Bid Notice.pdf

SARATOGA COUNTY SEWER DISTRICT

MILTON PUMP STATION

PROJECT MANUAL

FOR

MILTON PUMP STATION FORCE MAIN TAP

CONTRACT NO. 26-SDMPSFMT-1

September 2026

SECTION 00 01 01

TITLE PAGE AND PE CERTIFICATIONS

PROJECT MANUAL

FOR

MILTON PUMP STATION FORCE MAIN TAP

Contract No. 26-SDMPSFMT-1 September 2026

Professional Engineer Certifications

Robert E. Ostapczuk, PE

License No. 078979

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SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 − PROCUREMENT AND CONTRACTING REQUIREMENTS

Section Title

00 11 00 Advertisement for Bids

00 20 00 Instructions to Bidders

00 40 00 Bid Form

00 40 11 Bid Bond

00 43 32 Bidder Qualifications Statement

00 43 33 Non-Collusion Affidavit

00 45 47 Iran Divestment Act Certification

00 51 00 Notice of Award

00 52 00 Agreement

00 55 00 Notice to Proceed

00 65 00 Certificate of Substantial Completion

00 72 00 General Conditions

00 73 00 Supplementary Conditions

00 76 00 NYSDOL Prevailing Wage Rates

DIVISION 01 − GENERAL REQUIREMENTS

Section Title

01 11 00 Summary of Work

01 20 00 Measurement and Payment

01 25 00 Substitution Procedures

01 26 00 Contract Modification Procedures

01 29 73 Schedule of Values

01 29 76 Progress Payment Procedures

01 31 19 Project Meetings

01 33 00 Submittal Procedures

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Section Title

01 35 20 Confined Space Entry Plan

01 42 00 References

01 45 23 Testing Services Furnished by Contractor

01 51 00 Temporary Utilities

01 55 00 Contractor Access and Parking

01 57 00 Temporary Controls

01 65 00 Product Delivery Requirements

01 66 00 Product Storage and Protection Requirements

01 71 33 Protection of Work and Property

01 73 00 Demolition and Execution of Work

01 74 00 Cleaning and Waste Management

01 75 00 Checkout and Startup Procedures

01 77 19 Closeout Requirements

01 78 39 Project Record Documents

DIVISION 02 − EXISTING CONDITIONS

Section Title

02 41 00 Site Demolition

DIVISION 03 − CONCRETE

Section Title

03 31 10 Cast-In-Place Concrete

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DIVISION 04 − MASONRY

DIVISION 05 − METALS

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

DIVISION 07 − THERMAL AND MOISTURE PROTECTION

DIVISION 08 − OPENINGS

DIVISION 09 − FINISHES

DIVISION 10 − SPECIALTIES

DIVISION 12 − FURNISHINGS

DIVISION 13 − SPECIAL CONSTRUCTION

DIVISION 21 − FIRE SUPPRESSION

DIVISION 22 − PLUMBING

DIVISION 23 − HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

DIVISION 26 − ELECTRICAL

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DIVISION 27 − COMMUNICATIONS

DIVISION 28 − ELECTRONIC SAFETY AND SECURITY

DIVISION 31 − EARTHWORK

Section Title

31 00 01 Earthwork

31 10 00 Clearing, Grubbing, and Site Preparation

DIVISION 32 − EXTERIOR IMPROVEMENTS

Section Title

32 10 00 Paving and Surfacing

32 11 00 Surface Restoration

32 90 00 Final Grading and Landscaping

DIVISION 33 − UTILITIES

DIVISION 35 − WATERWAY AND MARINE CONSTRUCTION

DIVISION 40 − PROCESS INTERCONNECTIONS

Section Title

40 05 00 Basic Mechanical Requirements

40 05 19 Ductile Iron Pipe

40 05 61 Gate Valves

40 05 76 Tapping Sleeves

DIVISION 41 − MATERIAL PROCESSING AND HANDLING EQUIPMENT

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DIVISION 43 − PROCESS GAS AND LIQUID HANDLING, PURIFICATION, AND STORAGE

EQUIPMENT

DIVISION 44 − POLLUTION AND WASTE CONTROL MANAGEMENT

DIVISION 46 − WATER AND WASTEWATER EQUIPMENT

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THIS PAGE INTENTIONALLY LEFT BLANK

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SECTION 00 11 00

SARATOGA COUNTY SEWER DISTRICT

MILTON PUMP STATION

MILTON PUMP STATION FORCE MAIN TAP

CONTRACT 26-SDMPSFMT-1

ADVERTISEMENT FOR BIDS

PROJECT: MILTON PUMP STATION FORCE MAIN TAP

SEALED BIDS WILL BE RECEIVED AT: SARATOGA COUNTY

DEPARTMENT OF CENTRAL SERVICES

50 WEST HIGH STREET, BALLSTON SPA, NY

12020

UNTIL: 11:00 AM ON SEPTEMBER 22, 2026

Sealed Bids for the construction of the indicated project will be received by Saratoga County

(Owner) Department of Central Services, at which time the Bids received will be publicly opened and read at that time and location. All Bids submitted shall include one original set of the Bid

Documents.

The Work is located at the Milton Pump Station, 353 Malta Ave, Ballston Spa, NY. The Work consists of the following:

• Base Bid:

o Mobilization and demobilization.

o Provision of a new tapping sleeve and gate valve on an existing 27-inch prestressed concrete cylinder pipe (PCCP) force main, concrete encasement and.

associated piping.

o Site work includes excavation, excavation protection and temporary backfill.

• Inspection Assistance:

o Mobilization and demobilization.

09-2026 00 11 00-2 90558-004 o Excavation of 20-inch diameter MJ cap, excavation protection, removal of MJ cap, installation of MJ cap and backfilling.

• Final Restoration:

o Mobilization and demobilization.

o Site work including final restoration, grading, topsoil, seeding and asphalt pavement.

Bids will be received for a SINGLE prime Contract. Bids shall be on a LUMP SUM BASIS, as indicated on the Bid Form. The Contract Times for the Work are set forth in the Agreement.

The Issuing Office for the Bidding Documents is: The Empire State Bid System.

Bidding Documents may be viewed and ordered online by registering with the Issuing Office at:

https://www.empirestatebidsystem.com

Following registration, complete sets of Bidding Documents may be downloaded from the

Issuing Office’s website as “zipped” portable document format (PDF) files.

If the Bidder endeavors printed Bidding Documents, the cost of printing Bidding Documents and shipping is non-refundable. Payments shall be made to the Issuing Office. Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the prospective Bidder’s delivery method of choice; the shipping charge will depend on the shipping method chosen. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the Bidder’s date of receipt of the Bidding Documents

Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including any addenda, obtained from a source other than the Issuing Office.

Each Bidder must be a Bidding Document Holder. Bids submitted by Bidders not on the list of

Bidding Documents (Plan) Holders with the Issuing Office will not be opened.

A pre-bid conference will be held at the Milton Pump Station, 353 Malta Ave, Ballston Spa, NY

12020 on September 10, 2026 at 11:00 AM. Following the conference, a visit to the project site will be offered for those interested. No other pre-bid conference will be scheduled.

Bid security shall be furnished in accordance with the Instructions to Bidders.

If, upon acceptance of a Bid, a Bidder fails to enter into a Contract with Saratoga County, the bid security shall be forfeited to and become the property of the County. No Bidder may withdraw its Bid within 60 days after the date of the Bid opening. The successful Bidder must furnish a 100% Performance Bond and a 100% Payment Bond with a surety company satisfactory to the Saratoga County and conforming to the prerequisite requirements of the

General Conditions on the forms included in the Bidding Documents.

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Bidders are required to certify, under penalty of perjury, that Bids have been prepared without collusion with other Bidders, subcontractors, suppliers, etc. This certification is included with the

Bid Form and each Bidder must sign in the space provided.

The Bidders must comply with the New York State Department of Labor Prevailing Wage Rate

Schedule and conditions of employment. All work shall be subject to equal opportunity in employment.

Bidders shall submit proof of qualifications to perform the Work as described in the Instructions to Bidders.

Saratoga County, through its Department of Central Services, reserves the right to reject any or all bids.

Owner: _Saratoga County ______________________

By: _John T. Warmt _______________________

Title: _Director of Purchasing _________________

Date: _September 8, 2026____________________

END OF ADVERTISEMENT FOR BIDS

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SECTION 00 20 00

INSTRUCTIONS TO BIDDERS

TABLE OF ARTICLES

Defined Terms

Bids Received

Location and Description of Project

Copies of Bidding Documents

Qualifications of Bidders

Examination of Bidding Documents, Other Related Data and Site

Pre-Bid Conference

Site and Other Areas

Interpretations and Addenda

Bid Security

Contract Times

Liquidated and Special Damages

Substitute and "Or Equal" Items

Subcontractors, Suppliers and Others

Preparation of Bid

Basis of Bids; Comparison of Bids

Submittal of Bid

Modification or Withdrawal of Bid

Opening of Bids

Disqualification of Bidders

Bids to Remain Subject to Acceptance

Evaluation of Bids and Award of Contract

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Contract Securities

Contractor's Insurance

Signing of Agreement

Notice to Proceed

Sales and Use Taxes

Additional Requirements

a. Local Procurement Protest Procedure

DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General

Conditions and Supplementary Conditions. Additional terms used in these Instructions to

Bidders have the meanings indicated below which are applicable to both the singular and plural thereof.

A. Issuing Office: The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

B. Bidding Documents Holder: A party recorded by Issuing Office as having obtained the

Bidding Documents as required by the Advertisement for Bids.

BIDS RECEIVED

2.01 Refer to the Advertisement for Bids for information on receipt of Bids.

LOCATION AND DESCRIPTION OF PROJECT

3.01 Refer to Section 01 11 00 − Summary of Work, in General Requirements for the location and description of the Project.

COPIES OF BIDDING DOCUMENTS

4.01 Refer to the Advertisement for Bids for information on location where Bidders may examine and obtain the Bidding Documents.

4.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor

Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

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4.03 Owner and Engineer in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not grant permission for any other use.

QUALIFICATIONS OF BIDDERS

5.01 Saratoga County may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish all such information and data for this purpose as requested. Saratoga County reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the

County that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be acceptable.

All prospective bidders shall have completed projects of this nature and size previously, within similar time constraints. A Bid may be rejected if Bidder is already obligated for the performance of other work which would delay the commencement, prosecution or completion of the Work.

5.02 To demonstrate qualifications to perform the Work, Bidder shall complete and submit with its Bid the Bidder Qualifications Statement. Bidders may be asked to and shall furnish additional data to demonstrate Bidder's qualifications.

5.03 Bidders shall be qualified to do business in the state where the Project is located or covenant to obtain such qualifications prior to signing the Agreement.

5.04 Each Bidder must be a Bidding Document Holder. Bids submitted by Bidders not on the list of Bidding Documents (Plan) Holders will not be opened.

5.05 Prevailing Wage Rates

A. New York State Law requires payment of prevailing wages on the project. Associated wage rates and other relevant information are included in Section 00 76 00. All contractors and subcontractors shall furnish each of its workers with written notification of the applicable prevailing wage rates and supplements at the commencement of and at periodic intervals during the performance of the Work as required by New York Labor

Law.

B. The Contractor shall make themself familiar with Labor Law § 200 in its entirety.

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EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA AND

SITE

6.01 Subsurface and Physical Conditions

A. Supplementary Conditions identify:

1. Drawings of physical conditions relating to existing surface or subsurface structures (except underground Facilities), which are at or contiguous to the Site, that have been utilized by Engineer in preparation of Bidding Documents.

6.02 Underground Facilities – Physical Conditions

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

6.03 Hazardous Environmental Condition

A. Owner has no actual knowledge of a Hazardous Environmental Condition at the Site.

6.04 Provisions concerning responsibilities for the adequacy of data, furnished to prospective

Bidders with respect to subsurface conditions, other physical conditions, and

Underground Facilities, and possible changes in the Bidding Documents due to differing or unforeseen subsurface or physical conditions appear in Paragraphs 4.02, 4.03, 4.04 and 4.05 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous

Environmental Condition at the Site, if any, and possible changes in the Contract

Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in Paragraph 4.06 of the General Conditions.

A. Owner will conduct a Site walk through during the Pre-Bid Conference, no other site visits will be made.

6.05 Reference is made to Section 01 11 00 – Summary of Work for identification of the general nature of other work to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work for which a Bid is to be submitted. On request, Owner will provide to Bidder, for examination, access to or copies of the contract documents for such other work.

6.06 It is the responsibility of Bidder, before submitting a Bid to:

A. Examine and carefully study the Bidding Documents, the other related data identified in the Bidding Documents and Addenda (if any);

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B. Visit the Site and become familiar with and satisfy Bidder as to the general, local, and

Site conditions that may affect cost, progress, and performance of the Work;

C. Become familiar with and satisfy Bidder as to the Laws and Regulations that may affect cost, progress and performance of the Work;

D. Consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in Bidding Documents, including “technical data,” with respect to the effect of such information, observation, and documents on:

1. The cost, progress and performance of the Work;

2. The means, methods, techniques, sequences and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences and procedures of construction expressly required by the

Bidding Documents; and

3. Bidder’s safety precautions and programs;

E. Agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for the performance of the Work at the price(s) bid and within the times required and in accordance with the other terms and conditions of the Bidding Documents;

F. Become aware of the general nature of work (if any) to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

G. Promptly give Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and

H. Determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

6.07 The submission of a Bid will constitute an incontrovertible representation by Bidder that

Bidder has complied with every requirement of this Article 6, that without exception the

Bid is premised upon performing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, or procedures of construction that may be shown or indicated or expressly required by the Bidding

Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the

Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing the Work.

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PRE-BID CONFERENCE

7.01 A Pre-Bid Conference will be held at the Milton Pump Station 353 Malta Ave, Ballston

Spa, NY 12020, on September 10, 2026 at 11:00 AM local time. Representatives of

Owner and Engineer will be present to discuss the Project. Issuing Office will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions raised at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

SITE AND OTHER AREAS

8.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment, to be incorporated into the Work are to be obtained and paid for by Contractor.

INTERPRETATIONS AND ADDENDA

9.01 All questions about the meaning or intent of the Bidding Documents shall be submitted to Engineer in writing. To receive consideration, questions must be received by Engineer at least three days prior to the date for the opening of Bids. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by Issuing Office as having received the Bidding Documents for receipt not later than one (1) business days prior to the date for the opening of Bids. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

9.02 Addenda may also be issued to clarify, correct or change the Bidding Documents as deemed advisable by Owner or Engineer. Such Addenda, if any, will be issued in the manner and within the time period stated in Paragraph 9.01 of these Instructions to

Bidders.

BID SECURITY

10.01 Bids shall be accompanied by either a Bid Bond for ten percent of the Bid issued by a bonding company authorized to do business in the State of New York; or by a certified check, cashier’s check, or letter of credit pursuant to five percent of Bidder’s maximum

Bid price, satisfactory to the Owner. The required Bid Bond(s), certified checks, cashier’s checks, or letters of credit shall be made payable to Saratoga County.

10.02 Bid bond shall be on the form (Bid Guaranty and Contract Bond) bound in the Bidding

Documents. Bid bond shall be issued by a surety complying with the requirements of

Paragraphs 5.01 and 5.02 of the General Conditions.

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10.03 Bid security of the Successful Bidder will be retained until such Bidder has executed the

Agreement, furnished the required contract security, and complied with the other conditions of the Notice of Award, whereupon the bid security will be returned. If the

Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within 10 days of the Notice of Award, Owner may annul the Notice of

Award and the bid security shall be forfeited to and become the property of Saratoga

County.

10.04 Bid security of the three lowest Bidders may be retained by Owner until the earlier of the seventh day after the execution of the Agreement by the Successful Bidder or the sixtieth (60) day after the Bid opening. The bid security of other Bidders will be returned within seven days of the Bid opening.

10.05 Successful Bidder, who submitted Bid Security by certified check, cashier’s check or letter of credit, shall be required to file a performance and payment bond in the full amount of the contract pursuant to General Conditions.

10.06 Attorneys-in-fact who sign bid bonds or contract bonds must file, with each bond, a certified and effectively dated copy of their power of attorney.

CONTRACT TIMES

11.01 The number of days within which or the dates by which the Work is to be substantially completed and completed and ready for final payment (the Contract Times) are set forth in the Agreement.

LIQUIDATED AND SPECIAL DAMAGES

12.01 Provisions for liquidated and special damages, if any, are set forth in the Agreement.

SUBSTITUTE AND “OR EQUAL” ITEMS

13.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or-equal” items. Whenever it is specified or described in the Bidding Documents that a substitute or “or-equal” item of material or equipment may be furnished or used by

Contractor if accepted by Engineer, application for such acceptance will not be considered by Engineer until after the Effective Date of the Agreement. The procedure for submittal of any such application by Contractor and consideration by Engineer is set forth in the General Conditions which may be supplemented in the General

Requirements (Division 1).

13.02 Refer to Section 01 25 00 − Substitution Procedures of the General Requirements for the period of time after the Effective Date of the Agreement during which the Engineer will accept applications for substitute items of material or equipment.

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SUBCONTRACTORS, SUPPLIERS AND OTHERS

14.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other

Bidder so requested, shall within five (5) days after Bid opening submit to Owner a list of all such Subcontractors, Suppliers, other individuals, and entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualifications for each such Subcontractor, Supplier, individual, and entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request the apparent Successful Bidder to submit an acceptable substitute without an increase in the

Bid price.

14.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other individuals or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to

Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

14.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

PREPARATION OF BIDS

15.01 A Bid shall be made on the Bid Form provided in the Project Manual.

15.02 All blanks in the Bid Form shall be completed in ink or by a typewriter and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the

Bid Form. A Bid price shall be indicated for each Bid Item listed therein. In the case of optional alternatives, the words “No Bid”, “No Change”, or “Not Applicable” may be entered. Ditto marks shall not be used.

15.03 A Bid shall be executed as stated below.

A. A Bid by an individual shall indicate the Bidder’s name and official address.

B. A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title shall appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be indicated.

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C. A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be indicated.

D. A Bid by a corporation shall be executed in the corporate name by an officer of the corporation and shall be accompanied by a certified copy of a resolution of the board of directors authorizing the person signing the Bid to do so on behalf of the corporation.

The corporate seal shall be affixed and attested by the secretary or an assistant secretary of the corporation. The state of incorporation and the official corporate address shall be indicated.

E. A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be indicated below the signature.

F. All names shall be typed printed in ink below the signature.

G. If applicable, the Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located or Bidder shall agree in writing to obtain such authority and qualification prior to award of Contract and attach such statement to the Bid.

15.04 Bid shall contain an acknowledgment of the receipt of all Addenda, the numbers of which shall be filled in at the space provided on the Bid Form.

15.05 Postal and e-mail addresses and telephone number for communications regarding the

Bid shall be indicated.

15.06 The following listed documents are the Bid Submittal Document and shall be submitted with the Bid. Each document shall be executed in the manner described in Paragraph

15.03 unless another manner is indicated.

A. Bid Form

B. Bid Security or Bid Bond

C. Contractor’s Qualification Statement

D. Non-Collusion Affidavit of Bidder Form

E. Sexual Harassment Certification

F. Iran Divestment Act Certification

G. Vendor Information for the County of Saratoga

H. Corporate Bid Resolution

I. Contractor Reference Sheet

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J. Indemnity and Insurance Agreement

15.07 Saratoga County may consider informal any bid not prepared and submitted in accordance with the provisions hereof and accompanied by a bid security in the proper form and may waive any informalities or reject any and all bids. Any bid may be considered informal which does not contain prices in words and figures in all of the spaces provided. In case any price shown in words and its equivalent shown in figures do not agree, the written words shall be binding upon the Bidder. Any bid may be withdrawn prior to the above scheduled time for the opening of bid or authorized postponement thereof.

BASIS OF BIDS; COMPARISON OF BIDS

16.01 Single Lump Sum

A. Bidder shall submit Bid on the basis of single lump sum as set forth in the Bid Form.

Bidder shall include write-in bid amounts and allowances as set forth in the Bid Form and as described in Section 01 20 00 − Measurement and Payment.

16.02 Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

16.03 Bidder shall include, elsewhere in Bid, costs set forth in Paragraph 11.02.B of the

General Conditions to complete the Work associated with the material, equipment, or other designated items to be furnished under cash allowance(s).

SUBMITTAL OF BID

17.01 A Bid shall be received no later than the date and time prescribed and at the place indicated in the Advertisement for Bids.

17.02 Bid shall be enclosed in an opaque sealed envelope plainly marked on the outside with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted) the name and address of the Bidder and its license or registration number, if applicable. Bid shall be accompanied by Bid security and other required documents.

17.03 If the Bid is sent by mail or other delivery method, the sealed envelope containing the

Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation "BID ENCLOSED". A mailed Bid shall be addressed to the same address as indicated in the Advertisement for Bids.

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MODIFICATION OR WITHDRAWAL OF BID

18.01 Withdrawal Prior to Bid Opening:

A. A Bid may be withdrawn by an appropriate document duly executed, in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time fixed for the opening of Bids. Upon receipt of such written notice, the unopened Bid will be returned to the Bidder.

18.02 Modification Prior to Bid Opening:

A. If a Bidder wishes to modify its Bid, Bidder must withdraw its initial Bid in the manner specified in Paragraph 18.01.A of these Instructions to Bidders and submit a new Bid.

OPENING OF BIDS

19.01 Bids will be opened at the time and place where Bids are to be submitted and, unless obviously non-responsive, read aloud publicly. An abstract of the Bids will be made available to Bidders after the opening.

19.02 Bids received by mail or otherwise after the date and time specified for the opening of

Bids will not be accepted and will be returned to the Bidder unopened.

DISQUALIFICATION OF BIDDERS

20.01 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

BIDS TO REMAIN SUBJECT TO ACCEPTANCE

21.01 All Bids shall remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of that period.

EVALUATION OF BIDS AND AWARD OF CONTRACT

22.01 Owner reserves the right to reject any or all Bids, including without limitation the right to reject any or all nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be not responsible. Owner also reserves the right to waive any informality not involving price, time or changes in the Work.

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22.02 Owner reserves the right to reject any Bid not accompanied by specified documentation and Bid security.

22.03 Owner reserves the right to reject any Bid that, in its sole discretion, is considered to be unbalanced or unreasonable as to the amount bid for any lump sum or unit price item.

22.04 In evaluating Bidders, Owner will consider the qualifications of Bidders, whether or not their Bids comply with the prescribed requirements, the alternatives, if any, the lump sum and unit prices, and other data as may be requested in the Bid Form or prior to the

Notice of Award.

22.05 Owner may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

22.06 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of the Bidders to perform the Work in accordance with the Contract Documents. Owner reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to Owner’s satisfaction.

22.07 Owner reserves the right to reject any and all Bids, to waive any informalities or irregularities, and further, reserves the right to accept any Bids or parts of Bids. Owner reserves the right to accept any Bid deemed to be in its best interests even though the

Bid chosen may result in the award of the Contract to a Bidder whose Bid is not, on a mathematical basis alone, the low Bid.

22.08 If a Contract is to be awarded, Owner will award the Contract to the lowest responsive, best, and responsible Bidder who has neither been disqualified nor rejected pursuant to

Article 20 of the Instructions to Bidders or this Article 22.

CONTRACT SECURITIES

23.01 Performance and Payment Bond shall be in the full amount of the Bid. The amounts of and other requirements for Performance and Payment Bonds are stated in Paragraph

5.01 of the General Conditions. The requirements for delivery of Bonds are stated in

Paragraph 2.01 of the General Conditions. Additional requirements may be stated in the

Supplementary Conditions.

CONTRACTOR’S INSURANCE

24.01 The requirements for Contractor's insurance are stated in Article 5 of the General

Conditions and in the Supplementary Conditions. The requirements for delivery of certificates of insurance and other evidence of insurance are stated in Paragraph 2.01.B of the General Conditions.

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24.02 Successful Bidder shall within 10 days from the date of the Notice of Award deliver to

Owner, for review and approval, the required policies of insurance. Upon approval, the policies will be returned to the Bidder and Bidder shall submit certificates of insurance and other evidence of insurance to the Owner as stated in the General Conditions.

SIGNING OF AGREEMENT

25.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement along with the other

Contract Documents which are identified in the Agreement as attached thereto. Within

10 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within 10 days thereafter, Owner will deliver one fully signed counterpart to Successful Bidder.

NOTICE TO PROCEED

26.01 Issuance of the Notice to Proceed shall be as stated in Article 2 of the General

Conditions.

SALES AND USE TAXES

27.01 Refer to the Paragraph SC-6.10 of the Supplementary Conditions for information on

Owner’s exemption from sales and use taxes on materials and equipment to be incorporated into the Work.

ADDITIONAL REQUIREMENTS

28.01 The Bidder to whom the Contract is awarded shall disclose in writing the knowledge of any business relationship or interest that any Owner employee, an employee’s immediate family, or any other contractor or subcontractor of said Successful Bidder may have with the Successful Bidder.

28.02 Local Procurement Protest Procedure:

A. A protest based upon an alleged violation of the procurement requirement may be filed against the Owner’s procurement action by a party with an adversely affected direct financial interest. The protest shall be filed with the Owner. The Owner shall determine the protest. The Owner may request additional information or a hearing in order to resolve the protest.

B. A protest shall be filed as early as possible during the procurement process but must be received by the Owner no later than one week after the basis of the protest is known or should have been known, whichever is earlier. If the protest is mailed, the protester bears the risk of non-delivery within the required time period.

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C. A protest must clearly present the procurement requirement being protested, the facts which support the protest, and any other information necessary to support the protest.

END OF INSTRUCTIONS TO BIDDERS

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SECTION 00 40 00

BID FORM

TABLE OF ARTICLES

1. Bid Recipient

2. Bidder’s Acknowledgements

3. Bidder’s Representations

4. Bidder’s Certifications

5. Basis of Bid

6. Certified List of Subcontractors

7. Time of Completion

8. List of Required Attachments to this Bid

9. Defined Terms

10. Bid Submittal

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

Saratoga County

Department of Central Services

50 West High Street

Ballston Spa, NY 12020

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an

Agreement with Owner in the form included in the Bidding Documents to perform all

Work as specified or indicated in the Bidding Documents for the price(s) and within the times indicated in this Bid and in accordance with the Bidding Documents.

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ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. Bidder will sign the Agreement and will furnish the required contract security, and other required documents within the time periods set forth in the Bidding Documents.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, if any, and the following Addenda, receipt of all of which is hereby acknowledged.

Addendum

No.

Date

Received Addendum

No.

Date

Received

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at or contiguous to the Site

(except Underground Facilities), if any, that have been identified in Section 01 11

00 – Summary of Work as containing reliable “technical data”.

E. Bidder has considered the information known to Bidder, information commonly known to contractors doing business in the locality of the Site, information and observations obtained from visits to the Site, the Bidding Documents, and the

Site-related reports and drawings identified in the Bidding Documents with respect to the effect of such information, observations, and documents on:

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1. The cost, progress and performance of the Work.

2. The means, methods, techniques, sequences and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder.

3. Bidder’s safety precautions and programs.

F. Based on the information and observations referred to in Paragraph 3.01.E, Bidder does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times required and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work (if any) to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding

Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

I. Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

J. The submission of this Bid constitutes an incontrovertible representation by

Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 4 – BIDDER’S CERTIFICATIONS

4.01 Bidder certifies that:

A. This Bid is genuine and is not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation.

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid.

C. Bidder has not solicited or induced any individual or entity to refrain from bidding;

and

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D. Bidder has not engaged in corrupt, fraudulent, collusive or coercive practices in competing for the Contract. For the purposes of the Paragraph 4.01.D.

1. “Corrupt practice” means the offering, giving, or soliciting of anything of value likely to influence the action of a public official in the bidding process.

2. ”Fraudulent practice” means an intentional misrepresentation of facts made

(a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive

Owner of the benefits of free and open competition.

3. “Collusive practice” means to scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels.

4. “Coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the amount as listed below. Total bid amount(s) shall be shown in words and numbers. In case of discrepancy, the bid amount shown in words will govern.

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BID FORM

SINGLE PRIME CONTRACT FOR

Milton Pump Station Force Main Tap

NOTE TO BIDDER: Include all pages listed in Section 00 40 00 with bid.

Amount in Numbers

A

BASE BID LUMP SUM PRICE:

B INSPECTION ASSISTANCE LUMP SUM PRICE: $

C FINAL RESTORATION BID LUMP SUM PRICE: $

D TOTAL AMOUT OF UNIT PRICE BID ITEMS: $

TOTAL SINGLE PRIME BASE BID PRICE (SUM OF A, B, C & D):

TOTAL SINGLE PRIME BASE BID PRICE (SUM OF A, B, C& D) in Words:

BIDDER NAME:

BIDDER SIGNATURE:

BUSINESS NAME:

BUSINESS ADDRESS:

NOTE: ALL SIGNATURES REQUIRED IN THE BID FORM MUST BE PROPERLY EXECUTED TO BE CONSIDERED A

VALID BID.

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Unit Price Bid Items:

1. Select Granular Fill: The unit price shall provided in cubic yards and include the provision of select granular fill and disposal of unsuitable fill offsite.

UNIT PRICE BID ITEM SCHEDULE

ITEM DESCRPTION

ESTIMATED

QUANTITIES

UNIT

PRICE

TOTAL

AMOUNT

1 ITEM #1: Select Granular Fill 60 CY $ $

TOTAL AMOUNT OF UNIT PRICE BID ITEMS (ITEM D IN BID FORM):

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ARTICLE 6 – CERTIFIED LIST OF SUBCONTRACTORS

ARTICLE 6 –

6.01 The Bidder, as part of the procedure for the submission of Bids on this project entitled

Milton Pump Station Force Main Tap, submits the following list of Subcontractors to be used in the performance of work to be done on said Project. The list shall include all Subcontractors who will be subcontracted to provide at least

$25,000.00 of the work, list on additional paper as required. The list of

Subcontractors and all responsibilities of all disciplines shall be based on requirements of the Contract Documents. Changes to this list after the Bid opening shall only be as approved by the Owner upon request by the Contractor or as required by the Owner based on upon review of Subcontractor’s qualifications.

AREA OF SPECIALIZATION SUBCONTRACTORS

A. It is understood and agreed that, if awarded a Contract, the Contractor will not make any additions, deletions or substitutions to this certified list without the consent of the Owner.

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CERTIFICATION AFFIDAVIT

FOR CERTIFIED LIST OF SUBCONTRACTORS

THE ABOVE INFORMATION IS TRUE AND COMPLETE TO THE BEST OF MY

KNOWLEDGE AND BELIEF. I FURTHER UNDERSTAND AND AGREE THAT, IF

AWARDED A CONTRACT, THIS CERTIFICATION SHALL BE ATTACHED THERETO

AND BECOME A PART THEREOF.

NAME OF SIGNER:

(Please Print or Type)

TITLE OF SIGNER:

(Please Print or Type)

SIGNATURE: DATE:

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ARTICLE 7 – TIME OF COMPLETION

ARTICLE 7 –

7.01 Bidder agrees that the Work will be substantially complete and completed and ready for final payment in accordance with Paragraph 14.07 of the General

Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

7.02 Bidder accepts the provisions of the Agreement as to liquidated and special damages in the event of failure to complete the Work within the Contract Times.

ARTICLE 8 – ATTACHMENTS TO THIS BID

8.01 The following documents are attached to and made a condition of this Bid:

A. Bid Bond or Bid Security

B. Contractor’s Qualification Statement

C. Non-Collusion Affidavit of Bidder Form

D. Iran Divestment Act Certification

E. Sexual Harassment Form

F. Vendor Information for the County of Saratoga

G. Corporate Bid Resolution

H. Contractor Reference Sheet

I. Indemnity and Insurance Agreement

ARTICLE 9 – DEFINED TERMS

9.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders and the General Conditions and Supplementary

Conditions.

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ARTICLE 10 – BID SUBMITTAL

10.01 This Bid submitted on _____________, 2026 by:

If Bidder is (pick one):

AN INDIVIDUAL

Name:

(Typed or Printed)

By:

(Individual’s Signature)

Doing business as:

License or Registration Number:

Business Address:

Phone No.:

Fax No.:

E-mail:

A PARTNERSHIP

Partnership Name:

(Signature of General Partner - Attach evidence of authority to sign)

License or Registration

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Partnership Name:

CORPORATION

Corporation Name:

(State of Incorporation)

(Signature − Attach evidence of authority to sign)

Name and Title:

Attest

(CORPORATE SEAL)

License or Registration

(Secretary)

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LIMITED LIABILITY COMPANY

(Firm Name)

(State of Formation)

(Signature of Member / Authorized to Sign)

(Printed or Typed Name and Title of Authorized to Sign)

(Attach evidence of authority to sign.)

License or Registration Number:

A JOINT VENTURE

Name of Joint Venture:

First Joint Venturer

(Signature of First Joint Venturer − Attach evidence of authority to sign)

Name (Typed or Printed):

Title:

Second Joint Venturer

(Signature of First Joint Venturer − Attach evidence of authority to sign)

Name (Typed or Printed):

Title:

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(Each joint venturer must sign. The manner of signing for each individual, partnership, corporation or limited liability company that is a party to the joint venture shall be in the manner indicated above).

Phone and fax numbers and address for receipt of communications to joint venture.

END OF BID FORM

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EJCDC® C-430, Bid Bond (Penal Sum Form).

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

BID BOND FORM

Bidder Surety

Name: Name:

Address (principal place of business): Address (principal place of business):

Owner Bid

Name: SARATOGA COUNTY Project (name and location):

Address (principal place of business): MILTON PUMP STATION FORCE MAIN TAP

353 MALTA AVE, BALLSTON SPA, NY 12020 DEPARTMENT OF CENTRAL SERVICES

50 WEST HIGH STREET, BALLSTON SPA, NY

12020

Bid Due Date: SEPTEMBER 22, 2026

Bond

Penal Sum:

Date of Bond:

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth in this Bid Bond, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

Bidder Surety

(Full formal name of Bidder) (Full formal name of Surety) (corporate seal)

By: By:

(Signature) (Signature) (Attach Power of Attorney)

Name: Name:

(Printed or typed) (Printed or typed)

Title: Title:

Attest: Attest:

(Signature) (Signature)

Name: Name:

(Printed or typed) (Printed or typed)

Title: Title:

Notes: (1) Note: Addresses are to be used for giving any required notice. (2) Provide execution by any additional parties, such as joint venturers, if necessary.

EJCDC® C-430, Bid Bond (Penal Sum Form).

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond.

Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond will be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder occurs upon the failure of Bidder to deliver within the time required by the Bidding

Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any…