Bid Notice.pdf

This is a Bid Notice issued by the Vallejo Flood and Wastewater District requesting proposals for on-call Programmable Logic Controller (PLC) programming, maintenance, troubleshooting, and control system support services under RFP 2026-008-TS. The District seeks a qualified controls integrator to provide comprehensive support including emergency troubleshooting, logic modifications for Schneider M580 and M340 systems, HMI/SCADA updates using AVEVA System Platform and OMI, I/O and field device support, network communications management, and control strategy implementation. On-call support must be available during normal business hours (7:00 a.m. to 5:00 p.m.) with emergency response required within 12 hours of District notification for after-hours requests. Proposals were due September 24, 2026 at 2:00 p.m., with written inquiries required by September 1, 2026 at 2:00 p.m. The District anticipates issuing a Notice of Award on October 1, 2026 and receiving Board of Trustees approval on October 20, 2026. This is a three-year on-call professional services agreement with a not-to-exceed contract value of $300,000, with services performed on an as-needed basis to address operational issues, equipment upgrades, process optimization efforts, and capital improvement projects at the wastewater treatment facility.

Proposers must demonstrate relevant experience with at least two similar projects completed within the past five years and submit a detailed fee structure identifying all cost components including labor hours, labor rates, subcontractor costs, materials, equipment, and reimbursable expenses. Proposals are limited to eight pages (excluding resumes and attachments) and will be evaluated on a 100-point scale based on executive summary (10 points), background information (25 points), contract understanding (30 points), vendor experience and project staff (20 points), and quality assurance/quality control (15 points). The Statement of Responsibility and Certificate of Non-Collusion are disqualifying items if absent. Proposals must be submitted electronically in PDF format to bash@vallejowastewater.org and admin@vallejowastewater.org and remain valid for 120 days.