Bid Notice-hemical Toilets SNO-Parks.pdf

State of California • Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896 • Sacramento, CA 94296-0001

Invitation for Bid

IFB#: C26550006

For: Chemical Toilets

You are hereby invited to review and respond to this Invitation for Bid (IFB). To submit a bid for these services, you must comply with the instructions contained in this document. By submitting a bid, your firm agrees to the terms and conditions stated in this IFB.

Read the attached document carefully. The IFB due date is Monday, October 26, 2026, at 2:00 pm. Responses to this IFB and any required copies must be submitted via email to ohmvr.contracts@parks.ca.gov

Sincerely, Amy Woodhull Supervisor I OHMVR Division

(916) 539-3317 mailto:ohmvr.contracts@parks.ca.gov

DPR 325A (Rev. 10/2008)(Excel 10/10/2008) ohmvr.contracts@parks.ca.gov

Donner Summitt and Taylor Creek SNO-Parks.

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

CHEMICAL TOILET RENTAL AND/OR SERVICE

INVITATION FOR BIDS

maintain portable chemical toilet units at

Provide all labor, materials, tools and equipment necessary to furnish and/or

Electronic bids will be received by the Department of Parks and Recreation at

The term of this contract, if awarded, shall commence on 12/09/2026 and terminate on 05/30/2029 .

No bid will be considered unless it is prepared and submitted in accordance with the conditions set forth in the Instructions to Bidders for Chemical Toilet Rental and/or

Service.

until 2:00 pm on Wednesday, October 26, 2026 at which time and place they will be opened for performing work as follows:

mailto:ohmvr.contracts@parks.ca.gov mailto:ohmvr.contracts@parks.ca.gov mailto:ohmvr.contracts@parks.ca.gov mailto:ohmvr.contracts@parks.ca.gov mailto:ohmvr.contracts@parks.ca.gov mailto:ohmvr.contracts@parks.ca.gov mailto:ohmvr.contracts@parks.ca.gov mailto:ohmvr.contracts@parks.ca.gov mailto:ohmvr.contracts@parks.ca.gov

KEY ACTION DATES

KEY ACTION

Release of Invitation for Bid (IFB) Questions Regarding IFB Answers to Questions Posted Submission of IFB Review of IFB Submission Anticipated Award Anticipated Contract Start Date

DATE

October 7, 2026 October 15, 2026 October 16, 2026 October 26, 2026 30 at 2:00pm PST October 27, 2026 October 27, 2026 December 09,2026

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

NOTICE TO CONTRACTORS

Off-Highway Motor Vehicle Recreation Division Chemical Toilets

Bid Number: C26550006

Bids must be submitted electronically with all necessary fully executed bid submission documents as an attachment in Portable Document Format (PDF) to ohmvr.contracts@parks.ca.gov no later than 2:00 p.m., Monday, October 26, 2026.

Bid submission time will be as of the electronic time stamp associated with when the electronic email submission was received. Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and can be deemed unresponsive. DPR will provide an individual electronic email response confirming receipt of each submission received. If a confirmation receipt is not received within 30-minutes of submission, please contact Amy Woodhull at the email address above to confirm your bid was received. Confirmation receipt is not a representation by DPR that the submitted bid is responsive and complete. Bidders are responsible for ensuring that the electronic submission contains the attachment, is fully responsive and lacks any deficiency prior to submitting to the email address above. Failure to do so risks the bid being deemed unresponsive. It is recommended that Bidders submit bids at least an hour in advance of the bid submission deadline to allow for confirmation of bid submission. Bids will be opened publicly over conference-call at 2:00 p.m. on Monday October 26, 2026. Individuals interested in calling into the Bid Opening must send their request into amy.woodhull@parks.ca.gov to receive a conference participation access code. Please ensure a request for conference-call is submitted 24-hours in advance to allow DPR adequate time to accommodate all Bidders. Bids will be submitted for performing the work as follows:

Contractor shall provide all labor, tools and equipment necessary to furnish/and or maintain portable chemical toilets at Donner Summit and Taylor-Creek SNO- Parks in accordance with Exhibit A, Attachment 1 Detailed Specifications complete and in accordance with the plans and specifications therefore and such addenda thereto as may be issued prior to bid opening date.

Estimated Contract Term: December 09, 2026 through May 30, 2029Contract Performance Period: Three Years from Contract Execution Date Instructions to Download Bid Package: Prospective bidders may examine and obtain the bid forms, specifications, plans and addenda (if any) by downloading this bid package from the Department of General Services’ (DGS) website at: https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx. At the website go to Quicklinks, View/Search Bids, and enter Bid Number “C26550006” in the “Event Name” field. Click on the “Search” button to view the full advertisement and bid documents.

Questions and Answers: Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by including your comments directly to ohmvr.contracts@parks.ca.gov NO LATER THAN 2 p.m., October 15, 2026.

Answers will be provided by Addendum which will be posted within the Bid Solicitation located on the Cal mailto:ohmvr.contracts@parks.ca.gov mailto:amy.woodhull@parks.ca.gov https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

Notice to Contractors eProcure website stated above. It is the responsibility of the bidders to download any addenda as needed.

Bidding Requirements: No bids will be accepted after the date and time set for bid due date.

No bid will be considered unless it is made on a standard bid form furnished by the Department of Parks and Recreation, and is made in accordance with the "Instructions to Bidders".

Bids must be submitted for the entire work as described herein. DPR reserves the right to waive any irregularity in a bid or to reject any or all bids.

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and e-mailed to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements. The apparent low bidder will be required to execute a contractual agreement in the form of a "Standard Agreement Form 213" which shall be binding upon the State of California only upon approval by the State.

In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

All bids shall remain valid for 30 calendar days after the bid opening date.

The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Generative Artificial Intelligence: The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.”

Procedure for Protesting an Award: Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accessible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by e-mail, or personal delivery five (5) working days prior to the award of contract. Inspection of bids is permitted after the bid opening. At that time, all bids shall be available for public inspection.

There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Protests of award shall be in writing and filed with:

Department of General Services Office of Legal Services

Attention: Bid Protest Coordinator

707 Third Street, 7th Floor, West Sacramento, CA 95605 OLSprotests@dgs.ca.gov

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O.Box 942896 Sacramento, CA 94296-0001 Veronica.cruz@parks.ca.gov

Bid Submission: In order for a bid to be considered responsive, Bidder must submit the following documents in a single PDF document by the due date above:

Bid Document Checklist

Exhibit B, Attachment 1 – Service Contracts Bid Form

Business License (if applicable per county regulation)

GSPD 05-105 – Bidder Declaration

DPR 843 – DVBE Declarations, if applicable Std 204 Payee Data Record DPR 88 Supplemental Payee Record

DGS OLS 04 – California Civil Rights Laws Attachment, if applicable DPR 85 Small Business preference worksheet (if applicable) DPR 87 – Commercially Useful Function – Bidder Certification, if applicable DPR 74 – Darfur Contracting Act Certification, if applicable DPR 87 – Commercially Useful Function – Bidder Certification, if applicable CCC 04/2017 – Contractor Certification Clauses DPR 97B – Generative Artificial Intelligence (GenAI) Disclosure Form

All forms requiring a signature can be completed either manually, or by use of electronic signature (e-signature). E-signatures are legally binding and equivalent to handwritten signatures to signify an agreement. The use of e-signature is optional and will be at the expense of the Bidder.

mailto:OLSprotests@dgs.ca.gov mailto:Veronica.cruz@parks.ca.gov

Department of Parks and Recreation C26550006

Invitation for Bid (IFB) Document Checklist

______ 1. Bid document checklist (this document)

______ 2. Exhibit B, Attachment 1 Service Contracts Bid Form

______ 3. Business License (if applicable per county regulation

______ 4. GSPD-05-105 Bidder Declaration

______ 5. DGS PD 843 DVBE (if applicable)

______ 6. Std 204 Payee Data Record

______ 7. DPR 88 Supplemental Payee Record

______ 8. DGS OLS 04 California Civil Rights Laws Attachment

______ 9. DPR 85 Small Business preference worksheet (if applicable)

______ 10. DPR 74 Darfur Contracting Act Certification (if applicable)

______ 11. DPR 87 Commercially Useful Functions CUF (if applicable)

______ 12. CCC 02/2025 Contractor Certification Clause

______ 13. DPR 97B Generative Artificial Intelligence (GenAI) Disclosure Form

DPR 325D (Rev. 10/2025)(Excel10/29/2025)(Page 1 of 4)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

CHEMICAL TOILET RENTAL AND/OR SERVICE

INSTRUCTIONS TO BIDDERS

Examination of Site: Prospective bidders may arrange to view the area to be serviced or obtain further information by contacting a representative from the Department of Parks and Recreation at the address noted on the Invitation for Bids.

1.

Bids shall include all applicable Federal, State or other tax, together with the cost of all permits, licenses and the like, which may be required under various laws and regulations.

2.

Small Business Preference: A five percent preference may be claimed on the Bid Form by service firms prequalified as a Certified Small Business or a Certified Microbusiness, or to a non-small business subcontracting 25% or more of the total monetary amount of the bid in supplies and/or labor costs with Certified Small Business subcontractors in accordance with Title 2, Section 1896 of the California Code of Regulations. A business concern desiring information or prequalification should contact the Office of Small Business and DVBE Services (OSDS), 707 Third Street, First Floor - Room 400, West Sacramento, CA 95605, telephone (916) 375- 4940.

3.

DVBE: All bidders whose price exceeds $10,000 shall meet Disabled Veteran Business Enterprise (DVBE) participation requirements as set forth in the enclosed DVBE Notice. Failure to fulfill the DVBE requirements will render the bid non-responsive. A DVBE incentive may also be applied, as explained on the enclosed "notice," if applicable.

4.

Submitting of Bids: It shall be the responsibility of the bidder to see that a bid is received at the proper time and place. Bids shall be submitted in duplicate and placed in the envelope supplied with the bid form. This envelope shall be sealed and delivered to the place shown on the Invitation for Bids. No bids shall be accepted after the time set for the opening of bids. Facsimile (FAX) responses will not be considered. Any bid received after the time set for the bid opening will be returned to the sender unopened.

6.

Withdrawal of Bids: Any bid may be withdrawn prior to the hour fixed on the Invitation for Bids, provided a written request for withdrawal is submitted by the bidder or his/her authorized representative and filed at the place shown on the Invitation for Bids. No bid may be withdrawn after the time fixed for the opening of bids.

7.

Public Opening of Bids: Bids will be publicly opened and read at the time and place indicated on the Invitation for Bids. Bidders or their authorized representatives are invited to be present at the bid opening. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders.

8.

Rejection of Bids: Bids may be rejected if they show any alteration of form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work called for, and meet all requirements specified will be considered. The State reserves the right to reject any and all bids.

9.

Contract Award: The contract award, if awarded, will be to the lowest responsible bidder who complies with all the requirements specified in the bid solicitation documents, which include, among others, the Invitation for Bids, Instructions to Bidders for Chemical Toilet Rental and/or Service, Specifications, Bid Form, and when applicable, Additional Instructions to Bidders, and the DVBE Compliance Certification and Documentation.

10.

Contract Documents: The contract documents consist of the Bid Form, Specifications, Standard Agreement- STD. 213, the DVBE Compliance Certification and Documentation (when applicable), the Certificate of Insurance, and all other documents incorporated into the Standard Agreement by reference.

11.

Loss Leader: It is unlawful for any person engaged in business within this state to sell or use any article or product as a "loss leader" as defined in Section 17030 of the Business and Professions Code.

5.

Bid Price: Bids shall include the cost of all items mentioned in the specifications, or reasonably inferred therefrom, as necessary to complete all work required within the intent of the contract documents.

DPR 325D (Rev. 10/2025)(Page 2 of 4)

Payee Data Record: Included with the contract documents will be a Payee Data Record, STD. 204, which must be completed and signed, then returned to the Department along with the contract documents (this requirement is not applicable if a STD. 204 is already on file with this Department).

13.

Approval of Contract: The contract agreement in the form of a “Standard Agreement-STD. 213” shall be a binding contract upon the State only after approval by the State.

14.

Rules and Regulations: Bidders are advised that the work to be performed is within the boundaries of a State Park and all contractors and their employees are subject to the rules and regulations of the State Park Commission as set forth in the California Code of Regulations, Chapter 1, Division 3, Title 14.

15.

Certificate of Insurance: The Contractor shall furnish a Certificate of Insurance to the Department of Parks and Recreation stating that there is liability insurance and automobile liability insurance. Both shall be presently in effect for the Contractor with a combined single limit (CSL) of not less than one million dollars ($1,000,000) per occurrence.

16.

The Contractor agrees that the bodily injury insurance and the automobile liability insurance herein provided for shall be in effect at all times during the term of this contract. In the event said insurance coverage expires at any time or times during the term of this contract, the Contractor agrees to provide the Department of Parks and Recreation, at least thirty (30) days prior to said expiration date, a new Certificate of Insurance evidencing coverage as provided for herein for not less than the remainder of the term of the contract, or for a period of not less than one (1) year. New Certificates of Insurance are subject to the approval of the Department of Parks and Recreation and the Contractor agrees that no services shall be performed prior to the giving of such approval.

Workers’ Compensation Insurance: The Contractor shall be required to secure the payment of workers’ compensation to his/her employees in accordance with the provisions of Labor Code Section 3700. The Contractor shall place in effect and maintain in force such insurance for claims under workers’ compensation acts and from any other claims for damage to property or personal injury including death, which may arise from operations under this contract; and will hold the State, its officers, employees and agents harmless from all liability for such claims.

17.

Penalties: Deductions for substandard units as described under Paragraph 13 of the Specifications will be made by dividing the prices bid by the number of days in the operating month to obtain the daily deduction.

18.

The insurer will not cancel or reduce the insured’s coverage without 30 days prior written notice to the State;

and

The State of California, its officers, agents, employees, and servants are included as additional insured, but only with respect to work performed for the State of California under this contract; and

(a)

(b)

Deductions will be made for services missed on any or all of the units on regular service days as described under Paragraph 17 of the Specifications. Deductions for missed services are made by dividing the amount bid by the number of regular servicing days in the current month.

Execution of Contract: The contract shall be signed by the successful bidder and returned within ten (10) 12.

The Certificate of Insurance shall provide:

The State of California will not be responsible for any premiums or assessment on the policy.(c)

Subsequent renewals of the insurance certificate shall be sent to the name and address as identified in the IFB as receiving bid submittals. This name and address shall appear on the certificate as the certificate holder.

DPR 325D (Rev. 10/2025)(page 3 of 4)

Copy of the written protest to be served on:

Department of Parks and Recreation (DPR) Administrative Services Division Attention: Manager, Contract Services Unit (CSU) PO Box 942896 Sacramento, CA 94296-0001

20.

21. Disposition of Protests: Following receipt of a protest filed as prescribed, the OLS shall determine whether the protest is to be resolved by written submission of material or by public hearing.

22.

A.

Procedure for Protesting an Award:

Whenever a contract is awarded under the Invitation for Bid (IFB) procedure, but the contract is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery five working days prior to the award of the contract.

B. After bid opening, all bids shall be available for public inspection. Upon written request by any bidder who has submitted a bid, notice of the proposed award shall be posted in a public place in the office of the originating unit at least five (5) working days prior to awarding the contract.

C. If, prior to the award, any bidder files a protest against the awarding of the contract on the grounds that he/she is the lowest responsible bidder meeting the specifications of the IFB, the contract shall not be awarded until either the protest has been withdrawn or the Department of General Services (DGS), Office of Legal Services (OLS) has decided the matter.

D. Protests of award shall be in writing and filed as follows:

Original written protest to be filed with:

Department of General Services Office of Legal Services Attention: Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

E. Within five (5) working days after filing the protest, the protestant shall file a full and complete written statement specifying the grounds for the protest with the OLS.

F. The CSU Manager will provide assistance to the OLS in the disposition process.

A. If a public hearing is to be held, the OLS shall set a date, time, and place for the hearing and shall notify all interested parties not less than five (5) calendar days in advance of the hearing.

Hearing Procedures:

B. If the protest is to be determined through written submissions, notice shall be sent to all interested parties, each of whom may submit written argument in support of its position.

C. Interested parties are defined as the DPR, the protestant, and the proposed contract awardee.

D. If at any time the OLS finds that a protest is clearly insufficient on its face, entirely without merit, or outside the scope of its jurisdiction, it may make final disposition of the protest immediately.

E. The OLS shall notify all interested parties in writing of its decision within 30 calendar days after submission for decision.

F. The OLS arranges for all hearings to be recorded by a hearing reporter. Any interested party may arrange

Payment: Payment will be made monthly in arrears by the State in accordance with the amounts set forth on the Bid Form for the actual number of units requested in writing by the District Superintendent or his/her

19.

mailto:OLSProtests@dgs.ca.go?subject=OLS%20Protest

DPR 325D (Rev. 10/2025)(page 4 of 4)

23. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

24. Generative Artificial Intelligence

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

1. Work and Service: Work and service under this contract consists of providing all labor, tools, and equipment to furnish and/or maintain portable chemical toilet units.

2. Term: The term of this contract, if awarded, shall commence on and terminate on 05/30/2029 .

3. Definitions: The term "unit" as used herein refers to one (1) complete toilet building, each consisting of one (1) urinal, one (1) commode, and one (1) tank (75 gallon minimum).

The term "furnish" as used in the Bid Form and elsewhere in these Specifications includes the delivery of the chemical toilet unit to the State Parks listed on the Bid Form.

4. Toilet Building: The building shall be a patented chemical-type toilet mounted on suitable skids. Minimum wall thickness shall be .

Interior and exterior colors will be selected by the State, which reserves the right to choose two

5. Quantity and Placement of Chemical Toilet Units: The initial quantity of chemical toilet units to be furnished will be ordered in writing by the Winter Recreation Program Manager or his/her representative. Increases or decreases from this quantity will be made only on written order by the Winter Recreation Program Manager or his/her representative. He/she may reject any unit which is determined not to be in conformance with these specifications.

The contractor will place the toilet units. Specific location will be designated by the Winter Recreation Program Manager or his/her representative.

Because of necessity, park personnel may move units. The units will be moved in a manner designated by the contractor. Park personnel shall not be held liable for any damage incurred through such movement.

6. Interior Dimensions: Interior dimensions shall be a minimum of three feet three inches by three feet three inches (3'3" x 3'3") measured horizontally at one foot (1'0") above seat height.

The average unobstructed height above the floor shall be six feet six inches (6'6").

ADA accessible units (if requested) shall meet the Americans with Disabilities Act (ADA) Compliance standards for such units.

7. Entrance Door: Entrance doors shall close automatically by means of a spring or other self closing device. The approved inside locking device or hook and eye shall be installed five feet (5'0") above the interior floor. The minimum size of the door opening shall be six feet by two feet (6'0" x 2'0"). ADA accessible units (if requested) shall meet the ADA Compliance standards for such units

If outside steps are used, they should be of ample size, firmly fastened, and preferably of one-piece construction.

DPR 325E (Rev.10/2003)(Excel 10/16/2003) 1

12/09/2026 standard thickness tan or greydifferent exterior colors and one interior color. Colors shall be

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

CHEMICAL TOILET RENTAL AND/OR SERVICE

SPECIFICATIONS

Exhibit A, Attachment 1

8. Vent Pipes: Each toilet unit shall have a vent running between the chemical chamber and top of the roof. The minimum outside diameter of this vent pipe shall be three inches (3").

9. Cross Ventilation: Each toilet shall contain wall, roof, or door openings for ventilation. All such openings shall be fly-proofed by enclosing with metal mosquito screening.

10. Toilet Facilities: Toilet facilities shall include one (1) individual urinal and one (1) commode having a hinged water closet seat, manufactured type, with a nonporous surface, in good condition. The urinal shall be set entirely separate from the seat and chemical chamber. The depth of the urinal shall be a minimum of eight inches (8"). Toilet seats shall have a drop take beneath the seat with a minimum length of eight inches (8"). ADA accessible units (if requested) shall meet the ADA Compliance standards for such units.

11. Numbering of Toilet Units: Each toilet building unit shall be neatly numbered, the minimum size of numbers to be one and one half inches (1-1/2") high.

12. Signs: Signs on the units will display the universal logo for unisex--no advertisements.

13. Overall Appearance of Toilet Units: Units shall be maintained in top condition during the term of this contract. Units not so maintained, and under the terms of this contract found to be substandard, will be ordered removed at the contractor's expense and replaced with units in a proper state of repair.

The Winter Recreation Program Manager or his/her representative shall determine and designate which units are substandard and shall give written notice of this fact to the contractor by registered mail, return receipt. A copy of said notice will be retained by the Winter Recreation Program Manager or his/her representative.

Seven (7) calendar days after the date of written notification, payments on units designated as substandard will cease and such nonpayment will become retroactive to the date of the original notification. Deductions from monthly payments will be made as explained under Paragraph 17 of the Instructions to Bidders for Chemical Toilet Rental and/or Service.

14. Chemical Solution: Carrier solutions in chemical toilets shall be of a Bio-Formation type and odor controlling. The products shall be approved for use in this state and shall be bio-degradable. The products shall be non-corrosive and non-pathogenic. The products shall be used as described by the manufacturer of the product. D-Scent meets the requirements of this application. Other products with similar characteristics can be utilized.

15. Janitorial Service: Janitorial services to be performed each trip shall consist of (a) pumping the toilets and putting in fresh chemicals, (b) thorough washing and cleaning of interior and exterior of the units, including the walls and floor, (c) replenishing paper supplies, and (d) repair of any damaged facility. Toilets shall be cleaned and pumped in such a manner to prevent spillage of any chemical, water, or waste onto the ground surrounding the units.

The interior and exterior of toilet units shall be kept free of obscene or profane writings and drawings.

16. Deodorants, Disinfectants and Paper Supplies: Each unit shall have a deodorant block at all times. Additional deodorants, cleaners, and disinfectants shall be supplied by the contractor for maintaining all toilet units.

On each service trip the contractor shall supply and replenish the following items to full stock:

Toilet tissue, folding sheet type with two dispenser(s) in each unit.

Seat covers with one dispenser(s) in each unit.

DPR 325E 2

17. Servicing Days: Janitorial service shall be performed in accordance with the schedule on the Bid Form, Exhibit B, Attachment, 1 or as ordered in writing by the Winter Recreation Program Manager or his/her representative. When any regular service day falls on a legal holiday, service on that holiday will be required under the terms of this contract.

Additional services may be requested by the Winter Recreation Program Manager or his/her representative. Payment for such additional services will be in accordance with the bid price under Items 9 & 10 on page 2, or Item 3 on page 3, of Exhibit B, Attachment 1.

18. Health and Safety: The toilet units and service equipment shall meet all requirements of the Health and Safety Code of the State of California and of the Nevada and El Dorado County Code.

19.

DPR 325E

20. Service Locations for Chemical Toilets:

Donner Summit SNO-PARK, located east of Boreal Inn on Boreal Ridge Road, 39° 20'22.3"N 120°20'43.6"W. Taylor Creek SNO-PARK located south side of Hwy 89 west of Camp Richardson 38°55'56.5"N 120°03'27.8"W.

21. Additional Requirements:

a. Season and Service Period. The Contractor shall provide chemical toilet servicing for three (3) winter seasons during the months of November through May. The service period and applicable service dates may be modified by the State based on snow conditions or other operational needs. The State shall provide the Contractor with written notice of any required modification to the service period or schedule.

b. Winter Conditions. The Contractor shall provide, at its own expense, all equipment, materials, supplies, and other resources necessary to perform the required services under winter conditions, including inclement weather, freezing temperatures, ice, snow, and other conditions reasonably anticipated at the service locations.

c. Condition and Accessibility of Units. The Contractor shall ensure that all chemical toilet units remain complete, operational, clean, and ready for public use and are accessible to the public at all times. At each service visit, the Contractor shall ensure that the entrance and door of each chemical toilet unit are free and clear of accumulated snow and ice and are fully accessible and operable.

d. Donner Summit SNO-PARK. Chemical toilet units located at the Donner Summit SNO-PARK shall be serviced a minimum of two (2) times per week during the service period of November 1 through May 30, unless otherwise directed in writing by the State.

e. Taylor Creek SNO-PARK. Chemical toilet units located at the Taylor Creek SNO- PARK shall be serviced a minimum of one (1) time per week during the service period of November 1 through May 30, unless otherwise directed in writing by the State.

Record of Service: Contractor shall maintain a log of services for each unit. Upon completion of each service, the contractor will record on this log the date and time at which the services were completed. Service person shall also take a picture before and after service and email to the Winter Recreation Program Manager within 24 hours of the provided service. Picture shall be date stamped and labeled with location of service.

At the discretion of the Winter Recreation Program Manager, deductions in payment may be made for any services invoiced by the contractor not listed on this log.

DPR 325E 4

f. Weather-Related Service Adjustments. The service schedules set forth in Items D and E shall be subject to adjustment in the event of snowstorms or other unforeseen weather conditions that may affect the Contractor’s ability to safely access or service the units. In the event of a snowstorm, the Contractor shall service all units as soon as practicable following completion of snowplowing operations in the applicable parking lot.

The Contractor shall promptly notify the Winter Recreation Manager by email of any anticipated or actual delay in service resulting from unforeseen weather conditions, hazardous travel conditions, road closures, or other circumstances beyond the Contractor’s reasonable control. Such notification shall include the reason for the delay and, when reasonably available, the anticipated time of service.

g. Responsibility for Overflow and Penalties. The Contractor shall be solely responsible for any toilet overflow, unsanitary condition, or related issue resulting from inadequate, insufficient, or delayed servicing of the toilets. The Contractor shall be responsible for, and shall promptly pay, any and all fines, penalties, fees, costs, or other charges assessed as a result of such inadequate or delayed service, to the extent attributable to the Contractor’s failure to perform its contractual obligations.

h. Chemical Toilet Delivery and Pickup Schedule The Contractor shall provide written communication to the Winter Recreation Manager regarding the scheduled delivery and pickup of all chemical toilets provided under this Contract. Such written communication shall identify the anticipated delivery and pickup dates and shall be provided sufficiently in advance to allow for coordination with the Winter Recreation Manager.

For each season, the Contractor shall deliver the chemical toilets no later than two (2) business days prior to November 1. At the conclusion of each season, the Contractor shall remove and pick up all chemical toilets no later than June 5.

The Contractor shall coordinate all delivery and pickup activities with the Winter Recreation Manager and shall provide timely written notice of any anticipated changes to the approved schedule.

i. Waste Removal and Disposal The Contractor shall remove all trash, refuse, and other waste recovered from the chemical toilet units and shall transport and dispose of such materials at an appropriate off-site disposal facility. No trash or waste from the chemical toilet units shall be disposed of, stored, or left at the SNO-PARK site.

j. Invoices and Service Records The Contractor shall submit to the State, at the end of each calendar month, all invoices and the corresponding Service Record Log documenting services performed during that month. The Contractor shall ensure that the final invoice for each season is received by the State no later than June 30th.

DPR 325B (Rev. 10/2008)(Excel 10/10/2008) Page 1

Department of Parks and Recreation

Off-Highway Motor Vehicle Division

BID OPENING

FOR DEPARTMENT USE ONLY

C26550006

10/26/2026 2:00pm

715 P Street 13th Floor Sacramento, CA 95814

DATE

DISTRICT NAME AND ADDRESS

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

NAME OF BUSINESS EMAIL ADDRESS

BUSINESS ADDRESS

SMALL BUSINESS PREFERENCE

Not eligible for SB preference

Partnership. Full names of partners:

Corporation. State in which incorporated:

Individual

I hereby propose to provide all labor, materials, tools, and equipment necessary to furnish and/or maintain portable chemical toilet units, complete and ready for use as specified on the back of this form, in accordance with the bid documents and such addenda thereto as may be issued prior to bid opening date.

BIDDER'S SIGNATURE DATE PRINTED NAME TITLE

TIME

Exhibit B, Attachment 1

A five percent preference will be granted to bidders properly approved as a Certified Small Business (SB) or a Certified Microbusiness (MB), or to a non-small business subcontracting 25% or more of the total monetary amount of the bid in supplies and/or labor costs with Certified Small Business subcontractors in accordance with Title 2, California Code of Regulations, Section 1896, et seq. To qualify as a Certified Small Business, the business must have an approved certification on file with the Office of Small Business and DVBE Services (OSDS), 707 Third Street, First Floor - Room 400, West Sacramento, CA 95605, by 5:00 p.m. on bid opening day.

Claiming preference as a Certified Small Business

STATUS OF BUSINESS (Check appropriate box.)

CONTRACTOR NAME

AGREEMENT NO. PAGE

CHEMICAL TOILET RENTAL AND/OR SERVICE BID FORM

(Attach a copy of the SB certification printout from OSDS' website) Claiming 25% SB subcontractor participation (Attach form DPR 85, Small Business Subcontractor Participation Worksheet)

PHONE NO.

FAX NO.

CITY/STATE/ZIP CODE

1 11/1/2026 5/30/2027 X contractor 2 30 3 90

2 11/1/2026 5/30/2027 X contractor 2 30 1 30

3 11/1/2027 5/30/2028 X contractor 2 30 3 90

4 11/1/2027 5/30/2028 X contractor 2 30 1 30

5 11/1/2028 5/30/2029 X contractor 2 30 3 90

6 11/1/2028 5/30/2029 X contractor 2 30 1 30

TOTAL COST FOR REGULAR SERVICES

ADDITIONAL CHEMICAL TOILETS - If requested, the contractor shall furnish the following additional chemical toilets:

TOTAL COST FOR ADDITIONAL TOILETS [(F)x(G)] ADDITIONAL SERVICES - If requested, the contractor shall provide the following additional services:

TOTAL COST FOR ADDITIONAL SERVICES [(H)x(I)x(J)]

Additional services required due to high usage or post-holiday activity shall be provided in accordance with Exhibit A, Attachment 1, Section 21(g). TOTAL BID PRICE DPR 325B Page 2

FOR DEPARTMENT USE ONLY

C2655006

Off-Highway Motor Vehicle Division 550 Donner Summitt SNO-Park

DISTRICT

CHEMICAL TOILET RENTAL AND/OR SERVICE BID FORM - Exhibit B, Attachment 1 Bidder completes (D), (E), (G), (J), TOTAL COSTS, and TOTAL BID PRICE.

ESTIMATED REQUIREMENTS FOR CHEMICAL TOILET SERVICE ARE AS FOLLOWS:

PERIOD OF SERVICEI

T E M

From To

TYPE OF

PROVIDED

BY SERVICE DAYS

SERVICE

FREQUENCY

Weekly Every Other Week

(A)

NO. OF

SERVICE

DAYS FOR

PERIOD

(B)

NO. OF

TOILETS

EACH

SERVICE

(D)

COST PER

TOILET

PER

SERVICE

(E)

COST FOR

SERVICE

PERIOD

[(C)X(D)]

TYPE OF TOILETS (F) NO. OF EXTRA CHEMICAL TOILETS (G) COST PER TOILET

TYPE OF TOILETSA (H) NO. OF TOILETS PER SERVICE

(J) COST PER TOILET

— Bidder understands that the quantities below are estimates only, for purposes of comparing bids, and that the State reserves the right to increase or decrease the amount of any item or eliminate any item or items as may be deemed necessary or advisable by the State. Such changes shall not affect the unit price of that item or any other items.

— In case of discrepancy between the unit price and the total set forth for the item, the unit price shall prevail. In case of discrepancy between the stipulated totals and the actual sum of the totals, the actual sum of all items shall prevail.

o n M r i F

(C)

NO. OF TOILETS

SERVICED IN

CONTRACT

PERIOD [(A)X(B)]

(I) NO. OF ADDITIONAL SERVICES

CONTRACTOR NAME

AGREEMENT NO. PAGE

of o n M r i F o n M r i F o n M r i F o n M r i F o n M r i F o n M r i F o n M r i F o n M r i F

PARK UNIT

ADA Reg

ADA Accessible Regular

Regular

CHEMICAL TOILET UNITS TO BE MADE OF

Fiberglass Wood Metal

LOCATION WITHIN PARK UNIT

2 3

ADA Accessible

1 11/1/2026 5/30/2027 X contractor 1 30 1 30

2 11/30/2027 5/30/2028 X contractor 1 30 1 30

3 11/1/2028 5/30/2029 X contractor 1 30 1 30

TOTAL COST FOR REGULAR SERVICES

ADDITIONAL CHEMICAL TOILETS - If requested, the contractor shall furnish the following additional chemical toilets:

TOTAL COST FOR ADDITIONAL TOILETS [(F)x(G)] ADDITIONAL SERVICES - If requested, the contractor shall provide the following additional services:

TOTAL COST FOR ADDITIONAL SERVICES [(H)x(I)x(J)]

Additional services required due to high usage or post-holiday activity shall be provided in accordance with Exhibit A, Attachment 1, Section 21(g). TOTAL BID PRICE DPR 325B Page 2

1 5

FOR DEPARTMENT USE ONLY

C26550001

Off-Highway Motor Vehicle Division 550 Taylor Creek SNO-Park

DISTRICT

CHEMICAL TOILET RENTAL AND/OR SERVICE BID FORM - Exhibit B, Attachment 1 Bidder completes (D), (E), (G), (J), TOTAL COSTS, and TOTAL BID PRICE.

ESTIMATED REQUIREMENTS FOR CHEMICAL TOILET SERVICE ARE AS FOLLOWS:

PERIOD OF SERVICEI

T E M

From To

TYPE OF

PROVIDED

BY SERVICE DAYS

SERVICE

FREQUENCY

Weekly Every Other Week

(A)

NO. OF

SERVICE

DAYS FOR

PERIOD

(B)

NO. OF

TOILETS

EACH

SERVICE

(D)

COST PER

TOILET

PER

SERVICE

(E)

COST FOR

SERVICE

PERIOD

[(C)X(D)]

TYPE OF TOILETS (F) NO. OF EXTRA CHEMICAL TOILETS (G) COST PER TOILET

TYPE OF TOILETS (H) NO. OF TOILETS PER SERVICE

(J) COST PER TOILET

— Bidder understands that the quantities below are estimates only, for purposes of comparing bids, and that the State reserves the right to increase or decrease the amount of any item or eliminate any item or items as may be deemed necessary or advisable by the State. Such changes shall not affect the unit price of that item or any other items.

— In case of discrepancy between the unit price and the total set forth for the item, the unit price shall prevail. In case of discrepancy between the stipulated totals and the actual sum of the totals, the actual sum of all items shall prevail.

r i F

(C)

NO. OF TOILETS

SERVICED IN

CONTRACT

PERIOD [(A)X(B)]

(I) NO. OF ADDITIONAL SERVICES

CONTRACTOR NAME

AGREEMENT NO. PAGE

of r i F r i F r i F r i F r i F r i F r i F r i F

PARK UNIT

ADA Reg

ADA Accessible

ADA Accessible

Regular

Regular

CHEMICAL TOILET UNITS TO BE MADE OF

Fiberglass Wood Metal

LOCATION WITHIN PARK UNIT

2. The term of this Agreement is:

SAMPLE

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

2. The services shall be performed at:

3. The services shall be provided during:

4. The project representatives during the term of this Agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011)

Department of Parks and Recreation

EXHIBIT A

(Standard Agreement)

Page: 1 2

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment 1, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

EXHIBIT B

(Standard Agreement) of

Page: 2 2

BUDGET DETAIL AND PAYMENT PROVISIONS

5 Disabled Veterans Participation Goals

A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD.

817 within 60 days to certify payment information to the awarding department, in accordance with Military and Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section

999.5.