Rights Division, P. O. Box 2261, Little Rock, AR 72203, (501) 569-2298, (Voice/TTY 711), or the following email address: Civil.Rights@ardot.gov

Free language assistance may be available upon request.

This notice is available from the ADA/504/Title VI Coordinator in large print, on audiotape, and in Braille.

Arkansas Department of Transportation Supplemental Specifications and Special Provisions Listing

Text1 State Job Number SA5352

Text1The following supplemental specifications and special provisions for this project supplement the standard specifications, edition of 2014. In case of conflict, the supplemental specifications and special provisions shall govern.

ERRATA ERRATA FOR THE BOOK OF STANDARD SPECIFICATIONS

JOB SP DOCUMENTATION OF PAYMENTS MADE TO SUBCONTRACTORS

JOB SP DOCUMENTATION OF PAYMENTS MADE – PROMPT PAYMENT (SIGNET SOFT LAUNCH)

JOB SP BIDDING REQUIREMENTS AND CONDITIONS

JOB SP MANDATORY ELECTRONIC CONTRACT

JOB SP MANDATORY ELECTRONIC DOCUMENT SUBMITTAL

JOB SP LIQUIDATED DAMAGES PROCEDURE FOR BID LETTINGS

JOB SP PRICE ADJUSTMENT FOR FUEL

SP 108-1 LIQUIDATED DAMAGES

SS 100-3 CONTRACTOR'S LICENSE

SS 100-4 DEPARTMENT NAME CHANGE

SS 102-2 ISSUANCE OF PROPOSALS

SS 102-3 PREQUALIFICATION OF BIDDERS

SS 103-2 CONTACT INFORMATION FOR MOTORIST DAMAGE CLAIMS

SS 105-4 MAINTENANCE DURING CONSTRUCTION

SS 107-2 RESTRAINING CONDITIONS

SS 108-2 WORK ALLOWED PRIOR TO ISSUANCE OF WORK ORDER

SS 108-3 WORK ORDER FOR FIXED COMPLETION DATE CONTRACTS

SS 303-1 AGGREGATE BASE COURSE

SS 306-1 QUALITY CONTROL AND ACCEPTANCE

SS 400-1 TACK COATS

SS 400-2 ASPHALT SURFACE TREATMENT

SS 604-1 RETROREFLECTIVE SHEETING FOR TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES

SS 604-3 TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES (MASH)

Page 1 of 1Date Estimated: 3/24/2026

Date Revised:

02-27-14 SS-Errata

Rev. 10-24-14 Page 1 of 1 Rev. 02-12-15

Rev. 06-08-15

Rev. 11-17-17

Rev. 09-13-18

ARKANSAS DEPARTMENT OF TRANSPORTATION

SUPPLEMENTAL SPECIFICATION

ERRATA FOR THE BOOK OF STANDARD SPECIFICATIONS

Errors noted in the printed book of Standard Specifications for Highway Construction, Edition of 2014, are listed below and this publication is hereby revised as follows:

Page 124: The third sentence of the first paragraph of Subsection 110.03(c) should read: The

Engineer will make a decision within 10 business days concerning the necessity or practicability of the request.

Page 195: The sixth paragraph of subsection 303.02 should read: For Classes 1 through 8 materials, the fraction passing the #200 (0.075 mm) sieve shall not be greater than three-fourths of the fraction passing the #40 (0.0425 mm) sieve. For Classes 3 through 8, the fraction passing the #40 (0.425 mm) sieve shall have a liquid limit not greater than 25.

Page 363: In the second paragraph of Subsection 502.02, the reference to ASTM 775 should be replaced by “ASTM A 775”.

Page 636: In the second paragraph of Subsection 730.02, the references to AASHTO M 183 should be replaced with ASTM A36.

Page 637: The last sentence of the second paragraph of Subsection 730.03 should read: All bolts, nuts, and washers shall be galvanized according to AASHTO M 232 or

ASTM B 695, Class 40 or 50.

Page 767: In the fourth paragraph of Subsection 807.06(a), the reference to ASTM B595 should be replaced by “ASTM B695”.

Page 841: Subsection 817.04(a) should read: The treatment of lumber and timber shall meet the applicable requirements of the current edition of the AWPA, Standards U1, Commodity Specification E, Use Category UC4C.

of the completed original payment log forms are acceptable to fulfill this requirement.

All certifications of payments must be received by the Resident Engineer within thirty-five (35) calendar days following the end of each estimate period. Failure to submit the certification will result in the withholding of future progress estimates.

In accordance with Section 108.01 of the Standard Specifications, the Contractor shall pay all subcontractors their respective subcontract amount within 10 calendar days after the Contractor receives payment from the Department. Payments to subcontractors must be certified using the attached form. Facsimile or scanned copies all

SPECIAL PROVISION

JOB NO. SA5352

DOCUMENTATION OF PAYMENTS MADE TO SUBCONTRACTORS

11-06-25 Page 1 of 2

Date Date RE Initials

Rev. 10-8-25

Authorized Signature

Typed or Printed Name

Department

Use Only

Title

Date

Received Verified

By By within 35 calendar days of the ending date of the estimate.

_ % Retainage Previous Total

Total To Date

The Prime Contractor certifies that the payment listed has been made to the Subcontractor and that the documentation of this payment is available for inspection upon request.

* Item Codes for pay items are shown on the estimate voucher

Total This Estimate

Retainage Withheld This Estimate

Subcontractor Payment Log must be received Net Total This Estimate

Estimate No.

Estimate Ending Date

Subcontractor

Date Payment Made to Subcontractor

Item Code* Item Description Subcontract

Unit Price

2nd Tier

Unit Price Quantity

Value Earned

By Subcontractor

Job Number

Arkansas Department of Transportation

Subcontractor Payment Log

Prime Contractor

03/18/2026 Page 1 of 2

SPECIAL PROVISION

JOB NO. SA5352

DOCUMENTATION OF PAYMENTS MADE –

PROMPT PAYMENT (SIGNET SOFT LAUNCH)

In accordance with Section 108.01 of the Standard Specifications, the Contractor shall pay all subcontractors their respective subcontract amount within 10 calendar days after the Contractor receives payment from the Department. Payment is defined as issuing an Electronic Funds Transfer (EFT) or mailing a check to a subcontractor. The 10-day requirement is met on the date that payment is issued to the subcontractor.

First-tier subcontractors have the same obligation to any second-tier subcontractors.

Subcontractors must pay their second-tier subcontractors within 10 days of receipt of payment from the Prime Contractor.

ARDOT monitors payments made by prime contractors to both DBE and non-DBE subcontractors to ensure compliance with prompt payment requirements. Prime contractors are required to report payments made to all subcontractors, and subcontractors must report payments made to any lower-tier subcontractors. Subcontractors are required to confirm receipt of payment.

The tracking of subcontractor prompt payment is conducted using the Signet™ application. Signet™ is a third-party service, supported by the software vendor, which is used by both Prime and Subcontractors. Signet™ is a reporting tool only and does not process financial transactions. ARDOT does not provide direct technical support for Signet™. Information about Signet™ may be found at https://signet-help.zendesk.com and by clicking the Signet™ tab.

ARDOT is soft-launching the Signet™ application for use on this contract and shall be required for use on this construction contract.

Upon completion of the first payment estimate on the contract Signet™ will automatically notify the Contractor via email prompting registration in Signet™ for that contract. Since this contract is part of the Soft Launch phase, the Contractor will not be charged for the use of Signet™. This will activate use of Signet™ for the Prime and all Subcontractors for the duration of that contract, regardless of contract value, number of subcontractors, contract duration, or number of payments reported. Subcontractors will not be charged any fee to register for contracts.

After each estimate, the Prime Contractor will report remitted payment to subcontractors in Signet™. This will trigger notification to each subcontractor via email requesting verification of the reported payment. The subcontractor will be given the opportunity to register with Signet™ at that time (for no cost).

The Prime or Subcontractor reporting payment must report the following information in Signet™:

• The name of the subcontractor or second-tier subcontractor receiving payment.

• The dollar amount of the payment made to the subcontractor or second-tier subcontractor.

• The date the payment was made to the subcontractor or second-tier subcontractor.

• Any retainage, which is only permitted if it was included in the individual subcontract when it was submitted to the Department for acknowledgement.

• The DBE Function performed for this payment (if the subcontractor/second-tier subcontractor is a DBE).

• Other information required by Signet™.

03/18/2026 Page 2 of 2

SPECIAL PROVISION

JOB NO. SA5352

DOCUMENTATION OF PAYMENTS MADE –

PROMPT PAYMENT (SIGNET SOFT LAUNCH)

The contractor must report the return of retainage or other withholdings in separate, standalone payment entries (separate from routine, planned progress payment estimates).

In the event that no subcontract work is included in a payment estimate, such that no payment is due to any subcontractors, the Prime Contractor shall mark the payment complete within Signet™, and no other payments are required to be reported for that estimate.

Subcontractors must verify in the Signet™ application each payment reported by a payer within 10 days of the payment being reported by the payer. This verification includes whether the payment was received and, if so, whether it was as expected.

Basis of Payment. During Soft Launch, there will be no cost for registration for the Signet™ application. All costs for usage, time, labor, or other costs for reporting payments to subcontractors through the Signet™ application will be considered incidental and no direct payment will be made for these.

include any special provisions or requirements that vary from or are not contained in the standard specifications.

All forms included in the proposal documents are considered a part thereof. The plans, specifications, and other documents designated in the proposal documents will be considered a part of the proposal whether included or not.

following substituted therefore:

The proposal documents will state the location and description of the contemplated construction and will show the estimate of the various quantities and kinds of work to be performed or materials to be furnished, and will have a schedule of items. The proposal documents will state the time in which the work must be completed, the amount of the pronosal quaranty and the date and time of the letting of work The documents will also therefore:

The Notice to Contractors will contain a description of the proposed work, and information regarding access to proposal documents, plans, specifications, and the amount and nature of the proposal guaranty.

Subsection 102.03 is hereby deleted. renamed Contents of Proposal Documents. and the or corporations that is seeking prequalification, has been prequalified, or has entered into a previous or current contract with the Commission may have the prequalification denied, limited, or revoked for the reasons listed in Subsection 102.04(a)-(m).

The last paragraph of Subsection 102.01 is hereby deleted.

The second sentence of Subsection 102.02 is hereby deleted. and the following substituted

Prospective bidders may file a questionnaire at any time; however, prospective bidders will not be given authorization to submit a proposal unless a rating has been extended based on an acceptable questionnaire.

The following paragraph has been added to Subsection 102.01.

A contractor with common officers/owners/partners of any firm. partnerships, ioint ventures.

Section 102 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The fourth sentence of the second paragraph of Subsection 102.01 is hereby deleted, and the following substituted therefore:

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. SA5352

BIDDING REQUIREMENTS AND CONDITIONS

03-18-2015

09-09-2016 Rev., 10-27-2017 Rev., 11-16-2017 Rev., 05-03-2018 Rev., 12-06-2018 Rev., 05-24-2024 Rev.

The bidder is expected to examine carefully the site of the proposed work, the proposal documents, plans, specifications, supplemental specifications, and special provisions before submitting a proposal.

The until 4:30 p.m. on the day prior to the scheduled bid opening at the Arkansas Department of

Transportation, 10324 Interstate 30, Little Rock, Arkansas 72209, (501) 569-2261. Payment shall be made at the time services are provided or upon receipt of statement therefore. No refund will be allowed for bids not submitted or for plans or proposal documents returned.

second sentence of the first paragraph of Subsection 102.06 is hereby deleted, and following substituted therefore:

the that the contractor may be allowed to undertake. In the event a contractor submits a low bid on more than one project and the aggregate amount is greater than the amount the contractor may be allowed to undertake, the Commission will exercise its discretion in the award of a particular project or projects.

A charge will be assessed for authorization to submit a proposal, paper copies of the proposal documents, and plans issued. These services are provided during regular business hours current bidding period is on file and the amount of work the contractor may be allowed to undertake is determined. The contractor's prequalification rating, less the unfinished value of all contracts in force, will determine the amount of additional work that the contractor may be allowed to undertake. A contractor will not be allowed to submit a proposal on an individual project for which the estimated cost is more than the amount that the contractor may be allowed to undertake, but the contractor will be allowed to submit a proposal on more than one project, providing that the estimated cost of each project is not more than the amount

4:30 p.m. on the day prior to the scheduled bid opening to request to become eligible to bid specific projects. Only prequalified contractors or their authorized representative may request to become an eligible bidder.

aIf the prospective bidder's prequalification rating is not "unlimited", the bidder shall file certification with the Department citing all contracts in force and the unfinished value of such work. A prospective bidder will not be allowed to submit a proposal until a certification for the

The first through fourth paragraphs of Subsection 102.04 are hereby deleted, and the following substituted therefore:

To become an eligible bidder, prospective bidders must be registered to bid in Arkansas with

Bid Express. Prospective bidders must also contact the Program Management Division at

(501) 569-2261 during regular business hours between the date the project is advertised and

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. SA5352

BIDDING REQUIREMENTS AND CONDITIONS

03-18-2015

09-09-2016 Rev., 10-27-2017 Rev., 11-16-2017 Rev., 05-03-2018 Rev., The information provided will not be used for contract awarding purposes but must be provided before the Contractor will be given authorization to submit proposals for future lettings.

substituted therefore:

The proposal documents for all federal aid projects will contain a bidders list.

The last sentence of the ninth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

following substituted therefore:

Those items of Asphalt Binder that are subject to a minimum bid price will bear the note

"(Minimum bid price is $120.00 per ton)" within the Schedule of Items of the proposal documents.

The first sentence of the ninth paragraph of Subsection 102.07 is hereby deleted and the following bidder's Prequalification Questionnaire (Questionnaire Form) as the individual, as a partner of a partnership, or as an officer of a corporation, authorization for such submittal should be on file with the Department prior to the download of bids. This authorization shall be made before the downloading of bids and be in the form of a Power of Attorney duly executed and signed by an official with power to constitute such authority.

The last sentence of the seventh paragranh of Subsection 102.07 is hereby deleted and the individual, one or more members of the partnership, one or more members or officers of each firm representing a joint venture, or one or more officers of a corporation, or by an agent of the Contractor legally qualified and acceptable to the Department.

The sixth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

If the proposal is submitted with a digital signature of any person who is not listed in the on the unit bid price beyond 1 cent will be dropped.

The second and third paragraphs of Subsection 102.07 are hereby deleted.

The fifth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The bidder's proposal must be submitted with a digital sianature containing the name of the

The first paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The proposal shall only be submitted through the internet bidding service, Bid Express. The bidder shall specify a unit price in figures for each pay item for which a quantity is given. A unit price of "zero" ($0.00) is a valid price and will be considered. A blank unit price is not considered valid. The unit bid price should not be carried beyond 1 cent ($0.01). Any fiqures

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. SA5352

BIDDING REQUIREMENTS AND CONDITIONS

03-18-2015

09-09-2016 Rev., 10-27-2017 Rev., 11-16-2017 Rev., 05-03-2018 Rev., The proposal shall only be submitted through the internet bidding service, Bid Express.

The following paragraph is hereby added after the first paragraph of Subsection 102.09:

Electronic bid bonds are allowed. The prospective bidder should verify their bid bond in their proposal prior to submission.

Subsection 102.10 is hereby deleted and the following substituted therefore:

The first sentence of Subsection 102.09 is hereby deleted and the following substituted therefore:

No proposal will be considered by the Commission unless a guaranty in the form of a bank draft, certified check, or cashier's check drawn on a solvent bank or trust company, or a bidder's paper bond executed by an approved surety company has been received by the

Program Management Division prior to the download of bids.

(2) Unbalanced proposals in which the prices for some items are out of proportion to the reasonable costs representative of those items.

(3) If there are irregularities of any kind that may tend to make the proposal incomplete, indefinite, or ambiguous as to its meaning.

(5) If the proposal is not accompanied by the Certification to Submit DBE Participation.

(b) Proposals will be considered irregular and may be rejected for the following reasons:

(1) If the proposal is not accompanied by a bid schedule and bid schedule narrative reguired in the proposal documents.

as

(2) If the proposal is not digitally signed by an authorized representative of the firm.

(3) If the proposal is not accompanied by the proper proposal guaranty.

(4) If a proposal is received from an individual, firm, partnership, or corporation with interest. as principal. in another proposal for the same proiect.

an

Subsection 102.08 Irregular Proposals is hereby deleted, and the following substituted therefore:

(a) Proposals will be considered irregular and will be rejected for the following reasons:

(1) If the proposal does not contain a unit price for each pay item listed except in the case of authorized alternate pay items.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. SA5352

BIDDING REQUIREMENTS AND CONDITIONS

03-18-2015

09-09-2016 Rev., 10-27-2017 Rev., 11-16-2017 Rev., 05-03-2018 Rev., The last sentence of Subsection 102.15 is hereby deleted, and the following substituted therefore:

In any case, the prospective bidders will be contacted prior to the download of bids.

Subsection 102.12 is hereby deleted, renamed Downloading of Proposals, and the following substituted therefore:

Proposals will be downloaded and then posted on the Department's website at the time and place indicated in the Notice to Contractors.

Subsection 102.11 is hereby deleted, and the following substituted therefore:

A bidder may withdraw or modify a proposal after it has been submitted to Bid Express, up to the time set for the deadline for proposals to be received. A proposal may also be withdrawn if the Commission fails to make an award within 40 calendar days after the date of downloading.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. SA5352

BIDDING REQUIREMENTS AND CONDITIONS

03-18-2015

09-09-2016 Rev., 10-27-2017 Rev., 11-16-2017 Rev., 05-03-2018 Rev., Subsection 103.08(d)(5) is hereby deleted, and the following substituted therefore:

The preceding information shall be submitted directly to the Arkansas Department of Transportation, Program Management Division, via Doc Express.

Documentation of the bidder's commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; and

Subsection 103.08(d)(3)e. is hereby deleted, and the following substituted therefore:

Document confirmation from the DBE that it is participating in the contract as provided in the Coptrootor'c

The Contract shall be electronically signed by the successful bidder and electronically submitted to the Program Management Division, Construction Contract Procurement Section, together with the required bonds and proof of liability insurance, within 10 business days after the notice of award has been issued.

Subsection 103.08(d)(3)d. is hereby deleted, and the following substituted therefore:

Section 103 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows.

The first sentence of Subsection 103.06(a) is hereby deleted, and the following substituted therefore:

Paper Contract Documents and Forms will not be accepted.

The Department will only accept and execute an electronic contract for this project through Doc Express, a paperless contracting system. Prospective bidders will need to contact Doc Express to set up an account prior to the bid opening date. The toll-free phone number for Doc Express is 1-888.352-2139 and their website address is wosou docexpress com

SPECIAL PROVISION

JOB NO. SA5352

MANDATORY ELECTRONIC CONTRACТ

04-13-2015

11-16-2017 Rev.

12-06-2018 Rev.

The requirements of this Special Provision shall supersede the requirements of all other Special Provisions unless such Special Provision includes a stated exception to this Special Provision.

Department to Contractor" drawer in Doc Express. Any action taken by the Contractor prior to this notification is taken at the Contractor's own risk.

The Department's System Administration team has no authority to take action on any documents submitted to the system. Access for this team is for management of the application only. Knowledge of any document submitted is not imputed to the Department by the knowledge of Systems Administration.

thewill and published by the Contractor within Doc Express for further action by the Engineer. The Engineer not review or take any actions on any documents submitted by the subcontractor until document has been appropriately submitted by the Contractor.

Any submittals, documents, subcontracts, proposals, working drawings, or any other items submitted by the Contractor within Doc Express are not considered approved by the Engineer until written notification of the approval is published by the Engineer in the "CON-Correspondence-From

Express. The "Contractor Guide to Using Doc Express" is available on the Department's web page at https://ardot.gov/divisions/construction/doc-express/.

The Contractor may provide access for subcontractors to view and submit items in Doc Express by following the instructions provided in the "Contractor Guide to Using Doc Express". Once an organizational account is activated and the Contractor provides access to the contract, a subcontractor may submit documents to the Contractor in Doc Express by uploading the electronic documents as subeoptractor must be thep rotrieveddirected in the Llser Guide Any documents uploaded by the

Material delivery tickets which are used for payment or for field verification shall be submitted on paper as required by the Standard Specifications for Highway Construction, Edition of 2014.

Any document with specific submittal requirements in state and/or federal law or federal regulations that conflict with the requirements of this Special Provision shall be submitted accordance with such state and/or federal law or federal regulations.

in

A user guide is available on the Department's web page to assist Contractors with the use of Doc

Express. The Contractor shall use the same organizational account for project documentation as used to fulfill the requirements of the Mandatory Electronic Contract Special Provision. The toll-free phone number for Doc Express is 1-888-352-2439 and their website address is www.docexpress.com.

Any reference in the Standard Specifications to document submittal in writing or by U.S. Mail, facsimile, or in person is hereby amended to require that such documents be submitted using Doc

Express with the following exceptions:

All

Paper Document Submittals will not be accepted.

a

The Department will only accept electronically-submitted documents for consideration on this project.

correspondence and submittals to the Department shall be submitted through Doc Express, paperless contracting system. When signed originals are required, the original shall be the document uploaded to Doc Express and the signature shall be the electronic signature applied through Doc

ARKANSAS DEPARTMENT OF TRAN

SPECIAL PROVISION

JOB NO. SA5352

MANDATORY ELECTRONIC DOCUMENT SUBMITTAL

02-23-2016

07-12-2017 Rev.

11-16-2017 Rev.

12-06-2018 Rev.

02-25-2021 Rev.

transmItted im tne ToШШ ОГ a lette ana emall to the Depanmient for reviey within two (2) business days of receipt. The Department will review the reconsideration request and render a decision no later than the Friday prior to the letting.

Please note, a bid may be withdrawn at any time prior to the time specified for the bid letting. If a

Contractor has been notified that they will not be allowed to bid, and they do not withdraw their bid, the bid will be considered invalid and rejected.

to der goes imto liqnidated damages during the advertisement period for a letting, the Contractor will be notified seven business days prior the letting that they will not be allowed to bid in the upcoming letting. This notification will officially transmitted through Doc Express for the project in liquidated damages and via email.

be

Upon notification that they will not be allowed to bid in the upcoming letting, the Contractor will be provided an opportunity to request a reconsideration of this decision. This request must be omittod in tho form of n lottor throuah Don Eun poil o Дорortmont for ade that the Department reserves the right to refuse to issue, accept, or consider a proposal:

"If the prospective bidder is the Contractor on a current Contract with the Commission on which

Liquidated Damages are being assessed, and there are no pending time extensions warranted to remove the project from Liquidated Damages."

If tho proonootiuo biddor gooo into liquidotod domaan o ourront Controot with tho Comminnion

SPECIAL PROVISION

JOB NO. SA5352

LIQUIDATED DAMAGES PROCEDURE FOR BID LETTINGS

Dорartmont Standard Spocificntion Soetion 102 04 cad gnaalomontal Spocificstion 102 2 ctoto

01-04-2022 Page 1 of 1

The above formula will be applied to each individual payment of the applicable item. When the

Current (or Final) estimate is generated, the sum of these individual adjustments will be included as a Payment Adjustment.

FPA = Fuel price adjustment, in dollars;

Q

= Quantities paid for the applicable items on the current estimate, F = The Fuel Use Factor for the applicable items of work subject to this price adjustment, as listed in the table below, D = Allowable price differential, in dollars.

Report as Payment Aaj

Fuel Price Adjustment (FPA). The Fuel Price Adjustment (FPA) for the current estimate will be computed according to the following formula:

Where

FPA = QxFxD

Contractoi s cument estimates, and ent or deduction autnonzed for eacn estimate will be based upon the quantities for applicable items of work. Subcontracts should include the payment or deduction of fuel price adjustments on pay items listed in the table below when those items are included in a subcontract.

The Fuel Price Adjustment will be a dollar amount paid as compensation to the

Contractor, or as a credit to the Department as reflected on the Current (or Final) Estimate Summary finishing of the items of work shown.

Payment. Payment will be made to the Contractor for monthly fluctuation in the price of diesel fuel used in performing the applicable items as listed in the table below when the diesel fuel price fluctuates from the base price defined below. Payments may be positive, negative, or nonexistent depending on the circumstances. Payments or deductions for the fuel price adjustment will be inoludod in tho Controotor'o ourront ontimnton ond tho noumont or doduotion outborizod for ooob to

A price adjustment clause is included in this Contract to provide additional compensation the Contractor or a credit to the Department for fluctuations in diesel fuel prices. This price adjustment is dependent upon a change in the average price of fuel which results in an increase or decrease in the price of products utilized on this project. For the purposes of this specification, it is assumed that all fuel used is diesel fuel and that the fuel use factors shown in the table below in delivery to the plant production hauling to the jph site placementcover all fuel used and

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. SA5352

PRICE ADJUSTMENT FOR FUEL

06/30/2022

09/01/2022 Rev.

01/18/2024 Rev.

02/29/2024 Rev.

Islands, Concrete Walks, Wheelchair Ramps)

Structural Concrete

(Approach Slabs, Approach Gutters, Class B

Concrete-Bridge, Class S Concrete-Bridge, Class

S(AE) Concrete-Bridge, Seal Concrete-Bridge, Class A Concrete-Roadway, Class S Concrete-

Roadway Flatwork: (Concrete Ditch Paving, Concrete

504, 802 1.75 gal./C.Y.

605,632,633,641 0.30 gal./S.Y.

PCC Paving: 309, 310,501,503,505 0.44 gal./S.Y.

(Portland Cement Concrete Base, Open Graded Portland Cement Concrete Base, Portland

Cement Concrete Pavement, High Early Strength Concrete Pavement, Continuously Reinforced

Concrete Pavement, Portland Cement Concrete

Driveway)

(ACHM Base Course, ACHIM BINder Course, ACHM Surface Course, Open Graded Asphalt Base Course)

Ultrathin Bonded Wearing Course (All Types) Milling:

Special Provision

412, 510

2.18 gal./ton

0.18 gal./S.Y.

(Cold Milling Asphalt Pavement, Grinding Portland Cement Concrete Pavement)

DASe

(Stone Backfill, Aggregate Base Course, Soil

Aggregate in Cement Treated Base Course, Aggregate in Cement Stabilized Crushed Stone

Base Course, Mineral Aggregate in Asphalt Surface Treatment

ACHM Paving:

405,406,407,417 2.36 gal./ton

Soil Stabilization

Shaping:

Special Provision

213,214,215,216

2.28 gal./ton

2.52 gal./Station (Shaping Roadway Section, Subgrade

Preparation, Trenching and Shoulder

Preparation, Scarifying and Recompacting Shoulders) Rooo Couroo ond Stono: 207 202 207 200 200210 051 aol top

Fuel Use Factors

Item of Work Specification Numbers Fuel Use Factor

Per Unit

Earthwork:

(Unclassified Excavation, Compacted Embankment Selected Material)

210,302 0.34 gal./C.Y.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. SA5352

PRICE ADJUSTMENT FOR FUEL

06/30/2022

09/01/2022 Rev.

01/18/2024 Rev.

Opt Out Option. The Contractor, at its own discretion, can choose to opt out of the adjustments for fuel prices determined by this special provision. If the Contractor wishes to utilize this option, an authorized representative of the firm must sign the form on Page 4 of this special provision and submit it to the Department at PMD@ardot.gov prior to the time and date of the bid letting for this project. This representative must currently be listed with the Department as an officer approved to sign contracts in the firm's name.

eligible items will be the same P(b) as the eligible items in the Contract, and the new unit price established by supplemental agreement will be determined accordingly.

Viewing Fuel Price Index. Historical fuel price index values will be available in the "Asphalt Binder Index Report" document located on the ARDOT website under Fuel Price Information at https://ardot.gov/divisions/construction/construction-information/.

https://www.eia.gov/opendata/qb.php?sdid=PET.EMD EPD2DXL0_PTE R30 DPG.W

Supplemental Items Subject to Adjustment. Items included in the contract that are listed in the table above are subject to adjustment in accordance with this provision, regardless of any amount of overrun to the plan quantity. Any new items of work added to the Contract by supplemental agreement that are listed in the table above will be subject to the fuel price adjustments in accordance with this provision. The base fuel price, P(h), for any newly added the month in which the bids for the work were received.

Fuel Price Index Determination. The Monthly Fuel Price Index will be determined by using the On-Highway retail price for No. 2 Diesel Fuel - ULS (Ultra Low Sulfur), as listed for the US

Gulf Coast region on the U.S. Energy Information Administration's website. The value used will be that for either the closest Monday prior to the first calendar day of the index month or the first calendar day of the index month, if that is a Monday.

D = P- P(b)

P, the current fuel price in dollars per gallon, is the Monthly Fuel Price Index for the month in which the payment entry is entered.

P(b), the fuel base price in dollars per gallon, is the Monthly Fuel Price Index for

When the units of measure in this contract for the items of work listed in the table do not correspond with the units shown in the table (i.e. Asphalt Concrete paid by the square yard, etc.), those items will not be subject to the terms of this special provision or any fuel price adjustment.

The allowable price differential, "D", for the current estimate will be computed according to the following formula:

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. SA5352

PRICE ADJUSTMENT FOR FUEL

06/30/2022

09/01/2022 Rev.

01/18/2024 Rev.

NOTE: To opt out, this completed form must be submitted to the Department at PMD@ardot.gov prior to the time and date of the bid letting for this project.

Company Name:

Printed Name:

Signature:

Title:

Date:

of this project and waives any subsequent appeals for additional compensation for fuel price fluctuations.

This action only applies to the construction contract for the job number listed in the header of this document.

OPT OUT OF PRICE ADJUSTMENTS TO FUEL

As an authorized representative of this company, I hereby choose the option to opt out of the price adjustments for fuel for all pay items allowable by this special provision for this contract. By signature of this form my firm waives all nayment adiustments for fuel indexing for the duration

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. SA5352

PRICE ADJUSTMENT FOR FUEL

06/30/2022

09/01/2022 Rev.

01/18/2024 Rev.

04-12-07 12-03-08 Rev. SP-108-1 01-06-11 Rev. 01-28-13 Rev. Page 1 of 1 11-16-17 Rev. 12-06-18 Rev.

01-12-23 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

LIQUIDATED DAMAGES

As specified in the Contract, liquidated damages for this project will be as shown in the following table:

WORKING DAY PROJECTS

ORIGINAL CONTRACT AMOUNT

FROM MORE THAN TO AND INCLUDING RATE

$ 0 $ 100,000 $ 140 100,000 500,000 400 500,000 1,000,000 660 1,000,000 2,000,000 800 2,000,000 5,000,000 1,380 5,000,000 10,000,000 1,800 10,000,000 15,000,000 2,620 15,000,000 20,000,000 2,720 20,000,000 30,000,000 2,940 30,000,000 ------------- 3,500

FIXED DATE PROJECTS

ORIGINAL CONTRACT AMOUNT

FROM MORE THAN TO AND INCLUDING RATE

$ 0 $ 100,000 $ 60 100,000 500,000 80 500,000 1,000,000 220 1,000,000 2,000,000 300 2,000,000 5,000,000 420 5,000,000 10,000,000 1,000 10,000,000 15,000,000 1,200 15,000,000 20,000,000 1,300 20,000,000 30,000,000 1,400 30,000,000 ------------- 1,520

12-02-2015 SS-100-3

10-02-2020 Rev. Page 1 of 1

CONTRACTOR’S LICENSE

Section 102 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The third paragraph of Subsection 102.01, Prequalification of Bidders, is hereby deleted and the following substituted thereof:

The attention of prospective bidders is directed to Ark. Code Ann. §17-25-101 et seq., Act 150 of the 1965 Acts of Arkansas, being an "Act Regulating the Practice of Contracting in the State of Arkansas", and any subsequent amendments made thereto. When the work offered is financed in whole with State funds and is estimated to cost $50,000 or more, the prospective bidder must show evidence of its license and evidence of registration or license of its subcontractors with the Contractors Licensing Board for the State of Arkansas before being furnished with a proposal form.

The third paragraph of Subsection 108.01, Subletting of Contract, is hereby deleted and the following substituted thereof:

It shall be the responsibility of the Contractor to determine that all parties performing work amounting to $50,000 or more are currently licensed or registered by the Contractors Licensing Board for the State of Arkansas.

08-31-17 11-16-17 Rev.

ss-100-4 Page I of1

ARKANSAS DEPARTMENT OF TRANSPORTATION

SUPPLEMENTAL SPECIFICATION

DEPARTMENT NAME CHANGE

All references to the Arkansas State Highway and Transportation Department contained within the Standard Specifications for Highway Construction (Edition of 2014), the Qualified Products List, the Manual of Field Sampling and Testing Procedures, plan sheets, Supplemental Specifications, and all Special Provisions contained in this proposal are hereby deleted and replaced with the title of Arkansas Department of Transportation.

All references to AHTD contained within the Standard Specifications for Highway Construction (Edition of 2014), the Qualified Products List, the Manual of Field Sampling and Testing Procedures, plan sheets, Supplemental Specifications, and all Special Provisions contained in this proposal are hereby deleted and replaced with the abbreviation AnDOT.

All references to the Arkansas State Highway Commission contained within the Standard

Specifications for Highway Construction (Edition of 2014), the Qualified Products List, the Manual of Field Sampling and Testing Procedures, the Standard Drawings, plan sheets, Supplemental Specifications, and all Special Provisions contained in this proposal remain in effect.

09-22-2016 SS-102-2

11-16-2017 Rev. Page 1 of 1 05-24-2024 Rev.

ISSUANCE OF PROPOSALS

Section 102 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

Subsection 102.04(j) is hereby deleted and the following is substituted therefore:

(j) If the prospective bidder is the Contractor on a current Contract with the Commission on which Liquidated Damages are being assessed, and there are no pending time extensions warranted to remove the project from Liquidated Damages.

Subsection 102.04(k) is hereby deleted and the following is substituted therefore:

(k) If the prospective bidder has a current Contract in default.

Subsection 102.04(n) is hereby added:

(n) If the prospective bidder has an individual, as an officer/owner/partner of any firm, partnerships or corporation, that has entered into a previous or current contract with the Commission that in the Department’s sole discretion, is subject to any of the reasons listed in Subsection 102.04(a)-(m).

05-23-2024 SS-102-3

PREQUALIFICATION OF BIDDERS

Section 102 of the Standard Specifications for Highway Construction, Edition of 2014, is

The following paragraph has been added to Subsection 102.01:

A contractor with common officers/owners/partners of any firm, partnerships, joint ventures, or corporations that is seeking prequalification, has been prequalified, or has entered into a previous or current contract with the Commission may have the prequalification denied, limited, or revoked for the reasons listed in Subsection 102.04(a)-(m).

11-02-2023 SS-103-2

CONTACT INFORMATION FOR MOTORIST DAMAGE CLAIMS

Section 103, AWARD AND EXECUTION OF CONTRACT, of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The following is added as the fourth paragraph of Subsection 103.05(b), Liability Insurance:

Prior to beginning construction, the Contractor shall provide the Engineer with the name, phone number and e-mail address for the individual within their organization responsible for submission of claims for damages to motorists’ vehicles inside the work zones. This information shall be updated annually or whenever this responsibility changes within the Contractor’s organization.

The information will be made available to the public on the Department’s webpage.

11-09-2021

SS-105-4

MAINTENANCE DURING CONSTRUCTION

Division 100 of the Standard Specifications for Highway Construction, Edition of 2014, is

Subsection 105.15 is hereby modified as follows:

The first paragraph of Subsection 105.15 is hereby deleted and the following substituted therefor:

105.15 Maintenance During Construction. The Contractor shall maintain the work during construction and until the project is accepted. For contracts containing a Flexible Beginning of

Work special provision, the responsibility for maintenance by the Contractor will begin at the earlier date of the following:

when the Contractor begins work, or on the date of the beginning of time charges in accordance with the Work Order if the

Contractor has not commenced work.

This maintenance shall constitute continuous and effective work prosecuted day by day, with adequate equipment and forces, to the end that the roadway or structures are kept in satisfactory condition at all times.

SS-107-2

RESTRAINING CONDITIONS

Section 107 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby

The following is hereby added after the first bullet of the first paragraph of Subsection 107.10

Restraining Conditions (a), General:

Human remains, burials, and/or associated burial artifacts

The following is hereby added after the second paragraph of Subsection 107.10 (b), Restraining

Conditions Within the Right-of-Way:

When restraining conditions under (1) and (2) below are encountered, the following provisions should be executed.

(1) If archeological sites and/or historically significant cultural resources are unexpectedly impacted or subsequently discovered during construction, the Contractor shall stop work with no ground-disturbing activities occurring within a two hundred (200)-foot radius of the location of the discovery. The Engineer shall be notified immediately, who will then notify the Environmental Division. A Department staff archeologist will inspect the discovery and determine if the established buffer radius is appropriate. The radius may be decreased or increased based on the nature of the discovery at the discretion of the archeologist. Work in the buffer radius shall not resume until the Environmental

Division has provided written notification to the Engineer that construction activities can proceed.

(2) If human remains, burials, and/or associated burial artifacts are encountered during construction, the Contractor shall stop work with no ground-disturbing activities occurring within a two hundred (200)-foot radius of the location of the discovery and the location secured and protected by flagging or fencing. The human remains shall be covered with a canvas tarp and shall not be removed or collected. The Engineer shall be notified immediately, who then will notify the Environmental Division. A Department staff archeologist will inspect the remains and determine if the established buffer is appropriate. The radius may be decreased or increased based on the nature of the discovery at the discretion of the archeologist. The local law enforcement and Chief

Medical Examiner will be notified by the Environmental Division. Work in the buffer radius shall not resume until the Environmental Division has provided written notification to the Engineer that construction activities can proceed.

SS-107-2

RESTRAINING CONDITIONS

The following is hereby added after the third sentence of the first paragraph of Subsection

107.10 (c), Restraining Conditions Outside the Right-of-Way, (2) Non-commercially

Operated Site:

The Contractor shall limit the amount of acres submitted for an off-site location to no more than 10 acres, except for commercial areas, previously approved locations, or where previous ground disturbance exists. If a Contractor requires more than 10 acres for a proposed off-site location, the Contractor may, at no cost to the Department, acquire approval for use of the site from the State Historic Preservation Officer and a qualified archeological consultant.

06-22-16 ss-108-2

ARKANSAS DEPARTMENT OF TRANSPORTATION

SUPPLEMENTAL SPECIFICATION

WORK ALLOWED PRIOR TO ISSUANCE OF WORK ORDER

Section 108 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

Subsection 108.02(b)(2) is hereby deleted and the following is substituted therefore:

(2) The delivery to the Department for execution of the Contract and bonds properly executed on behalf of the Contractor and surety and the minimum 72 hours advance notice as required above shall constitute the Contractor's authority to begin the following items of work:

o Mobilization;

o Preparation of shop drawings and other required submissions;

o Ordering, fabrication, assembly, andlor stockpiling of materials;

o Driving Test Piling; and o Contract surveying, when Roadway and/or Bridge Construction Control is included in the

Contract.

o Erection of advance warning signs.

o Installation of netting on structures to prevent nesting of migratory birds in accordance with applicable Special Provisions (if included in the Contract).

o Set up, installation, and testing of Automated Work Zone Information Systems (if included in the Contract).

o Off-site area approval process per Section 107.10(c).

Such advance work shall be subject to the Contractor's assumption of the risk of cancellation of the award and the following:

. The Contractor shall, on commencing such operations, take all precautions required for public safety and shall observe all the provisions in the Contract;

o In the event of cancellation of the award, the Contractor shall at Contractor expense do such work as necessary to leave the site in a neat condition to the satisfaction of the Engineer;

o In the event of cancellation of the award, all work performed shall be deemed to be at the Contractor's expense; and

. All work done under this subsection in accordance with the Contract before its execution by the Commission will, when the Contract is executed, be considered authorized work and will be paid for as provided in the Contract.

Unless otherwise notified in writing, no time will be assessed for work performed prior to the effective date of a Work Order.

No payments will be made prior to the…