Bid Notice-Fire Station No. 33 Site Improvements.pdf

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Fire Station No. 33 Site Improvements Invitation For Bid

Municipal Services-Engineering

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Project ID: 25-020

Release Date: Thursday, June 25, 2026

Due Date: Tuesday, July 21, 2026 10:00am

Posted Thursday, June 25, 2026 11:03am

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1. NOTICE TO CONTRACTORS

1.1. NOTICE TO CONTRACTORS

1.1.1. NOTICE TO CONTRACTORS

CITY OF TURLOCK, CALIFORNIA

NOTICE TO CONTRACTORS

Sealed proposals will be received by the City Engineer of the City of Turlock until 10:00 am on Tuesday, July 21, 2026, for:

City Project No. 25-020

Fire Station No. 33 Site Improvements

Copies of the Contract Documents may be downloaded from the City's eProcurement portal located at:

https://procurement.opengov.com/portal/cityofturlock. For additional information, go to http://www.cityofturlock.org/capitalprojects. Proposals may only be submitted electronically through the City's eProcurement portal, OpenGov.

In accordance with the provisions of California Business and professions Code, Section 7028, Contractor shall posses one of the following Contractor license(s) at the time of bid and for the duration of the contract: A - General Engineering Contractor

Failure to possess a specified license shall render the Bid as non-responsive, shall act as a bar to award of the contract to any Bidder not possessing said license(s) at the time of Bid opening and shall result in the forfeiture of the security of said Bidder. Furthermore, any Bidder or Contractor not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractor’s License Board.

Each proposal must be accompanied by cashier's check, check certified by a responsible bank, or by a bid bond, the proposed form of which is on file in the office of the City Engineer of said City and to which special reference is hereby made in a sum not less than ten percent (10%) of the total amount bid, payable to the City of Turlock as liquidated damages in the case the bidder is awarded the contract and fails within ten (10) days after the date of mailing to him by the City Engineer of a notice of award of the contract and that the contract is ready for signature to execute the above-mentioned written contract and file with the City Engineer satisfactory insurance certificates as required by the terms of said contract and satisfactory bonds as required by law for the

Sign Up Log In https://procurement.opengov.com/portal/cityofturlock http://www.cityofturlock.org/capitalprojects https://procurement.opengov.com/

1.1.2. PRE-BID CONFERENCE

1.1.3. CONCLUSION

faithful performance of said contract and for the protection of material, men and laborers. Special reference is hereby made to Sections 5100, et. seq., of the

Public Contracts Code of the State of California and to the proposed forms for said bonds now on file in the office of the said City Engineer for further particulars regarding bonds.

Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county Stanislaus in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available at 156 S. Broadway St, Turlock, CA 95380 and available from the California Department of Industrial Relations’ Internet web site at http://www.dir.ca.gov/DLSR/PWD. Future effective general prevailing wage rates, which have been predetermined and are on file with the California

Department of Industrial Relations are referenced but not printed in the general prevailing wage rates.

Bidders' attention is directed to the insurance requirements in the contract. It is highly recommended that bidders confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements prescribed and provided herein. If an apparent low bidder fails to comply strictly with the insurance requirements, that bidder may be disqualified from award of the contract.

Quantities set forth in the proposal form and in the specifications are approximate only, being given as a basis for comparison of bids, and the City of Turlock does not expressly or implied agree that the actual amount of work or materials will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or materials as may be deemed necessary by the City Engineer.

Proposals may not be withdrawn for a period of sixty (60) days after the time fixed for opening of proposals. The City Council of the City of Turlock reserves the right to reject any and all proposals or any part thereof and to waive any errors or informalities in any proposals and to set and act as sole judge of the merit and qualifications of the equipment, supplies or services offered.

At the request and expense of Contractor, pursuant to Division 2, Part 5, Section 22300, et. seq., of the Public Contracts Code, securities equivalent to any funds withheld as retention from progress payments made under this contract may be deposited with the City of Turlock or with a State or Federally chartered bank as escrow agent, who shall pay such moneys to Contractor upon completion of the contract.

The U.S. Department of Transportation (DOT) provides a toll-free “hotline” service to report bid rigging activities. Bid rigging activities can be reported

Mondays through Fridays, between 8:00 a.m. and 5:00 p.m., Eastern Time, Telephone No. 1-800-424-9071. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the “hotline” to report these activities. The “hotline” is part of the DOT’s continuing effort to identify and investigate highway construction contract fraud and is operated under the direction of the DOT Inspector General. All information will be treated confidentially and caller anonymity will be respected.

Contractors and subcontractors shall be registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 in order to be qualified to bid on or be listed in a bid proposal. A contractor or subcontractor with an expired registration may be eligible to be qualified to bid on or be listed in a bid proposal if the registration is retroactively renewed pursuant to Labor Code Section 1725.5(c).

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. The contractors and subcontractors must furnish electronic certified payroll records to the Labor Commissioner.

The contractor shall post job site notices prescribed by regulation. (See 8 Calif. Code Reg. §16451(d) for the notice that previously was required for projects monitored by the CMU.)

A Non-Mandatory Pre-Bid conference will be held on Tuesday, July 14, 2026 at 10:00 am at 501 E Monte Vista Ave, Turlock, CA 95382. The purpose of the pre-bid conference is to provide a venue for bidders to view the site of work and ask questions of the designer and City staff.

DATED: Thursday, June 25, 2026 CITY OF TURLOCK

William D. Morris, RCE 55910

City Engineer

2. PROPOSAL

2.1. PROPOSAL SUBMITTAL CHECKLIST

1. Proposal* http://www.dir.ca.gov/DLSR/PWD

Bids are to be submitted for the entire work. The amount of the bid for comparison purposes will be the total of all items. The bidder shall set forth for each unit basis item of work a unit price and a total for the item, and for each lump sum item a total for the item.

In accordance with the annexed Notice to Contractors, the undersigned, as bidder, declares that he has carefully examined the location of the proposed work, the plans, specifications and technical requirements therefore, and the proposed forms of contract and bonds mentioned or referred to in said Notice and on file in the Office of the City Engineer of the City of Turlock, together with the prevailing rate of per diem wages for each craft or type of workmen needed to execute said contract; and he proposes and agrees that if this proposal is accepted, he will furnish all labor, materials, equipment, plant transportation, service, sales taxes, permit fees and other costs necessary to complete the construction in strict conformity to the plans and specifications and he will enter into a written contract with the City of Turlock in the form of contract on file in the Office of the City Engineer for such purposes, and that he will execute and/or provide all bonds and insurance certificates required by law and/or by said contract and/or mentioned in said Notice to Contractors all in accordance with and subject to all applicable laws, and that he will take in full payment therefore the unit prices entered on the Bidder's Form.

*Response required

2. Request for Substitutions*

You may upload information relative to material or equipment for which you would like to request approval of that were not specifically named in the project specifications. City staff will make an effort to respond to requests for substitution as part of the Q&A and addendum process, though will not be obligated to comment on, approve, or deny any request for substitution.

*Response required

3. Enter the bidders' CSLB License No.*

Enter response

*Response required

4. CSLB license confirmation*

The CSLB information provided is true and is provided as per Section 7028.15 of the Business and Professions Code and is made herein under penalty of perjury.

*Response required

5. Enter the bidders' DIR Registration number:*

Enter response

*Response required

6. Important Notice*

If the proposal is accepted and the undersigned shall fail to contract as aforesaid and fail to file with the City insurance certificates as required by said contract, within fourteen (14) days after the bidder has received notice from the City Engineer or his representative of the City of Turlock that the contract has been awarded to bidder and is ready for signature, the City of Turlock may, at its option, determine that the bidder has abandoned his contract, and thereupon this proposal and the acceptance thereof shall be null and void.

*Response required

7. Affidavit*

Please download the below documents, complete, and upload.

AFFIDAVIT.pdf

*Response required

8. INFORMATION REQUIRED OF BIDDER

8.1. Number of years’ experience as a contractor in construction work or installation work similar to that required in these specifications.*

Enter response

*Response required

8.2. Name of person who inspected the site of the proposed work for your firm.*

Enter response

*Response required

Please confirm

Please confirm

Please confirm

Please confirm https://government-project.s3.us-west-2.amazonaws.com/193087/3bca5b78-6862-4474-b957-ff83488e78be_AFFIDAVIT.pdf

8.3. Date of Inspection*

Enter response

*Response required

9. PREVIOUS WORK/REFERENCES

Please provide information for four (4) recent projects. If bidder is unable to provide information for four (4) reference projects, it shall provide as many reference projects that it can and City will make a determination as to bidder responsibility based on the available information.

9.1. Reference #1: Project No. and Title of a previous project you completed.*

Enter response

*Response required

9.2. Reference #1: Name the Class and Type of Work for the completed project.*

Enter response

*Response required

9.3. Reference #1: Name, Address and Phone No. of the Owner of the completed project.*

Enter response

*Response required

9.4. Reference #1: Who was the Registered Engineer in charge of the completed project?*

Enter response

*Response required

9.5. Reference #1: List the Total Contract Amount of the completed project and the amount of the contract you performed.*

Enter response

*Response required

9.6. Reference #1: Name of Prime Contractor (if you were Sub)

Enter response

9.7. Reference #1: Date of Project Completion

Enter response

9.8. Reference #1: List any Liquidated Damages that were assessed.

Enter response

9.9. Reference #2: Project No. and Title of a previous project you completed.

Enter response

9.10. Reference #2: Name the Class and Type of Work for the completed project.

Enter response

9.11. Reference #2: Name, Address and Phone No. of the Owner of the completed project.

Enter response

9.12. Reference #2: Who was the Registered Engineer in charge of the completed project?

Enter response

9.13. Reference #2: List the Total Contract Amount of the completed project and the amount of the contract you performed.

9.14. Reference #2: Name of Prime Contractor (if you were Sub)

9.15. Reference #2: Date of Project Completion

Enter response

9.16. Reference #2: List any Liquidated Damages that were assessed.

Enter response

9.17. Reference #3: Project No. and Title of a previous project you completed.

Enter response

9.18. Reference #3: Name the Class and Type of Work for the completed project.

Enter response

9.19. Reference #3: Name, Address and Phone No. of the Owner of the completed project.

Enter response

9.20. Reference #3: Who was the Registered Engineer in charge of the completed project?

Enter response

9.21. Reference #3: List the Total Contract Amount of the completed project and the amount of the contract you performed.

Enter response

9.22. Reference #3: Name of Prime Contractor (if you were Sub)

Enter response

9.23. Reference #3: Date of Project Completion

Enter response

9.24. Reference #3: List any Liquidated Damages that were assessed.

Enter response

9.25. Reference #4: Project No. and Title of a previous project you completed.

Enter response

9.26. Reference #4: Name the Class and Type of Work for the completed project.

Enter response

9.27. Reference #4: Name, Address and Phone No. of the Owner of the completed project.

Enter response

9.28. Reference #4: Who was the Registered Engineer in charge of the completed project?

Enter response

9.29. Reference #4: List the Total Contract Amount of the completed project and the amount of the contract you performed.

Enter response

9.30. Reference #4: Name of Prime Contractor (if you were Sub)

9.31. Reference #4: Date of Project Completion

9.32. Reference #4: List any Liquidated Damages that were assessed.

Enter response

10. BOND INFORMATION

You can enter your Bid Bond information in the Surety2000 question below.

OR

You may also submit hard copy original bonds by mail or hand delivery prior to the bid due date and time to the following address:

City of Turlock Engineering Division 156 S. Broadway Suite 150 Turlock, CA 95380

10.1. Do you want to use Surety2000 to submit your bonding information?*

If you choose to upload bond forms not using Surety2000, you will need to submit the hard copy originals, prior to the bid due date and time, to engineering at:

City of Turlock Engineering Division 156 S. Broadway Suite 150 Turlock, CA 95380

Yes

No

*Response required

When equals "No"

10.1.1. Bidder's Bond*

Please download the documents below, complete, and submit hard copy original bonds by mail or hand delivery prior to the bid due date and time to the following address:

City of Turlock Engineering Division 156 S. Broadway Suite 150 Turlock, CA 95380

BIDDERS_BOND.pdf

*Response required

When equals "Yes"

10.1.2. Bidder's Bond - Surety2000*

Please enter your Bid Bond information from Surety2000 below.

Bond ID

Enter information

Vendor ID

Enter information

Don't have a bid bond yet? Login or register at Surety2000 to create one using the following information for this project:

Project ID: 25-020 Bid Security: 10%

*Response required

11. OTHER DOCUMENTS AND CERTIFICATIONS

11.1. Subcontractors*

Please download the below documents, complete, and upload.

SUBCONTRACTORS.Update.pdf

*Response required

2.2. BIDDER'S FORM

The work includes all necessary labor, materials, tools, equipment and any incidentals needed to perform the improvements as described in the contract documents. The basis of award of bid is the lowest base bid without consideration of bid alternates. City may accept or reject alternates as it sees fit based on its available budget. Contractor shall enter pricing for the additive bid alternates that appear on the bidder's form and which are described below:

https://government-project.s3.us-west-2.amazonaws.com/193087/b38eb720-d73e-4ab2-80e0-d399e905ac5f_BIDDERS_BOND.pdf https://dashboard.surety2000.com/#/register?refid=opengov https://government-project.s3.us-west-2.amazonaws.com/193087/245e244a-101c-4bf7-b74f-a63f411f7bc3_SUBCONTRACTORS.Update.pdf

Base Bid

Additive Bid Alternate "A"

If the additive bid alternate is accepted, Contractor shall perform earthwork, grading, and paving work per sheet 4B of the project plans in lieu of sheet 4A such that all paving is performed with concrete rather than hot mix asphalt. If the alternate is accepted, the base bid items "Earthwork and Grading," "Minor Concrete (Drive Aisle)," and "Hot Mix Asphalt" would NOT be included in the awarded contract price and the additive alternate schedule bid items would be included in their place.

Line Item Description Quantity Unit of Measure Unit Cost Total

1 Mobilization and Demobilization 1 LS

2 Erosion Control 1 LS

3 Remove and dispose existing improvements 1 LS

4 Remove and relocate existing access slide gate, gate motor, and gate card reader pad

1 LS

5 Wood fence and decorative columns 1 LS

6 Remove and relocate existing fueling station, 2" electrical conduit with connections, electrical pull box

1 LS

7 Earthwork and Grading 1 LS

8 36" French Drain (HDPE) 55 LF

9 3" Under Drain Pipe (DIP) 87 LF

10 Manhole 1 EA

11 Manhole With Grate 1 EA

12 Minor Concrete (Commercial Driveway) 1760 SF

13 Minor Concrete (Sidewalk) 695 SF

14 Access Ramp (Added labor and detectable warning) 4 EA

15 Minor Concrete (Drive Aisle) 3511 SF

16 Minor Concrete (Curb and Gutter) 15 LF

17 Minor Concrete (MOW strip) 21 LF

18 Minor Concrete (Fueling Station Pad) 72 SF

19 Bollards 7 EA

20 Aggregate Base 209 TON

21 Hot Mix Asphalt 146 TON

22 All other work not included in other bid items 1 LS

Total

C olum ns

Line Item Description Quantity Unit of Measure Unit Cost Total

1A Hot Mix Asphalt 8 TON

2A Minor Concrete (Drive Aisle) 9013 SF

3A Earthwork and Grading 1 LS

C olum ns

Total

3. AGREEMENT

3.1. PUBLIC IMPROVEMENT AGREEMENT - SAMPLE

Please see the Attachments section for the sample agreement the awarded contractor will be expected to sign.

4. SPECIAL PROVISIONS

4.1. SPECIFICATIONS AND PLANS

4.1.1. SPECIAL NOTES

4.1.2. HIERARCHY OF CONTRACT DOCUMENTS

A. Official bid documents may be downloaded from the City's eProcurement portal located at: https://procurement.opengov.com/portal/cityofturlock. For additional information, go to http://www.cityofturlock.org/capitalprojects. All bids submitted for this project must conform to the requirements of the official bid documents.

The work described herein shall be done in accordance with the current City of Turlock Standard Specifications and the current edition of the State of

California, Department of Transportation Standard Specifications and Standard Plans in effect on the date that the bid was submitted by the Contractor and in accordance with the following Special Provisions.

The Contract Documents are complementary; what is required by one is as binding as if required by all.

It is the intent of the Contract Documents to describe a functionally complete project (or part thereof) to be constructed in accordance with the Contract

Documents. Any labor, documentation, services, materials, or equipment that may reasonably be inferred from the Contract Documents or from prevailing custom or trade usage as being required to produce the intended result will be provided whether or not specifically called for at no additional cost to City.

Clarifications and interpretations of the Contract Documents shall be issued by Engineer.

In case of conflict or discrepancy between any of the Contract Documents, the order of documents listed below shall be the order of precedence for the purpose of claims review, with the first item listed having the highest precedence. Contractor shall submit a Request for Information (RFI) to the Engineer immediately upon discovery of conflicting information in any of the Contract Documents prior to proceeding with the work that may be impacted by such conflicting information.

A. Contract Change Order (Modifications or changes last in time are first in precedence).

B. Addenda to Contract Agreement

C. Contract Agreement

D. Permits

E. Special Provisions

F. Technical Specifications included in bid specifications as an appendix

G. Notice Inviting Bids and Instructions to Bidders

H. Project Drawings

I. City of Turlock Standard Specifications

J. City of Turlock Standard Drawings

K. Caltrans Standard Specifications

L. Caltrans Standard Plans

With regards to discrepancies or conflicts between written dimensions given on drawings and the scaled measurements, the written dimensions shall govern.

With regards to discrepancies or conflicts between large-scale drawings and small-scale drawings, the larger scale shall govern.

With regards to discrepancies or conflicts between detailed drawings and referenced standard drawings or plans, the detailed drawings shall govern.

https://procurement.opengov.com/portal/cityofturlock http://www.cityofturlock.org/capitalprojects

4.1.3. CONTRACTOR’S RESPONSIBILITY

4.1.4. COMPLETENESS AND ACCURACY OF PLANS AND SPECIFICATIONS

In the event where provisions of codes, safety orders, contract documents, referenced manufacturer’s specifications or industry standards are in conflict, the more restrictive and higher quality shall govern.

Should it appear that the work to be done or any of the matters relative thereto are not sufficiently detailed or explained in these specifications, the special provisions, or the plans, the Contractor shall apply to the Engineer in writing for such further explanations as may be necessary and shall conform to them as part of the contract. All responses from the Engineer shall also be in writing. In the event of any doubt or question arising respecting the true meaning of these specifications, the special provisions or the plans, reference shall be made to the Engineer, whose decision thereon shall be final.

The Contractor shall examine carefully the site of the work and the plans and specifications therefore. The Contractor shall investigate to their satisfaction as to conditions to be encountered, the character, quality and quantity of surface, subsurface materials or obstacles to be encountered, the work to be performed, materials to be furnished, and as to the requirements of the bid, plans and specifications of the contract.

Pursuant to the California Public Contract Code, the bidder is required to review architectural or engineering plans and specifications prior to submission of a bid, and report any errors and omissions noted by Contractor to the Architect, Engineer or Owner five days prior to the bid opening date.

4.2. PROPOSAL REQUIREMENTS AND CONDITIONS

4.2.1. GENERAL

4.2.2. EXISTING UTILITIES, FACILITIES, AND SITE CONDITIONS

The Contractor’s attention is directed to the “Notice to Contractor” for the date, time and location of the Non-Mandatory Pre-Bid meeting, if applicable.

The bidder's attention is directed to the provisions in Proposal for this bid for the requirements and conditions which the bidder must observe in the preparation of and the submission of the bid.

The bidder's bond shall conform to the bond form in the Bid book for the project and shall be properly filled out and executed. The bidder’s bond form included in that book must be used.

In conformance with Public Contract Code Section 7106, a Non-Collusion Affidavit is included in the Bid book. Signing the Bid book shall also constitute signature of the Non-Collusion Affidavit.

The contractor, sub recipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.

The contractor shall carry out applicable requirements of Title 49 CFR (Code of Federal Regulations) part 26 in the award and administration of US DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate. Each subcontract signed by the bidder must include this assurance.

Failure of the bidder to fulfill the requirements of the Special Provisions for submittals required to be furnished after bid opening, including but not limited to escrowed bid documents, where applicable, may subject the bidder to a determination of the bidder's responsibility in the event it is the apparent low bidder on future public works contracts.

The actual sizes, locations and materials of existing utilities and facilities shown on the plans may vary from what is shown on the plans. Attention is directed to the possible existence of underground facilities not indicated on the plans or in the special provisions. Contractor shall be responsible for verifying the locations and nature of the existing utilities, protecting them from damage and notifying Engineer of their location and nature.

Contractor shall examine carefully the site of the work. It is assumed that Contractor has investigated and is satisfied as to the conditions to be encountered as to the character, quality and quantities of work to be performed.

Unless otherwise noted in a geotechnical report made available to the Contractor for the project, Contractor shall assume for bidding purposes that near surface native soil material is generally homogenous and that soil meets the uniform soil classification of a silty sand (SM) without cementation.

If Contractor believes that any subsurface or physical condition that is uncovered or revealed either:

A. is of such a nature as to establish that any technical data on which Contractor is entitled to rely is materially inaccurate; or

B. is of such a nature as to require a change in the Contract Documents; or

C. differs materially from that shown or indicated in the Contract Documents; or

D. is of an unusual nature, and differs materially from conditions ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents;

Then Contractor shall, promptly after becoming aware thereof and before further disturbing the subsurface or physical conditions or performing any Work in connection therewith, notify Engineer in writing about such condition. Contractor shall not further disturb such condition or perform any Work in connection therewith until instructed in writing to do so. After receipt of written notice, Engineer will promptly review the pertinent condition and advise in writing (with a copy to Contractor) of Engineer’s findings and conclusions.

The Contract Price or the Contract Times, or both, will be equitably adjusted to the extent that the existence of such differing subsurface or physical condition causes an increase or decrease in Contractor’s cost of, or time required for, performance of the Work; provided that such condition meets any one or more of the categories described in the paragraphs above.

Contractor shall not be entitled to any adjustment in the Contract Price or Contract Times if:

A. Contractor knew of the existence of such conditions prior to the submission of a Bid; or

B. the existence of such condition could reasonably have been discovered or revealed as a result of any examination, investigation, exploration, test, or study of the Site and contiguous areas required by the Bidding Requirements or Contract Documents to be conducted by or for Contractor prior to

Contractor’s submittal of a bid; or

C. Contractor failed to give the written notice as required above.

Full compensation for furnishing all labor, materials, tools, equipment (including dewatering devices), and incidentals, and for doing all the work involved with and/or in verifying existing utilities, facilities, site and subsurface conditions as specified above, shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be allowed therefore.

4.3. AWARD AND EXECUTION OF CONTRACT

4.3.1. GENERAL

4.3.2. PRE-AWARD PROTEST PROCEDURES

The Contractor’s attention is directed to the provisions in the Contract for the requirements and conditions concerning award and execution of contract.

The award of the contract, if it be awarded, will be to the lowest responsible bidder whose bid complies with all the requirements prescribed.

The contract, in form and contents satisfactory to the City, shall be executed by the successful bidder and returned, together with the contract bonds and compensation and public liability policies or certificates, within ten (10) days, not including Sundays and legal holidays, after the first publication of the notice of award. No proposal shall be considered binding upon the City until the execution of the contract. Failure to execute the contract and file acceptable bonds, policies, or certificates as provided herein, within such ten (10) day period, shall be just cause for the annulment of the award, and forfeit of proposal guaranty to the City as liquidated damages. The executed contract documents shall be delivered to the following address:

Attention: Gloria Aguilera

City of Turlock, Engineering Division

156 S Broadway, Suite 150

Turlock, CA 95380

Failure to strictly comply with the protest procedures delineated below with respect to timeliness or protest contents will render a protest untimely and/or inadequate and will result in rejection thereof by the City. Only responsive bidders may submit a pre-award protest for consideration. Written protests may be either hand delivered or sent by mail. In the case of hand delivery, the protest must be received no later than five (5) calendar days after the bid opening.

In case of mail, the written protest must be postmarked no later than five (5) calendar days after the bid opening. Pre-award protests shall be delivered to the following address:

Attention: William Morris, RCE, PLS, City Engineer

City of Turlock Engineering Division

156 S Broadway Suite 150

Turlock, CA 95380

The pre-award protest shall include all of the following: the name of the protester, City project number, a detailed description of the specific grounds for protest, any supporting documentation, and the specific ruling or relief requested. The City will respond to the pre-award protest and will provide a written determination within ten (10) working days after receiving the pre-award protest.

4.4. BEGINNING OF WORK, TIME OF COMPLETION AND DELAY DAMAGES

4.4.1. NOTICE TO PROCEED

4.4.2. PRE-CONSTRUCTION MEETING

4.4.3. COPIES OF CONTRACT DOCUMENTS

4.4.4. STAGING OF MATERIALS AND EQUIPMENT

4.4.5. SUBSTANTIAL COMPLETION

The Notice to Proceed is defined as a letter issued by the City to the Contractor indicating that the Work may begin at the designated site and outlines the anticipated construction start and end dates. The Notice to Proceed is issued after award of the Contract by the City Council and after the Contractor has provided all bonds, insurance documentation, and any other information required by the project specifications prior to beginning the Work. At no time shall construction begin prior to the issuance of the Notice to Proceed. Any work performed prior to issuance of the Notice to Proceed shall be done at the

Contractor’s own risk.

Attention is directed to Section, “Time For Performance,” of the Contract.

Attention is directed to Section, “Delay Damages,” of the Contract

A pre-construction meeting will be held between Contractor and City prior to the beginning of construction. The exact time and place of this conference will be determined by City after award of the construction contract. Contractor’s superintendent, Contractor’s project manager(s), City’s project manager, City’s public works inspector, major subcontractors and others involved in performance of the Work, are required to be present.

The purpose of the meeting is to establish a working understanding between parties and to discuss the construction schedule, review the process for the review of submittals, RFIs, Change Order Requests, applications for payment, and other subjects pertinent to execution of the Work.

At the request of the Contractor, City shall furnish up to five (5) hard copies of the project plans and specifications. Contractor may produce additional copies as needed at Contractor’s expense.

Contractor shall coordinate, arrange, and pay for leasing of area(s) for the staging materials and equipment, as necessary. Any areas utilized for staging shall be included in the Contractor’s Erosion and Sediment Control Plan or Storm Water Pollution Prevention Plan (SWPPP). Contractor shall take pre-construction photos of staging area(s) to use of the area and shall restore the areas to pre-construction conditions prior to completion.

Contractor may contact City personnel to request if there is City-owned land in the vicinity of the project available for staging. The City may grant access to City-owned land for staging, but shall not be obligated to do so. Prior to use of City property for staging purposes, Contractor and City shall execute a

License Agreement in a form acceptable to the City which shall include provisions for indemnification and required insurance coverages. Contractor is advised that execution of a License Agreement will require time. Contractor is encouraged to begin the process early to avoid delay. City’s processing time for the License Agreement shall not be justification for an increase in contract time.

Substantial Completion is the stage in the progress of the project when the work is sufficiently complete in accordance with the Contract so that the intended purpose of the project has been achieved. Substantial Completion shall include all Work for the Project, except the following:

Completion of minor punch list items that do not prohibit use of the completed facility for its intended use and purpose

Delivery of Operations and Maintenance manuals

Completion of As-built drawings

4.4.6. FINAL COMPLETION

When the Contractor considers the project to be substantially complete, the Contractor shall submit a request for Engineer’s concurrence in writing and shall attach a list of incomplete work that it considers is minor in nature and does not prohibit the use of the completed facility for its intended use and purpose. Upon receipt of the Contractor’s request and list of items, the Engineer will inspect and determine whether the project is substantially complete within three (3) working days of the request. If the inspection yields that the project is not sufficiently complete, the Engineer will notify the Contractor of those items in need of completion or correction before the attainment of Substantial Completion. Upon completion of the remaining items, Contractor shall submit another request for inspection by the Engineer. When Engineer is satisfied that the work is substantially complete, a written notice of Substantial

Completion shall be transmitted by Engineer to Contractor within 24 hours of the successful inspection and shall include a list of all items of work that must be completed by Contractor prior to attainment of Final Completion (final punch list). This final punch list is provided for Contractor’s convenience only.

Engineer reserves the right to identify and add to the final punch list as new items may be identified as outstanding and in need of the Contractor’s attention.

WARRANTY

The Contractor shall guarantee the work in general for a period of one (1) year beginning on the date Substantial Completion is attained. The Contractor shall not be required to perform any further work thereon beyond the said one year, except upon such items noted otherwise in the project plans, Special

Provisions, or Technical Specifications.

Final Completion is the stage in the progress of the project when all work is complete in accordance with the Contract. Contractor shall inform Engineer when, in the opinion of the Contractor, all work has been complete as per the requirements of the Contract. The Engineer shall promptly inspect the work and make a determination as to whether all work of the project has been completed. Should any items of work be incomplete, the Engineer shall provide a written list of outstanding items to the Contractor for completion. Contractor shall address any remaining items and then request a determination be made by the Engineer. When Engineer is satisfied that the work is complete, a written notice of Final Completion shall be transmitted by Engineer to Contractor and contract working days shall cease to be counted on the project.

4.5. GENERAL

4.5.1. INTERNET BASED CONSTRUCTION MANAGEMENT SYSTEM

The Engineer and Contractor shall utilize Virtual Project Manager (VPM; www.new.virtual-pm.com), for submission of all construction documents for the duration of the construction contract and shall utilize VPM for project correspondence to the maximum extent possible. VPM is an online electronic project management system used to create, share, and review construction management documentation. The joint use of this system is to facilitate electronic exchange of information, automation of key processes, electronic notification of project activity, and overall management of contract documentation between City and Contractor. VPM shall be the primary means of project document submission and management.

VPM access is provided to the Contractor at no cost to the Contractor. The Contractor shall use computer hardware and software that meets the requirements of the VPM system. Upgrading of the Contractor's computer systems will not be justification for a cost or time modification to the Contract.

The Contractor shall ensure its own connectivity to VPM by providing their own internet service and provide staff knowledgeable in the use of computers.

The Engineer will establish the Contractor’s access to VPM by enabling access and assigning user profiles to Contractor’s personnel. Contractor may request that access be granted to subcontractors, suppliers, or consultants, though access to these groups will be limited to read-only permissions. All communication to the Engineer shall be made directly through the Contractor. All authorized personnel shall have an individual user profile; no joint-use or shared user profiles will be allowed. Each user profile shall be assigned to a user group and have specific permission settings and privileges based on the user’s need within VPM. The Contractor shall be responsible for the validity of the information entered by the Contractor into VPM.

Contractor will submit attachments within VPM in formats acceptable to the Engineer, such as PDF files, Microsoft Office files, and picture files (JPG, TIFF, BMP, JPEG, etc.). PDF documents shall be created through electronic conversion prior to uploading, rather than optically scanned, whenever possible.

Contractor shall upload relevant documents for review and approval under the corresponding module within VPM (submittal, RFI, etc.). Each document submittal shall have a unique title and description that references the item and the section number from the specifications.

Engineer shall provide training to the Contractor in the basic use of the VPM system, as requested by the Contractor.

The Contractor shall create a RFI upon recognition of any event or question of fact arising from the contract work. The Engineer will respond to a RFI submitted by the Contractor within seven (7) calendar days, not including legal holidays.

https://www.new.virtual-pm.com/

4.5.2. BUSINESS LICENSE

4.5.3. PROGRESS SCHEDULE

4.5.4. PUBLIC COMMUNICATIONS

Inspector’s daily logs shall be used by the City to document the activities of the work, any correspondence or direction given in the field, safety concerns and general comments about the project. The weekly statement of working days report (WSWD) will be generated by VPM and approved by the City. The

WSWD shows the working days and non-working days charged for the reporting week, any time adjustments, a work completion date with the remaining working days left in the contract and the controlling activities for the week. The Contractor will be allowed 15 days to protest in writing the correctness of the statement.

Contractor shall obtain a City of Turlock business license prior to issuance of the Notice to Proceed. The cost of the business license is an up-front fee of eighty-four dollars ($84) plus fifty cents per thousand dollars in revenue received for work performed on the project, made payable on a semi-annual basis.

Business Licenses are obtained through the Finance Division at Turlock City Hall, 156 S. Broadway, Suite 114. Additional information can be found on the City’s website at http://ci.turlock.ca.us/doingbusinessinturlock/businesslicenses/newbusinesslicense.asp.

Full compensation for obtaining a business license as specified above shall be considered as included in the prices paid for the various contract bid items and no additional compensation will be allowed therefore.

Contractor shall furnish City with Critical Path Method (CPM) format progress schedules. All schedules shall include separate activities, durations, and precedent and dependent activity relationships. Schedules shall be considered a submittal subject to review and acceptance by the Engineer in accordance with the section “Submittals” of these Special Provisions. Schedules to be submitted include:

Baseline Schedule

The baseline schedule shall be submitted and must be accepted prior to the start of field construction activities. Construction progress payments may be withheld until the baseline schedule is submitted and accepted by the Engineer.

Schedule revisions

Submit revisions to the schedule when any of the following are true:

the schedule does not represent the actual progress of activities.

delay in completion of the project indicates an overrun of the current contract time.

completion of major portions of the work affect the critical path.

Schedule revisions shall include actual start and finish dates of activities that have been started and/or completed.

Construction progress payments may be withheld if a required schedule revision is not submitted by contractor and accepted by Engineer

3 week look ahead schedules

Shall be submitted in advance of any scheduled project progress meeting

If the Contractor believes that the Engineer has impacted its work such that the project completion date will be delayed, the Contractor must submit proof demonstrating the delay to the critical path through the means of a time impact analysis of the current, accepted schedule.

Acceptance of schedules by the Engineer is for general conformance with the Contract Documents and for Engineer’s planning information, and does not relieve the Contractor of sole responsibility for planning, coordinating, and executing the Work within the contract completion dates. Omissions and errors in the accepted schedules shall not excuse performance less than that required by the Contract Documents. Acceptance by the Engineer in no way constitutes an evaluation or validation of the Contractor’s plan, sequence or means, methods, and techniques of construction.

Full compensation for Progress Schedules shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be allowed therefor.

The Contractor shall notify adjacent property owners, residents, and/or tenants when the execution of work may affect their everyday activities.

Any time the Contractor is acting on behalf of the City to perform work, the communication material between the Contractor and the public shall adhere to these Special Provisions and is subject to review and approval by the City. All communication materials shall be in English and Spanish.

Work Notice

Provide notice to affected property owners in advance of work. Notice is required for any work within an easement, within the City’s right-of-way, outside of street, etc. Contractor shall notify the resident by door knocking and leaving a flier. Notices shall be received by the affected properties no less than two (2) and no more than seven (7) calendar days prior to starting the work.

http://ci.turlock.ca.us/doingbusinessinturlock/businesslicenses/newbusinesslicense.asp

4.5.5. PERMITS

4.5.6. SUBMITTALS

Denial of Access

Provide notice for when it is necessary to temporarily deny access to public parking, residential property, or commercial property. Notify residents, businesses, and local agencies at least 24 hours before starting activities. The type of notification shall be a written communication prepared and distributed by the Contractor. The written communication shall contain, at a minimum, the following information:

Describe the work to be performed

Detail streets and limits of activities

Indicate dates and work hours

Be authorized by the City

Attention is directed to Section, “Traffic Management Plan,” of these Special Provisions.

Utility Service Interruption

Provide notice for when any City’s utility service connection must be interrupted. The type of notification shall be a written communication prepared and distributed by the Contractor. The written communication shall contain, at a minimum, the following information:

The type of service (e.g. water or sewer) that will be interrupted

The date and length of time service will be interrupted

Contractor’s Name and Contact Information

Notices shall be received by the affected properties no less than two (2) and no more than seven (7) calendar days prior to the work.

Contractor is required to obtain the following permits.

Permit: Agency /

Division:

Required for: Fee Notes

Encroachment

Permit

City of Turlock /

Engineering

Division

Work performed in the public right of way $0

Engineering staff will require contractor's signature and will process this permit on its behalf

Building Permit City of Turlock /

Building Division

Relocation of gate/gate card reader and fuel tanks.

$0 to contractor.

Paid as interdepartmental transfer.

City staff have already applied for the building permit. Contractor shall directly pull the permit and call in for all required inspections.

General

Before making submittals, Contractor shall ensure that products and materials will be available in the quantities and in the time required by the Contract and the approved outline of construction activity. Each submittal shall clearly identify, by highlighting, arrows or other defined and permanent mark, the products and materials proposed for use.

All Submittals shall be made to Engineer by Contractor, including those generated by subcontractors and suppliers. Contractor shall carefully review all subcontractor and supplier submittals before submitting to Engineer for review. Submittals received from sources other than Contractor’s office shall be returned without action. If a submittal contains extraneous information, unmarked options or is incomplete, it will be returned to Contractor for correction and require re-submittal.

Submission

Submittals shall be made electronically in accordance with the section “Internet Based Construction Management System,” of these special provisions.

Each submittal shall contain, at a minimum, the following information:

A. Title page including the following information:

1. Capital Project No.

2. Name of Contractor

3. Name of subcontractor (if applicable)

4. Description of item

5. Item Number on Bid Schedule

6. Contractor’s initials and date indicating approval of item for submittal to Engineer

B. The brochure, product data sheet or catalog cut sheet. For all Product Data and Manufacturer’s Instructions, excise or cross out non-applicable information and clearly mark applicable information with citations to and terminology consistent with Contract Documents.

C. Submittals that involve engineering computations or original design work shall show the name, the California State registration number, seal, and signature of the Professional Engineer certifying that such computations or design work are correct and in conformance with applicable standards, codes and accepted engineering practices.

D. For product samples, Contractor shall submit two (2) representative samples, one of which may be retained for the duration of the project or indefinitely at the discretion of Engineer. Although a reasonable attempt will be made to maintain the samples in good condition, neither City nor its representative will be responsible for the condition of the samples if returned to Contractor.

E. For material samples, unless a specific quantity is called for in the contract documents, Contractor shall submit a representative sample of the material, which may be retained for the duration of the project or indefinitely at the discretion of Engineer.

F. Certificates of compliance shall be submitted by Contractor to Engineer for those materials and products for which no sample and test results are specified. Certificates of compliance shall include the following information:

1. Statement that the product complies with the respective contract specifications.

2. Producer’s name and address, product trade name and catalog number (if applicable), place of product origin, quantity of product to be furnished, and related contract plans and specification section numbers.

3. A certified copy of test results pertaining to the product from a certified independent testing laboratory. At the option of Engineer certified test results shall be signed and sealed by a Professional Engineer licensed to practice in the state of California.

4. Material Safety Data Sheets (MSDS) for all materials used or stored on the site that possess a MSDS, including materials used by Contractor for maintenance of equipment.

Review

Submittals will be processed by Engineer within fourteen (14) calendar days after receipt, not including legal holidays.