Bid Notice-Haven on the Hill Housing Project Accessibility Upgrades _ Rehabilitation.pdf

HAVEN ON THE HILL

HOUSING PROJECT

INVITATION TO BID

26-1065-04-909

Bid Submission Deadline: September 4, 2026, at 3:00 PM

CALAVERAS COUNTY

HEALTH AND HUMAN SERVICES AGENCY

Marcos Muñoz, Director

BEHAVIORAL HEALTH

Wendy Alt, Director

TABLE OF CONTENTS

1. NOTICE TO BIDDERS 1

1.01. Bid Deadline 1

1.02. Bid Opening 1

1.03. Contractor License 2

1.04. DIR Registration 2

1.05. Prevailing Wage 2

1.06. Bid Security 2

1.07. Performance and Payment Bonds 2

1.08. Project Funding 2

2. PROJECT DESCRIPTION 2

3. SCOPE OF WORK 3

3.01. General Scope and Project Phasing 3

3.02. Phase 1: Base Bid 3

3.03. Phase 1 Completion and Occupancy Milestone 12

3.04. Phase 2: Base Bid 12

3.05. Phase 2: Occupied Facility Requirements 15

3.06. Additive Alternate No. 1: Complete HVAC Equipment Replacement 16

4. BASE BID AND ADDITIVE ALTERNATES 17

4.01. Base Bid 17

4.02. Alternate Pricing 17

4.03. Selection of Alternates 17

5. CONTRACT DOCUMENTS 17

6. ESTIMATED COST 18

7. PROJECT SCHEDULE 18

7.01. Contract Time 18

7.02. Notice to Proceed 19

7.03. Construction Schedule 19

7.04. Delays and Extensions of Time 19

8. CONTRACTOR LICENSING AND REGISTRATION 19

8.01. Contractor License 19

8.02. DIR Registration 20

8.03. Subcontractors 20

9. PREVAILING WAGE AND PUBLIC WORKS REQUIREMENTS 21

9.01. Prevailing Wage 21

9.02. Statutory Compliance 21

9.03. Certified Payroll Records 21

9.04. Apprentices 21

9.05. Penalties 21

9.06. Public Works Monitoring 22

10. BIDDER QUESTIONS AND ADDENDA 22

10.01. Questions 22

10.02. Addenda 22

10.03. Responsibility of Bidder 22

10.04. Unauthorized Communications 22

11. INSTRUCTIONS TO BIDDERS 22

11.01. Procurement Schedule 22

11.02. Examination of Contract Documents and Site 23

11.03. Bid Preparation 24

11.04. Bid Submission 25

11.05. Bid Security 25

11.06. Subcontractor Listing 26

11.07. Modification or Withdrawal of Bid 26

11.08. Disqualification of Bidders 26

11.09. Bid Ineligibility 27

11.10. Bid Opening 27

11.11. Bid Relief 27

12. EVALUATION OF BIDS 28

12.01. Initial Review 28

12.02. Responsiveness 28

12.03. Responsibility 29

12.04. Verification 29

13. AWARD OF CONTRACT 29

13.01. Award 29

13.02. Basis of Award 30

13.03. Additive Alternates 30

13.04. Reservation of Rights 30

13.05. Notice of Award 31

14. BID PROTESTS 31

14.01. Right to Protest 31

14.02. Protest Deadline 31

14.03. Contents 31

14.04. Submission 32

14.05. County Review 32

15. EXECUTION OF CONTRACT 32

15.01. Post-Award Requirements 32

15.02. Compensation 33

15.03. Bonds 33

15.04. Insurance 33

15.05. Notice to Proceed 33

15.06. Retention 33

16. FAILURE TO EXECUTE CONTRACT 34

17. GENERAL CONDITIONS OF BIDDING 34

17.01. Bidder Costs 34

17.02. Public Records 34

17.03. Collusion 34

17.04. Conflicts of Interest 34

17.05. Improper Communications 35

17.06. Addenda Control 35

17.07. No Reliance on Prior Work 35

18. NONDISCRIMINATION 35

19. PROJECT FUNDING AND APPLICABLE REQUIREMENTS 35

19.01. Funding Sources 35

19.02. No Assumption of Federal Funding 35

19.03. Funding Compliance 36

19.04. Records 36

EXHIBITS AND ATTACHMENTS TO THE INVITATION TO BID 36

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NOTICE INVITING BIDS

HAVEN ON THE HILL HOUSING PROJECT

1. NOTICE TO BIDDERS

The County of Calaveras ("County"), through the Health and Human Services Agency ("HHSA"), invites sealed bids from qualified and licensed contractors for construction of the Haven on the Hill Housing Project located at 556 Toyon Drive, San Andreas, California.

The Project generally consists of accessibility improvements to an existing County-leased residential facility, together with associated interior and exterior improvements, as more particularly described in the

Contract Documents.

The facility is vacant and will not be occupied during construction of Phase 1. Upon completion of

Phase 1, it is the intent of the County to move occupants into the facility. Work is expected to continue during Phase 2 while portions of the facility are occupied.

The County may award the Base Bid alone or the Base Bid together with one or more Additive Alternates in accordance with Section 12 of this Invitation to Bid.

The Invitation to Bid and Contract Documents will be available through the County's electronic procurement system at:

Public Purchase

Bidders shall submit questions through the solicitation's Questions feature in Public Purchase. Responses affecting the Contract Documents will be issued by the County through written Addendum when appropriate.

1.01. BID DEADLINE

Bids must be received no later than:

Friday, September 4, 2026, at 3:00 PM Pacific Time

Bids received after the deadline will not be considered.

1.02. BID OPENING

Bids will be opened publicly following expiration of the bid submission deadline in the manner identified in the solicitation.

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1.03. CONTRACTOR LICENSE

The successful Bidder shall possess and maintain the California contractor license classification(s) required to perform the Work at the time required by applicable law.

Contractor's License Classification. Pursuant to California Business and Professions Code section

7028.15 and applicable Contractors State License Board requirements, the Bidder shall possess a valid

Class B – General Building Contractor license issued by the California Contractors State License Board at the time required by law and shall maintain the required license throughout performance of the Contract.

1.04. DIR REGISTRATION

This Project constitutes public work subject to applicable provisions of the California Labor Code.

No contractor or subcontractor may be qualified to bid on, be listed in a bid proposal, or engage in performance of the Work except as permitted by California Labor Code § 1725.5 and § 1771.1.

1.05. PREVAILING WAGE

The Contractor and all subcontractors shall comply with applicable California prevailing wage requirements.

The general prevailing rates of per diem wages applicable to the Project are those determined by the

Director of the California Department of Industrial Relations.

1.06. BID SECURITY

Each Bid shall be accompanied by Bid Security in an amount equal to at least ten percent (10%) of the total amount bid, in a form permitted by the Contract Documents and applicable law.

1.07. PERFORMANCE AND PAYMENT BONDS

The successful Bidder shall furnish:

Performance Bond: 100 percent of the Contract Sum.

Payment Bond: 100 percent of the Contract Sum.

1.08. PROJECT FUNDING

The Project is funded through the Behavioral Health Bridge Housing Program (BHBH) and Behavioral

Health Services Act (BHSA) funds.

The Contractor shall comply with funding-source requirements incorporated into the Contract Documents.

2. PROJECT DESCRIPTION

The Haven on the Hill Housing Project consists of modifications to an existing facility intended to improve accessibility and prepare the property for its intended programmatic use.

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The Work includes modifications to exterior and interior portions of the facility, including accessible parking and routes of travel, building access, restroom facilities, kitchen and laundry areas, interior components, and associated building systems as shown or specified in the Contract Documents.

The Work also includes incidental demolition, repair, restoration, finishing, testing, cleanup, and other activities reasonably necessary to provide a complete and functional installation in accordance with the

Contract Documents.

The building will be vacant during construction of Phase 1. The Contractor shall nevertheless maintain site security and protect the existing facility and improvements throughout performance of the Work.

3. SCOPE OF WORK

3.01. GENERAL SCOPE AND PROJECT PHASING

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, temporary facilities, coordination, testing, permits for which the Contractor is responsible, and incidentals necessary to complete the Work in accordance with the Contract Documents.

The Work consists of two Base Bid phases and one Additive Alternate:

1. Phase 1 – Base Bid: Building-wide accessibility, rehabilitation, repair, replacement, site, exterior, and building-system improvements necessary to prepare the facility for County occupancy.

2. Phase 2 – Base Bid: Improvements inherently associated with the designated Phase 2 kitchen, public restroom, laundry, shower, and associated remodel areas.

3. Additive Alternate No. 1: Complete replacement of the existing HVAC equipment.

Except for Work inherently associated with the designated Phase 2 remodel areas, all building rehabilitation, accessibility, repair, replacement, maintenance, site, exterior, structural, electrical, plumbing, mechanical, and inspection-related corrective Work required by the Contract Documents shall be completed as part of Phase 1.

Phase 1 shall be performed while the facility is vacant. Following completion of Phase 1 and authorization by the County, the facility is expected to become occupied. Phase 2 shall thereafter be performed in an occupied facility.

The foregoing is a general description and does not limit the Contractor's obligations. The complete Scope of Work is established by the Contract Documents, including the Project Manual and Project Plans.

3.02. PHASE 1: BASE BID

Phase 1 is intended to provide a safe, accessible, functional, weather-tight, and occupancy-ready facility before County occupancy.

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Phase 1 shall include all Work shown or specified as Phase 1 in the Contract Documents and the following

Work.

A. Accessibility and Site Improvements

1. Accessibility upgrades to the two sleeping-room restrooms.

2. Replacement of one shower room and one accessible shower room.

3. Construction of one new van-accessible parking space, including required signage, striping, pavement markings, and related improvements.

4. Construction of an accessible path of travel from the accessible parking space to the building.

5. Accessible building entrance improvements.

6. Accessible exterior routes and associated improvements shown on the Plans.

7. Removal of approximately twenty (20) existing metal 2-inch-by-2-inch posts and associated fencing at the front of the building.

8. Site demolition and removal necessary to complete the Phase 1 Work.

9. Restoration of site surfaces disturbed by construction.

10. Other Phase 1 accessibility and site improvements shown or specified in the Contract Documents.

B. Complete Roof Replacement and Roof Drainage

The roofing Work shall include:

1. Complete replacement of approximately 9,250 square feet of the existing roofing system.

2. GAF Timberline HDZ, Charcoal, algae-resistant shingles, GAF Deck-Armor underlayment, or products otherwise specified in the final Contract Documents.

3. Approximately 200 linear feet of compatible ridge system.

4. Removal and lawful disposal of existing roofing materials as required.

5. Inspection of exposed roof decking and sheathing.

6. Repair or replacement of deteriorated, damaged, thin, soft, or otherwise unsuitable roof decking/sheathing as required by the Contract Documents.

7. New flashing and proper treatment of roof edges, valleys, transitions, and penetrations.

8. Replacement or modification of roof penetrations as required by the Work.

9. Approximately 400 linear feet of new gutters.

10. Approximately ten (10) new downspouts.

11. Replacement of approximately 600 linear feet of fascia as necessary.

12. Correction of deficient flashing and roof drainage conditions.

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13. Configuration of downspouts to discharge water appropriately away from the building.

14. Correction of roof-related deficiencies identified for correction by the Contract Documents.

15. Roofing removal, flashing, sealing, patching, and restoration associated with mechanical, plumbing, electrical, exhaust, vent, and other penetrations.

16. Completion of all roofing Work as an integrated, weather-tight roofing system.

C. Trees, Vegetation, Landscaping, and Exterior Grounds

Phase 1 shall include:

1. Removal of tree, leaf, and vegetative debris from the roof, gutters, and areas surrounding the building.

2. Trimming of trees and limbs overhanging, contacting, or encroaching upon the building.

3. General trimming and maintenance of trees and vegetation throughout the Project site.

4. Removal of vegetation and organic material contacting exterior building surfaces.

5. Removal of dead, damaged, overgrown, or undesirable vegetation as required by the Contract

Documents.

6. Clearing necessary to perform roofing, exterior painting, window and exterior-door replacement, deck replacement, accessibility improvements, and other Phase 1 Work.

7. Low-maintenance landscaping and associated irrigation improvements as shown or specified in the Contract Documents.

8. Removal and lawful disposal of vegetation, tree trimmings, and related debris resulting from the

Work.

9. Restoration of landscaped areas disturbed by construction.

The County intends there to be a maximum $25,000 allowance for low-maintenance landscaping and irrigation.

Corrective grading, drainage, and erosion-control Work associated with the rear-site erosion condition identified in the Facility Inspection Report is expressly excluded from the Work and will be addressed separately by the County.

D. Exterior Building Rehabilitation and Painting

Complete required exterior repairs before application of new coatings.

Phase 1 shall include:

1. Repair of minor cracking in exterior finishes.

2. Repair or replacement of deteriorated exterior siding, finishes, and substrates.

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3. Removal and replacement of rotted or deteriorated exterior wood.

4. Repair or replacement of damaged vent screens.

5. Repair of damaged stone veneer at the entry.

6. Repair or replacement of deteriorated fascia, soffit, and trim.

7. Installation or replacement of deficient exterior-door weatherstripping.

8. Sealing and weatherproofing around exterior openings, doors, trim, and penetrations.

9. Patching and restoration resulting from roofing, window, electrical, deck, and other Phase 1 Work.

10. Preparation of repaired surfaces to receive new coatings.

11. Pressure washing and preparation of approximately 18,000 square feet of exterior building surfaces, including soffits.

12. Painting approximately 11,000 square feet of exterior walls with Sherwin-Williams SW 7652 Mineral

Deposit.

13. Painting approximately 5,000 square feet of soffits with Sherwin-Williams SW 7652 Mineral

Deposit.

14. Painting approximately 675 linear feet of fascia and trim with Sherwin-Williams SW 7622 Homburg

Gray, satin/semi-gloss finish.

15. Exterior-door painting and finishing as shown or specified in the Contract Documents.

E. Window and Exterior Sliding Door Replacement

Window replacement is included in the Phase 1 Base Bid.

Phase 1 shall include:

1. Removal and replacement of thirty-five (35) existing windows.

2. Removal and replacement of one (1) existing approximately 8-foot exterior sliding door.

3. Complete new window and sliding-door assemblies, including glazing, frames, screens where applicable, operating and locking hardware, flashing, weatherproofing, perimeter sealant, trim, and associated components.

4. Accessible operating hardware where required.

5. Repair or replacement of damaged surrounding trim and substrates.

6. Interior and exterior patching and finish restoration associated with removal and installation.

7. Integration of replacement assemblies with the building envelope to provide complete weather-tight installations.

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F. Interior Architectural Improvements and Repairs

Phase 1 shall include:

1. New flooring and finishes throughout Phase 1 areas as shown on the Plans.

2. Doors and door hardware as shown or specified in the Contract Documents.

3. Accessible fixtures, accessories, grab bars, backing, blocking, and associated components.

4. Repair or replacement, as applicable, of inspection-identified damaged, sticking, or noncompliant doors not otherwise replaced.

5. Correction of damaged hardware not otherwise replaced.

6. Correction of damaged, excessively worn, loose, or peeling flooring not otherwise replaced.

7. Correction of deficient wall patching and damaged finishes.

8. Repair of ceiling staining and leak-damaged materials after correction of the source of moisture.

9. Sealing and finish restoration around openings and trim as required.

10. Correction of other interior deficiencies identified for correction by the Contract Documents.

Cosmetic Work within areas scheduled for demolition and replacement during Phase 2 need not be duplicated during Phase 1. Safety, accessibility, structural, water-intrusion, electrical, plumbing, fire/life-safety, and other functional deficiencies shall not be deferred solely because they occur within a Phase

2 area.

G. Door and Access Hardware

Provide new door and locking hardware as shown on the Plans and specified in Exhibit B: Project

Manual Section 08 71 00 – Door Hardware.

Work shall include:

1. Standalone, battery-powered electronic keypad cylindrical locksets at twenty-three (23) designated doors.

2. Electronic keypad locksets shall be SARGENT KP10X Line, Function KP10G77, Storeroom

Function, as specified in Section 08 71 00.

3. Locksets shall provide keypad-controlled entry from the exterior, mechanical key override, and unrestricted egress from the interior.

4. Provide cylinders/cores compatible with the facility master-key system as approved by the County.

5. Provide required locksets, levers, cylinders/cores, strikes, batteries, fasteners, trim, and associated components.

6. Coordinate hardware installation with new and existing doors and frames.

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7. Install, program, adjust, and test electronic locksets in accordance with manufacturer requirements.

8. Program required temporary Master, Emergency, and User Codes and verify keypad and mechanical override operation.

9. Provide programming instructions, battery-replacement information, maintenance documentation, override keys, and required operation and maintenance information to the County.

10. Maintain required accessibility, egress, fire-rating, and life-safety functions at all affected openings.

11. Provide other new doors, locking hardware, and access hardware shown or specified in the

Contract Documents.

Section 08 71 00 establishes the SARGENT KP10X/KP10G77 basis of design, Grade 1 performance, storeroom function, mechanical override, and programming/testing requirements. The updated estimate identifies 23 code-key access locations.

H. Structural and Lower-Level Repairs

Phase 1 shall include structural and related corrective Work shown on the final Plans, including Work addressing:

1. Improper post-to-beam connections.

2. Structural damage to wall, ceiling, or floor assemblies.

3. Sagging or deteriorated structural components.

4. Thin, soft, deteriorated, or otherwise unsuitable sheathing.

5. Moisture-related deterioration affecting structural materials.

6. Minor cracking requiring repair.

7. Removal of wood debris from the sub-area.

8. Other structural deficiencies identified for correction on the Plans.

Structural repairs shall be performed in accordance with the details and requirements of the final

Contract Documents.

I. Mold and Organic Growth Remediation

Phase 1 shall include:

1. Mold remediation throughout the building as required by the Contract Documents.

2. Correction of underlying moisture sources where correction of the source is included within the

Contract Work.

3. Removal and lawful disposal of affected materials where required.

4. Cleaning or treatment of materials permitted to remain.

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5. Replacement of removed materials.

6. Restoration of affected surfaces and finishes.

7. Correction of inspection-identified organic growth where not otherwise eliminated through replacement or other Work.

J. Plumbing and Sanitary Sewer

Phase 1 shall include:

1. Video-scoping of the existing sanitary sewer piping before construction.

2. Clearing of the known blockage in the main sanitary sewer line exiting the building.

3. Clearing of additional sanitary sewer blockages identified during scoping.

4. Repair of damaged sanitary sewer piping identified during scoping.

5. Documentation of sewer scoping and completed corrective Work for the County.

6. Phase 1 plumbing modifications shown on the Plans.

7. Repair of leaking drain/waste piping.

8. Repair of corroded water-pipe fittings.

9. Repair of leaking valves.

10. Repair or replacement of damaged faucets not otherwise replaced.

11. Repair of leaking toilets not otherwise replaced.

12. Proper securing of deficient existing sinks not otherwise replaced.

13. Sealing of existing sinks and showers where required.

14. Correction of inspection-identified water-heater deficiencies, including corrosion, temperature-pressure-relief discharge piping, venting, and seismic restraint.

15. Correction of other plumbing deficiencies identified for correction by the Contract Documents.

K. Electrical

Phase 1 shall include:

1. Replacement of approximately 120 existing receptacles.

2. Replacement or provision of approximately ten (10) GFCI receptacles in restrooms not otherwise shown on the Plans.

3. Electrical Work associated with designated kitchen and laundry areas where included in Phase 1.

4. Replacement of approximately fourteen (14) corridor ceiling lights.

5. Replacement of approximately fourteen (14) corridor wall sconces.

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6. Replacement of approximately eighteen (18) restroom and closet lights.

7. Replacement of approximately twenty-nine (29) bedroom lights.

8. Replacement of two (2) rec-room ceiling fans.

9. Replacement of approximately eight (8) rec-room recessed/can lights.

10. Replacement of approximately nine (9) vanity lights.

11. Installation of approximately six (6) exterior sensor/security lights.

12. Replacement of approximately four (4) exterior door lights.

13. Installation of two (2) new 200-amp panels in the basement replacing the existing service, as shown on the final Plans.

14. Associated service, feeder, branch-circuit, grounding, raceway, disconnect, labeling, and related

Work necessary for complete installation.

15. Correction of inspection-identified electrical deficiencies not otherwise corrected through replacement, including the damaged service mast, exposed electrical connections, missing or damaged covers, grounding deficiencies, GFCI deficiencies, damaged devices and switches, improper attic plug-strip condition, and smoke- and carbon-monoxide-detector location deficiencies.

16. Other electrical Work shown or specified in the Contract Documents.

L. Existing HVAC and Mechanical Systems – Base Bid

Unless Additive Alternate No. 1 is accepted, the existing HVAC equipment shall remain.

Phase 1 Base Bid shall include:

1. Inspection, servicing, and cleaning of existing heating and cooling equipment.

2. Replacement of dirty filters.

3. Securing deficient conduit and junction boxes associated with HVAC equipment.

4. Repair and sealing of leaking ductwork.

5. Repair of damaged or dented ductwork as necessary to restore proper operation.

6. Repair or replacement of damaged or missing duct insulation.

7. Insulation of existing uninsulated ductwork identified for correction.

8. Repair or replacement of damaged or missing refrigerant/cooling-line insulation.

9. Mechanical modifications otherwise shown on the Phase 1 Plans.

10. Testing of retained HVAC equipment following completion of repairs.

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11. Confirmation that retained heating and cooling equipment is operational before Phase 1 completion.

M. Attic Insulation and Ventilation

Phase 1 shall include:

1. Upgrade of attic insulation as necessary to comply with current applicable code and energy requirements.

2. Replacement of damaged or unsuitable insulation where necessary.

3. Upgrade of attic ventilation as necessary to comply with current applicable requirements.

4. Required vents, baffles, screening, and related components.

5. Maintenance of required ventilation pathways.

6. Coordination of attic ventilation improvements with the new roofing system.

7. Associated air sealing, patching, and restoration required by the Work.

N. Fire/Life-Safety and Other Corrective Work

Phase 1 shall include correction of inspection-identified fire/life-safety conditions not otherwise corrected through other Work, including required correction of smoke- and carbon-monoxide-detector locations and other deficiencies identified by the Contract Documents.

Fire alarm Work designated on the Plans as Work by the County's fire alarm vendor shall be performed by that vendor. The Contractor shall provide required scheduling, coordination, access, protection, associated construction, patching, and finish restoration necessary to accommodate such Work.

O. Facility Inspection Report and Remaining Corrective Work

The Facility Inspection Report documents observed existing conditions at the facility. The Phase 1 scope has been developed to incorporate inspection-report deficiencies the County has elected to correct as part of this Project.

Except for Work expressly excluded by the Contract Documents or deficiencies corrected through complete replacement or other Work described above, Phase 1 shall include corrective Work expressly identified in the Contract Documents based upon the Facility Inspection Report.

The Facility Inspection Report is provided as reference information regarding observed existing conditions. Recommendations or observations contained solely within the Facility Inspection Report shall not independently expand the Contractor's Scope of Work beyond Work required by the Plans, Specifications, this Scope of Work, and other Contract Documents.

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3.03. PHASE 1 COMPLETION AND OCCUPANCY MILESTONE

Phase 1 is a required construction and occupancy milestone and shall be achieved within the Contract

Time specified in Section 7.01.

Phase 1 shall not be considered complete until:

1. All Phase 1 Work has been completed and accepted by the County for purposes of the Phase 1 milestone.

2. Required inspections and approvals applicable to Phase 1 have been completed.

3. Required utilities and building systems are fully operational.

4. The sanitary sewer system is functional and identified blockages included within the Work have been cleared.

5. The roofing system and exterior building envelope are complete and weather-tight.

6. Required heating, cooling, plumbing, electrical, and fire/life-safety systems are operational.

7. Accessible parking, accessible paths and routes, building entrances, restrooms, showers, and other Phase 1 accessibility features are complete and available for their intended use.

8. Construction debris and temporary protections not required for Phase 2 have been removed.

9. Areas intended for County occupancy have been thoroughly cleaned.

10. The facility has been left safe, functional, accessible, and ready for County occupancy.

The Contractor shall not commence Phase 2 until authorized by the County.

County occupancy or use of the facility following Phase 1 shall not constitute Final Acceptance of the

Contract, acceptance of defective or incomplete Work, or waiver of the Contractor's obligations concerning

Phase 2, corrective Work, punch-list Work, warranties, or other Contract requirements.

3.04. PHASE 2: BASE BID

Phase 2 shall consist of Work inherently associated with the designated Phase 2 kitchen, public-restroom, laundry, shower, and associated remodel areas.

Phase 2 shall include:

A. Demolition and Preparation

1. Selective demolition and removal required by the Phase 2 Plans.

2. Protection of occupied portions of the facility.

3. Temporary construction, barriers, and protections necessary to isolate the Work.

4. Patching and restoration associated with Phase 2 construction.

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B. Accessible Kitchen

1. Construction of the new accessible kitchen.

2. Accessible cabinetry.

3. Countertops and accessible work surfaces.

4. Sinks and plumbing fixtures.

5. Required accessible clearances.

6. Plumbing modifications and connections.

7. Electrical modifications and connections.

8. Required backing, blocking, and supports.

9. Flooring, wall, and ceiling finishes.

10. Base, trim, painting, patching, and associated finish Work.

C. Kitchen Appliances and Equipment

The County will identify the exact manufacturer and model of required appliances and equipment.

The Contractor shall:

1. Purchase the specified appliances and equipment.

2. Deliver the appliances and equipment to the Project.

3. Protect and store them as necessary.

4. Install the specified appliances and equipment.

5. Provide required plumbing, electrical, mechanical, and other connections.

6. Coordinate equipment dimensions, clearances, and utility requirements with the Work.

7. Start up and test installed equipment.

8. Provide manufacturer documentation and warranties to the County.

Appliance and Equipment Allowance: Bid Item 2.03 shall include an allowance of $18,000 for the purchase of County-selected kitchen appliances and equipment. The County will identify the required manufacturers and models within thirty (30) Calendar Days after the Notice to Proceed. The Bidder shall include the full $18,000 allowance in Bid Item 2.03.

If the actual purchase price of the appliances and equipment selected by the County exceeds or is less than the $18,000 allowance, the Contract Sum and Bid Item 2.03 shall be adjusted by Change Order by the difference between the allowance and the actual purchase price.

Substitutions shall not be permitted except as expressly authorized by the Contract Documents.

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D. Commercial Kitchen Hood and Fire-Suppression Systems

1. Provide commercial kitchen exhaust hood systems shown on the Plans.

2. Provide associated exhaust ductwork, fans, supports, controls, roof penetrations, flashing, and related mechanical Work.

3. Provide required make-up or transfer air components.

4. Provide associated electrical Work and equipment interlocks.

5. Provide complete listed kitchen fire-suppression systems associated with the hoods.

6. Provide detection, controls, manual activation, required interlocks, testing, and approvals.

7. Provide testing and balancing necessary for complete operation.

E. Accessible Public Restroom and Other Phase 2 Sanitary Improvements

1. Construct the new accessible public restroom shown on the Plans.

2. Provide required plumbing fixtures, lavatory, water closet, accessories, grab bars, clearances, lighting, electrical Work, ventilation, doors, hardware, and finishes.

3. Complete the Phase 2 shower-room upgrade shown on the Plans.

4. Complete associated plumbing, accessibility, finish, and incidental Work.

F. Laundry Room

Complete the Phase 2 laundry-room improvements shown on the Plans, including required architectural, plumbing, electrical, mechanical, equipment-connection, accessibility, and finish Work.

G. Shaft/Enclosure Work

Provide infill of the two existing shaft/enclosure locations shown on the Plans, including required framing, structural components, fire-resistive construction, patching, and finishes.

H. Phase 2 Doors, Hardware, and Finishes

1. Provide new doors and associated locking/access hardware within the Phase 2 remodel areas as shown on the Plans.

2. Coordinate Phase 2 door hardware with Section 08 71 00 and the facility keying/access requirements.

3. Provide new flooring and finishes throughout the designated Phase 2 remodel areas.

4. Provide painting, base, trim, wall and ceiling finishes, patching, and restoration.

5. Provide associated electrical and plumbing modifications and equipment connections.

Door/access hardware not inherently associated with the designated Phase 2 remodel areas shall be completed during Phase 1.

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I. Fire Alarm Coordination

Fire alarm modifications designated by the Plans as Work by the County's fire alarm vendor shall be performed by the County's designated vendor under separate permit where required.

The Contractor shall coordinate scheduling and sequencing with the County's fire alarm vendor and shall provide access, protection, associated construction, electrical/interface coordination, patching, restoration, and other incidental Work necessary to accommodate the fire alarm Work.

J. Fire Sprinkler Coordination

Fire sprinkler head replacement or modification designated as Work by Others shall be performed by the County's designated fire sprinkler contractor.

The Contractor shall coordinate scheduling and sequencing with the County and separate contractor and shall provide access, protection, ceiling and wall coordination, patching, restoration, and other incidental construction necessary to accommodate the sprinkler Work and complete the Phase 2 improvements.

All Work not inherently associated with the designated Phase 2 remodel areas shall be included in Phase

1 unless expressly stated otherwise in the Contract Documents.

3.05. PHASE 2: OCCUPIED FACILITY REQUIREMENTS

The Phase 1 area of the facility is expected to be occupied during Phase 2. The Contractor shall plan, sequence, and perform the Phase 2 Work accordingly.

The Contractor shall:

1. Isolate active construction areas from occupants.

2. Maintain safe and accessible routes for occupants.

3. Maintain required exits and means of egress.

4. Maintain access to operational restrooms, showers, and other essential facilities.

5. Maintain required utilities and building services except during County-approved temporary shutdowns.

6. Coordinate shutdowns and particularly disruptive activities with the County in advance.

7. Control dust, debris, noise, odors, and construction contaminants.

8. Secure construction areas, tools, equipment, and materials against unauthorized access.

9. Maintain required fire and life-safety protections.

10. Provide temporary barriers, signage, and protections as necessary.

11. Clean affected areas regularly and maintain occupied portions of the facility in a safe condition.

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Coordinate construction activities with the County's designated representative to minimize disruption to facility operations.

3.06. ADDITIVE ALTERNATE NO. 1: COMPLETE HVAC EQUIPMENT REPLACEMENT

In lieu of retaining and servicing the existing HVAC equipment as otherwise required by the Phase 1 Base

Bid, Additive Alternate No. 1 shall provide complete replacement of the existing heating and cooling equipment identified for replacement in the Contract Documents.

The Additive Alternate shall include:

1. Removal and lawful disposal of existing HVAC equipment designated for replacement.

2. Furnishing and installation of the replacement HVAC equipment specified on the Plans.

3. Required curbs, pads, supports, anchorage, and equipment accessories.

4. Duct transitions, connections, and modifications necessary to integrate the replacement equipment with the building.

5. Refrigerant piping and connections.

6. Condensate piping and connections.

7. Controls and thermostats.

8. Required electrical power, disconnects, control wiring, and related electrical modifications.

9. Required insulation.

10. Penetrations, flashing, sealing, and weatherproofing.

11. Patching and finish restoration.

12. Startup and functional testing.

13. Testing and balancing.

14. Required commissioning where specified.

15. Manufacturer warranties.

16. Operating and maintenance documentation.

17. All other labor, materials, equipment, connections, modifications, and incidental Work necessary to provide a complete and fully operational replacement HVAC system.

The Additive Alternate price shall constitute the Bidder's complete price for the HVAC replacement Work.

If the County accepts Additive Alternate No. 1, Phase 1 Base Bid maintenance or repair Work that is rendered unnecessary solely because the affected HVAC equipment is being replaced shall not also be

26-1065-04-909 Haven on the Hill Housing Project Invitation to Bid Page 17 of 40 required. Base Bid Work associated with existing ductwork, distribution systems, or other components that remain in service shall continue to be required unless expressly superseded by the Additive Alternate.

4. BASE BID AND ADDITIVE ALTERNATES

4.01. BASE BID

The Base Bid shall include the entire cost of completing all Work designated as Base Bid Work in the

Contract Documents.

Bidders shall provide prices for each Bid Item identified in the Bid Schedule contained in Exhibit A: Bid

Book. Bid Item prices shall include all labor, materials, equipment, supervision, overhead, profit, insurance, bonds, taxes, and incidental costs necessary to complete the Work allocated to the applicable Bid Item.

The sum of all Phase 1 Bid Items shall constitute the Phase 1 Total. The sum of all Phase 2 Bid Items shall constitute the Phase 2 Total. The sum of the Phase 1 Total and Phase 2 Total shall constitute the Total

Base Bid.

The allocation of Work among Bid Items is for bidding, payment, and contract-administration purposes and does not limit the Contractor's obligation to perform all Work required by the Contract Documents.

4.02. ALTERNATE PRICING

Each Alternate price shall constitute the Bidder's complete price for performing the identified Alternate

Work, including all labor, materials, equipment, supervision, overhead, profit, insurance, bonds, taxes, and incidental costs attributable to that Work.

Additive Alternate No. 1 shall be separately priced as identified in the Bid Schedule.

4.03. SELECTION OF ALTERNATES

The County reserves the right to award:

• The Base Bid only;

• The Base Bid plus Additive Alternate No. 1.

The County may decline to award the Additive Alternate.

The basis for determining the lowest responsive and responsible Bidder shall be applied consistently to all

Bidders and in accordance with the award methodology stated in the Bid Documents.

5. CONTRACT DOCUMENTS

The Contract Documents consist of the documents identified below and any other documents expressly incorporated into the Agreement:

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1. Invitation to Bid and all issued Addenda;

2. Exhibit A – Bid Book and accepted Bid;

3. Exhibit B – Project Manual;

4. Exhibit C – Project Plans;

5. Exhibit D – Agreement;

6. Performance Bond;

7. Payment Bond;

8. Notice of Award;

9. Notice to Proceed;

10. Approved Change Orders and other written Contract modifications; and

11. Other documents expressly incorporated by reference into the Agreement.

The documents are complementary. Work required by one Contract Document and reasonably inferable as necessary to produce the intended result shall be performed in accordance with the Contract

Documents.

In the event of an inconsistency among the Contract Documents, the order of precedence established in the Agreement shall govern.

6. ESTIMATED COST

The Engineer's Estimate including Additive Alternates: $997,000

The estimate is provided solely for informational purposes and shall not create any contractual obligation or guarantee of available funding.

7. PROJECT SCHEDULE

7.01. CONTRACT TIME

The Contractor shall commence Work on the date established in the Notice to Proceed and shall diligently prosecute the Work in accordance with the Contract Documents.

The following Contract Time requirements apply:

1. Phase 1 Completion and Occupancy Milestone: Phase 1 shall be completed within 120 Calendar Days from the effective date of the initial Notice to Proceed.

2. Final Completion: All Work under the Contract, including Phase 1 and Phase 2, shall be finally completed within 180 Calendar Days from the effective date of the initial Notice to Proceed.

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The 180-Calendar-Day Contract Time is the total Contract Time for the Project. Authorization to commence

Phase 2 does not establish a new Contract Time or restart, extend, or otherwise modify the 180-Calendar-

Day Contract Time unless expressly authorized by the County in writing in accordance with the Contract

Documents.

The Contractor shall account in its construction schedule for the sequencing and coordination necessary to complete Phase 1 and Phase 2 within the applicable Contract Time, including major electrical Work involving PG&E, roofing, painting, exterior Work, and required coordination with the County's fire alarm and fire sprinkler contractors.

Time is of the essence in performance of the Contract.

7.02. NOTICE TO PROCEED

The Contractor shall not commence Phase 1 before issuance of the County's written Notice to Proceed.

The effective date of the initial Notice to Proceed shall establish the commencement of Contract Time for both the 120-Calendar-Day Phase 1 Completion and Occupancy Milestone and the 180-Calendar-Day

Final Completion requirement.

The Contractor shall not commence Phase 2 until Phase 1 has satisfied the requirements of Section 3.03 and the County has issued written authorization to proceed with Phase 2. Such authorization does not restart or extend Contract Time.

7.03. CONSTRUCTION SCHEDULE

Following award and before commencing Work, the Contractor shall provide a construction schedule in accordance with the Project Manual.

The schedule shall identify major construction activities, procurement of long-lead materials, required inspections, and anticipated completion.

7.04. DELAYS AND EXTENSIONS OF TIME

Requests for extensions of Contract Time shall be submitted and evaluated in accordance with the

Agreement and Project Manual.

No extension of Contract Time is effective unless approved in writing by the County.

8. CONTRACTOR LICENSING AND REGISTRATION

8.01. CONTRACTOR LICENSE

Contractor's License Classification. Pursuant to California Business and Professions Code section

7028.15 and applicable Contractors State License Board requirements, the Bidder shall possess a valid

Class B – General Building Contractor license issued by the California Contractors State License Board

26-1065-04-909 Haven on the Hill Housing Project Invitation to Bid Page 20 of 40 at the time required by law and shall maintain the required license throughout performance of the Contract.

All portions of the Work requiring a specialty contractor license shall be performed by the Contractor if appropriately licensed or by subcontractors possessing the applicable license classification. Each Bidder shall provide its contractor license number, classification, and expiration date in the Bid Book.

The County may verify licensing information with the Contractors State License Board.

8.02. DIR REGISTRATION

This Project is a public work subject to the requirements of the California Labor Code.

Each contractor and subcontractor shall be registered with the California Department of Industrial Relations as required by Labor Code § 1725.5, subject to any applicable statutory exception.

No contractor or subcontractor may be qualified to bid on, be listed in a Bid, or engage in performance of the Work except as authorized by Labor Code § 1771.1.

Each Bidder shall provide its DIR Public Works Contractor Registration Number in the Bid Book.

8.03. SUBCONTRACTORS

Subcontractors shall possess all licenses and registrations required for the work they will perform.

The Contractor is responsible for verifying that its subcontractors remain properly licensed and registered throughout performance of the Work.

On the Subcontractor Listing form in Bid Book, list each subcontractor that will perform work in an amount in excess of 1/2 of 1 percent of the total bid or $10,000, whichever is greater (Public Contract Code § 4100, et seq.).

For each subcontractor listed, the Designation of Subcontractors form must show:

A. Business name and the location of its place of business.

B. California contractor license number.

C. DIR registration number.

D. Portion of work it will perform. Show the portion of the work by:

i. Bid item numbers for the subcontracted work;

ii. Percentage of the subcontracted work for each bid item listed; and

iii. Description of the subcontracted work if the percentage of the bid item listed is less than

100 percent.

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9. PREVAILING WAGE AND PUBLIC WORKS REQUIREMENTS

9.01. PREVAILING WAGE

The Project is a California public works project and is subject to California prevailing wage requirements.

The Contractor and all subcontractors shall pay not less than the applicable general prevailing rates of per diem wages and applicable overtime and holiday rates established by the Director of the Department of

Industrial Relations for the locality in which the Work is performed.

Applicable prevailing wage determinations are available from the California Department of Industrial

Relations.

9.02. STATUTORY COMPLIANCE

The Contractor and all subcontractors shall comply with applicable provisions of the California Labor Code governing public works, including requirements concerning:

• Prevailing wages;

• Working hours and overtime;

• Payroll records;

• Apprentices;

• Worker classification;

• DIR registration; and

• Other labor compliance requirements applicable to the Project.

9.03. CERTIFIED PAYROLL RECORDS

The Contractor and subcontractors shall prepare, maintain, and submit certified payroll records as required by California law.

9.04. APPRENTICES

The Contractor and subcontractors shall comply with applicable apprenticeship requirements, including

Labor Code section 1777.5.

9.05. PENALTIES

Failure to comply with applicable prevailing wage and public works requirements may result in withholding, penalties, forfeitures, or other remedies provided by law or the Contract.

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9.06. PUBLIC WORKS MONITORING

The Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations to the extent required by applicable law.

10. BIDDER QUESTIONS AND ADDENDA

10.01. QUESTIONS

Questions concerning the Contract Documents shall be submitted through the Questions feature of the solicitation in Public Purchase.

Questions must be received no later than:

Thursday, August 27, 2026

Bidders shall not rely upon oral interpretations or representations concerning the Contract Documents.

10.02. ADDENDA

If the County determines that clarification, interpretation, correction, or modification of the Contract

Documents is necessary, the County may issue a written Addendum.

Addenda will be made available through Public Purchase.

Each Addendum becomes part of the Contract Documents.

10.03. RESPONSIBILITY OF BIDDER

Each Bidder is responsible for reviewing the solicitation in Public Purchase for Addenda before submitting its Bid.

The Bidder shall acknowledge receipt of all Addenda in the manner required by the Bid Book.

Failure to acknowledge a material Addendum may render the Bid nonresponsive.

10.04. UNAUTHORIZED COMMUNICATIONS

Bidders shall not seek interpretations of the Contract Documents from County employees or consultants other than through the process established in this Invitation to Bid.

Information obtained from an unauthorized source is not binding upon the County.

11. INSTRUCTIONS TO BIDDERS

11.01. PROCUREMENT SCHEDULE

The anticipated procurement schedule is:

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Event Date

Invitation to Bid Issued Saturday, August 15, 2026

Pre-Bid Conference/Site Visit 10:00 AM Friday, August 21, 2026

Deadline for Bidder Questions Tuesday, August 25, 2026

County Response to Questions Thursday, August 27, 2026

Final Addendum, if necessary Friday, August 28, 2026

Bid Submission Deadline 3:00 PM Friday, September 4, 2026

Public Bid Opening 3:00 PM Friday, September 4, 2026

Anticipated Award Tuesday, October 13, 2026

Anticipated Notice to Proceed Friday, October 16, 2026

The schedule is subject to modification by the County. Any material change occurring before the Bid

Deadline will be communicated through Public Purchase or by Addendum as appropriate.

11.02. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

A. Contract Documents

Before submitting a Bid, each Bidder shall carefully examine the complete Contract Documents and become familiar with the requirements of the Project.

Submission of a Bid constitutes the Bidder's representation that it has reviewed the Contract

Documents and has based its Bid upon the requirements contained therein.

B. Site Conditions

Each Bidder is responsible for becoming familiar with observable conditions at the Project Site that may affect performance of the Work.

The County will provide access to the Project Site as identified in the solicitation.

The building is vacant.

C. Pre-Bid Conference and Site Visit

A MANDATORY Pre-Bid Conference and Site Visit will be held as follows:

Date: Friday, August 21, 2026

Time: 10:00 AM

Location: Haven on the Hill, 556 Toyon Drive, San Andreas, California

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If attendance is mandatory, a Bid submitted by a Bidder that did not satisfy the attendance requirement will be rejected as nonresponsive.

D. Discrepancies

A Bidder discovering an ambiguity, inconsistency, error, omission, or conflict within the Contract

Documents shall submit a written question through Public Purchase before the question deadline.

The Bidder shall not independently resolve a material ambiguity by making an assumption that could affect its Bid.

11.03. BID PREPARATION

A. Bid Book

Each Bidder shall complete and submit Exhibit A: Bid Book.

The Bidder shall provide all information and execute all certifications required by the Bid Book.

B. Prices

Bid prices shall include all costs necessary to perform the Work, including:

• Labor;

• Materials;

• Equipment;

• Supervision;

•…