Bid Notice.pdf

City of Larkspur – Recreation Staff Building Request for Qualifications for Design-Build Entity

City of Larkspur – Recreation Staff Building / Design-Build RFQ City of Larkspur Project No. CIP # 26 - 101

Table of Contents

GENERAL PREQUALIFICATION PROCESS AND REQUIREMENTS

GENERAL INFORMATION

PROCUREMENT METHOD

SELECTION PROCESS

GENERAL TERMS AND CONDITIONS

OBTAINING THE RFQ – THE CITY OF LARKSPUR’S ‘’BIDNET DIRECT’’ WEBSITE

CONTACT INFORMATION:

SUBMITTAL INFORMATION:

LATE SUBMITTALS

PROJECT INFORMATION

PROJECT DESCRIPTION

DBE RESPONSIBILITY OVERVIEW

OWNER CONSULTANTS

STATEMENT OF QUALIFICATIONS INSTRUCTIONS & SUBMITTAL REQUIREMENTS

GENERAL

PART A – QUESTIONNAIRE INSTRUCTIONS

PART B – EXPERIENCE INSTRUCTIONS

SOQ SUBMITTAL REQUIREMENTS

PART B: EXPERIENCE

SCORING SUMMARY

Appendix A (Part A & Part B)…………………………………………………….…….…..………… See Attached

Appendix B (Forms and Certifications)…………………………………………………………… See Attached

Appendix C (Agreement, Insurance, and Indemnification Requirements)………. See Attached

GENERAL PREQUALIFICATION PROCESS AND REQUIREMENTS

GENERAL INFORMATION

This REQUEST FOR QUALIFICATIONS (“RFQ”) from the Owner named below invites the submittal of a Statement of Qualifications (“SOQ") from firms interested in providing design-build services for the project described below.

Project: The City of Larkspur Recreation Staff Building Location: Larkspur, California Owner: The City of Larkspur

PROCUREMENT METHOD

For this Project, the Owner is utilizing a Best Value Design-Build procurement process whereby the Owner will establish a stipulated sum for the Design-Build Agreement, currently estimated to be approximately $3,000,000 million (2,600,000 for Rec Building and Site work and $400,000 for EV Chargers). The actual stipulated sum shall be defined in the RFP. The RFP may contain possible enhancements or deductive options in order to assist the Design Build Entity (DBE) in obtaining best value for the stipulated sum.

SELECTION PROCESS

The Owner is utilizing a two-phase process to qualify and select a DBE to fully execute the design and construction of the Project.

Phase 1 – Request for Qualifications (RFQ): Interested Design-Build Entities shall submit a Statement of Qualifications (SOQ) as further defined in this RFQ. The SOQs received in accordance with this RFQ will be reviewed and scored. A shortlist of no more than three (3) Design-Build Entities will be invited to respond to the Phase 2 – Request for Proposals.

Phase 2 – Request for Proposals (RFP): Shortlisted DBEs will be issued an RFP. The RFP will be a detailed description of the Owner’s expectations for the Project, including the Project’s design and performance criteria, administrative details, known site conditions and other pertinent project information. The City intends to pay each Proposer who is not awarded the Design-Build Agreement for the Project a stipend, the actual amount of the of the stipend shall be defined in the RFP.

GENERAL TERMS AND CONDITION

This RFQ is not an offer by the City to contract with any proposer or respondent, and does not commit the City to award exclusive negotiation rights or a contract or to procure or contract for any services.

The issuance of this RFQ does not constitute an agreement by the City that the City Council will actually enter into any contract.

The City reserves the right to:

• Extend the due date of the RFQ, or cancel, in whole or in part, this solicitation.

• Interview none, any or all respondents to this RFQ.

• Request additional information from respondents at any time.

• Select shortlist DBEs for RFP issuance that are most advantageous to and serve the best interests of the City.

• Reject, in whole or in part, any or all submittals, and to waive minor irregularities in any submittal.

• Seek and obtain additional information beyond the due date if the submittals received are unsatisfactory.

• Issue Addenda to clarify or modify elements of this RFQ .

• Require proposers to accept the City’s standard agreement, insurance, and indemnification requirements if awarded the project (see attached Appendix C for requirements).

The following terms and conditions apply to this RFQ process and all submittals:

• Non-Liability: By participating in the RFQ process, each respondent agrees to hold the City and its officers, employees, agents, representatives, and consultants harmless from all claims, liabilities, and costs related to all aspects of this RFQ.

• This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

OBTAINING THE RFQ – THE CITY OF LARKSPUR’S ‘’BIDNET DIRECT’’ WEBSITE

Interested Design-Build Entities may obtain the RFQ package by registering and downloading it from the City of Larkspur’s ‘’Bidnet Direct’’ website (see below for website address):

City of Larkspur - Bid Opportunities and RFPs | BidNet Direct https://www.bidnetdirect.com/california/cityoflarkspur

Proposers must register on the ‘’Bidnet Direct’’ website in order to receive the RFQ and any associated addendums. Refer to the registration instructions on the website for additional information.

CONTACT INFORMATION:

All Information requests must be directed to: With a courtesy copy to:

Julian Skinner, PE Ignacio Ramirez Larkspur City Engineer/ Public Works Director Kitchell jskinner@cityoflarkspur.org iramirez@kitchell.com

SUBMITTAL INFORMATION:

The Statement of Qualifications must be received by the Owner no later than the date and time shown on the following Summary Schedule, and must be physically delivered to:

Public Works Department 325 Doherty Drive Larkspur, CA 94939

In addition, one (1) electronic copy shall be submitted via the City of Larkspur’s ‘’Bidnet Direct’’ website. Do not include Audited Financial Statements with the electronic submittal. Proposers must first register on the website in order to submit electronic documents. Refer to the registration instructions on the website for additional information.

SUMMARY SCHEDULE

Phase 1: RFQ Process Date Time (PST)

Owner issue RFQ 9-8-2026 5:00 pm

RFQ briefing meeting (Non-mandatory and at City’s Discretion)

9-22-2026 1:00pm https://www.bidnetdirect.com/california/cityoflarkspur https://www.bidnetdirect.com/california/cityoflarkspur mailto:jskinner@cityoflarkspur.org mailto:iramirez@kitchell.com

Cut-off date for written questions from DBEs 10-6-2026 5:00 pm

Owner distributes responses to written questions 10-13-2026 5:00 pm

Statement of Qualifications submission Due Date 10-20-2026 2:00 pm

Announce three highest scoring DBEs (Date is Approx.) 11-10-2026

Phase 2: RFP Process Date Time (PST)

RFP issued to shortlisted DBEs (Date is Approx.) 11-17-2026

RFQ BRIEFING MEETING

Proposers interested in participating in the RFQ briefing meeting must submit their request via email to Julian Skinner at jskinner@cityoflarkspur.org with a courtesy copy to Ignacio Ramirez at iramirez@kitchell.com at least 48 hours prior to the meeting with names and emails of participants interested in participating. The RFQ briefing meeting is anticipated to be conducted via virtual (Microsoft Teams). Specific details on meeting participation shall be provided via email to proposers who submit the request.

LATE SUBMITTALS

Regardless of when they were sent or transmitted, submittals not actually received by the City by the deadline set forth in this RFQ will not be considered. Late proposals will be rejected and returned to the proposer. This deadline is absolute, and proposals received after the due date and time will not be considered. Proposers must ensure proposals will be delivered to the correct locations, both physically and electronically, by the due date and time.

PROJECT INFORMATION

PROJECT DESCRIPTION

The project consists of design and construction of a new one-story Recreation Staff Building structure (1,900 S.F. approx.), associated exterior site improvements, furnishing and installation of Electric Vehicle Charging Stations (EVCS), solar, equipment, and furnishings. The building is to be constructed on an empty parcel of land located in City of Larkspur, CA. in the vicinity near Piper Park, Hall Middle School which are anticipated to be in operation during construction. The work also includes the demolition of an existing restroom building serving Piper Park.

The Recreation building structure shall include, but not limited to, reception area, lobby, admin office spaces, multi-purpose area, patio area, and public restrooms.

Specific details, requirements, and room data space program, for the Recreation Staff Building and site work shall be defined in the RFP.

The Recreation Staff Building may either be a prefabricated superstructure or stick built structure on a foundation system.

Alternate designs either provided by the Owner or proposed by the DBE pursuant to discussions during confidential meetings may be considered.

mailto:jskinner@cityoflarkspur.org mailto:iramirez@kitchell.com

The project is anticipated to be designed and constructed in two phases with two separate scopes of work. Phase 1 scope of work is for the recreation staff building and associated site work. Phase 2 is for the demolition of the City’s existing restroom building (to be demolished after the recreation staff building is completed) and for Electrical Vehicle Charging Stations (EVCS). Phase 1 is to be completed in approximately 12 months (Design & Construction). Phase 2 is to be completed in approximately 18 months (Design & Construction). Specific scheduled details and requirements shall be defined in the

RFP.

DBE RESPONSIBILITY OVERVIEW

The Design-Build Entity shall be responsible for the design and construction of the Project, including all applicable agency coordination and approvals, planning, engineering, permits, start-up and testing, design, construction scheduling, commissioning and coordination of commissioning with Owner, installation of furniture and equipment, closeout (punchlist documentation and resolution, O&M manuals, systems and equipment training, as-built documentation, final inspection and acceptance) and activation coordination for the Project. The DBE will be responsible for all surveying and geotechnical investigation needed for the design of the Project, environmental/hazmat, and existing utility and subsurface conditions investigations needed to confirm site conditions.

OWNER CONSULTANTS

The Owner has retained the services of Kitchell (Construction Manager and Criteria Document Architecture/ Engineering Services) to assist the City in the preparation of the RFQ/RFP and administration of the Project. The Design-Build Entity will be expected to work collaboratively with the City’s Public Works Director and Kitchell during the course of the Project.

Consultant firms who have participated in the preparation of the RFQ, RFP, or Criteria Documents for this Project are not allowed to participate on any Design-Build Team in any capacity on this Project.

Individuals who are currently employed by Kitchell, or have previously participated in the preparation of the RFQ, RFP, or Criteria Documents for this Project, are not allowed to participate on any Design- Build Team in any capacity on this Project.

The Owner may also retain additional consultants to assist with the project as it deems necessary. The services performed by any City contracted consultants will not release the DBE from its responsibility to provide code-compliant designs and construction, nor will they release the DBE from its responsibility to provide complete start-up and commissioning of all facility systems and elements.

STATEMENT OF QUALIFICATIONS INSTRUCTIONS & SUBMITTAL REQUIREMENTS

GENERAL

The General Contractor (if separate entity from Design-Build Entity), the Architect of Record (AOR), and Design Architect (if separate entity from the AOR) will not be allowed to participate in any capacity as a member of more than one Design-Build Team. There are no such participatory restrictions on other team members.

Design-Build Primary Team members listed in response to the RFQ are expected to be listed by the DBE in its response to the Request for Proposal. Design-Build Entities must submit requests to substitute team members for good cause to the Owner in writing for approval. If a Design-Build Team member substitution request is received, Owner reserves the right to re-evaluate a DBE’s inclusion on the shortlist of entities invited to submit proposals; to rescind a DBE’s invitation to participate in the RFP process; and to offer another DBE an invitation to participate in the RFP process.

The Phase 1 evaluation criteria to prequalify prospective Design-Build Entities shall consist of Two (2) parts (attached templates as Appendix A):

PART A – QUESTIONNAIRE

PART B – EXPERIENCE

Proposers must also complete, execute, and submit with their submittals Statement of Qualifications (SOQ) forms/ certifications (attached as Appendix B) and Financial Statements (Separate document form not shown in Appendices).

PART A – QUESTIONNAIRE INSTRUCTIONS (refer to templates in Appendix A)

Design-Build Primary Team: Each responding Design-Build Entity must submit qualifications for the DBE, a General Contractor properly licensed (Class B) in California, as well as an Architect, properly registered and licensed in California. If the DBE and the General Contractor are the same entity only, one Questionnaire for Part A Section I and Section II is required. The DBE’s Architect shall be required to complete the design and serve as the Architect of Record for the Project. If the DBE intends to have a separate Design Architect in addition to the Architect of Record, the DBE must also submit qualifications for the Design Architect.

DBEs must complete and submit qualifications regarding their Primary Team as described in the attached Appendix Part A Questionnaire consisting of the following two (2) Sections:

Section I: Information About the Design-Build Entity – Not Scored Section II: Essential Requirements – Pass/Fail

If the information requested for the DBE, General Contractor, Architect of Record, and Design Architect is not provided in accordance with the requirements of Part A Section I, or if the DBE receives a “Fail” grading in Section II, then the DBE will receive a score of “Fail” and no further scoring of the SOQ will be made.

PART B – EXPERIENCE INSTRUCTIONS (refer to templates in Appendix A)

Each Design-Build Entity submitting qualifications shall provide evidence that establishes the Design- Build Entity and its Primary Team Members have completed or demonstrate the capability to complete projects of similar size, scope, schedule, and complexity, and that proposed key personnel have sufficient experience and training to competently manage and complete the design and construction of the Project.

The Design-Build Entity and its Primary Team Members’ experience will be evaluated for the relative merit and responses to the following sections:

Section I: Narrative, Organizational Chart and Project Management Approach: The information requested in this section is intended to provide the selection team an understanding of the DBE’s staffing rationale and how it proposes to organize its team to successfully execute the Project and to provide an understanding of how the DBE intends to manage the design and construction of the Project, and why their specific approach is best suited to achieve success on the Project.

The DBE shall describe why this particular team has been assembled for this particular Project. List proposed Design-Build Team personnel that will be assigned to and be responsible for completion of the work on this Project and indicate their roles and responsibilities. Include an organization chart (or charts) for design and construction operations which includes Primary Team Members as identified in Item 2 Personnel Resumes below. The Narrative and Organization Chart shall be limited to three (3) pages. A 11 x 17 sheet may be used for the organization chart and will count as one page.

Describe the DBE’s approach to managing this Project and include the DBE’s philosophy and methodology regarding design-build. This section is limited to four (4) pages. The DBE shall demonstrate its understanding of how the design-build process will achieve the best value for Owner by describing how successful delivery strategies and lessons learned on previous similar projects will be utilized on this Project to achieve the best value and timely project delivery. The DBE shall also discuss their process and procedures for integrating the Owner in the design-build process throughout design and construction, and to ensure the critical features are incorporated into the Project.

Safety is of paramount importance. Include specific safety narrative that encompasses all aspects of safety during the construction phase including, but not limited, maintaining public safety (including during times of high traffic by high school, middle school, elementary students, and general public accessing piper park), identify safety measures as they relate to securing the site, material stagging and delivery, identification of safety manager, daily safety monitoring, inspections, and enforcement, PPE requirements, jobsite safety meetings, and indemnification of jobsite hazards or high safety risks.

Describe the DBE’s approach to mitigating issues such as long lead items, material supply (including tariffs) and coordination with PG&E.

Describe the DBE’s worker safety program, per PCC 22164(b)(3)(E), and its implementation.

Provide DBE’s experience modification rate, average total recordable injury or illness rate, and average lost work rate, for the most recent 3-year period. Safety record shall be evaluated against the statistical standards for relevant business category, pursuant to PCC 22164(b)(3)(G).

DBE shall also discuss previous experience with obtaining approvals from the City or State Agencies and City or State Fire Marshall. Indicate whether or not on previous projects the authority having jurisdiction review and approval process was in conformance with the DBE’s schedule for this part of the Work and whether or not the review and approval process impacted the critical path. Please include the last three projects performed by the DBE or General Contractor.

Section II: Personnel Resumes: The information requested in this section is intended to allow the selection team to evaluate the experience and skills of the Key Personnel on the Design-Build Team and assess their ability to successfully execute the design and construction of the Project. Certain resumes may have a higher scoring weight than others.

Submit resumes of personnel who will be assigned to this Project and who will contribute a significant effort to its design and construction. Clearly identify experience demonstrated by projects on similar size, scope, schedule, and complexity to the Project, including experience with the design and construction of public building facilities, and experience on design-build projects.

Projects completed by personnel while employed for other firms may be listed but must be so identified. Identify significant experience or attributes which will be useful on this Project.

Personnel resumes shall be limited to two (1) page in length for each resume and must respond to each line item contained on the resume template attached in Appendix A.

Resumes will be required for the following team members at a minimum (Key Personnel are indicated in italics and bold). Personnel may hold multiple positions:

a) DBE:

i. Project Executive (Prime contracting authority)

ii. Design Principal

iii. DBE Project Director (Primary point of contact)

b) Design Team:

i. Project Architect/ Design Project Manager

ii. Architect of Record

c) Construction Team:

i. Project Manager

ii. General Superintendent

Please Note: Additional team member resumes may be submitted for clarity of team composition, however, only the resumes for the positions noted above will be scored. Additional scoring weight will be given to personnel with current Design-Build Institute of America (DBIA) certifications, and to positions identified above in italics and bold.

Section III: Project Profiles: The information requested in this section is intended to permit the selection team to review experience and actual results of the team’s and team member’s ability to successfully design and construct projects similar in nature and complexity to the Project.

The Contractor, Architect of Record and Design Architect (if not the AOR) shall provide design or construction project profiles for a maximum of three (3) independent projects, each having been completed within the last 15 years or are currently under construction and at least 50% completed.

Project Profiles shall be limited to one (1) page in length for each project and must respond to each line item contained on the Project Profile Template included In Appendices.

Projects are to demonstrate the team’s design and construction experience on similar projects in terms of significant new construction, critical schedules, complexity, scope, function, size, cost control, dollar value, and design-build experience.

Design Experience: The DBE shall submit a maximum of three (3) project profiles representative of the AOR’s ability to design projects of similar size, scope, character, or complexity to this Project.

iii. Greater points may be assigned for projects in California.

iv. Greater points may be assigned for projects of similar scope and design.

v. Greater points may be assigned for projects that have been completed within the last ten (10) years.

vi. Greater points may be assigned for public works projects.

vii. Greater points may be assigned for projects that utilized the Design-Build delivery method.

If the Design Architect is not the AOR, a maximum of 3 additional project profiles representative of the Design Architect’s ability to design projects of similar size, scope, character, and complexity to this Project may be submitted. Design Architect profiles shall be scored and the average of the AOR and Design Architect scores shall be utilized in establishing a score for this section.

d) Construction Experience: The General Contractor shall submit a maximum of three (3) project profiles representative of the General Contractor’s ability to provide construction of projects of similar size, scope, character, or complexity to this Project.

i. Greater points may be assigned for projects in California.

ii. Greater points may be assigned for projects of similar scope and construction.

iii. Greater points may be assigned for projects that have been completed within the last ten (10) years.

iv. Greater points may be assigned for public works projects.

v. Greater points may be assigned for projects that utilized the Design-Build delivery method.

For each project, complete the Project Profile Template included herewith in Appendix A. Each profile is limited to one (1) page and must include a response to all line items of the template for each project presented. Additional information, photos and other graphic materials may be included. Include a narrative addressing the salient features for each project and a brief statement indicating the relevance of the referenced project to this Project. Indicate the degree of involvement by key construction personnel being proposed for this Project.

Section IV: Project References: The information requested in this section is intended to permit the selection team to validate actual performance of the firm and/or individual team members on a given project. List on the Project Reference Template form each project for which a Project Profile Template is being submitted under Section III. For each project listed identify the Project Name, Firm Name, and Owner Contact Name along with Contact’s Title, Phone Number, E-mail Address and Relationship to the project. The Owner Contact should be someone intimately familiar with the firm’s involvement in the listed project.

The Owner intends to contact those individuals listed as references by the DBE team members and points will be assigned based upon verification that the DBE’s characterization of its involvement in the project is accurate and their overall assessment of the quality of the services provided, specifically including design of the facility to meet it’s intended purpose, function of the facility, project management, cost of the facility in relation to budget, schedule control, quality, and commissioning. It is the DBE’s responsibility to verify that all references listed can be reached using the information provided by the DBE. If a reference cannot be located using the information provided by the DBE, then that listed project will not receive a score. The Owner, at its sole discretion, may choose to contact other references, including owners, listed on the project profiles presented in the DBE’s Statement of Qualifications.

Forms and Certifications (refer to forms/ certifications in Appendix B) Proposers must complete, execute, and submit with their submittals Statement of Qualifications (SOQ) Forms (including templates and certifications) attached hereto included in APPENDIX ‘’B’’, including the following:

• Duly Authorized Representative Certification

• Potential Conflict of Interest Disclosure

• Skilled and Trained Workforce Certification

• Iran Contracting Act Certification

• Worker’s Compensation Certification

• Non-Collusion Declaration

• Public Works Contractor Registration Certification

• Fleet Compliance Certification

• Russian Sanctions Certification

FINANCIAL STATEMENTS

Proposers must demonstrate that they have the capacity to complete the Project. Proposer shall provide its reviewed or audited financial statements, with accompanying notes and supplemental information, for each for the past three years.

SURETY STATEMENT

Proposers must submit a notarized statement from an admitted surety insure (approved by the California Department of Insurance) and authorized to issue bonds in the State of California which states that the DBE’s current bonding capacity is sufficient to provide payment and performance in the amount of 100% of the contract total, in the amount of at least $5,000,000. (Statement must be from the surety company, not an agent or broker.)

INSURANCE STATEMENT

Proposers must submit a letter from their insurance carrier confirming insurance limit requirements noted on this RFQ.

STATEMENT of QUALIFICATIONS (SOQ) SUBMITTAL REQUIREMENTS

The DBE Statement of Qualifications shall be submitted in accordance with the following requirements. The submittal shall use no less than 11 pt. font and shall be on 8-1/2 x 11 inch page size.

Each submittal shall contain the following tabbed sections:

Cover letter (limited to 1 page) Title Page Table of Contents Tab 1 Part A: Questionnaire:

Section I: Information About the Design-Build Entity

Section II: Essential Requirements – Pass/Fail Tab 2 Part B: Experience:

Section I: Narrative, Organization Chart and Project Management Approach (limited to 4 pages)

Section II: Personnel Resumes (limited to 1 pages each per resume) Section III: Project Profiles (limited to 1 page each per project) Section IV: Project References

Tab 3 Executed Forms and Certificates (refer to Appendix B) Letter from Surety Letter(s) from Insurance Carriers

The entire SOQ submittal package including the hard copies of the SOQ, USB flash drive and the sealed envelope with Financial Statements shall be provided in a single package identifying the firm name and address and clearly labeled as follows:

Statement of Qualifications City of Larkspur Recreation Staff Building

The DBE shall provide six (6) hard copies of their SOQ response and one (1) electronic file copy of the SOQ response in PDF-format on a USB flash drive (do not include the Audited Financial Statements with the electronic file copy). The DBE shall provide one (1) original copy of their Audited Financial Statements in a sealed envelope identifying the DBE firm name and address and be labeled as follows:

Statement of Qualifications City of Larkspur Recreation Staff Building

“Confidential Financial Information” In addition, one (1) electronic copy shall be submitted via the City of Larkspur website identified above. Do not include the Audited Financial Statements with the electronic submittal. Proposers must first register on the website in order to submit electronic documents. Refer to the registration instructions on the City of Larkspur’s ‘’Bidnet Direct’’ website for additional information.

Submittals must be received by the time and date identified in the Summary Schedule and at the address identified above. Submitting firms are responsible to ensure their submittal is physically and electronically received by Owner prior to the stated time and date. Postmarks are not adequate. No fax or email copies will be accepted. Submittals received after the specified time and date will not be considered and will be returned unopened to the sender. THIS SUBMISSION DEADLINE WILL BE

STRICTLY ENFORCED

QUALIFICATIONS BASIS FOR SCORING

PART A: QUESTIONNAIRE

Section I – Information About the Design-Build Entity This part seeks information about the make-up Design-Build Team members and is for identification purposes only. There is no scoring value for this section.

Section II – Essential Requirements for the DBE (Pass/Fail) DBE will be disqualified for failure to respond to any question, or if a Fail is received on any of the questions, regardless of the results of the scored questions.

PART B: EXPERIENCE

Section I – Narrative, Organization Chart and Project Management Approach The maximum possible score for Section I is 30 total points based on relevance to the Project.

Section II – Personnel Resumes The maximum possible score for Section II is 25 total points for 5 resumes based on relevance to the Project. Key Personnel Resumes (identified in italic and bold text in the Instructions) have a maximum score of 25 points for resumes of team proposed.

* Greater points may be assigned for Designated Design-Build Professional or Associate Design-Build Professional

Section III – Project Profiles The maximum possible score for Section III is 30 total points for 3 project profiles based on relevance to the Project. 10 points maximum per profile.

Section IV – Project References The maximum possible score for Section IV is 15 total points for 3 projects based on relevance to the Project. 5 points maximum per reference.

SCORING SUMMARY Maximum Score

Minimum Score for Qualification

Part A Questionnaire

Section I: Identification of DBE and Primary Team Members

Information about Design-Build Entity N/A N/A

Information about General Contractor N/A N/A

Information about the Architect of Record N/A N/A

Information about the Design Architect N/A N/A

Section II: Essential Requirements Pass Pass

Part A Questionnaire – Maximum Score Pass -

Part B Qualifications Experience

Section I: Narrative, Organizational Chart, Project Management Approach

30 N/A

Section II: Required Personnel Resumes

DBE – Project Executive N/A N/A

DBE – Design Principal N/A N/A

DBE – Project Director N/A

Design Team – Project Architect/ Design Manager N/A

Design Team – Architect of Record N/A

Design Team – Design Architect (if not the AOR) (score will be averaged with AOR)

N/A

Construction Team – Project Manager N/A

Construction Team – General Superintendent N/A

N/A

Total Maximum Points (Personnel Resumes) 25 N/A

Section III: Project Profiles: 3 Projects @ 10 points maximum each 30

Section IV: Project References: 3 Projects @ 5 points maximum each 15

MAXIMUM POINT TOTAL

100 -

City of Larkspur – Recreation Staff Building/ Design-Build RFQ

It is acceptable that the templates in this section be recreated for ease of use in preparing responses. Please ensure that all of the information on each template is provided in the exact sequence and format as it is on the template including elements in bold and the scoring criteria.

APPENDIX A

Part A

- Section I: Information About the Design-Build Entity

- Section II: Essential Requirements – Pass/ Fail

Part B

- Section I: Narrative, Organizational Chart and Project Management Approach.

- Section II: Personnel Resumes.

- Section III: Project Profiles.

- Section IV: Project References

(Attached Hereto the following 10 Pages)

PART A

SECTION I: INFORMATION ABOUT THE DESIGN-BUILD ENTITY

General Contractor Name:_______________________________________________________ Architect of Record Name:_______________________________________________________ Design-Build Entity Contact Person:_______________________________________________ Address:_____________________________________________________________________ Phone:_________________Fax:_________________Email:____________________________ DIR Registration Number:_______________________________________________________ Insurance Company:___________________________________________________________ Insurance Co. Agent:________________________Agent’s Phone:_______________________ Insurance Co. Address:_________________________________________________________

If the Design-Build Entity is a privately held corporation, limited liability company, partnership, or joint venture, then identify all shareholders, partners, or members known at the time of submitting the SOQ who will perform work on the Project:______________________________

If the Design-Build Entity is a corporation, limited liability company, partnership, joint venture, or other legal entity, a copy of the organizational documents or the agreement committing to form the organization must be included with the SOQ or the Entity will not be included on the short list of Proposers.

A. General Contactor

Company Name:____________________________________ (as it appears on the license) Check One: Corporation Partnership Date of formation/incorporation:_____________________ LLC Sole Prop.

Contractor DIR Registration Number:_________________ Joint Ven.

Contractor License Numbers held by Company, with classifications and expiration dates:

Contact Person:______________________________________ Adress:___________________ Phone:__________________________Fax:________________Email:____________________ If Company is a sole proprietor or partnership, identify Owners(s) of Company as follows:

Name Position Years with Co. % Ownership

Contractor’s Bonding Co./Surety:_______________ Surety Agent:_______________________________ Surety Agent’s Phone:________________ Surety Address:_______________________________________________________________ Company Bonding Capacity:___________________

Has there been a change in the Company’s Surety within the last three (3) years? Yes____ No____ (If yes, identify other sureties and explain on a separate signed page.)

Has there been a change in ownership of the Company within the last three (3) years?

Yes____ No____ (If yes, explain on a separate signed page.)

NOTE: A publicly-traded corporation is not required to answer this question.

Has the Company changed names or license number in the past five (5) years? Yes____ No____ (If yes, explain on a separate signed page, including the reason for the change.)

Has any owner, Contractor State License Board qualifier, or corporate officer operated as a contractor under any other name or license number (not listed above) in the last five years?

A. Architect of Record

Company Name:____________________________________ (as it appears on the license) Check One: Corporation Partnership Date of formation/incorporation:_____________________ LLC Sole Prop.

State of formation/corporation:_________________ Joint Ven.

Contact Person:______________________________________ Address:____________________________________________ Phone:__________________________Fax:________________Email:____________________ If Company is a sole proprietor or partnership, identify Owners(s) of Company as follows:

Name Position Years with Co. % Ownership

Insurance Company:___________________________________________________________________ Insurance Co. Agent:_______________________________ Agent’s Phone:________________ Insurance Co.

Address:_________________________________________________________________

Has there been a change in ownership of the Company within the last three (3) years? Yes____ No____

NOTE: A publicly-traded corporation is not required to answer this question.

Has the Company changed names in the past five (5) years? Yes____ No____ (If yes, explain on a separate signed page, including the reason for the change.)

Has any owner or corporate officer worked for any other architectural firm in the last five years?

(If yes, explain on a separate signed page.) Yes____ No____

Provide the following information for all known Architects who will be designing the Project:

Name License Number Years with Company Years in Practice

PART A

SECTION II: ESSENTIAL REQUIREMENTS - PASS/FAIL

1) General Contractor (“Contractor”) possesses a valid and current California Contractor’s license for the work that Contractor will perform.

2) Architect possesses a valid and current California professional license for the services for which Architect will be responsible.

3) Can the firm meet the following minimum insurance requirements?

General Liability policy with policy limits of at least $5,000,000 per occurrence and $5,000,000 aggregate.

• Automobile Liability policy with policy limits of at least $1,000,000 per occurrence (general) and $2,000,000 per occurrence (property damage).

• Workers Compensation policy with policy limits of at least $1,000,000 per accident and $1,000,000 for disease.

• Employers Liability policy with policy limits of at least $2,000,000 per accident for bodily injury or disease

• Professional Liability or Errors and Omissions Liability with policy limits of at least $5,000,000 per claim and aggregate

• Builder’s Risk Insurance: The builder’s risk insurance policy must be issued on an occurrence basis, for all-risk or “all perils” coverage on a 100% completed value basis on the insurable portion of the Project for the benefit of the City.

4) Design-Build Entity has a current Workers’ Compensation Insurance policy as required by the Labor Code or is legally self-insured pursuant to Labor Code section 3700 et. seq.

5) Either Design-Builder’s experience modification rate (“EMR”) for the most recent three-year period is an average of 1.00 or less, and its average total recordable injury or illness rate and average lost work rate for the most recent three-year period does not exceed the applicable statistical standards for its business category, or the Design-Builder is a party to an alternative dispute resolution system, as provided for in Section 3201.5 of the Labor Code.

Note: If the Design-Builder has not established the required information over three years, then respond as to whether each member of the Design- Build Entity meets the specified standard

6) Contractor knows and understands its obligations regarding the employment of apprentices on public works projects and intends to comply with such requirements.

In order to pass, Respondent must answer “yes” to questions 1-12, and answer “no” to questions 13-14.

7) Design-Builder knows and understands its obligations regarding skilled and trained workforce requirements as set forth in Public Contract Code sections 2600 et seq. and commits to require the Contractor and subcontractors at every Tier to comply with those requirements in constructing the Project.

8) Has the Design-Build Entity (and the Contractor, if different from the Design-Build Entity) attached its latest copy of a reviewed or audited financial statement with accompanying notes and supplemental information, including schedule of Contractor’s construction contracts completed and in progress? (The latest audited financial statement provided must be the most current and completed no more than 2 years before submitting this SOQ.) NOTE: A compiled financial statement is not acceptable

Yes____ No____

9) Contractor currently is registered with the California Department of Industrial Relations for Public Works Projects.

10) Can the Design-Build Entity truthfully state that it is currently eligible to bid on or be awarded any Local, State, or Federal Public Works Contract, pursuant to either Labor Code section 177.1 or Labor Code section 177.7, or will the firm be eligible at time of bid?

11) Is the surety to be used for this project authorized by the Insurance Commissioner to transact business in the State of California as an admitted surety insurer (as defined in the California Code of Civil Procedure Section 995.120)?

12) Has a notarized statement from an admitted surety insurer (approved by the California of Insurance) and authorized to issue bonds in the State of California been attached, which states that the DBE’s current bonding capacity is sufficient to provide payment and performance bonds in the amount of 100% of the contract total, In the amount of at least $5,000,000 (Statement must be from the surety company, not an agent or broker).

13) Contractor’s license has been suspended or revoked at any time in the last ten years?

14) Architect’s license has been suspended or revoked at any time in the last ten years?

The following questions are for evaluation purposes only

15) Contractor has been required to pay back wages or penalties for its own failure to pay prevailing wages more than three times in the last five years?

16) Contractor has been “default terminated” by an owner (other than for convenience) or its surety has completed or paid for completion of a contract within the last five years.

NOTE: A default termination that was withdrawn does not constitute a default termination for purposes of this question

17) At any time during the last five years, has any member of the Design- Build Entity, or any of their owners, partners, members, officers, or key personnel been convicted of a crime involving a) the awarding of a local, state, or federal contract, b) the bidding or the performance of a local, state or federal contract, or c) a crime involving any federal, state or local law related to construction, fraud, theft, or other act of dishonesty

18) Is the Contractor, the Architect, or any Principal Engineer currently the debtor in a bankruptcy case?

19) Has there been a change in the Company’s Surety within the last three

(3) years?

20) Has there been a change in ownership of the Company within the last three (3) years?

21) Has the Company changed names or license number in the past five (5) years?

22) Has any owner, Contractor State License Board qualifier, or corporate officer operated as a contractor under any other name or license number (not listed above) in the last five years?

23) Has any owner or corporate officer worked for any other architectural firm in the last five years?

24) CAL OSHA or Federal OSHA finding against Contractor or its associates of any “serious,” “willful” or “repeat” violations of its safety or health regulations in the past five years

25) EPA, any Air Quality Management District, or any Regional Water Quality Control Board finding against Contractor or its associates or the owner of a project on which Contractor was the prime contractor in the past five years.

26) In the past five years, any violation by Respondent of any provision of California apprenticeship laws or regulations, or the laws pertaining to use of apprentices on public works projects, or the laws requiring use of a “skilled and trained workforce” on certain public works projects.

27) Payment by the Contractor, or the Architect, of liquidated damages of $100,000 or more in the last five years.

28) Termination of the Contractor, or the Architect, or their associates for cause or default on a design or construction contract within the last ten years.

29) In the past five years, cancellation of any insurance policy or refusal of any insurance company to renew an insurance policy held by the Respondent, the Contractor, or the Architect, due to non-payment of premiums or losses claimed.

30) Any finding by any public entity in the past five years that the Respondent, the Contractor, or the Architect, was not a "responsible” bidder or proposer.

31) Any finding by a court or arbitrator in the past ten years that the Respondent, the Contractor, or the Architect, or any of their associates was liable for making any false or fraudulent claim or material misrepresentation to a public agency or entity

32) Withdrawal for any reason from a design-build proposal by the Contractor, or the Architect, after an award to a design-build team that included that company

33) Any claims in excess of $250,000 (aggregate, if multiple issues) made in the past ten years which were either a) asserted by the Respondent, the Contractor, or the Architect, against a project owner in arbitration or litigation and compromised for 40% or less than the amount asserted or

b) asserted against the Respondent, the Contractor, or the Architect, by a project owner in arbitration or litigation and compromised for 60% or more than the amount asserted

PART B

SECTION I: NARRATIVE, ORGANIZATION CHART AND PROJECT

MANAGEMENT APPROACH (See instructions section of

RFQ)

SECTION II: PERSONNEL RESUME TEMPLATE

Maximum 2 pages per resume

Name Title:

Firm:

Years of Experience: Years with this Firm:

Education:

Active Registrations, Licenses or Credentials:

Awards:

Responsibilities on this Project:

Experience: Identify relevant projects on which employee has worked. Include a brief description of the project and specifically identify employee’s roles, responsibilities, and duration of involvement on the project.

Experience on similar projects:

Experience with California Public Building Facilities :

Design-Build Experience:

Experience with Facilities Construction for Public Sector Clients (Identify California projects):

Experience with energy efficiency/sustainable building design measures:

Other experience, training, education, and qualifications relevant to the proposed Project:

Describe what makes this individual uniquely suited for this assignment:

SECTION III: PROJECT PROFILE TEMPLATE (Maximum 2 pages per project)

Firm:

Firm’s Role on Project:

Project Name:

Location:

Project Description:

Firm’s Project Manager:

Personnel on project being proposed for this Project:

General Contractor (if not Firm):

Architect of Record (if not Firm):

Construction Manager:

Other Relevant Entities:

Project Type: Gross Square Footage:

Scheduled Completion Date: Actual Completion Date:

Explain Difference, if any:

Original Const. Contract Amount: Final Const. Contract Amount:

Explain Difference, if any:

Delivery Method:

Sustainable Building Measures Incorporated:

Relevance to this Project:

Awards:

Project Owner:

Owner’s Representative:

E-mail Address: Telephone:

SECTION IV: PROJECT REFERENCE TEMPLATE

To be completed for each project included in Project Profiles

DISCIPLINE:

1 PROJECT NAME:

Reference Firm Name:

Contact Name: Title:

Phone Number: E-mail:

Relationship to Project:

2 PROJECT NAME:

Reference Firm Name:

Contact Name: Title:

3 PROJECT NAME:

Reference Firm Name:

Contact Name: Title:

APPENDIX B

- Forms and Certifications o Duly Authorized Representative Certification o Potential Conflict of Interest Disclosure o Skilled and Trained Workforce Certification o Iran Contracting Act Certification o Worker’s Compensation Certification o Non-Collusion Declaration o Public Works Contractor Registration Certification o Fleet Compliance Certification o Russian Sanctions Certification

(Attached Hereto the following 10 Pages)

DULY AUTHORIZED REPRESENTATIVE CERTIFICATION

The person who executes this declaration should be either an owner, officer or managing agent of the company.

The undersigned is duly authorized to execute this pre-qualification questionnaire under penalty of perjury on behalf of the firm. The undersigned warrants and represents that he/she has personal knowledge of each of the responses to this Statement of Qualifications and/or that he/she has conducted all necessary and appropriate inquiries to determine the truth, completeness and accuracy of responses to this Statement of Qualifications.

The undersigned declares and certifies that the responses to this Statement of Qualifications are complete and accurate; there are no omissions of material fact or information that render any response to be false or misleading and there are no misstatements of fact in any of the responses.

I declare under penalty of perjury under California law that the foregoing is true and correct.

General Contractor:

Printed

Signature: ________________________________________ Dated:

Architect of Record:

Printed

Signature: ________________________________________ Dated:

SKILLED AND TRAINED WORKFORCE CERTIFICATION

The undersigned does hereby certify to the City of Larkspur (“[ENTITY]”) as follows:

As a condition to being evaluated for selection, Public Contract Code section 22164(2)(1) requires Proposer to provide an enforceable commitment to the City of Larkspur that Proposer and its subcontractors at every tier will use a skilled and trained workforce to perform all work on the Project that falls within an apprenticeable occupation in the building and construction trades, in accordance with Public Contract Code section 2600 et seq.

Proposer has reviewed the skilled and trained workforce requirements under Public Contract Code sections 22164(2)(1) and 2600 et seq. (as it may be amended from time to time), and Proposer and its subcontractors at every tier will both comply with the foregoing Public Contract Codes sections and Proposer will provide monthly reports to the City of Larkspur demonstrating that Proposer and its subcontractors performing work on the Project are complying with the requirements of Public Contract Code section 2600 et seq.

The skilled and trained workforce requirement shall not apply if Proposer provides evidence that Proposer has entered into a project labor agreement that will bind Proposer and all its subcontractors at every tier performing work on the Project to use a skilled and trained workforce.

Any person executing this certification on behalf of Proposer that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and…