DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

August 31, 2026

Dear Potential Contractor, The California Department of Forestry and Fire Protection (CAL FIRE) currently has a contracting opportunity for Fire Alarm and Sprinkler System Monitoring, Inspection, Testing, and Maintenance Services with the CAL FIRE Training Center (CFTC) – Ione Unit located at 4501 State Highway 104, Ione, CA 95640. Only California Certified Small Businesses are eligible to submit quotes on this request.

Please find attached a Rate Sheet, Bid/Bidder Certification Sheet, Darfur Contracting Act form (CAL FIRE-720), Payee Data Information form (STD 204), Contractor Certification Clauses form (CCC 04/2017), Bidder Declaration Form (GSPD-05-105), California Civil Rights Laws Attachment form, Non-Collusion for Public Works, and a Sample Agreement (STD 213). Please review the Sample Agreement (STD 213) for a detailed Scope of Work and contract requirements. The contractor will be responsible for services as described within the Sample Agreement (STD 213). The sample agreement is for information only. Please do not fill out any information within the sample agreement.

A mandatory site walk-through is scheduled at 9:00 a.m. on September 08, 2026, at the following location: 4501 State Highway 104, Ione, CA 95640.

Parking instructions: Please park in the solar panel parking or gravel area. Once parked, meet at the flagpoles.

Please contact Irina Yevseyev at irina.yevseyev@fire.ca.gov no later than 2:00 p.m. on September 04, 2026 to arrange for attendance of the conference.

Any questions that are not addressed at the walk-through must be submitted to Irina Yevseyev by September 10, 2026.

No further questions will be entertained after that date.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard- Contract-Language. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

Executive Order N-6-22 – Russia Sanctions:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

If your company is interested in competing for this contracting opportunity, please submit the following documents attached by email to my attention, Irina Yevseyev, irina.yevseyev@fire.ca.gov; by September 18, 2026.

Attachment 1, Rate Sheet Bid/ Bidder Certification Sheet Darfur Contracting Act form (CAL FIRE-720) Payee Data Information (STD 204) Contractor Certification Clauses (CCC 04/2017) Bidder Declaration Form (GSPD-05-105) California Civil Rights Law Attachment (if applicable)

Non-Collusion for Public Works Bidder shall possess a current, active Alarm Company Operator license, issued by the issued by the

Department of Consumer Affairs (DCA) - Bureau of Security, and Investigative Services (BSIS), and shall provide proof of such.

Bidder shall possess a current, active C-10 Electrical Contractor’s license and C-16 Fire Protection Contractor’s license issued by the Contractor State License Board (CSLB) and shall provide proof of such.

Bidder and subcontractor(s), if any, must have Public Works registration with the Department of Industrial Relations (DIR), and provide proof of such.

Bidder must be either an individual or firm currently licensed to do business in California and proof of such in the form of a current and valid Business License or California Secretary of State registration for the business shall be provided.

If you are a Contractor located outside the State of California, provide proof of your business license, or incorporation papers for your respective State showing that your company is in good standing in that state, in addition to the California Secretary of State registration or local Business License.

Please contact me with any further questions.

Thank you for your interest in contracting with the California Department of Forestry and Fire Protection.

Irina Yevseyev Contract Analyst CAL FIRE Business Services Phone: 916-894-9872 E-Mail : irina.yevseyev@fire.ca.gov

ATTACHMENT 1

RATE SHEET

Rate Sheet for 7CA07824 Fire Alarm and Sprinkler System Monitoring, Inspection, Testing, and Maintenance Services at the

CFTC – Ione Unit located at 4501 State Highway 104, Ione, CA 95640.

Table 1. Fire Alarm System Services

Item No.

Description of Service (As described in Exhibit A, Scope of Work) Estimated # of Services

Unit of Measure

Unit Price Per Service

Total Cost* (Estimated # of Services x Unit

Price Per Service)

1 Annual Testing and Inspection 3 Per Service $ $

2 One-Time Battery Replacement 1 Per Service $ $

3 Annual Fire Alarm System Training 3 Per Service $ $

Contract Total $

Table 2. Fire Sprinkler System Services

Item No.

Description of Service (As described in Exhibit A, Scope of Work)

Estimated # of

Services Unit of

Measure Unit Price Per

Service

Total Cost* (Estimated # of Services x Unit

Price Per Service)

1 Annual Inspection, Testing, Maintenance, and Certification 3 Per

Service $ $

2 Quarterly Testing, Inspection, and Certification 12 Per

Service $ $

Five-Year Fire Sprinkler System Maintenance, Testing, Inspection and Certification

1 Per Service $ $

4 Annual Pressure Reducing Valves (PRV) Testing 3 Per

Table 3. Other Services

No.

Description of Service (As described in Exhibit A, Scope of Work)

Estimated # of

Services Unit of

Measure Unit Price Per

Service

Total Cost* (Estimated # of Services x Unit

Price Per Service)

1 Annual E-lights and Exit Signs Testing 3 Per Service $ $

2 One-Time Fire and Smoke Dampers Inspection, Test, and Certification 1 Per

Table 4. Total 3-Year Agreement Cost

No. Description of Service Total *

1 Table 1 Total Cost $

2 Table 2 Total Cost $

3 Table 3 Total Cost $

4 10% Contingency for Scheduled and Emergency repairs $

Total Three-Year Agreement Cost $

Table 5. Repair Labor Rates

No. Description of Service Total Rate per Hour*

1 Fire Alarm/Sprinkler Repair (Scheduled) $

2 Emergency Repair $

*All-inclusive cost for services.

Note:

Rates listed in Table 5 are for informational purposes only and will not be considered in determining the lowest, responsible bidder. These rates will be used to ensure accurate processing of invoices, in accordance with the hourly rates listed.

Total contract amount not guaranteed. Actual amount paid will be for services rendered only.

Submitted by: ______________________________________________________ Date: _______________________

Contact Name / Title:

Company Name:

Company Address:

Telephone Number:

E-Mail Address:

Estimated quantities are not guaranteed and are not binding on the contracting agency. The Total Costs indicated above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted above by the bidder shall be binding for the term of the Agreement. CAL FIRE reserves the right to correct and revise calculation errors made by the bidder.

In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

Please do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this bid proposal sheet will be grounds to reject the bid.

Each line item must be bid. Please do not leave any unit price column blank or this bid proposal sheet will be disqualified from competition for contract award.

PREVAILING WAGE INFORMATION – See Exhibit B, Section 9. State Prevailing Wage Rate Determinations of the Sample Agreement included in this solicitation for Prevailing Wage information.

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package in duplicate with original signatures/ electronic signature. The bid must be transmitted in accordance with Solicitation instructions.

A. Our all inclusive bid is submitted as detailed in Attachment 1, Rate Sheet.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

E-mail Address:

5. Partnership Indicate your organization type: 4. Sole Proprietorship

6. Corporation 6a. L.L.C. Limited Liability Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and DVBE Certification as:

a. California Small Business Enterprise Yes No Yes No

If yes, enter certification number:

a. Disabled Veteran Business Enterprise Yes No

If yes, enter certification number:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSBCR, if an application is pending:

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Numbers

Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one

(1) person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two (2) or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two (2) or more persons to carry on, as co-owners, a business for profit.

6, 6a

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals. Or a Limited Liability Corporation.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one (1) or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently, or within the previous three (3) years, has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized company” as defined in Public Contract Code Section 10476 (see attached definition).

Therefore, to be eligible to submit a bid or proposal, please complete the company/vendor information and one of the three following clauses (NOTE: Clause #1 requires initials only; Clause #2 requires initials only; Clause #3 requires initials and a certification signature):

DATE

FEDERAL ID NUMBER

PRINTED COMPANY / VENDOR NAME

PRINTED NAME AND TITLE OF AUTHORIZED PERSON INITIALING AN OPTION BELOW

Complete ONLY ONE of the following:

1. _____ We do not currently have, and have not had within the previous three (3) years, business

Initials activities or other operations outside of the United States.

only

OR

2. _____ We are a scrutinized company as defined in Public Contract Code Section 10476, but we

Initials have received written permission from the Department of General Services (DGS) to submit only a bid or proposal pursuant to Public Contract Code Section10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. _____ We currently have, or we have had within the previous three (3) years, business activities Initials or other operations outside of the United States, but we certify below that we are not a + scrutinized company as defined in Public Contract Code Section 10476.

certification below

CERTIFICATION for #3 I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in #3. This certification is made under the laws of the State of California.

BY (AUTHORIZED SIGNATURE)

PRINTED NAME AND TITLE OF AUTHORIZED PERSON SIGNING

DATE EXECUTED

EXECUTED IN THE COUNTY AND STATE OF

DEFINITION of SCRUTINIZED COMPANY

PUBLIC CONTRACT CODE SECTION 10476

10476. As used in this article, the following definition applies:

"Scrutinized company" means a company in Sudan that is involved in power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, but excludes a company that can demonstrate any of the following:

(a) Its business operations are conducted under contract directly and exclusively with the regional government of southern Sudan.

(b) Its business operations are conducted under a license from the Office of Foreign Assets Control or are expressly exempted under federal law from the requirement to be conducted under such a license.

(c) Its business operations consist of providing goods or services to marginalized populations of Sudan.

(d) Its business operations exclusively consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization.

(e) Its business operations consist of providing goods or services that are used only to promote health or education.

(f) Its business operations with the Government of Sudan will be voluntarily suspended for the entire duration of the contract for goods or services for which they have bid on, or submitted a proposal for, a contract with a state agency.

(g) It has adopted, publicized, and is implementing a formal plan to cease business operations within one year and to refrain from conducting any new business operations.

PAYEE DATA RECORD (STD 204)

All bidders’ must complete the Payee Data Record (STD 204) and include it with the bid response.

The Payee Data Record (STD 204) is available at the following website:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

THE REST OF THIS PAGE IS BLANK

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

All bidders must complete the Contractor Certification Clauses form (CCC 04/2017) and include it with the bid response.

The Contractor Certification Clauses Form (CCC 04/2017) is available at the following website:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE

BIDDER DECLARATION FORM (GSPD-05-105)

All bidders must complete the Bidder Declaration Form (GSPD-05-105) and include it with the bid response if using subcontractors.

The Bidder Declaration Form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

(if applicable)

CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT

All bidders must complete the California Civil Rights Laws Attachment and include it with the bid response.

The California Civil Rights Laws Attachment is available at the following website:

https://www.documents.dgs.ca.gov/dgs/FMC/DGS/OLS004.pdf

Non-Collusion for Public Works

NON-COLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID FOR PUBLIC WORKS

(Rev 04/22)

The undersigned declares:

I am the of _, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on (date), at (city), (state).

Signed:_________________________ Print/Type Name

2. The term of this Agreement is:

SAMPLE

Contractor TBD Contract Number 7CA07824

CAL FIRE

EXHIBIT A

(Scope of Work)

SCOPE OF WORK

1. Contractor agrees to provide to the California Department of Forestry and Fire Protection (CAL FIRE) Fire Alarm and

Sprinkler System Monitoring, Inspection, Testing, and Maintenance Services, as described herein:

Contractor shall provide all materials, labor, equipment, tools, permits, taxes, transportation, and fees to provide preventive maintenance, repair, technical support, testing, certification, and technician reports for an existing fire alarm system and fire sprinkler system for the CAL FIRE Training Center (CFTC) – Ione Unit, as described in Exhibit A, Scope of Work.

Services are needed to ensure the proper operation and function of essential fire safety systems and adhere to California Fire Code and National Fire Protection Association laws and regulations.

2. The Agreement may be amended to increase services at the rate(s) specified in Attachment 1, Rate Sheet.

3. Subcontracting is permitted under this Agreement if subcontractors are included on the Bidder Declaration (GSPD-

05-105), Attachment 2.

4. The services shall be performed at 4501 State Highway 104, Ione, CA 95640.

5. Any reference to CAL FIRE Project Representative shall also include their designee.

6. This Agreement will commence on October 19, 2026 (estimate) or upon approval by the California Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by CAL FIRE Project Representative. This Agreement will expire on October 18, 2029 (estimate). The services shall be provided during normal working hours, Monday through Friday, 7:00 a.m. to 5:00 p.m., except State holidays. The parties may amend this Agreement as permitted by law.

7. The Project Representatives during the term of this agreement will be:

California Department of Forestry and Fire Protection (CAL FIRE) Contractor: TBD

Name: TBD Project Representative:

Address: (Street Address, City State, Zip Code) Address: (Street Address, City State, Zip Code)

Phone: Phone:

Email: Email:

8. Detailed Scope of Work A. General Scope of Work Summary

1) Contractor shall provide services for preventive maintenance and repair, technical support, testing, building/system certification reports and technician repair reports for the building’s fire alarm system and fire sprinkler system.

2) Contractor shall provide the following services:

a) Fire Alarm System

i. Annual fire alarm system testing and inspection

ii. One-time battery replacement

iii. Annual fire alarm training

b) Fire Sprinkler System (Wet Type)

CAL FIRE

EXHIBIT A

(Scope of Work)

i. Annual: Inspection, testing, maintenance, and certification

ii. Quarterly: Testing, inspection, and certification

iii. Every five (5) years: fire sprinkler system maintenance, testing, inspection and certification

iv. Pressure Reducing Valves (PRV) testing

v. Annual e-lights and exit signs testing

vi. One-time fire and smoke dampers inspection, test, and certification

3) Each maintenance call shall be scheduled in advance with a Service Report detailing the services that are to be performed and any special tools and instrumentation required to properly test and inspect the fire alarm system. Upon completion of each maintenance call, a summary of the performed services completed shall be provided to the CAL FIRE Project Representative.

4) Repairs

a) If any of the fire alarm system components fail or become necessary to replace, Contractor shall make such recommendations in writing to the CAL FIRE Project Representative and provide a separate line-item estimate for material costs. It is not the intent of this Agreement to install new and complete fire alarm systems.

b) CAL FIRE reserves the right to obtain replacement parts under a separate Agreement.

c) Contractor shall install any replacement parts procured by CAL FIRE at the labor rates specified in Attachment 1, Rate Sheet, at no more than 24 hours per year over the course of this Agreement.

d) CAL FIRE does not guarantee a minimum use of the hours for the as-needed fire alarm system replacement part installation services for the term of this Agreement.

5) The fire alarm panel is a proprietary system. If during the term of this Agreement the panel has a system trouble code or supervisory code it is the responsibility of the contractor to troubleshoot and repair the system.

6) Contractor shall work with the CAL FIRE Project Representative to obtain Office of the State Fire Marshal (OSFM) sign-off and Certification of the system of the system.

B. Detailed Scope of Work: Fire Alarm System Testing and Inspection

1) All testing shall be completed in accordance with the most recent edition of the National Fire Protection Association’s (NFPA) 72 National Fire Alarm Signaling Code, California Code of Regulations (CCR) Title 19, and Amador County Fire Code. Contractor shall refer to any applicable local government special provisions for any additional testing and inspections to be performed under this Agreement.

2) Annual Fire Alarm System Testing and Inspection

a) Inspect and determine if the fire alarm and detection system is in service and in satisfactory condition.

b) Inspect for any changes or modifications of the fire alarm and detection system.

c) Inspect for any changes in general occupancy, environment, operations, and conditions related to the fire alarm and detection system in accordance with NFPA standards.

d) Inspect general storage and stock arrangements in relation to the fire alarm and detection system.

e) Check the general condition of the fire alarm panel and related equipment.

f) Inspect smoke detectors for cleanliness. When necessary, cleaning shall be completed in accordance with manufacturer’s recommendations.

g) Test all smoke and heat detectors in accordance with manufacturer’s specifications.

h) Inspect all fire alarm control panels and remote fire alarm panels.

i) Inspect and test all annunciators and zones.

CAL FIRE

EXHIBIT A

(Scope of Work)

j) Check and verify fire alarm system batteries are in working condition.

k) Inspect and perform tests on all output relay activations.

l) Inspect and exercise all flow switches, tamper switches, and low-pressure alarms.

m) Inspect and verify all signals that are received by the Central Monitoring Station.

n) Test non-restorable heat detector circuits by stimulating its electrical operation at the wiring connection.

o) Test accessible heat actuated devices in accordance with manufacturer’s recommendations. When explosive conditions are present, hot water shall be used to heat test all accessible heat actuated devices.

p) Inspect and exercise all supervised control valves and switches.

q) During testing of the fire detection system, outputs shall be tested for equipment shutdown, start-up, and Heating, Ventilation, and Air Conditioning (HVAC)/smoke control.

r) Compile a complete detailed Service Technician Report of the inspection outlining any deficiencies and recommend corrective action to be taken per recognized care, code, and maintenance standards.

s) Check alarm operation.

t) Check inoperability with elevators, doors, and Heating Ventilation Air Conditioning and Refrigeration (HVAC/R) (auxiliary functions only) in coordination with the CAL FIRE Project Representative and any additional contractor necessary to access the equipment/system.

u) Check Central Station communication.

v) Inspect and test speakers, intercom, and other connected communication devices.

w) Functional test of notification appliances including a Decibel Level Test required per NFPA 72.

x) Inspect and operate emergency manual starting means (without power using battery backup).

y) Provide one-time replacement of fire alarm system batteries

i. A total of 12 fire alarm system batteries shall be replaced within first 90 days of Agreement execution.

C. Detailed Scope of Work: Fire Alarm Training

1) Contractor shall conduct annual training for CAL FIRE facilities staff and Management on system operations on how to access, read, and monitor the fire alarm system.

2) The duration of each training session shall be an estimated four (4) hours.

3) Contractor shall coordinate with the CAL FIRE Project Representative to schedule the training each year.

D. Detailed Scope of Work: Fire Sprinkler System (Wet Type)

Contractor shall perform the following:

1) Annual Inspection, Testing, Maintenance, and Certification

a) All tests and inspection services shall include water flow and tamper switch functional testing, sprinkler system visual inspection in accordance with NFPA 25, and CCR Title 19, Public Safety requirements.

b) Testing shall include operation on control valves, test flow inspection at each riser, confirmation of proper signage and tagging of system for certification.

c) Connect the building’s fire hose to exterior drainpipe to divert drain water away from landscaped areas.

d) Record the water supply static pressure (psi) as indicated on the lower pressure gauge.

e) Open the main drain and allow the water flow to stabilize.

CAL FIRE

EXHIBIT A

(Scope of Work)

f) Record the water supply residual pressure while water is flowing from the main drain as indicated on the lower pressure (psi) gauge.

g) Close the main drain (slowly).

h) Check that local alarm bell is functioning properly.

i) Inspect sprinklers, sprinkler piping, hangers, and seismic braces to ensure they are in good condition.

j) Inspect for adequate clearance and condition of sprinkler heads to allow for proper distribution and activation.

k) Inspect sprinkler control valves for proper position, general condition, accessibility, and signage.

l) Inspect Fire Department Connection (FDC) couplings, caps, threads, clappers, check valves, and drains.

m) Inspect reserve sprinkler head supply.

n) Inspect all gauges.

o) Compile a complete technician’s report of the inspection outlining any deficiencies and recommending corrective action to be taken per recognized care, code, and maintenance standards.

2) Quarterly Testing, Inspection, and Certification

a) All valves and FDCs shall be inspected quarterly.

b) The valve and FDC inspection shall verify the following:

i. Valves are in normal open/closed position

ii. Valves are sealed, locked/supervised

iii. Valves are accessible and provided with correct wrenches

c) Valves are free from external leaks. The valve and FDC inspection shall include a visual inspection of FDC’s, main drains, dry sprinkler, pre-actions, gauges, tampers/flows, and control valves.

3) Five (5) Year Maintenance, Testing, Inspection and Certification

Contractor shall perform the following:

a) Any five (5) year testing and inspections that are due during this Agreement are hereby included in this Agreement and shall be completed by the appropriate due date by Contractor under this Agreement. This shall include NFPA 25, 75, NFPA 2001, CCR Title 19 and/or any other applicable governing agencies or regulations. Certification shall be Certification Type IMSA Level 1.

b) Prior to performing any testing, silence the strobes and horns to avoid evacuating the building.

c) Notify the alarm company prior to the inspections date to avoid a false alarm with the Fire Department.

d) Inspection shall include the following:

i. Check all sprinkler heads in accessible concealed spaces

ii. Check all sprinkler piping in accessible concealed spaces

iii. Check all sprinklers in accessible concealed spaces

iv. Check gauges for damage, accuracy, and that gauges valve is turned on

v. Check all valves for leaks and secure in proper position

vi. Inspect the hydraulic nameplates to verify that it is legible and securely attached to the risers

vii. Inspect and perform water flow tests for each system from the main drain

e) Testing shall include the following:

CAL FIRE

EXHIBIT A

(Scope of Work)

i. Gauges

ii. High temperature sprinkler heads (if applicable)

iii. Pressure test of dry standpipes (if applicable)

iv. Full flow of wet sprinkler system risers

v. Pressure Reducing Valves (PRV)

vi. Backflush the Fire Department Connections

vii. Water-flow alarms, supervisory switches, and tamper switches by opening the inspector’s test valve.

viii. Close all control valves (post indicator valve, backflow, isolation, etc.) and reopen until spring or tension is felt – back valve off one-quarter (¼) turn.

4) Annual Pressure Reducing Valves (PRV) Testing.

a) Annual testing of PRV’s will be done in accordance with NFPA 25 Chapter 5 Table 5.1.1.2.

b) A partial flow test adequate to move the valve from its seat shall be conducted annually.

5) Repairs

a) If any of the fire sprinkler system components fail or become necessary to replace, Contractor shall provide such recommendations in writing to the CAL FIRE Project Representative and provide a separate line-item estimate for material costs. It is not the intent of this Agreement to install new and complete fire alarm systems.

b) CAL FIRE reserves the right to obtain replacement parts under a separate Agreement.

c) Contractor shall install any replacement parts procured by CAL FIRE at the labor rates specified in Attachment 1, Rate Sheet, at no more than 24 hours per year over the course of this Agreement.

d) CAL FIRE does not guarantee a minimum use of the hours for the as-needed fire sprinkler system replacement part installation services for the term of this Agreement.

E. Detailed Scope of Work: Annual E-lights and Exit Signs

Contractor shall perform the following:

1) Annual E-light testing will be done in accordance with NFPA 110 Chapter 8.

2) Drop building power for a minimum of 30-45 minutes for load test on Generator (90 minutes for battery backup test) and check all exit signs and emergency lights to make sure they proceed to illuminate.

3) Building Electrician will be on-site for main circuit breaker disconnect.

F. Detailed Scope of Work: One-Time Fire and Smoke Dampers Inspection, Test, and Certification

Contractor shall perform the following:

1) Inspections, testing and certification per NFPA 101, NFPA 92A: Standard for Smoke-Control Systems Utilizing Barriers and Pressure Differences and 92B: Standard for Smoke Management Systems. Inspection and testing of all Fire Dampers and Fire/Smoke dampers shall occur within the first 90 calendar days from Agreement execution.

2) Test fire and smoke dampers and correct as required.

3) Inspect and test all fire dampers in operation to confirm the dampers fully close and latch.

4) Verify that the damper is free of any obstructions or penetrating items that would affect fire damper operation.

5) Ensure that the fusible link is reinstalled after testing is complete. If the fusible link is damaged or painted, it shall be replaced by a link of the same size, temperature and load rating.

CAL FIRE

EXHIBIT A

(Scope of Work)

6) Each damper assembly is High-Efficiency Particulate Air (HEPA) vacuumed.

7) Lubricate fire damper moving parts, as necessary.

8) Verify operation of the fire damper electrical and supervisory switch.

9) Document the inspection of all fire dampers and smoke dampers in the building.

a) Contractor shall label each damper with a number. If numbers have been previously assigned by the facility, CAL FIRE Project Representative will verify those numbers and locations.

b) Contractor shall document inspection date, inspector’s name, whether each damper passed or failed, and if it failed, the correction required.

c) Each damper location shall receive a sticker indicating inspection date, inspection findings (pass or fail), and inspector name.

d) Photo documentation shall be provided to the CAL FIRE Project Representative for all dampers needing repair.

10) Repairs

a) If any of the fire/smoke damper system components fail or become necessary to replace, Contractor shall provide such recommendations in writing to the CAL FIRE Project Representative and provide a separate line-item estimate for material costs. It is not the intent of this Agreement to install new and complete Fire and Smoke damper systems.

b) CAL FIRE reserves the right to obtain replacement parts under a separate Agreement

c) Contractor shall respond within 24 hours and be onsite within 72 hours of written notification by the CAL FIRE Project Representative.

d) Contractor shall install any replacement parts procured by CAL FIRE at the labor rates specified in Attachment 1, Rate Sheet, at no more than 24 hours per year over the course of this Agreement.

e) CAL FIRE does not guarantee a minimum use of the hours for the as-needed fire and smoke damper system replacement part installation services for the term of this Agreement.

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions)

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily completed in accordance with the terms and conditions stated herein, and upon receipt and approval of the invoice(s), the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates attached hereto as Attachment 1 – Rate Sheet and made a part of this Agreement.

B. Contractor shall submit, in arrears, not more frequently than once a month, and no less than quarterly, an invoice to CAL FIRE for cost incurred pursuant to the agreement. In addition, each invoice shall contain the following information:

C. Each Invoice shall include:

1) The agreement number 7CA07824.

2) The dates or time-period which the invoiced costs were incurred.

3) Description of service, quantity, rate, and total for the current invoice.

4) Certified Small Business or DVBE Number.

D. Invoice(s) shall be submitted to:

California Department of Forestry and Fire Protection (CAL FIRE) Attention: TBD

Street Address/P.O. Box City, State, Zip Phone Number

Email

E. Contractor shall submit a copy of the Prime Contractor’s DVBE Subcontracting Report form (STD 817) for verification by CAL FIRE Project Representative with each invoice submitted at Fiscal Year End (June 30th) and with final invoice.

F. Contractor agrees to certify on Prime Contractor’s Certification DVBE Subcontractor Report, Form STD 817, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract or with any subsequent amendment. If for this Contract the Contractor made a commitment to achieve the DVBE participation goal, the Department will withhold $10,000.00 from the final payment, or the full final payment if less than $10,000.00, until the Contractor complies with the certification requirements of Military and Veterans Code Section 999.5. A Contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the department shall permanently deduct $10,000.00 from the final payment, or the full payment if less than $10,000.00. The Contractor shall provide proof of payment for the work performed by the DVBE subcontractor(s) upon Department’s request.

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions)

3. Prompt Payment Clause

A. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. In the event of an emergency, as defined in section 927.11, late payment penalties may not apply. Specific to CAL FIRE, if an invoice from a business under contract with CAL FIRE becomes subject to late payment penalties during the annually declared fire season, then the required payment approval date shall extend 30 calendar days beyond the initial 45-day period, except in the case of a contract with a certified small business, a certified Disabled Veteran Business Enterprise, a non-profit organization, or a non-profit public benefit corporation.

B. Pursuant to Public Contract Code Section 10262, Contractor shall pay its Subcontractor(s) within seven (7) calendar days from receipt of each payment made to Contractor by CAL FIRE.

C. Failure of Contractor adhering to Public Contract Code Section 10262 may result in termination of this Agreement per Public Contract Code Section 10253 and disciplinary action by the Contractors State License Board may be implemented.

D. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause.

4. Cost Limitation A. Total amount of this Agreement shall not exceed $TBD.

B. It is understood and agreed that this total is an estimate, and that CAL FIRE will pay only for those services actually rendered as authorized by CAL FIRE Project Representative up to the total amount set forth in Section 4A, above.

5. Costs Included in Bid Rates A. The cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, Agreement bond premiums, and any other taxes or assessments including sales and use taxes required by law or otherwise shall be included in the Agreement rates and no additional allowance will be made thereof, unless separate payment provision should specifically so provide.

B. Contractor shall make travel and subsistence payments to each worker in compliance with Labor Code Sections

1773.1 and 1773.9. Travel and subsistence requirements are available on the of Department of Industrial Relations (DIR) website at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

6. Payroll Records A. Contractor and each Subcontractor shall comply with the following provisions. Contractor shall be responsible for compliance by its Subcontractors.

1) Each Contractor and Subcontractor shall keep accurate payroll records and supporting documents as mandated by Section 1776 of the California Labor Code and as defined in Section 16000 of Title 8 of the California Code of Regulations, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or Subcontractor in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:

a) The information contained in the payroll record is true and correct.

b) The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by its employees on the public works project.

2) The payroll records enumerated under paragraph 1) above, shall be certified. The certified payrolls and records related to employee wages, fringe benefits, payroll tax and deductions shall be available for inspection and copying by CAL FIRE project Representative at all reasonable hours at Contractor’s principal office. Certified payrolls shall be made available as follows:

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions)

a) A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request.

b) A certified copy of all payroll records enumerated in paragraph 1) above, shall be made available for inspection or furnished upon request to a representative of CAL FIRE, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards of the of Industrial Relations. Certified payrolls submitted to CAL FIRE, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards shall not be altered or obliterated by Contractor.

3) Each Contractor shall submit a certified copy of the records enumerated in paragraph 1) above, to the entity that requested the records within 10 days after receipt of a written request.

4) Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by CAL FIRE shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address and social security number. The name and address of Contractor awarded the Agreement or performing the Agreement shall not be marked or obliterated.

5) Contractor shall inform CAL FIRE of the location of the records enumerated under paragraph 1), above, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.

6) Contractor or Subcontractor shall have 10 days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph 1), above. In the event Contractor or Subcontractor fails to comply within the 10-day period, it shall, as a penalty to CAL FIRE, forfeit $100.00 for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Such penalties shall be withheld by CAL FIRE from payments then due. A Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a Subcontractor to comply with this section.

B. The penalties specified in paragraph 6), above, for noncompliance with the provisions of said Labor Code Section 1776 will be deducted from any monies due or which may become due to Contractor. Penalties assessed for failure to submit certified payrolls are forfeitures and not retentions that will be returned to Contractor.

C. Payrolls shall contain the full name, address and social security number of each employee, the correct work classification (including apprentices, if applicable), rate of pay, daily and weekly number of hours worked, itemized deductions made, and actual wages paid. The payroll shall be signed by the employer or employer's agent indicating that the payrolls are correct and complete and that the wage rates contained therein are not less than those required by the Agreement. Contractor shall be responsible for the submission of copies of payrolls of all Subcontractors.

D. Contractor and each Subcontractor shall preserve their payroll records for a period of three (3) years from the date of completion of the Agreement.

E. Contractor shall submit a certified copy of all payroll records for verification by CAL FIRE Contract Representative with each invoice. When progress payments are called for, Contractor shall submit a certified copy of all payroll records for verification for the work completed to date with each invoice. Delinquent or inadequate certified payrolls or other required documents will result in the withholding of payment until such documents are submitted by Contractor.

F. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.

7. Penalty

A. Contractor and any Subcontractor under Contractor shall comply with Labor Code Sections 1774 and 1775. In accordance with said Labor Code Section 1775, Contractor shall forfeit, as a penalty to CAL FIRE, not more than $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates for such work or craft in which such worker is employed for any public work done under the Agreement by Contractor, or by any Subcontractor, in violation of the provisions of the Labor Code and, in particular, Labor Code Sections 1775 to 1780, inclusive.

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions)

B. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of Contractor or Subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of Contractor or Subcontractor in meeting his or her prevailing wage obligations, or a Contractor's willful failure to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if Contractor or Subcontractor had knowledge of the obligations under the Labor Code. Any Contractor that executes and receives a copy of this Agreement is deemed to have knowledge of his or her obligations regarding the Labor Code’s prevailing wage requirements. In addition to the penalty and pursuant to Labor Code Section 1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate shall be paid to each worker by Contractor or Subcontractor.

C. If a worker employed by a Subcontractor on a public works project is not paid the general prevailing per diem wages by the Subcontractor, Prime Contractor of the project is not liable for any penalties described above unless Prime Contractor had knowledge of that failure of the Subcontractor to pay the specified prevailing rate of wages to those workers or unless Prime Contractor fails to comply with all of the following requirements:

1) The Agreement executed between Contractor and the Subcontractor for the performance of work on the public works project shall include a copy of the provisions of Sections 1771, 1775, 1776, 1777.5, 1813 and 1815 of the Labor Code.

2) Contractor shall monitor the payment of the specified general prevailing rate of per diem wages by the Subcontractor to the employees by periodic review of the certified payroll records of the Subcontractor.

3) Upon becoming aware of the failure of the Subcontractor to pay his or her workers the specific prevailing rate of wage, Contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited, to retaining sufficient funds due the Subcontractor for work performed on the public works project.

4) Prior to making final payment to the Subcontractor for work performed on the public works project, Contractor shall obtain an affidavit signed under penalty of perjury for the Subcontractor that the Subcontractor has paid the specified general prevailing rate of per diem wages to his or her employees on the public works project and any amounts due pursuant to Labor Code Section 1813.

D. Pursuant to Labor Code Section 1775, CAL FIRE shall notify Contractor on a…