Bid Notice.pdf

DEPARTMENT OF GENERAL SERVICES

Support Services Division

INVITATION FOR BIDS (IFB)

988-0824-26

For

WEED ABATEMENT SERVICES

RELEASE DATE: August 31, 2026

RESPONSE DUE: September 28, 2026, 5:00 pm

SUBMIT PROPOSAL TO: IFB COORDINATOR

Solano County digitally via OpenGov Solano County

Portal website at:

https://procurement.opengov.com/portal/solanocounty

Justine Jackson

Phone: (707) 784-6976 jmjackson@solanocounty.gov

Any bidder participating in this solicitation is required to have a vendor application on file with the

County. This application may be downloaded from the Solano County website at www.solanocounty.gov. Include the application with your proposal. The County will post any changes and information relating to this IFB digitally via OpenGov. Bidders are responsible for frequently checking OpenGov at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this IFB.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

ANTHONY L. TAVE, P.E.

Director General Services ALTave@SolanoCounty.gov

(707) 784-7902

DUSTIN D. LENO, MBA, A.A.E.

Assistant Director ddleno@solanocounty.gov

(707) 784-2781

675 Texas Street, Suite 2500

Fairfield, CA 94533-6342

Fax (707) 784-6320 http://www.solanocounty.gov https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.gov/ mailto:ALTave@SolanoCounty.gov http://www.solanocounty.gov/

Solano County

INVITATION FOR BIDS

Weed Abatement Services

TABLE OF CONTENTS

1. INTRODUCTION

2. STATEMENT OF PURPOSE

3. CONTRACT TYPE AND DURATION

4. SPECIFICATIONS/DESCRIPTION OF SERVICES

5. INSTRUCTIONS TO BIDDERS

6. PRICING PROPOSAL

7. ELECTRONIC BID SUBMITTAL

8. STANDARD TERMS & CONDITIONS

Attachments:

A - PO TERMS_CONDITIONS

B - WEED ABATEMENT LOCATIONS_AERIAL VIEW

Invitation For Bids #988-0824-26 Title: Weed Abatement Services

1. 1. ........................................................................................... INTRODUCTION

1.1. 1.1. Summary

The County of Solano, Department of General Services - Facilities Operations Division, hereinafter referred to as the "County", intends to secure a three-year contract with a qualified Proposer to provide Weed Abatement Services. This project focuses on reducing fire hazards by removing or minimizing flammable vegetation and maintaining clear, safe conditions across all properties listed in the solicitation. A combined approach of discing, mowing, herbicide treatments, and hand trimming shall be used to achieve these objectives while maintaining compliance with applicable fire codes and local ordinances.

1.2. 1.2. Background

Weed abatement is an essential maintenance service that supports fire prevention, property safety, and regulatory compliance across Solano County. Due to the region’s dry climate and heightened seasonal fire risks, unmanaged vegetation can quickly become hazardous, impacting both property conditions and public safety. Regular weed abatement ensures that all sites remain clear of overgrowth, reducing fire fuel loads and maintaining a clean, professional appearance. Properties typically require three (3) weed abatement services per year, these services are typically scheduled around key growth cycles to stay ahead of seasonal vegetation patterns. By maintaining this annual rhythm, properties avoid rapid overgrowth, ensure compliance with local requirements, and reduce the likelihood of emergency vegetation removal during critical fire periods. With multiple locations in

Solano County requiring service, a coordinated weed abatement plan ensures consistent maintenance standards across all sites. Regular services provide predictable budgeting, streamlined oversight, and enhanced safety for employees, visitors, and surrounding neighborhoods. This approach keeps every property properly maintained and aligned with county guidelines year-round.

1.3. 1.3. Contact Information

Justine Jackson Buyer 675 Texas Street Fairfield, CA 94533 Email: jmjackson@solanocounty.gov Phone: (707) 784-6976

Department:

General Services - Facilities Operations Division

1.4. 1.4. Timeline

Release Project Date August 31, 2026

Pre-Proposal Meeting (Non-

Mandatory)

September 14, 2026, 10:00am

675 Texas Street, Suite 2500, Fairfield CA, 94533 - Initial meeting location prior to site walk. Non-Mandatory mailto:jmjackson@solanocounty.gov tel:(707)784-6976

Question Submission Deadline September 18, 2026, 5:00pm

Question Response Deadline September 23, 2026, 5:00pm

Proposal Submission Deadline September 28, 2026, 5:00pm

Contractor Selection Date October 1, 2026

2. 2. .......................................................................... STATEMENT OF PURPOSE

2.1. 2.1. Statement of Purpose

The purpose of this Invitation for Bid (IFB) is to define the County’s minimum requirements and gain adequate information by which the County may evaluate services offered by contractors or vendors.

As used herein, the term contractor or vendor shall mean the contractor, its employees, or agents.

A. The County of Solano, on behalf of the General Services - Facilities Operations Division, hereinafter referred to as the “County,” is soliciting bids to procure Weed Abatement Services to reduce fire hazards .

B. The County of Solano exclusively reserves the sole and independent rights to make an award in whole or in part or any varying combination (split bid) if deemed will be in the best interest of the County. The award may not necessarily be to the lowest bidder but to the lowest responsive and responsible bidder able to render services and perform the associated work in support of the County and fulfill all contract requirements.

C. Moreover, the County reserves the sole and independent right to award all bid items to more than one vendor (multiple award contracts), if deemed in the best interest of the County. If and where multiple award contracts are made, County departments/agencies may purchase goods from one or more awarded vendors.

D. Services and/or commodities to be rendered as specified within guidelines as provided by this

IFB in its entirety. This IFB details deliverables and terms and conditions as required by the

County.

E. In addition to the requesting department, other Solano County departments may utilize this contract (at the same terms and conditions) for similar work.

F. Contractor to submit with the bid one copy of descriptive literature, including any pictures or drawings, and a specification sheet if applicable.

G. Bidders are responsible for checking the County's eProcurement Portal frequently for any current information and documents pertaining to this IFB.

H. Bid shall be valid at least for (90) days after the IFB closing date.

I. Questions regarding this solicitation shall be submitted via the County's eProcurement Portal

Q&A feature no later than 5:00 pm on Friday, September 18, 2026. Response to written questions will be posted via the County's eProcurement Portal no later than 5:00 pm on

Wednesday, September 23, 2026. If there is a delay in posting responses, the bid submission due date may be extended commensurate. The County cannot assure any response to questions/inquiries received after this date.

J. Samples: The County reserves the right to require a bidder to furnish samples of any item within seven calendar days after the request is made. The samples must be furnished free of charge, be clearly marked “sample” with the Invitation for Bid number, bid item number, bidder’s name and address and delivered to the Purchasing Services Office. Samples will be evaluated to determine compliance with all major characteristics of the article indicated. Failure of samples to conform to all such characteristics may be cause for rejection of the bid. Failure to submit the requested samples may eliminate the bidder from further consideration for award. Samples will not be returned to bidder.

3. 3. ............................................................... CONTRACT TYPE AND DURATION

3.1. 3.1. Firm Fixed Price Contract

This is a Firm-Fixed-Price contract that shall be in the form of Purchase Order and all requirement's, terms and conditions of this solicitation shall be incorporated in the PO by reference.

3.2. 3.2. Period of Performance

Period of performance for this contract is Three-years (3), effective October 1, 2026 through

September 30, 2029. The County reserves the right to award a three-year contract through this IFB, which may be renegotiated and/or renewed/extended, subject to contractor performance and continued funding, for two additional one-year terms without a competitive bid process, representing a total contract term of no more than five (5) years at the sole discretion of the County, provided the

County notifies the Contractor in writing of its intention to do so at least thirty (30) days prior to the contract expiration date.

3.3. 3.3. Price Adjustments

Price adjustment's may be negotiated prior to the beginning of a contract extension year. Any proposed price adjustment shall be submitted to the County in writing at least ninety (90) days prior to contract anniversary date and if approved, will be effective on that date for the subsequent contract period.

4. 4. ............................................ SPECIFICATIONS/DESCRIPTION OF SERVICES

4.1. 4.1. Scope of Services

A. The Contractor shall perform all vegetation management and weed abatement activities with diligence and professional care while maintaining compliance with applicable fire codes and local ordinances, reducing fire risks by removing or minimizing flammable vegetation and maintaining clear, safe conditions across all County properties.

B. General Requirements

1. Contractor shall provide all labor, equipment, and materials necessary to perform the work.

2. All services shall be completed in accordance with applicable fire prevention and vegetation-abatement standards.

3. All work must be conducted safely and in compliance with local regulations and guidelines.

C. Services to Be Performed

1. Utilize a combination of discing, mowing, herbicide application, and hand-trimming to maintain low vegetation, reduce fuel continuity, and support fire-resistant conditions throughout designated areas.

D. Fire Hazard Reduction Standards

1. Reduce vegetation around structures to create lean, low-fuel zones.

2. Thin or space vegetation to disrupt continuous fuel pathways.

3. Maintain clear vegetation along access roads, driveways, and pathways.

4. Remove dry or dead plant material that may act as ignition fuel.

E. Debris Management

1. Remove, chip, or safely disperse cut vegetation to ensure no hazardous piles remain on-site.

F. Environmental and Safety Practices

1. Operate all equipment in a safe manner and halt work during extreme fire-weather conditions or when directed by County staff.

4.2. 4.2. Licensing & Certifications

The Contractor shall ensure all herbicide or pesticide applications are conducted by personnel holding a current Qualified Applicator Certificate (QAC) or Qualified Applicator License (QAL) issued by the California Department of Pesticide Regulation.

4.3. 4.3. Vegetation Clearance & Fire Safety Compliance

Contractor shall conduct vegetation removal and fuel-reduction work in accordance with the

California Fire Code (Title 24, Part 9), including removal of weeds, dry grasses, brush, and other combustible vegetation capable of ignition. Required clearance distances of 30–100 feet around structures shall be maintained as outlined in the Fire Code and Public Resources Code §4291, including ember-resistant zones within 5 feet of structures.

2025 California Fire Code, Title 24, Part 9 - 304.1.3 Vegetation.

California Public Resources Code section 4291 (2025)

4.4. 4.4. Site Locations and Schedule

A. Weed Abatement services shall be performed three (3) times per year at each of the following

County locations to ensure vegetation is properly managed, fire hazards are reduced, and all areas remain in compliance with County safety and maintenance standards.

1. County Fairgrounds, 900 Fairgrounds Dr. Vallejo, CA

2. Weights and Measures, Coach Ln. Vallejo

3. Georgia Ave- PG&E Site

4. 2101 & 2201 Courage Dr. Fairfield, CA

5. Solano Juvenile Hall, 740 Beck Ave. Fairfield, CA

6. 2500 Clay Bank Rd. Fairfield, CA

7. Falls School, 1643 Rockville Rd. Fairfield, CA

B. See Attachment B for aerial views of each location.

5. 5. ....................................................................... INSTRUCTIONS TO BIDDERS

5.1. 5.1. INFORMED BIDDERS.

Before submitting bids, bidders must fully inform themselves of the conditions, requirements and specifications of the products or materials to be furnished. Failure to do so will be at bidder’s own risk and they cannot secure relief on the plea of error.

5.2. 5.2. BID FORMS.

Bid must be submitted via electronic submission via the County's eProcurement Portal at https://procurement.opengov.com/portal/solanocounty

5.3. 5.3. PRICES, NOTATIONS, AND MISTAKES.

All prices and notations must be ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person who signs bid. Prices shall be stated in units and quotations made separately on each item. In case of conflict, unit prices will govern. Where there is a conflict between words and figures, words will govern.

5.4. 5.4. OFFERS OF MORE THAN ONE PRICE.

Bidders are allowed to submit more than one bid but not more than two bids. Bidders may submit one base bid and one alternate bid. Where bidder submits more than one bid, one bid shall be marked “base bid” and the other shall be marked “alternate bid.” Base bid and the alternate bid shall be submitted in accordance with the terms and conditions of this bid solicitation. The County reserves the sole right to accept or reject any alternate offer, in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

https://codes.iccsafe.org/s/CAFC2025P1/chapter-3-general-requirements/CAFC2025P1-Pt02-Ch03-Sec304.1.3 https://california.public.law/codes/public_resources_code_section_4291

5.5. 5.5. TERMS OF THE OFFER.

Solano County’s acceptance of bidder’s offer shall be limited to the terms herein unless expressly agreed in writing by Solano County. Bids offering terms other than those shown herein will be declared non-responsive and will not be considered.

5.6. 5.6. BIDDER AGREEMENT TO TERMS AND CONDITIONS.

Submission of a bid through the County's eProcurement Portal will be interpreted to mean bidder has agreed to all the terms and conditions set forth in the pages of this solicitation.

5.7. 5.7. CANCELLATION OF CONTRACT.

The County of Solano may cancel this contract without cause at any time by giving thirty (30) days written notice to the supplier/vendor. The County of Solano may cancel this contract with cause at any time by giving ten (10) days written notice to the vendor. Cancellation for cause shall be at the discretion of the County of Solano and shall be, but is not limited to, failure to supply the service specified within the time allowed or within the terms, conditions, or provisions of this contract. The successful bidder may not cancel this contract without prior written consent of Purchasing Services.

5.8. 5.8. COMPLIANCE OR DEVIATION TO SPECIFICATIONS.

Bidder hereby agrees that the services offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the bidder’s response. Bidder may submit an attachment entitled “Exception to Specifications,” which must be signed by bidder’s authorized representative. An explanation must be made for each item to which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but shall not be an acceptable substitution for the requirement. The County reserves the sole and independent right to accept or reject any exception or deviation in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

5.9. 5.9. COMPLIANCE WITH LAWS.

All bids shall comply with current federal, state, local and other laws relative thereto.

5.10. 5.10. FORCE MAJEURE.

If execution of this contract shall be delayed or suspended and if such failure arises out of causes beyond the control of and without fault or negligence of the Vendor, the vendor shall notify the County of Solano, in writing, within twenty-four (24) hours, after the delay. Such causes may include but are not limited to acts of God, war, acts of public enemy, acts of any governmental entity in its sovereign or contractual capacity, fires, floods, epidemics, strikes and unusually severe weather.

5.11. 5.11. FORMATION OF CONTRACT.

Bidder’s bid submittal and Solano County’s written acceptance shall constitute a binding contract.

5.12. 5.12. LAWS GOVERNING CONTRACT.

This contract shall be in accordance with the laws of the State of California. The parties stipulate that this contract was entered into in the County of Solano, in the State of California. The parties further stipulate that the County of Solano, California, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

5.13. 5.13. NOMENCLATURES.

The terms successful bidder, supplier, vendor, and contractor may be used interchangeably in this solicitation and shall refer exclusively to the person, company, or corporation with whom the County of Solano enters into a contract as a result of this solicitation.

5.14. 5.14. SELL OR ASSIGN.

The successful bidder shall not have the right to sell, assign, or transfer, any rights or duties under this contract without the specific written consent of the County of Solano.

5.15. 5.15. SEVERABILITY.

If any provisions, or portions of any provisions, of this contract are held invalid, illegal, or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

5.16. 5.16. BID PREPARATION.

Solano County shall not pay for any information herein requested, or is it liable for any costs incurred by prospective bidders.

5.17. 5.17. PROMPT PAYMENT TERMS.

Discounts for payments made twenty (20) days or more from receipt of invoice will be considered in award of bid. Payment discounts must be clearly shown on the Bid Form. Normal payment terms are net 30-45 days, after receipt of invoice and equipment acceptance.

5.18. 5.18. TAXES-SALES.

California sales tax should be shown separately on the bid form, when and where indicated (if not indicated on bid sheet do not include in your bid).

5.19. 5.19. TAXES, FEDERAL EXCISE.

TAXES, FEDERAL EXCISE. The County of Solano is exempt from federal excise tax.

5.20. 5.20. DEADLINE FOR BID SUBMITTALS.

Unless otherwise specified, the time of day for the following events shall be between 8:00 a.m. and 5:00 p.m., Pacific Time.

5.21. 5.21. BIDS MUST BE SUBMITTED ON OR BEFORE THE SUBMISSION DATE AND TIME.

Contractors shall respond to the IFB and any exhibits, attachments, or amendments. A contractor's failure to submit a bid as required on or before the deadline shall cause the bid to be disqualified.

5.22. 5.22. BID SUBMITTALS.

An electronic submission of Bids via the County's eProcurement Portal at https://procurement.opengov.com/portal/solanocounty are due no later than Monday, September 28, 2026 and 5:00 pm(Proposal Submission Time). Late submittals will not be accepted. The County will not pay any costs associated with the preparation, submittal, or presentation of any bid.

Please register as a Vendor on the County's eProcurement Portal for uninterrupted notification and access to County bidding opportunities. The County will only accept submission of all bids via the County's eProcurement Portal. Any hard copy submission, any other submission method (email, fax, etc.) will be retained in the file unopened and will be considered disqualified from consideration in further bidding process.

5.23. 5.23. BID AMENDMENT.

The County shall not accept any amendments, revisions, or alterations to bids after the deadline for submittal.

5.24. 5.24. BID WITHDRAWAL.

To withdraw a bid, contractor must submit a written request, signed by an authorized representative, to the Bid Coordinator prior to the official deadline / submittal date and time. After withdrawing a previously submitted bid, the contractor may submit another at any time up to the deadline for submittals.

5.25. 5.25. BIDS FOR ADDITIONAL SERVICES.

If a contractor indicates an offer of services in addition to those required by and described in this IFB, these additional services may be added to the contract before, or at any time during an agreed to contract period, at the sole discretion of the County.

5.26. 5.26. BID ERRORS.

Contractors are liable for all errors or omissions contained in their bids. Contractors will not be allowed to alter documents after the deadline for submitting bids.

5.27. 5.27. CONFLICT OF INTEREST.

By submitting a bid, the contractor certifies that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Contractor in connection with the procurement under this IFB.

5.28. 5.28. NON-DISCRIMINATION.

No person shall be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the County’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or California State Constitutional or statutory law;

nor shall they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the County or in the employment practices of the County’s contractors. Accordingly, all vendors entering into contracts with the County shall, upon request, be required to show proof of such nondiscrimination and to post in conspicuous places.

5.29. 5.29. RIGHT TO REFUSE PERSONNEL.

Any personnel involved in this service shall submit to a criminal history screening during the contract period, if directed by the County at contractor's sole expense. The County reserves the right to refuse, at its sole discretion, any subcontractors or any personnel provided by the prime contractor or its subcontractors that fails to submit to screening or for any other reason that is in the best interest of the County.

5.30. 5.30. LICENSURE.

The contractor must hold all necessary and applicable insurance, as well as all business and professional licenses. The County may require any or all contractors to submit evidence of proper documents.

5.31. 5.31. PROTESTS.

Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the Director of General Services. The protest shall be submitted in writing to the Director of General Services within seven (7) calendar days after such aggrieved person or company knows or should have known of the facts giving rise thereto. The protesting contractor/vendor shall file a detailed statement specifying the grounds for the protest. The protest letter must be mailed to the Director of General Services, 675 Texas Street, Suite 2500, Fairfield, CA 94533.

5.32. 5.32. CONTRACT AWARD.

The awarded bidder(s) will be issued a purchase order(s) by the County for the duration of each contract year.

5.33. 5.33. CONTRACT MONITORING.

The contractor shall be responsible for the completion of all work services set out in the contract. All work services are subject to inspection, evaluation, and acceptance by the County. The County may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. At reasonable times, the County may inspect those areas of the contractor's place of business that are related to the performance of the contract. If the County requires such an inspection, the contractor shall provide reasonable access and assistance.

5.34. 5.34. CONTRACT AMENDMENT.

If during the course of this contract, additions to and/or deletions from services provided are required as a result of changes to any statute, bylaw or regulation, the County shall notify the contractor. Added work shall be within the general scope of this IFB. In such instances, the County shall provide the contractor a written description of the additional work, and the contractor shall submit a time schedule for accomplishing the additional work and a price for the additional work based on the rates included in the contractor’s bid. If the County and the contractor reach an agreement regarding work services and associated compensation, said agreement shall become effective by means of a contract amendment. Any such amendment requiring additional work must be mutually agreed upon by the parties and signed by the contractor and must be approved by other

County officials as required by County laws and regulations. The contractor shall not commence additional work until the County has issued a written contract amendment and secured all required approvals.

5.35. 5.35. LOCAL VENDOR PREFERENCE:

A. In order to address the competitive disadvantage faced by local businesses that seek to enter into contracts with the County because of the higher costs of doing business in the County, and to encourage businesses to locate and remain in the County, the County has implemented a local preference policy.

B. Definition of Local Business

1. For purposes of this section, a “local business” means a business enterprise, including but not limited to a sole proprietorship, partnership, or corporation, which has the following:

2. a valid business license issued from the County or a political subdivision within the County;

and

3. its principal business office, or a satellite office with at least one full-time employee, located in the County.

C. Preference

1. Where the lowest responsible bidder is not a local business, the purchasing agent shall provide the lowest responsible local business bidder, should one exist and its bid is within five percent (5%) of the lowest responsible bidder, with notice and an opportunity to reduce its bid to match that of the lowest responsible bidder. Notice shall be by telephone and either facsimile or electronic mail. The local business shall have five (5) business days after the date of such notice to match the lowest bid, in writing. Should the local business so match, it shall be deemed the lowest responsible bidder and receive the award.

2. Should the lowest responsible local business bidder decline to match as set forth above, the purchasing agent shall provide the next lowest responsible local business bidder, should one exist, and its bid is within five percent (5%) of the lowest responsible bidder, with the same notice and opportunity to match the bid of the lowest responsible bidder as above. This process shall continue as necessary, until an award is made either to a responsible local business bidder within five percent (5%) of the lowest responsible bidder, or the lowest responsible bidder itself.

3. In instances where a local business and a non-local business submit equivalent, lowest responsible bids, the purchasing agent shall give preference to the local business.

4. No contract awarded to a local business under this section shall be assigned or subcontracted in any manner that permits more than fifty (50) percent or more of the dollar value of the contract to be performed by an entity that is not a local business.

D. Declaration of Compliance

1. In submitting a bid subject to this section, a local business shall affirm its compliance with

Sections 22-24 of the Solano County Code, on a form to be provided by the purchasing agent (Declaration form included in this bid).

E. Notice

1. The purchasing agent shall provide adequate notice of the provisions of this section to prospective bidders.

F. Exceptions

1. The exceptions provided for in section 1.1.11 of the County’s Purchasing & Contracting

Policy Manual shall apply to this section. Furthermore, this section is made expressly inapplicable to public works or other projects to the extent the application would be prohibited by state or federal law.

5.36. 5.36. BIDDER REGISTRATION.

The County of Solano, Purchasing Services is now partnering with OPEN GOV to create an electronic procurement portal that will allow you to receive notifications of County business opportunities and submit bids and proposals to Solano County digitally. All Vendors who wish to compete for County work, must register on the County's eProcurement Portal.

BIDDER REGISTRATION PROCEDURE: Register as a Vendor at https://procurement.opengov.com/portal/solanocounty

When registration is completed, vendors will receive email notifications of bidding opportunities that match the commodity/services listed in the vendor profile. It is critical to list the National Institute of

Purchasing (NIGP) codes related to the services and/or commodities offered by the vendors/contractors.

Remember that all vendors are also required to be register with the County of Solano. The vendor applications may be obtained here: (Solano County Vendor Application).

For further information on registration, please contact Solano County Purchasing Services at

Purchasing@solanocounty.com or (707) 784-6320.

6. 6. ................................................................................... PRICING PROPOSAL

BIDDER OFFERS AND AGREES TO FURNISH THE ABOVE ARTICLE(S) AT THE PRICES AND TERMS STATED SUBJECT TO

THE INSTRUCTIONS AND CONDITIONS OF THIS IFB.

Note: For complete details, delivery terms and other requirements, please refer to the details in this IFB.

PRICING TABLE

Prices are inclusive of three (3) services per year for each location.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 County Fairgrounds, 900

Fairgrounds Dr. Vallejo 3 Visit

2 Weights and Measures site Coach

Ln. Vallejo 3 Visit

3 Georgia Ave- PG&E Site 3 Visit

4 2101 & 2201 Courage Dr. Fairfield 3 Visit https://procurement.opengov.com/portal/solanocounty https://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=43060 mailto:Purchasing@solanocounty.com

Line Item Description Quantity Unit of

Measure Unit Cost Total

5 Solano Juvenile Hall, 740 Beck

Ave. Fairfield 3 Visit

6 2500 Clay Bank Rd. Fairfield 3 Visit

7 Falls School Rockville Rd. Fairfield 3 Visit

TOTAL

7. 7. ..................................................................... ELECTRONIC BID SUBMITTAL

7.1. 1. Do you agree to all of the terms and conditions of this IFB?*

THE UNDERSIGNED OFFERS AND AGREES TO FURNISH THE ABOVE ARTICLE(S) AT THE PRICES

AND TERMS STATED SUBJECT TO THE INSTRUCTIONS AND CONDITIONS OF THIS IFB

☐ Yes

☐ No

*Response required

7.2. 2. Bid Validity Period - 90 Days: * Bidder confirms that its bid shall be valid for a period of 90 days after IFB closing date.

☐ Please confirm

*Response required

7.3. 3. Specification Confirmation:* Did you bid on the item(s) per the specifications provided?

☐ Yes

☐ No

*Response required

When equals "No"

7.3.1. 3.1. Alternative Specifications:* If proposing alternative products, bidders must attach the specifications of said products here.

*Response required

7.4. 4. Subcontractor Listing:

If the Bidder will use subcontractors to assist with providing the goods/services requested in this solicitation, the Bidder must upload details of said subcontractors here. Note - The County reserves the right to deny or accept subcontractors and subcontracting.

7.5. 5. Public Works Reforms (Sb 854) Fact Sheet:* Check for updates at: https://www.dir.ca.gov/default.html https://www.dir.ca.gov/default.html

Public works reforms (SB 854) were signed into law on June 20, 2014. The reforms made several significant changes to the administration and enforcement of prevailing wage requirements by the Department of Industrial

Relations (DIR). Among other things, SB 854 established a public works contractor registration program to replace prior Compliance Monitoring Unit (CMU) and Labor Compliance Program (LCP) requirements for bond-funded and other specified public works projects. The fees collected through the program established by SB 854 are used to fund DIR’s public works activities.

Essentials of public works contractor registration program:

• Contractors are subject to a registration and annual renewal fee set initially at $400. The fee is non-refundable and applies to all contractors and subcontractors who intend to bid or perform work on public works projects (as defined under the Labor Code).

• Contractors apply and pay the fee online and must meet minimum qualifications to be registered as eligible to bid and work on public works projects:

o Must have workers’ compensation coverage for any employees and only use subcontractors who are registered public works contractors.

o Must have Contractors State License Board license if applicable to trade.

o Must not have any delinquent unpaid wage or penalty assessments owed to any employee or enforcement agency.

o Must not be under federal or state debarment.

o Must not be in prior violation of this registration requirement once it becomes effective. However, for the first violation in a 12-month period, a contractor may still qualify for registration by paying an additional penalty.

• The registration fee is not related to any project. It is more like a license that enables the registrant to bid on and perform public works.

• DIR provides a searchable database of registered contractors and subcontractors on its website, so that awarding bodies and contractors can comply with the requirement to only use registered contractors and subcontractors.

• Various protections are built in so that o A contractor won’t be in violation for working on a private job that is later determined to be public work;

o The inadvertent listing of an unregistered subcontractor on a bid doesn’t necessarily invalidate that bid;

o A contract with an unregistered contractor or subcontractor is subject to cancellation but is not void as to past work;

o An unregistered contractor or subcontractor can be replaced with one who is registered;

o A contractor whose registration lapses will have a 90-day grace period within which to pay a late fee and renew.

• Contractors and subcontractors register online. The preferred method of payment is by credit card.

• The requirement to list only registered contractors and subcontractors on bids became effective on

March 1, 2015. The requirement to only use registered contractors and subcontractors on public works projects applies to all projects awarded on or after April 1, 2015.

Essentials of Public Works Enforcement Fund:

All contractor registration fees go into the State Public Works Enforcement Fund and are used to fund the following items:

• Administration of contractor registration requirement;

• All DIR costs for administering and enforcing public works laws;

• Labor Commissioner’s enforcement of other Labor Code violations on monitored public works projects.

DIR no longer charges awarding bodies for prevailing wage compliance monitoring and enforcement on legacy

CMU projects.

Related changes in DIR’s administration and enforcement of public works requirements:

• Requirements to use CMU or specified alternative (labor compliance program or project labor agreement) for state bond-funded and other specified projects were eliminated and replaced by requirements that apply to all public works projects (as defined under the Labor Code).

• Awarding bodies are required to submit PWC-100 (contract award notice) for all public works projects.

• Contractors and subcontractors on all public works projects are required to submit certified payroll records (CPRs) to the Labor Commissioner unless excused from this requirement.

o CPRs are furnished to the Labor Commissioner online o This requirement phases in as follows:

▪ Applied to public works projects that had been under CMU monitoring;

▪ Applies to any new projects awarded on or after April 1, 2015;

▪ May apply to other projects as determined by Labor Commissioner;

▪ Applies to all public works projects, (except those listed under Exemptions just below), on and after

January 1, 2016.

o Exemptions: As of April 1, 2015, and even after January 1, 2016, the following projects are exempt from the requirement to have contractors and subcontractors furnish certified payroll records (CPRs) to the

Labor Commissioner:

Any projects monitored and enforced by the following legacy LCPs:

▪ California Department of Transportation (Caltrans)

▪ City of Los Angeles

▪ Los Angeles Unified School District

▪ County of Sacramento

Projects covered by qualifying project labor agreements, at the Labor Commissioner’s discretion.

• Requirements for awarding bodies to adopt and enforce a DIR-approved LCP are now limited to: (1) ongoing public works projects awarded prior to January 1, 2012, that were under a pre-existing LCP requirement (see the four legacy LCPs listed above) and (2) projects funded in whole or in part by Proposition

84.

☐ Please confirm

*Response required

7.6. 6. Non-Collusion Declaration Pursuant to Public Contract Code Sec. 7106:* The undersigned declares: I am the authorized representative of the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct, and that this declaration is executed.

☐ Please confirm

*Response required

7.7. 7. Agency References: * Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

The bidder shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last three (3) years.

THESE REFERENCES SHOULD BE FROM DIFFERENT ENTITIES AND NOT FROM SOLANO COUNTY.

• Agency_Reference_Form_IFB_O...

*Response required

7.8. 8. Key Team Member References:* Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

https://government-project.s3.us-west-2.amazonaws.com/51662/40a24baa-9ed9-4b5c-be3b-900778e4e4ba_Agency_Reference_Form_IFB_OG.pdf

Supply three (3) References from Government Agencies and/or Firms of similar size as Solano County for whom the Key Team Member has provided similar services during the last three (3) years.

• Key_Team_Member_Reference_F...

*Response required

7.9. 9. Certification of Compliance:* The bidder does hereby make certification and assurance of the Proposer’s compliance with:

The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview

Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.htm

All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America, The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and, The condition that no amount shall be paid directly or indirectly to an employee or official of the County of

Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this IFB for Weed Abatement Services.

☐ Please confirm

*Response required

7.10. 10. County Reservations:* The County of Solano exclusively reserves the sole and independent rights to make an award in whole or in part or any varying combination if deemed will be in the best interest of the County. The award may not necessarily be to the lowest bidder but to the lowest responsive and responsible bidder able to render services and perform the associated work in support of the County stated within the IFB.

Right of Rejection

The County reserves the right to reject any and all proposals, or to cancel this IFB in part or in its entirety.

The County reserves the right to waive any variances in proposals provided such action is in the best interest of the County.

The County reserves the right to amend this IFB at any time. The County also reserves the right to cancel or reissue the IFB at its sole discretion.

https://government-project.s3.us-west-2.amazonaws.com/51662/454b88dc-d7e7-4472-a761-0d4d60e41e4f_Key_Team_Member_Reference_Form_-IFB_OG.pdf http://www.codepublishing.com/CA/SolanoCounty/ https://www.justice.gov/crt/fcs/TitleVI-Overview https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity https://www.ada.gov/pubs/adastatute08.htm

Any proposal received which does not meet the stated pre-requisites of this IFB for Weed Abatement

Services, may be considered to be non-responsive, and may be rejected. The County may reject any proposal that does not comply with all of the terms, conditions, and performance requirements as stated within the IFB.

To cancel any award and re-solicit proposals for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

To reject any and all proposals considered not to be in the best interest of the County.

To waive any and all minor irregularities in proposals.

To reduce or increase any specification, in whole or in part due to changes in budget allocations.

I declare under penalty of perjury under the laws of the State of California that I have read the above

Reservations as stated by the County of Solano.

☐ Please confirm

*Response required

7.11. 11. Drug-Free Workplace Certification:* The contractor or grant recipient named on this proposal hereby certifies compliance with Government Code

Section 8355 in matters relating to providing a drug-free workplace. The contractor will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:

A. The dangers of drug abuse in the workplace

B. The person's or organization's policy of maintaining a drug-free workplace

C. Any available counseling, rehabilitation and employee assistance programs

D. Penalties that may be imposed upon employees for drug abuse violations

3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:

A. Will receive a copy of the company's drug-free policy statement

B. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant

CERTIFICATION

I, the official submitting this proposal, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this Certification, executed on the date of proposal submittal and in the County below, is made under

☐ Please confirm

*Response required

7.12. 12. ****Optional**** Additional Information:

Please provide any additional or relevant information that you would like to have considered by the County of

Solano.

7.13. 13. Declaration of Local Business:* Solano County gives local businesses a preference in formal solicitations of goods and services as set forth in section 22-24 of the Solano County code. in order to qualify for this preference, a business must meet all of the following criteria:

• a valid business license issued from the county or a political subdivision within the county; and

• its principal business office, or a satellite office with at least one full-time employee, located in the county.

Section 2: Acknowledgement

By completing this section, the undersigned states that, under penalty of perjury, the statements provided herein are true and correct and that the business meets the definition of a local business as defined in section 22-24 of the Solano County code.

All information submitted is subject to investigation, as well as disclosure to third parties under the California public records act. incomplete, unclear, or incomprehensible responses to the following will result in the bid not being considered for application of the county’s local preference policy. false or dishonest responses will result in rejection of the bid and curtail the declarant’s ability to conduct business with the county in the future. it may also result in legal action.

Bidder declares under penalty of perjury under the laws of the state of California that the foregoing is true and correct, and that this declaration is executed by an authorized representative of the firm.

Please select YES if your business is located within Solano County.

☐ Yes

☐ No

*Response required

When equals "Yes"

7.13.1. 13.1. Legal name of the business?* Enter Detail Below

Maximum response length: 50 characters

*Response required

When equals "Yes"

7.13.2. 13.2. Physical address of principal place of business or satellite office with at least one employee:* Enter Complete Address Below.

When equals "Yes"

7.13.3. 13.3. Attach Current Business license issued within the County of Solano*

When equals "Yes"

7.13.4. 13.4. I declare under penalty of perjury under the laws of the state of California that the foregoing is true and correct and that this declaration is executed by an authorized representative.* ☐ Please confirm

*Response required

7.14. 14. Debarment Certification:* By submitting a bid, offer, proposal, or quote to the County of Solano, and under penalty of perjury, I, the

Proposer, hereby certify that the Prospective Contractor and its officers, directors, and employees:

• Are not currently suspended, debarred, or otherwise excluded from participation in any federally funded program;

• Have not been convicted of any offense related to the provision of federally funded goods or services, nor previously suspended, debarred, or declared ineligible for participation in such programs; and

• Are not aware of any ongoing investigations or circumstances that may result in suspension, debarment, or exclusion from participation in federally funded programs.

Prospective Contractors shall attach acceptable proof of non-debarment to this certification. Acceptable documentation includes:

• A current SAM.gov “Active” registration status showing no exclusions; or

• A printed SAM.gov “Entity Status” or “Exclusions” report.

This representation shall remain in effect throughout the term of any contract awarded. If the Prospective

Contractor becomes aware of any change in its debarment status at any time, it shall immediately notify the

County in writing.

The Prospective Contractor authorizes the County to independently verify suspension and debarment status.

False certifications may subject the certifier to criminal prosecution and administrative sanctions.

I certify that I am duly authorized to make this declaration on behalf of the company named above.

*Response required

7.15. 15. Bidder Accepts County Terms and Conditions Without Qualification?*

☐ Yes

☐ No

*Response required

When equals "No"

7.15.1. 15.1. What qualifications (i.e., exceptions or conditions) are being requested by the Proposer?* If the Bidder takes exceptions, please attach qualifications here. The County is under no obligation to accept your qualifications; however, they will be reviewed on a case-by-case basis.

7.16. 16. Firm’s Disclosure of Criminal and Civil Proceedings: * Describe all ongoing and past civil and criminal proceedings within the last 10 years. Indicate the status of current proceeding and the outcome of closed or completed actions.