Bid Notice.pdf

VILLAGE OF BRIARCLIFF MANOR

1111 Pleasantville Road

Briarcliff Manor, NY 10510

VILLAGE OF BRIARCLIFF MANOR

WESTCHESTER COUNTY, NY

CONTRACT No.

VM-2627-02

CHILMARK VILLAGE PARK

(PICKLEBALL COURTS)

PROJECT MANUAL

Steven Vescio Peter Chatzky Kevin Hunt Rhea Mallett Robert Mayer

Josh Ringel Greg McCann Dana Durso

Mayor Deputy Mayor Trustee Trustee Trustee

Village Manager DPW Superintendent Recreation Superintendent

THIS PROJECT MANUAL CONTAINS ALL BID DOCUMENTATION TO BE COMPLETED,

SIGNED AND SUBMITTED. THIS PROJECT MANUAL SUPPLEMENTS THE PROJECT

MANUAL, VOLUME 2.

September 2026

VOL 1 of 2 VILLAGE OF BRIARCLIFF MANOR PROJECT MANUAL

TABLE OF CONTENTS

SECTION A

NOTICE TO BIDDERS

SECTION B

SPECIAL CONDITIONS

SECTION C

BID FORMS

Bid Proposal Forms Bid Schedule of Values State Laws and Regulations Non-Collusive Bidding Certification Hold Harmless Agreement Bid Bond Statement of Qualification Certificate of Equipment Default of Previous Contracts Contractor's Declaration Certificate as to Corporate Principal Equal Employment Certification Certification of Non-Segregated Facilities Contractor’s Acknowledgement Certificate of Authority Certificate of Surety

SECTION D

TECHNICAL SPECIFICATIONS

SECTION E

SCHEDULE OF DRAWINGS

SECTION F

SUPPLEMENTAL INFORMATION

SECTION A

CHILMARK VILLAGE PARK (PICKLEBALL COURTS)

CONTRACT NO.

VM-2627-02

WESTCHESTER COUNTY, NEW YORK

NOTICE IS HEREBY GIVEN that sealed bids will be received by the Village of Briarcliff Manor until 11:00 a.m. on Friday, September 25, 2026, at the Village Offices, 1111 Pleasantville Road, Briarcliff Manor, NY 10510, at which time and place said sealed bids will be publicly opened and read aloud for completion of the following work:

Chilmark Village Park Pickleball Court Improvements

This opening will be available to view via ZOOM:

https://us02web.zoom.us/j/84858833610?pwd=QHVYS8aNmbXQPlaZ9WBEE6LWjOVBTa.1

Meeting ID: 848 5883 3610 Passcode: 575726

Bid Package can only be obtained at https://www.bidnetdirect.com/new-york/briarcliffmanor

A bid bond, certified check or bank check in the amount of 5% of bid must accompany the bid proposal.

All bids must be submitted in sealed envelopes plainly marked

CONTRACT NO. VM-2627-02

The Village reserves the right to accept or reject any or all bids and to waive any informalities at its discretion, and to award contracts in a manner deemed to be in the best interests of the Village of Briarcliff Manor even if such award is to other than the lowest bidder.

Any additional questions should be directed to bids@briarcliffmanor.gov.

Joshua Ringel Village Manager

Briarcliff Manor, New York Date of Publication: September 10, 2026 https://us02web.zoom.us/j/84858833610?pwd=QHVYS8aNmbXQPlaZ9WBEE6LWjOVBTa.1 https://www.bidnetdirect.com/new-york/briarcliffmanor mailto:bids@briarcliffmanor.gov

SECTION B

SPECIAL CONDITIONS

VILLAGE OF BRIARCLIFF MANOR PROJECT MANUAL

SECTION B

SCOPE:

Under the contract for which these specifications are intended, the Contractor shall furnish all labor, materials, equipment, and incidentals necessary for the:

1. This project includes curbing, grading, paving and fencing.

2. This contract is being bid using a NYSDOT Unit Price bid schedule (see Bid Schedule of Values). The contractor shall complete the Bid Schedule of Values for all work discussed herein.

3. The contract includes Unit Prices that are not NYSDOT Standard.

4. The Contractor shall comply with the requirements of Chapter 184 of the Village Code, Stormwater, Drainage, Erosion and Water Pollution Control.

5. Erosion controls, including silt fencing, stabilized construction entrance, etc. shall be in place at all times as noted herein.

6. A Payment and Performance Bond is required for this project as noted herein.

7. The contractor shall provide work zone traffic control which shall consist of all work necessary to provide for the safe and efficient movement of traffic through or around work zones, and to protect workers and the public from damage to person and property which may result, directly or indirectly, from any construction work.

8. Comply with the “Build America Buy America Act”.

9. Clean & restore the site.

10. COMPLIANCE WITH ALL REQUIREMENTS AS STIPULATED IN THE ‘RFP’.

All work shall be prepared in accordance with the Contract Drawings and these Specifications.

Any work that is necessary to complete the project, but is not included as a specific item, will be considered as incidental work and no direct payment will be made.

Items of work which are considered incidental include, but are not limited to, stakeout and surveying, clean-up, obtaining and complying with permits and codes, maintenance and protection of traffic, coordination with other contractors, governmental agencies and utility companies.

Payment for these and other incidental work items, will be included in the Contractor's bid price.

CONTRACTOR TO CHECK DIMENSIONS AND SCHEDULES:

The Contractor will be required to check all dimensions and quantities shown on the schedules given to him by the Owner and shall notify the Owner of all errors therein which he may discover by examining and checking the same. The Contractor shall not take advantage of any error or omission in these specifications and schedules. The Owner will furnish all instructions should such error or omission be discovered, and the Contractor shall carry out such instructions as if originally specified.

EXCAVATION OPERATIONS AT OR NEAR UNDERGROUND FACILITIES:

The Contractor’s attention is directed to the State of New York, Department of Labor, Board of Standards and Appeals Industrial Code Rule 753 - “Construction, Excavation and Demolition Operations at or near Underground Facilities” effective April 1, 1975 and any amendments thereto.

OPERATIONS AT OR NEAR OVERHEAD FACILITIES:

The Contractor shall comply will the applicable provisions of the New York State High Voltage Proximity Act.

CLEANING FINISHED WORK:

After the work is completed, all above grade and below grade structures shall be carefully cleaned free of dirt, broken masonry, mortar, construction, and other debris and left in first class condition ready for use. All temporary or excess material shall be disposed of and the work left broom-clean to the satisfaction of the Owner.

LAYOUT OF WORK:

The Contractor shall perform all layout work necessary for the satisfactory execution of the construction as shown on the contract Drawings and all costs in connection therewith shall be included in the contract price.

WORK BY OTHERS:

It shall be the responsibility of the Contractor to coordinate his work under this Contract with any work being done by others in the vicinity, as well as with the private utilities and the Briarcliff Manor DPW, such that the construction may proceed in an efficient and logical manner. The Contractor shall have no claim whatever against the Owner, Engineer or other parties due to delays or other reasons caused by the work of others or his failure to coordinate such work.

INTENT OF TECHNICAL SPECIFICATIONS:

All work contemplated under this Contract is to be covered by and in conformity with the NYSDOT Standard Specifications (US Customary) referenced in the Contract Project "Proposal" except as modified by these plans or by changes set forth in the Contract Project "Proposal".

The latest revision of the Standard Sheets maintained by the NYSDOT, which are current on the date of advertisement for bids, shall be considered to be in effect. All pay items and work contained in the contract and any additional pay items and work encountered during the course of the contract shall be subject to the applicable Standard Sheet(s) unless otherwise specified in the Contract Documents.

Contract plans have been designed in accordance with NYSDOT Policies and Guidelines.

NYSDOT Special Specifications, as available, have been included under Section D of the document.

SHOP DRAWING SUBMITTALS:

All shop drawings submitted to the engineer shall be accompanied by the submittal form included in this document completely filled out and signed by the Contractor. The contractor shall note, in writing, if there are any deviations from the Contract drawings and specifications.

PREVAILING WAGE:

The Contractor shall comply with all applicable provisions of the Prevailing Rate Schedule for Westchester County. The Village of Briarcliff Manor will provide an Original Wage Schedule from the Bureau of Public Work as required by Articles 8 and 9 of the Labor Law.

TIME OF COMPLETION:

The Contractor shall provide the required bonds, insurance and other documents as may be required to complete this agreement and sign the Contract within ten (10) business days of notice of award. Work shall commence upon written notice to proceed and shall be conducted in such a manner as to be completely finished on or before the expiration of ninety (90) consecutive calendar days. Work may proceed during winter months as long as ground conditions are favorable for construction per the project specifications. In the event that any portion of the contract is stopped by the Engineer due to inclement weather, or any other good and sufficient reason, the contractor will be granted an extension of time equal to the number of working days thereby. There shall be no other damages of any kind for delay or “impact”.

DRAINAGE

The Contractor shall be responsible for the maintenance of stormwater runoff and Sediment and Erosion Control for the duration of the project and employ all necessary measures to prevent the flow of runoff through the construction site or allow silt to enter the stormwater conveyance system.

LIQUIDATED DAMAGES:

The Contractor and his Sureties shall be liable for and shall pay to the Owner the sum of $ 250.00 (two hundred fifty dollars) as fixed, agreed and liquidated damages for each calendar day of delay from the above stipulated completion, or as modified in accordance with the GENERAL CONDITIONS, until such work is satisfactorily completed and accepted. Liquidated damages shall survive the termination or abandonment of the contract. Nothing contained herein shall preclude the Owner from claiming, at the Owner’s sole election, actual damages for delay (actual damages for delay would not be in addition to liquidated damages) or other direct damages. Liquidated damages may be assessed at the Owner’s sole election against multiple contractors.

WORK BY OTHERS:

It shall be the responsibility of the Contractor to coordinate his work under this Contract with any work being done by others in the vicinity, as well as with the private utilities and the Briarcliff Manor DPW, in order that the construction may proceed in an efficient and logical manner. The Contractor shall have no claim whatever against the Owner, Engineer or other parties due to delays or other reasons caused by the work of others or his failure to coordinate such work.

PROJECT SCHEDULE:

Within 7 days after receiving the Notice of Award, the Contractor shall submit to the Owner, for Owner’s review and approval, a reasonable project schedule meeting all milestones, if any, and dates for substantial and final completion. The project schedule shall include the time to obtain all materials necessary to perform the project and identify a schedule date for the commencement of work. The project schedule shall be submitted, approved and be made part of the executed contract documents.

EMERGENCY TELEPHONE LIST:

The Contractor shall provide to the Village three (3) telephone numbers which grant 24-hour, 7 day a week contact with a principal within the Contractor’s company. The telephone numbers shall be utilized by the Owner in the event of an emergency situation arising during non-working hours.

INSURANCES, SEE RIDER FOR ADDITIONAL INFORMATION:

The Contractor shall maintain throughout the life of the contract, at his own cost and expense, proof of the following insurance by insurance companies licensed in the State of New York; Commercial General Liability Insurance; Automobile Liability; Workers' Compensation; Employers’ Liability and NYS Disability Insurance; Builders Risk, Excess Insurance and if applicable, Professional Liability and Pollution Liability.

BONDS, SEE RIDER FOR ADDITIONAL INFORMATION:

A Bid Bond, Performance Bond, Maintenance Bond and a Labor and Material Payment Bond are required for this project as further described in Volume 2 of the Village of Briarcliff Manor Project Manual Rider. The cost of such Bonds shall be included in the Bid. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located. Unless otherwise indicated below, the Penal Sum of the Payment and Performance Bonds shall be the amount of the Contract Sum. The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. The bonds shall be dated on or after the date of the Contract. The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix to the bond a certified and current copy of the power of attorney.

SECTION C

BID FORMS

VM-2627-02

BID PROPOSAL FORM

To: Village Clerk – Village Hall

Briarcliff Manor, New York Bid Submitted by:

(Name)

(Address)

(Telephone No.)

(Email Address)

1. I/We do hereby declare that I/We have carefully examined the Notice to Bidders, the Plans, and the Specifications relating to the above entitled matter and the work and have also examined the site.

2. I/We do hereby offer and agree to furnish all materials, to fully and faithfully construct, perform and execute all work in the above titled matter in accordance with the Plans, Drawings, and Specifications relating thereto, including any Standard Specifications issued by any Local, County, State or Federal entities i.e.

NYS DOT and to furnish all labor, tools, implements, models, forms, transportations and materials necessary and proper for the purpose and the price/prices as given on the bid forms.

3. I/We do hereby declare that the prices so stated cover all expenses of every kind incidental to the completion of said work, and the contract therefor, including all claims that may arise through damages or any other cause whatsoever.

4. I/We do hereby agree that I/We will execute a contract therefore, containing all the terms, conditions, provisions and covenants necessary to complete the work according to the Plans and Specifications therefore within ten (10) business days after the award of the contract and if I/We fail to execute said contract within said period of time, that the Village Board shall have the power to rescind said award and also that the said Village Board shall retain the proceeds of the certified check, or require the payment of the sum of the bid bond. The Notice to Proceed (NTP) issued for this work or any other correspondence from the Village shall serve as the official notification to commence with the work.

5. I/We do also declare and agree I/We will commence the work upon receipt of the Notice to Proceed and will complete the work fully and in every respect on or before the time specified in said Contract and do authorize the said Board, in case of failure to complete the work within such specified time, to employ such men, equipment and materials as may be necessary for the proper completion of said work and to deduct the cost thereof from the amount due under the Contract.

6. I/We agree that the Village reserves the right to select any one, combination of, or all the Bid items in this proposal for the Contractor to complete without affecting any of the Bid prices.

7. I/We hereby affirm that by submission of this Bid, each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint bid each party thereto certifies. as to its own organization, under the penalty of perjury, that to the best of knowledge and belief:

(a) The prices in this Bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor;

(b) Unless otherwise required by law, the prices which have been quoted in this Bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

(c) No attempt has been made or will be made-by the Bidder to induce any other person, partnership or corporation to submit or not submit a Bid for the purpose of restricting competition.

(d) No member of the Village Board or and officer or employee of the Village of Briarcliff Manor, New York, or person whose salary is payable in whole or in part from the said Treasury is, shall be or become interested, directly, as contracting party, partner, stockholder, surety or otherwise, in this Bid, or in the performance of the Contract, or in the supplies, materials or equipment and work or labor to which it relates, or in any portion of the profits thereof.

8. I/We hereby further agree that this proposal is a firm Bid and shall remain in effect for a period of at least forty-five (45) calendar days from the date of the opening of Bids, and that with said period of forty-five (45) days, the Village of Briarcliff Manor will accept or reject this proposal, or this period may be extended by mutual agreement.

9. I/WE do hereby declare that, if this is a Corporate Bid, I have been duly authorized to act as the Signatory on this proposal in behalf of this Corporation.

10. I/We hereby affirm under penalty of perjury, the truth of all statements in this proposal.

11. I/We hereby agree that I/We accept the Bid Price on the following pages for the various items of work.

12. I/We hereby agree that I/We accept the unit prices on the following pages for the various items of work, and for additions to or deletions from the stated quantities.

13. I/We hereby agree that I/We shall make no claim on account of any variation of the approximate estimate in the quantities of work to be done, whether the actual quantities are greater, smaller or completely deleted. A change in the quantity of any item shall not be regarded as sufficient grounds for a change in the price of that item.

I/We hereby agree to furnish and install all labor, materials, and incidentals thereto for the VM-2627-02 CHILMARK VILLAGE PARK (PICKLEBALL COURTS) for the following Price(s):

NYSDOT Item No. Description of Work Unit Estimated

Quantity

Unit Price

(In Numbers)

Total Price

(In Numbers)

(Est. Quantity X

Unit Price)

203.02

UNCLASSIFIED EXCAVATION AND DISPOSAL

CY 526 CY

N/A

FINE GRADING, SUBBASE (FOR COURTS)

SY 1464 SY

207.22

GEOTEXTILE BEDDING

SY 1205 SY

209.22

STABILIZED CONSTRUCTION ACCESS

SY 133 SY

209.2301

SEDIMENT FILTER LOG-TEMPORARY, 12"

LF 1000 LF

209.11010024

INLET PROTECTION

EA 1 EA

209.20010100

TURF REINFORCEMENT MAT, CLASS III TYPE A, PERMANENT

SY 91 SY

304.12

SUBBASE COURSE TYPE 2 (CONSTRUCTION ACCESS ROAD)

CY 46 CY

304.14

SUBBASE COURSE TYPE 4

CY 254 CY

404.0973

9.5 F3 TOP COURSE ASPHALT, 70 SERIES COMPACTION

TON 165 TON

404.1979

19 F9 BINDER COURSE ASPHALT, 70 SERIES COMPACTION

TON 247 TON

555.97140016

FOOTING CONCRETE (REINFORCEMENT INCLUDED AND NO

BAR LIST IN PLANS) (SPECIAL SPEC)

CY 91 CY

Unit Price

(In Words)

VILLAGE OF BRIARCLIFF MANOR

CHILMARK VILLAGE PARK (PICKLEBALL COURTS)

CONTRACT NO. VM-2627-2

SECTION C: BID SCHEDULE OF VALUES

Quantity

Unit Price

(In Numbers)

Total Price

(In Numbers)

(Est. Quantity X

Unit Price)

Unit Price

(In Words)

VILLAGE OF BRIARCLIFF MANOR

CHILMARK VILLAGE PARK (PICKLEBALL COURTS)

CONTRACT NO. VM-2627-2

SECTION C: BID SCHEDULE OF VALUES

607.96000008

REMOVE AND DISPOSE CHAIN LINK FENCE

LF 458 LF

607.0511

CHAIN LINK FENCE, 4 FT. BLACK POLYMER COATED FABRIC

AND FRAMEWORK

LF 452 LF

607.05160

CHAIN LINK FENCE, 16 FT. BLACK POLYMER COATED FABRIC

AND FRAMEWORK

LF 476 LF

607.1607 CHAIN LINK FENCE GATE 3 FOOT CLEAR OPENING BLACK

POLYMER COATED FABRIC/FRAMEWORK WITH AUTOMATIC

CLOSER; 6'-8" HIGH

EA 2 EA

607.1605

CHAIN LINK FENCE GATE 3 FOOT CLEAR OPENING BLACK

POLYMER COATED FABRIC/FRAMEWORK; 4' H

EA 6 EA

608.0101

CONCRETE SIDEWALKS AND DRIVEWAYS

CY 12 CY

608.020102

ASPHALT SIDEWALKS, DRIVEWAYS AND BICYCLE PATHS AND

VEGETATION CONTROL STRIPS

TON 10 TON

610.1101

MULCH FOR PLANTING TYPE A, B & D - SHREDDED BARK

CY 25 CY

610.1403

TOPSOIL - LAWNS

CY 293 CY

610.1602

TURF ESTABLISHMENT LAWNS

SY 2,636 SY

611.0311

PLANTING - CONIFEROUS TREES - SIZE AS SPECIFICED (10'-

12' HGT.)

EA 10 EA

Quantity

Unit Price

(In Numbers)

Total Price

(In Numbers)

(Est. Quantity X

Unit Price)

Unit Price

(In Words)

VILLAGE OF BRIARCLIFF MANOR

CHILMARK VILLAGE PARK (PICKLEBALL COURTS)

CONTRACT NO. VM-2627-2

SECTION C: BID SCHEDULE OF VALUES

611.0512

PLANTING - EVERGREEN SHRUBS - SIZE AS SPECIFIED (24"-

30" HGT.)

EA 44 EA

614.0431

CARE OF TREES OVER 24 TO 36 INCHES DIAMETER AT

BREAST HEIGHT PRUNING

EA 1 EA

614.09

TREE ROOT PRUNING

LF 20 LF

623.12

CRUSHED STONE (IN-PLACE MEASURE)

CY 10 CY

N/A

ORANGE SAFETY BARRIER FENCE, FURNISH, INSTALL,

REMOVE AND DISPOSE

LF 1,407 LF

N/A

COURT NUMBERING SIGN 12" X 9" W/SIGN FENCE

MOUNTING BRACKET

EA 6 EA

N/A

IN-GROUND PICKLEBALL POSTS AND NET SYSTEM,

FURNISHED AND INSTALLED

EA 6 EA

N/A SPRINKLER SYSTEM ABANDONMENT: REMOVE HEADS AND

PIPES WITHIN FENCE ENCLOSURE, CAP SUPPLY LINE AND

DISCONNECT ZONE AT CONTROL BOX

HEAD 12 HEAD

N/A

DIGITAL GATE LOCK WITH BYPASS KEY

EA 2 EA

N/A

ACRYLIC PICKLEBALL COLOR SURFACING (PRIMER AND

COLOR COAT)

SF 13,176 SF

N/A

ACOUSTICAL FENCE, SLNCR, FURNISH AND INSTALL

LS 1 LS

Quantity

Unit Price

(In Numbers)

Total Price

(In Numbers)

(Est. Quantity X

Unit Price)

Unit Price

(In Words)

VILLAGE OF BRIARCLIFF MANOR

CHILMARK VILLAGE PARK (PICKLEBALL COURTS)

CONTRACT NO. VM-2627-2

SECTION C: BID SCHEDULE OF VALUES

625.0100

SURVEY OPERATIONS

LS 1 LS

697.0300

FIELD CHANGE PAYMENT (FCP)

LS 1 LS

699.0400

MOBILIZATION

LS 1 LS

TOTAL BID PRICE (In Numbers) $

TOTAL BID PRICE (In Words) $

STATE LAWS AND REGULATIONS

GRAND JURY TESTIMONY: Bidders attention is directed to the following clause, Chapter 605 of the New York State Laws of 1959:

"A person who refuses, when called before a grand jury to testify concerning this contract or any transaction in connection therewith, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning this contract or transaction, shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contract with any municipal corporation or any public department, agency or official thereof for goods, work, or services, for a period of 5 years after such refusal; and any and all contracts made with any municipal corporation or any public department, agency or official thereof after July 1st, 1959, may be cancelled or terminated by the municipal corporation without incurring any penalty or damages on account of such cancellation or termination; but any money owing to the municipal corporation for goods delivered or work done prior to the cancellation or termination shall be paid."

NON-COLLUSION IN BIDDING: Each bidder shall submit a statement of non-collusion in bidding the work proposed herein. Failure to submit a non-collusive bidding certificate will constitute grounds for the rejection of said bid.

EMPLOYMENT PREFERENCE: The contractor shall comply in all respects with Section 222 of the Labor Law of the State of New York, and agrees that preference shall be given in employment to citizens of the State of New York who have been residents for at least six consecutive months immediately prior to the commencement of their employment, but persons other than citizens of the State of New York who may be employed by the contractor, or by any subcontractor, shall furnish satisfactory proof of residence in accordance with the rules adopted by the Commissioner of Labor of the State of New York or the Village of Briarcliff Manor. Upon demand of the aforesaid Industrial Commissioner, the contractor shall furnish a list of the names and addresses of all his subcontractors. The contractor and each subcontractor shall keep a list of his employees, stating whether they are citizens of the State of New York, native born citizens or naturalized citizens and, in case of naturalization, the date thereof, and the name of the court in which granted. This contract shall be null and void if the provisions of said Section 222 aforesaid are not complied with.

SALES TAX EXEMPTION: The contractor's attention is directed to the changes made in Section 1115 of the Tax Law of the State of New York by Chapter 513 and 514 of the Laws of 1974. In connection with capital improvement contracts entered into on or after September 1, 1974, all tangible personal property which will become an integral component of a structure, building or real property of New York State, or any of its political subdivisions, including the Village of Briarcliff Manor, is exempt from State and local retail sales tax and compensating use tax.

In formulating their proposals, all bidders shall exclude any dollar amounts for the payment of State and local retail sales tax and compensating use tax. The successful bidder shall be obligated to file the required Contractor Exempt Purchase Certificates.

LABOR AND WAGES: A governing provision in the contract will be the rate of wages of all labor applicable to the kind of work, as determined by the New York State Industrial Commissioner pursuant to the Labor Law which states that a schedule of wages so determined by the New York State Industrial Commissioner and the Fiscal Officer be incorporated in the contract by the Village.

The Labor Department Schedule of Hourly Minimum rates of wages when omitted from these specifications are still included even if not received at the time of printing of these specifications. Copies of the labor rates shall be forwarded to the bidders as and when received. Such omission does not vary or affect the obligation of the contractor to comply with the law or his compensation therefor.

The contractor and each and every subcontractor performing work on the site of the project to which this contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York, and particularly Article 8 thereof. All provisions of Section 220 of the Labor Law shall be deemed a part of this contract.

NON-COLLUSIVE CERTIFICATION

(As required by Section 103d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate, this corporation bidder shall be liable under the penalties of perjury).

As of September 1, 1966, this Section will read as follows- 103-d Statement of non-collusion in proposals and proposals to political subdivision of the state. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency, or official thereof where competitive bidding is required by statute, rule, regulation or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidders and affirmed by such bidder as true under the penalties of perjury, NON-COLLUSIVE BIDDING CERTIFICATION

a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of any joint bid each party thereto certified as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with another bidder or with any competitor,

2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

b) Any bid shall not be considered for award nor shall any award be made where (a) (1) (2) and (3) above have not been complied with; provided however, that if in any case the bidder shall so state and furnish with the bid a signed statement which sets forth in detail the reason therefore.

Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that the bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning of subparagraph one (a).

Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation or local law, and where such bid contains the certification referred to in subdivision one of the section, shall be deemed to include the signing and submission of the bid and the inclusion as the act and deed of the corporation.

Dated: ____________________

(Seal of Corporation) Legal Name of Person, Firm, LLC or Corporation

Address of Person, Firm, LLC or Corporation

Signature:

Print Name & Title:

HOLD HARMLESS AGREEMENT

(This form must be signed and notarized – Submit with bid)

To the fullest extent permitted by law, Contractor/Subcontractor/Vendor will indemnify and hold harmless the Village of Briarcliff Manor, it’s officers, representatives, agents and employees from and against any and all claims, suits, liens, judgments, damages, losses and expenses, including reasonable legal fees and all court costs and liability (including statutory liability) arising in whole or in part and in any manner from injury and/or death of person or damage to or loss of any property resulting from the acts, omissions, breach or default of Contractor/Subcontractor/Vendor, it’s officers, directors, agents, employees and subcontractors, in connection with the performance of any work by or for Contractor/Subcontractor/Vendor pursuant to any contract, Purchase Order and/or related Proceed Order. Contractor/Subcontractor/Vendor will defend and bear all costs of defending any actions or proceedings brought against the Village of Briarcliff Manor, their officers, representatives, agents and employees, arising in any employee of the Contractor/Subcontractor/Vendor and shall not be limited in any way by an amount or type of damage, compensations, or benefits payable under any applicable workers’ compensation, disability benefits or other similar employees benefit act.

The Contractor/Subcontractor/Vendor hereby expressly permits the Village of Briarcliff Manor to pursue and assert claims against the Contractor/Subcontractor/Vendor for indemnity, contribution and common law negligence arising out of claims for damages for death and personal injury.

Company ________________________________________________________

Title/Name: _______________________________________________________

Signature: _______________________________ Date: __________________

Sworn to me this ______ day of ______________, 20_______

Notary Public Signature: ____________________________________________

BID BOND

(Sample)

KNOW ALL MEN BY THESE PRESENTS, that we __________________

__________________________________________, hereinafter called the

Principal as Principal, and the _____________________________________, of a corporation duly organized under the laws of the State of _________________ hereinafter called the Surety, as Surety, are held and firmly bound unto

_______________________________________________hereinafter called the

Obligee in the sum of _______________________________________________

Dollars ($_____________ __), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

WHEREAS, the Principal has submitted a bid for

NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bond as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof or in the event of the failure of the Principal to enter such contract and give such bond or bonds, the Principal shall pay to the

Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect.

SIGNED AND SEALED this ___________day of __________________

AD 20_____

In the presence of:

{_____________________________________ (Seal)

PRINCIPAL

TITLE

WITNESS

SURETY

PRINCIPAL

WITNESS

STATEMENT OF QUALIFICATIONS

The following is a list of places where we have performed work of similar character and magnitude, within the last 36 months together with references (separate forms permissible):

Please note that all projects should have been within the last three years.

Project Title and Date of Work Scope of Work Project Cost Client

Reference Name, Company, and Phone

Number

CERTIFICATE OF EQUIPMENT

does hereby certify that (he is) (they are) (as_____________________[title] of the Corporation that it is) the owner or lessee of the equipment necessary for the execution of this Contract, and further certify that (he is, they are) fully prepared with the necessary capital, material and machinery to conduct this work as herein specified. The equipment available for the execution of this Contract is listed below (separate forms permissible):

Name of Bidder (typed)

By Witness Signature

DEFAULT OF PREVIOUS CONTRACTS

Has Bidder defaulted on or failed to complete a contract within 5 years:

NO YES

Has any officer, principal or related entity of the bidding entity been involved with a firm that has defaulted on or failed to complete a contract within 5 years:

NO YES

Has the Bidder had any bid deemed non-responsive in the past 5 years?

NO YES

If answer to either question is yes, please explain below:

Location Description of Work

Approximate Cost

Name and Phone of Engineer or Owner Reason for Default

Certification - The information above is true and complete to the best of my knowledge and belief. A willfully false statement will result in disqualification of bid.

(NAME AND TITLE - PLEASE TYPE)

(SIGNATURE) (DATE)

CONTRACTOR'S DECLARATION

The names and addresses of all partners, officers, or parties interested in the foregoing bid are as follows:

Title of Office Held Full Name if Bidder is a Corp. Address ___________

The undersigned bidder hereby designates the address stated below as the place to which all notices and letters may be delivered or mailed.

Contractor

Witness (signature)

Title

The business address of the bidder is:

The above-named bidder is a (corporation)(partnership)(individual) -- strike out designations which do not apply -- in the State of .

DATE:

CERTIFICATE AS TO CORPORATE PRINCIPAL

I, _____________________________ , certify that I am the______________________

_______________________________, Secretary of the Corporation named as

Principal in the within bond; that

______, who signed the said bond on behalf of the Principal was then_____________

_________________________________________of said corporation; that I know his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of this governing body.

(Corporate Seal)

CERTIFICATION BY BIDDER REGARDING EQUAL EMPLOYMENT OPPORTUNITY

Name of Bidder

INSTRUCTIONS

This certification is required pursuant to Executive Order 11246, Part II, Section 203 (b), (30F.R. 12319-25). Each Bidder is required to state in his bid whether he has participated in any previous contract or subcontract subject to the equal opportunity clause and, if so, whether he has filed all compliance reports due under applicable filing requirements.

CONTRACTOR'S CERTIFICATION

Contractor’s Name:

Address:

1. Bidder has participated in a previous contract or subcontract subject to the

Equal Opportunity Clause. YES ___ NO___

2. Compliance reports were required to be filed in connection with such contract or subcontract. YES ___ NO___

If "YES', state what reports were filed and with what agency.

3. Bidder has filed all compliance reports due under applicable instructions, including SF-100. YES ___ NO___

4. If answer to item is "NO', please explain in detail on reverse side of this certification.

Certification - The information above is true and complete to the best of my knowledge and belief. A willfully false statement is punishable by law. (U.S. Code, Title 18, Section 1001).

(NAME AND TITLE OF SIGNER - PLEASE TYPE)

(SIGNATURE) (DATE)

CERTIFICATION OF NONSEGREGATED FACILITIES

(Applicable to federally assisted construction contracts and related subcontracts exceeding $10,000, which are not exempt from the Equal Opportunity clause.)

The federally assisted construction contractor certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to permit their services at any location, under his control, where segregated facilities are maintained. The federally assisted construction contractor certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments and that he will not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. The federally assisted construction contractor agrees that a breach of this certification is a violation of the Equal Opportunity clause in this contract.

As used in this certification, the term 'segregated facilities" means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, creed, color, or national origin, because of habit, local custom, or otherwise. The federally assisted construction contractor agrees that (except where he has obtained identical certifications from proposed subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files.

Signature Date

Name and Title of Signer (Please Type)

NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C.

1001.

CONTRACTOR'S ACKNOWLEDGMENT

(If Corporation)

STATE OF NEW YORK ) SS:

COUNTY OF WESTCHESTER)

On this _____ day of ____________________, 20____, before me personally came ___________________________________________, to me known, and known to me to be the______________________________ of _____________________, the corporation described in and which executed the within instrument, who being by me duly sworn, did depose and say that he resides at _________________________________________ _________and that he is ____________________________ of said corporation and knows the corporate seal of the said corporation; that the seal affixed to the within instrument is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order.

Notary Public

(If Limited Liability Company)

COUNTY OF WESTCHESTER)

On this _____ day of ____________________, 20____, before me personally came ___________________________________________, to me known, and known to me to be the______________________________ of _____________________, the Limited Liability Company described in and which executed the within instrument, who being by me duly sworn, did depose and say that he resides at _________________________________________ _________and that he is ____________________________ of said Limited Liability Company and knows the corporate seal of the said Limited Liability Company; that the seal affixed to the within instrument is such corporate seal and that it was so affixed by order of the Limited Liability Company and that he signed his name thereto by like order.

(If Individual)

On this ___ day of __________, 20__, before me personally came __________________, to me known and known to me to be the same person described in and who executed the within instrument and he duly acknowledged to me that he executed the same for the purpose herein mentioned and, if operating under any trade name, that the certificate required by the New York State Penal Law, Sections 440 and 440-b has been filed with the County Clerk of Westchester County.

(If Partnership)

On this ___ day of _______, 20__, before me personally came _____________________, to me known, and known to me to be a member of the firm of _____________________ ______________________________________________and the person described in and who executed the within instrument in behalf of said firm, and he acknowledged to me that he executed the same in behalf of, and as the act of said firm for the purposes herein mentioned and that the certificate required by the New York State Penal Law, Sections 440 and 440-b has been filed with the County Clerk of Westchester County.

CERTIFICATE OF AUTHORITY

I, __________________________________________________________certify that (officer other than officer executing proposal documents) I am the

(title) (name of contractor) (the "Contractor”) a corporation duly organized and in good standing under the law under which organized, e.g. the New York Business Corp. Law) named in the foregoing agreement; that ________________________________________(person executing bid proposal) who signed said agreement on behalf of the Contractor was, at the time of execution_____________________________________________(the "Contractor)of the Contractor;

that said agreement was duly signed for and in behalf of said Contractor by authority of its Board of Directors, thereunto duly authorized, and that such authority is in full force and effect at the date hereof.

Date:______________________

(Signature)

(Corporate seal)

COUNTY OF WESTCHESTER )

On this ____ day of ______________________, 20___, before me personally came ______________________________________, to me known, and known to me to be the ________________________ of _______________________________________the corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he resides at _____________________________________ __________________________________, and that he is _________________________ of said corporation and knows the corporate seal of said corporation; that the seal affixed to the above certificate is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order.

CERTIFICATE OF SURETY

The undersigned hereby certify that they are the duly authorized agents of duly authorized to do business in the State of New York, and agree to furnish to surety bonds for the faithful performance of any and all provisions contained in the Specifications and Contract. The maximum amount that we will be surety for on each bond is:

Surety Company or Agent

The terms of the Surety Company for furnishing the bond are hereby accepted.

Name of Bidder

Witness (Signature)

SECTION D

NYS DOT STANDARD SPECIFICATIONS

US Customary Units

Effective Letting Date September 1, 2026 or Most Current https://www.dot.ny.gov/main/business-center/engineering/specifications/updated-standard-specifications-us

NYS DOT STANDARD SHEETS

US Customary Standard Sheets (Most Current) https://www.dot.ny.gov/main/business-center/engineering/cadd-info/drawings/standard-sheets-us

NYS DOT SPECIAL SPECIFICATION SECTIONS

Item No. Description

555.97140016 Footing Concrete (Reinforcement included and no bar list in plans)

ITEM 555.97140016 - FOOTING CONCRETE, (REINFORCEMENT INCLUDED AND NO BAR

LIST IN PLANS)

Page 1 of 1 March 7, 2024

DESCRIPTION:

This work shall consist of furnishing and placing concrete for structures and furnishing footing concrete, including steel reinforcement, as indicated in the contract documents or as directed by the Engineer.

MATERIALS:

All the material requirements of §555-2 and §556-2 shall apply.

CONSTRUCTION DETAILS:

Apply the provisions of §555-3 and §556-3 and the following modifications:

If placement details and bar lists are not included in the contract plans, then the following provisions apply:

1. At least thirty (30) days prior to fabrication of the reinforcement the Contractor shall submit to the

Engineer placement drawings showing the bar lists and the bar locations. The details of the bar list drawing and placement shall meet the requirements of the current edition of the Concrete

Reinforcing Steel Institute’s publication Reinforcing Bar Detailing. Drawings submitted for the review process shall be the same size and layout as the Plans. Electronic submission is required.

Drawings and bar lists shall be clear and legible.

2. Requests for information or changes along with reasons shall be documented in a separate list.

3. The Engineer will transmit the documents to the designer for review for conformance with the design requirements and in accordance with §105-16. The designer will not check lengths, number of bars, weights or bar marks. Corrections will be returned to the Contractor. A review time of two days per placement drawing submitted with a minimum of 15 days for each submission will be allowed upon receipt of the submission. When the documents are satisfactory they will be returned to the Contractor stamped “Approved in Conformance with Design Requirements”.. No reinforcement shall be placed until copies of the approved documents are received by the Engineer.

4. Partial submissions that require coordination with other drawings will not be accepted.

METHOD OF MEASUREMENT:

All the provisions of §555-4.01 shall apply. Separate measurement of the bar reinforcement will not be made.

BASIS OF PAYMENT:

All the provisions of §555-5.01 shall apply, except that bar reinforcement will be included. No separate payment will be made for reinforcement.

SECTION E

DRAWINGS

Sec�on E Table of Drawings

Dwg. No. Title Sheet Revision Date

C-1 Title Sheet 1

C-10 Exis�ng Condi�ons Plan 2

C-11 Site Prepara�on Plan 3

C-101 Site Plan 4

C-201 Grading Plan 5

C-301 Details 6

C-302 Details 7

C-401 Court Details 8

C-402 Court Details 9

L-101 Landscape Plan and Plant List 10

L-102 Landscape Details 11

Xref .\ChilmarkSitePlan.dwg

N °1

'5

"W

.0

N41°49'10"E 14.97'

N20°07'30"E

18.09'

N26°38'20"E

408.05'

N26°01'20"E

262.11'

N60°52'00"E 206.07'

S68°44'40"E 342.71'

S70°14'20"E

50.00'

S35°04'30"W 144.89'

S °1

'0

"E 1

.6

N19°45'40"E

92.54'

S51°08'10"W 166.22'

S70°51'30"W 153.70'

S54°59'10"W 127.06'S37°23'00"W 166.20'

N69°40'40"W

97.97'

N69°40'40"W

50.00'

S20°19'20"W

358.34'

S41°49'10"W 93.55'

S56°05'10"W 178.53'

R=30.00'

L=75.52'

S20°19'20"W 2 26.21'

R=965.00 L=28.83'

L=57.22'R=96.27'

MACY

ROAD

R O A D

S19°45'40"W 2 51.62'

N19°45'40"E 203.13'

N6 °1

'0

"W

.7

M

W

OS

M

W

OS

DY

H

R=965.00 L=211.45'

SHED

C H

AI

N

LI

N

K

FE

N C

E G

AT

E

CHAIN

LINK

FENCE

CHAIN

LINK

FENCE

CURBASPHALT

CHAIN LINK FENCE

ASPHALT

W

AL

K

CLAY TENNIS COURT

STONE MASONRY RETAINING WALL

CONCRETE WALL

LO

W

( OLD POOL WALLS )

CONC.

STEPS

C O

N C

R

ETE

ONE STORY FRAME

W/ BASEMENT

S

ty. Fram e

ONE

STY.

FRAME

Terrace Above

Chim.

Below Garage Doors

CHAIN

LINK

FENCE

ASPHALT

PARKING AREA

ASPHALT

DRIVEWAY

ASPHALT

PARKING AREA

MASONRY

STONE

RET. WALL

SAND

BOX

SLATE

ASPHALT DRIVEWAY

CURB

DROP

DROPCURB

DRAIN

POST

POST

POST

TIM

BER

C U

R B

CHILDREN

PLAY

AREA

TIM

BER

C U

R B

ASPHALT

PARKING

AREA

GRAVEL

AREA

G

RAVEL

AREA

WALLRETAININGTIMBER

CHAIN

LINK

FENCE

PICKLEB

ALL

COURT

CLAY

SURFACE

TENNIS

POST AND

RAIL

FENCE

REMAINS OF

CONCRETE

GATE

PATH

PATH

ASPHALT

COURT

OSSINING

BRIARCLIFF OF

VILLAGE

VILLAGE

OF

MANOR

OSSINING

OF

VILLAGE

BRIARCLIFF

VILLAGE

MANOR

D

M

M

M

M

M

S76°21'10"E

72.04'

N22°01'10"E 127.38'

TITLE SHEET

NTS

C-1

ST

PG

VILLAGE OF BRIARCLIFF MANOR

CHILMARK VILLAGE PARK

PICKLEBALL COURT IMPROVEMENTS

BRIARCLIFF MANOR (V), NEW YORK

VM 2627-2

ISSUED FOR BID 9/10/2026

LOCATION MAP

SCALE: 1"≈50'

TABLE OF DRAWINGS

DWG. NO. TITLE SHEET

C-1 TITLE SHEET 1

C-10 EXISTING CONDITIONS PLAN 2

C-11 SITE PREPARATION PLAN 3

C-101 SITE PLAN 4

C-201 GRADING PLAN 5

C-301 DETAILS 6

C-302 DETAILS 7

C-401 COURT DETAILS 8

C-402 COURT DETAILS 9

L-101 LANDSCAPE PLAN AND PLANT LIST 10

L-102 LANDSCAPE DETAILS 11

SITE MAP

SCALE: 1"=40'

ISSUED FOR BID

TITLE:

NO. REVISION DATE

Seal

Scale:

Sheet No.:

Date:

Drawn By:

Checked By:

Project No.:

Dwg. No.:

DTS PROVIDENT

Intelligent Land Use

Civil Engineers, Landscape Architect and Planner

DTS Provident Design Engineering, LLP One North Broadway White Plains, NY 10601 P: 914.428.0010 F: 914.428.0017

© DTS Provident Design Engineering, LLP Certificate of Authorization #0017846 u

Pickleball Court Improvements Chilmark Park

Macy Road Briarcliff Manor (V), New York

UNDER NEW YORK STATE EDUCATION LAW ARTICLE 145 (ENGINEERING),

SECTION 7209 (2), IT IS A VIOLATION OF THIS LAW FOR ANY PERSON, UNLESS

ACTING UNDER THE DIRECTION OF A LICENSED…