Bid Notice-FY27 Road Salt Bid Request.pdf

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C I T Y O F I D A H O F A L L S

INSTRUCTION TO BIDDERS

Invitation to Bid Number: IF - 26 - 021 Road Salt

INVITATION:

Sealed proposals for furnishing Road Salt as described in "Specifications" will be received at the Purchasing Office, 308 Constitution Way, Idaho Falls, Idaho 83402 until 3:00PM on the 2nd day of November 2026 and then will be publicly opened and read.

The Envelope containing your proposal must be sealed, show the Invitation to Bid Number, the date and time of opening and your Company name. The envelope should be addressed as follows:

Vendor's Name Mailing Address OR Special Delivery Invitation to Bid Number: IF - 26- 021 City of Idaho Falls City of Idaho Falls Date: November 2nd, 2026 Procurement Office Procurement Office Time: 3:00 PM. PO Box 50220 308 Constitution Way Idaho Falls, ID 83405 Idaho Falls, ID 83402

If the mailed or special delivery envelope does not contain the above information, the bid may be rejected as non-responsive.

PREFERENCE FOR IDAHO DOMICILED BIDDERS:

In determining the lowest responsible bidder, the City shall consider the preferences for Idaho domiciled public works contractors and Idaho suppliers for purchases as provided in Idaho Code Sections 67-2348 and 67-2349, as currently in force and subsequently amended. The law requires providing a reciprocal preference for Idaho domiciled bidders on purchases of materials, supplies or equipment. The law and any applicable percentage preference is ONLY applicable to bidders domiciled in a state granting THEY’RE in a state bidders with a preference law or a reciprocal preference law. It is not applicable to domiciled bidders in states without a preference law or a re-ciprocal preference law. Bidder shall indicate on the signature page, in the space provided, the bidder’s state of domicile. If a bidder is domiciled outside the State of Idaho and desires to be considered as an Idaho domiciled bidder, bidder shall indicate this on the signature page, in the space provided.

If the bidder indicates that bidder is domiciled outside the State of Idaho and that bidder desires to be considered as an Idaho domiciled bidder, bidder shall provide information with the bid sufficient to establish a significant Idaho economic presence as defined in Idaho Code Section 67- 2349, as currently in force and subsequently amended. Proposals received without this information will be considered invalid. If the bidder is domiciled in a state with a bid preference penalty, the bidder shall provide information with the bid concerning the bidder’s state of domicile, the amount of the bid preference penalty in bidder’s state and a copy of the applicable code section with respect thereto. Failure to provide such information may result in rejection of the bid.

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DELIVERY:

Proposal submitted must show: Delivery Cost FOB to Idaho Falls.

Delivery Date to Idaho Falls

GENERAL:

The intention of the specifications is to describe the road salt in sufficient detail to secure bids on comparable products. Product bid shall meet or exceed specifications listed. Proposal to be submitted on forms furnished.

The original bid documents may be duplicated and/or faxed for Bidder to obtain additional copies;

however the submitted bid proposal of the price page(s) and the signature page(s) must be the original entries and signature of the Bidder. Copies or faxed copies are not acceptable and will result in rejection of the bid. Please sign with BLUE ink.

The City of Idaho Falls Purchasing Office may be reached by calling 208-612-8431.

CERTIFICATE OF ELIGIBILITY:

The successful Bidder shall be required to execute a Certificate of Eligibility (See attached) as a condition for the award of this Bid/Contract.

INTERPRETATIONS:

Interpretations, corrections, and changes of the bid proposal will be made by Addendum. Adden-dums will be posted with the original bid on the City’s Webpage (www.idahofallsidaho.gov/bids.aspx) by the Purchasing Office at least three (3) days prior to the bid opening. Interpretations, corrections, and changes of the bid made in any other manner will not be binding, and Bidders shall not rely upon them.

BASIS OF AWARD:

The award of the bid will be made to the responsive bidder which will best serve the interest and requirements of the City of Idaho Falls. The proposals will be evaluated for compliance with the specifications furnished by the City of Idaho Falls. The contract will be awarded to the bidder submitting the lowest responsive bid.

BID IRREGULARITIES

If the proposal form furnished is not used or is altered or if there are unauthorized additions, conditional bids, or irregularities of any kind, which make the proposal incomplete, indefinite, irregular, or ambiguous; the proposal may be rejected. Proposals received without the signature of a Company representative under the heading **BID PROPOSAL SIGNATURE** will be considered invalid. The City of Idaho Falls reserves the right to accept or reject any or all proposals, to waive any or all proposals, to waive any informalities and irregularities in said proposals, and to accept individual bid items.

TERM OF BID AND BID AWARD

The Bidder’s proposal shall remain in effect for a period of 60 working days after the bid opening.

If awarded the Bid, the successful Bidder will comply with the terms and conditions of the Bid Documents and subsequent Purchase Orders through the period of time as listed above. The City of Idaho Falls reserves the right to purchase any or all of the items listed.

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ANTI-BOYCOTT AGAINST ISRAEL ACT:

Pursuant to Idaho Code section 67-2346, if payments under this contract exceed one hundred thou-sand dollars ($100,000) and Vendor/Contractor employs ten (10) or more persons, Ven-dor/Contractor certifies that it is not currently engaged in and will not for the duration of this con-tract engage in, a boycott of goods or services from Israel or territories under its control. The terms in this Paragraph that are defined in Idaho Code section 67-2346 shall have the meaning defined therein.

The City of Idaho Falls reserves the right to purchase another unit(s) and/or item(s) per this bid proposal at a later date should the need arise and if the seller agrees to same pricing.

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CERTIFICATE OF ELIGIBILITY

(Please fill out the top or bottom portion of this document, whichever is applicable)

__________________________, represented by ___________________________ represents that:

(Bidder/Vendor) (Representative’s Name)

1) For the purposes of this certificate, the term “Ineligible Person” shall mean any officer, agent or employee of the City of Idaho Falls, and the spouse and any member of the household of such officer, agent, or employee. The term “Ineligible Entity” shall mean any corporation, partnership, trust, association, sole proprietorship, or organization of any kind in which an Ineligible Person holds any pecuniary or ownership interest of any kind or which employs an Ineligible Person.

2) Bidder is not an Ineligible Person or Ineligible Entity.

3) No Ineligible Person or Ineligible Entity has an interest of any kind in the abovementioned

Bidder, nor will any Ineligible Person or Ineligible Entity receive any consideration or benefit of any kind on account of the above-referenced project or purchase.

4) To the best of my knowledge no Ineligible Person or Ineligible Entity has any interest in the above-referenced project or purchase, which is prohibited under Idaho Code Section 59-201.

5) I am over eighteen (18) years of age, have personal knowledge of the foregoing and would so testify if called upon in a court of law.

Dated the ______ day of ___________________________, 20____.

BIDDER/VENDOR: ______________________________

Representative’s Signature

Bidder/Vendor

If you are unable to sign the above Certificate of Eligibility, you may, depending upon the circum-stances, still be eligible to carry out this contract (PO). In order to receive such consideration, please explain the reasons why you are unable to execute the Certificate of Eligibility.

Dated the ______ day of ___________________________, 20____.

BIDDER/VENDOR: ______________________________

Representative’s Signature

Bidder/Vendor

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PROPOSAL FOR ROAD SALT

Specifications and Pricing

This proposal shall consist of furnishing a minimum of 2,000 Ton of Road Salt as required by the City of Idaho Falls primarily for the winter season of 2026-2027.

48 HOUR SERVICE REQUIRED.

All loads must be delivered during the Street Division working hours Monday through Friday un-less arrangements are made 48 hours in advance. Weigh tickets must be delivered to Street Divi-sion Office before unloading.

There will be no split loads delivered.

All tonnage amounts shall be balanced between the Street Division Office and the Supplier before the request for payment and the corresponding invoice will be sent to the City of Idaho Falls Ac-counts Payable Office. Payments are made weekly by the City; therefore, the Vendor should be in receipt of payment within 1 to 2 weeks after delivery and receipt of invoice.

The successful bidder must be capable of supplying a total minimum amount of 2,000 Ton of Road Salt during the time period covered by this bid. While these quantities represent a minimum amount of salt to be provided by the supplier, it does not imply, however, that the City will be re-quired to purchase these quantities should the City’s needs be otherwise.

Specification: Road Salt shall be treated with Y.P.S. Anticaking Agent. Please provide product data sheet with your proposal. At the time of delivery, the salt shall not have more than a five percent (5%) moisture content. The City of Idaho Falls reserves the right to weigh each truckload at the time of delivery.

Delivery Location: Street Division Salt Shed at 2472 North Holmes, Idaho Falls, Idaho.

PRICE:

Minimum Price Quantity Description Per Ton

2,000 Ton (Approximate) Road Salt $ F.O.B. Idaho Falls Delivery Location

ONLY FIRM PRICES ON BIDS WILL BE ACCEPTED!

The City of Idaho Falls reserves the right to accept or reject any bid.

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SIGNATURE PAGE:

Exceptions: If the terms and conditions provided on the preceding pages cannot be met, bidders are instructed to note those terms and conditions with which they take exception, giving a full ex-planation and sign below. If no exceptions are taken, write "NONE" and sign below.

Bidder’s State of Domicile ______________.

Does your State of Domicile have a Bid Preference Penalty? Yes ___ No___ Amount of Bid Preference Penalty (If Applicable) _________________________.

Please provide a copy of the State Statute regarding such Bid Preference Penalty.

Failure to furnish information on State of Domicile may result in Rejection of Bid. (Please see section entitled Bidder’s State of Domicile).

**BID PROPOSAL SIGNATURE**

Representative’s Signature Bidder-Company

Telephone Address

Fax Telephone City

Date State Zip Code