Bid Notice.pdf

The City of Troy, New York

Request for Proposals

(RFP)

Tree Pruning, Tree Removal, Stump Removal & Tree Planting 2026

PROPOSAL DUE DATE: September 23, 2026 at 11:00 AM http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjY89yws6DLAhWMcz4KHagZDfMQjRwIBw&url=http://wamc.org/post/troy-charter-change-review-process-underway&bvm=bv.115339255,d.cWw&psig=AFQjCNGggQ3Mz5dBsHkxHR4SnLHPVtT08Q&ust=1456953057484328

CITY OF TROY, NEW YORK

OFFICE OF THE CITY COMPTROLLER

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL – 433 River Street

TROY, NEW YORK 12180

(518) 279-7104

(518) 268-1682 FAX

PROPOSAL NAME: Tree Pruning, Tree Removal, Stump Removal & Tree Planting 2026

PROPOSAL OPEN DATE: September 23, 2026 TIME: 11:00 AM EST

NOTICE

LEGAL PUBLICATIONS FOR BIDS/PROPOSALS – 2026

PLEASE BE ADVISED THAT FOR THE YEAR 2026 THE CITY OF

TROY, NEW YORK, BUREAU OF CONTRACTS & PROCUREMENT

WILL PUBLISH ALL PUBLIC BIDS IN THE FOLLOWING:

THE RECORD

EMPIRE STATE PURCHASING GROUP (www.bidnetdirect/new-york)

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE PROPOSERS TO READ

THESE PUBLICATIONS AND CONTACT THE CITY OF TROY, NEW YORK,

BUREAU OF CONTRACTS & PROCUREMENT IF THEY WISH TO RECEIVE A

PROPOSAL DOCUMENTS.

CITY OF TROY, NEW YORK

OFFICE OF THE CITY COMPTROLLER

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL

433 RIVER STREET

TROY, NEW YORK 12180

(518) 279-7104

(518) 268-1682 FAX

*****THIS IS A REQUEST FOR PROPOSALS*****

REQUEST FOR PROPOSAL AND NOTICE TO PROPOSERS

DATE: August 31, 2026

FROM: Michael McNeff, City Comptroller

NOTICE IS HEREBY GIVEN THAT SEALED PROPOSAL ARE SOUGHT FOR THE

FOLLOWING:

PROPOSAL NAME: Tree Pruning, Tree Removal, Stump Removal & Tree Planting 2026

DATE OF OPENING: September 23, 2026 TIME OF OPENING: 11:00 AM EST

CONTACT PERSONS:

Bureau of Contracts & Procurement, Maria DeBonis (518) 279-7104

VENDORS MUST SUBMIT PROPOSAL IN A SEALED ENVELOPE- One (1) Original and Two (2) copies.

PLEASE PRINT ON THE OUTSIDE ENVELOPE: 1) NAME & ADDRESS OF PROPOSER

2) PROPOSAL NAME

PLACE OF OPENING: Troy City Hall 433 River Street Suite 5001 Main Conference Room Troy, New York 12180

It is the proposer’s responsibility to read the attached GENERAL CONDITIONS which outlines the rules of the City of Troy.

Facsimile or electronic submissions WILL NOT be accepted.

Subject to the right of the City of Troy to reject any and all proposals.

Late submissions will not be accepted and will be returned unopened to the vendor.

GENERAL CONDITIONS

NAME OF PROPOSAL: Tree Pruning, Tree Removal, Stump Removal & Tree Planting 2026

INTRODUCTION

The City of Troy is seeking sealed proposals from interested and qualified vendors for Tree Pruning, Tree Removal, Stump Removal & Tree Planting in Prospect Park. All work shall comply with applicable New York State Department of Environmental Conservation (NYSDEC) guidelines, ANSI A300 standards for tree care operations, and ANSI Z133 safety standards. All trees are located on City-owned property, and some are situated beneath or near utility lines. Wood, branches, and other vegetative debris shall be chipped on-site, and all resulting material and debris shall be removed from the property. All work must be performed under the supervision of an ISA Certified Arborist who is either employed by or under contract with the selected firm.

SCOPE

Work under this contract shall include the installation and removal of all necessary traffic-control and site-protection measures to ensure the safety of park users, and public and private property during tree care operations. The scope of work includes removal of 31 dead/diseased trees and the grinding of the resulting stumps in addition to grinding of 12 existing stumps and pruning 364 trees. Pruning will consist of cleaning the canopy of trees to remove defects such as dead or broken branches, even when the rest of the tree is sound.

Additionally, the project includes planting 20 trees at the park and providing a five-year tree maintenance plan.

Note that unit prices bid under items shall include all costs for provision of all labor, equipment, and materials necessary to facilitate work for:

STUMP REMOVAL:

Work includes grinding 12 existing stumps using a machine-powered stump grinder to a minimum depth of 12 inches below the surrounding ground surface. All resulting stump holes shall be backfilled with suitable sandy material, thoroughly compacted to prevent settlement, and finished with at least four inches of topsoil. The restored area shall be graded to match the surrounding surface and seeded with an appropriate grass-seed mixture. All stump-removal, backfilling, restoration, and disposal work shall comply with applicable New York State Department of Environmental Conservation (NYSDEC) requirements.

TREE REMOVAL:

Work for tree removal includes the removal of 31 dead/diseased or invasive trees and grinding the resulting stumps. Upon completion of tree removal, the contractor shall ensure that all resulting holes and disturbed areas are filled with topsoil, reseeded with grass, and covered with appropriate mulch to protect the seed and facilitate germination. The Contractor shall provide all labor, supervision, equipment, materials, traffic control, and other resources necessary to safely complete the tree-removal and stump-grinding work. Before beginning work, the Contractor shall inspect each designated tree and the surrounding area for hazards, utilities, access limitations, and nearby property and shall coordinate the work schedule with the City. Trees shall be removed using controlled methods, including sectional dismantling, rigging, cranes, or aerial lifts when necessary to prevent damage. Any areas disturbed or damaged by the work shall be restored to their original or better condition.

TREE PRUNNING:

The Contractor shall provide all labor, supervision, equipment, materials, traffic-control measures, and other resources necessary to complete the pruning of trees identified in the contract documents.

The purpose of the work is to improve tree health and structure, remove hazardous or defective branches, provide appropriate clearance, and protect park users and surrounding property. Pruning shall include the selective removal of dead, diseased, damaged, broken, hanging, weakly attached, or structurally defective branches. All pruning shall comply with applicable New York State Department of Environmental Conservation requirements, the current edition of ANSI A300 standards for tree-care operations and ANSI Z133 safety requirements. Pruning operations shall be performed or directly supervised by Certified Arborist. The City and NYSDEC reserve the right to inspect the work. Pruning shall not be considered complete until all required work has been performed, debris has been removed, disturbed areas have been restored, and the work has been accepted by the City and NYSDEC.

TREE PLANTING:

The project includes the planting of 20 trees at the project site, using species approved by DEC. List of trees will be attached to this RFP. Tree planting must include a 5-year planting and maintenance plan to ensure trees are planted correctly and that the plantings will be successful in the long term.

DEC requires tree planting projects to have a minimum survival rate of 95% at the time of DEC forester inspection prior to final reimbursement. A 1-year warranty for trees/plantings by contractors is also required. The contractor is required to follow all DEC-approved planting standards, including proper site preparation, root handling, staking, mulching, and watering.

DEC Tree Planting Standard:

• Inspect nursery stock at time of delivery for damage and poor quality.

• Holes dug for planting of trees will be a minimum of 12 inches larger than the diameter of the root system or root ball. Preferably, the hole should be two to three times the size of the root ball.

• Trees will be planted no deeper than previously grown with allowance for settling. The root flair should be at or slightly above ground level.

• Strings and twine will be removed from trunk of tree. Burlap and wire baskets will be removed or rolled down into hole.

• Backfill with existing soil when suitable. Avoid using excessive amounts of organic matter.

• When sensitive species are exposed to direct sun, wrap lower trunk with a tree wrap. Remove wrap after first growing season.

• Bark mulch will be applied around the tree, up to 3 inches deep, in a circle which extends beyond the planting hole. Mulch should not touch trunk above root flair.

• Only dead, damaged or poorly located branches will be removed using proper pruning techniques.

• Newly planted trees will be watered at the time of planting, and for best results, water, soaking the root zone once per week, barring rain, and more frequently during hot weather until they are established.

• In caring for and handling trees prior to planting, all precautions customary in good trade practice will be taken.

A minimum one-year warranty is recommended for trees planted by a contractor.

PROPOSAL SUBMISSION DEADLINE

Proposals must be submitted by September 23, 2026, at 11:00 AM EDT to City Hall, 433 River Street Suite 5001, Troy, New York 12180.

You are urged to mail your proposal early. Late proposals will not be accepted and will be returned unopened to the vendor. Do not rely on overnight delivery services since they may not make your delivery in time.

PROPOSAL EVALUATION

• Proposals shall remain valid until the execution of a contract by the City.

• Proposal will be evaluated by a committee selected by the City of Troy to determine whether the requirements of the RFP are met. Award will be made to the qualified vendor that submits the proposal that best meets the City’s needs.

• If deemed necessary by the evaluation committee, interviews may be scheduled with selected prospective vendors. This will permit further evaluation and will allow the City to inquire further into the experience the vendor has had on similar projects.

CONTRACT PERIOD

The contract expires in June 30, 2027. The City reserves the right to extend the contract under the same terms and conditions for one (1) year periods from the date of expiration provided such an extension is mutually agreeable to NYSDEC, City and the Contractor.

All bidding/Proposal documents issued by the City of Troy shall be considered parts of the executed contract that is issued.

The successful proposer shall execute a written contract issued by the City.

EXPIRATION OF PROPOSAL

By submitting a proposal, the applicant offers to enter into a Contract, the form and content of which shall be agreed upon by both parties. The applicant’s proposal shall not be revocable for ninety (90) days following the response deadline indicated above. The City reserves the right to waive any defects in the offer of any proposer, to reject any or all offers, and to request additional information from all proposers.

CANCELLATION CLAUSE

The City reserves the right to cancel the contract at any time during the contract term by written thirty

(30) day notice mailed to the address of the vendor.

INSURANCE

Contractor shall procure and maintain insurance for protection from all claims arising out of Contractor’s services, work, operations, and activities. Contractor must have adequate insurance coverage for all claims arising out of or in consequence of the acts and omissions of the Contractor, or any subcontractor of the Contractor, including but not limited to claims for damages for death, bodily injury, or property damage, of any kind or nature. The City of Troy (including its officers, agents, and employees) shall be named Additional Insured on Contractor’s policies of insurance. There shall be no material undisclosed policy exclusions or exceptions on the required insurance coverage.

Contractor will procure and maintain at its own expense:

1. Commercial general liability and contractual liability on an occurrence basis for all personal and bodily injuries and property damage, with minimum coverage limits of One Million Dollars ($1,000,000) for each occurrence/Two Million Dollars ($2,000,000) general aggregate per project/location.

a. Liability insurance policies will not be accepted that:

i. Remove or restrict blanket contractual liability located in the “insured contract” definition (as stated in Section V, Number 9, Item f in the ISO CGL policy or equivalent) so as to limit coverage against claims that arise out of work; or

ii. Remove or modify the “insured contract” exception to the employers liability exclusion; or

iii. Do not cover the Additional Insured for claims involving injury to employees of the named insured or its subcontractors or their employees.

b. Contractor shall require that its subcontractors carry insurance with the same limits and provisions as provided herein. Contractor will maintain certificates of insurance for all subcontractors as part of the Contractor’s records.

2. Professional Liability/Errors & Omissions coverage of at least One Million Dollars

($1,000,000) for each occurrence/Two Million Dollars ($2,000,000) aggregate per project/location or claim. ( If applicable)

3. Workers compensation insurance as required by law, employer's liability insurance, and statutory disability benefits insurance as required by law.

4. Comprehensive motor vehicle liability coverage on owned, hired, leased, or non-owned motor vehicles with coverage limits of not less than One Million Dollars ($1,000,000) combined for each accident, for bodily injury, sickness, or disease sustained by any person, caused by accident, and arising out of the ownership, maintenance, or use of any motor vehicle, as well as for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance, or use of any motor vehicle.

5. Commercial umbrella insurance coverage at maximum policy limits with minimum coverage of Five Million Dollars ($5,000,000).

6. All Risk Property Coverage – Contractor shall secure, pay for at its sole cost and maintain whatever All Risk Property Coverage Insurance Contractor may deem necessary to protect Contractor against loss of owned or rental capital equipment and tools. The requirement to secure and maintain such insurance is solely for the benefit of the Contractor. Contractor’s failure to secure such insurance and/or to maintain adequate levels of coverage shall not obligate the City of Troy, its agents or employees, for any losses. Any such insurance policy shall include a waiver of subrogation clause as follows: “It is agreed that in no event shall this insurance company have any right to recover against the City of Troy and the City of Troy is to be held harmless by the Insured and this Insurance carrier.

7. Pollution/Environmental Coverages as required by Corporation Counsel (If applicable).

Each and every policy of insurance required by this Agreement shall be in form and content satisfactory to the City of Troy Corporation Counsel, and shall provide:

1. Additional Insured. The City of Troy (including its officers, agents, and employees) shall be named Additional Insured on all coverage including premises operations and completed operations on a primary and non-contributing basis for all policies and coverages, including but not limited to the umbrella insurance coverage. The Additional Insured shall be held harmless and indemnified from any and all claims arising out of or in consequence of the Contractor’s services, work, operations, or activities under this Agreement or in any way arising out of or in consequence of the Contractor’s acts or omissions.

2. Per Project Aggregate. The insurance policies shall cover premises operations and completed operations on a per project basis.

3. Waiver of Subrogation. As to every type and form of insurance coverage required from the Contractor, there shall be no right of subrogation against the City of Troy, its officers, agents, or employees. If any of Contractor’s policies of insurance prohibit such a waiver of subrogation, Contractor shall secure the necessary authorization from its insurance carrier to make this waiver effective.

4. Waiver of Indemnities. The Contractor waives any right of action it and/or its insurance carrier might have against the City of Troy (including its officers, agents, or employees) to be indemnified for any type of loss that is required by this Agreement to be covered by a policy of insurance, whether or not such loss is insured.

5. The Certificate of Insurance shall be in form and content satisfactory to the City of

Troy Corporation Counsel. All referenced forms shall be provided with the Certificate.

Additional information, including without limitation complete policies, shall be provided to the Corporation Counsel upon request.

6. The insurance policies shall not be changed or cancelled until the expiration of thirty

(30) days after written notice to the City of Troy Corporation Counsel’s Office.

7. The insurance policies shall be renewed upon expiration and continued in force unless the City of Troy Corporation Counsel's Office is given thirty (30) days written notice to the contrary.

No services, work, operations, or activities shall be commenced under this Agreement until the Contractor has delivered to the City proof of issuance of all policies of insurance required by the Agreement to be procured. If at any time, any of the insurance policies shall be or become unsatisfactory to the City, Contractor shall promptly obtain a satisfactory policy and submit proof of the same to the City for approval. Upon failure of Contractor to furnish, deliver, and maintain satisfactory insurance as provided above, this Agreement may, at the election of the City, be suspended, discontinued, or terminated. Failure of Contractor to procure and maintain any required insurance shall not relieve the Contractor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with the obligations of the Contractor concerning defense and indemnification.

The carrying of insurance as required by this Agreement shall in no way relieve the Contractor, or its subcontractors, of any other responsibility or liability under this Agreement.

The City of Troy reserves the right to reject any bid/proposal from any bidder/proposer if their General Liability and /or Auto Liability Insurance has a Deductible or Self-Insured retention greater than $10,000.00.

The City of Troy Corporation Counsel, in his or her sole discretion, may approve in writing a variance from the insurance requirements herein for good and sufficient reason.

INSURANCE REQUIRED FOR SUBCONTRACTORS

In the event that any portion of the Work described in this contract is performed by an approved subcontractor, all of the insurance requirements of this agreement shall be incorporated into the subcontract agreement with no additional exclusions from coverage whatsoever. Subcontractor insurance requirements shall include the requirements for Workers’ Compensation, Commercial General Liability, and if applicable, Commercial Auto and/or Professional Liability. Excess or umbrella insurance is not required for subcontractors. Contractor shall require that each and every subcontractor employed to do work under this contract shall produce a Certificate of Insurance meeting all of the requirements of the City and documenting the required insurance coverages. A subcontractor’s Certificate of Insurance in form acceptable to the City must be provided to the City before that subcontractor may commence work.

PREVAILING WAGE RATES

The successful proposer is required to pay the Prevailing Wage Rates and the Prevailing Hourly Supplements pursuant to Section 220-A of the NYS Labor Law.

RIGHT TO REJECT

The City reserves the right to reject any and all proposals, to waive any informalities and technical irregularities in the proposals received, or to accept any proposals deemed to be for the best interest of the City of Troy.

RIGHT TO SUSPEND OR TERMINATE

The City reserves the right to suspend or terminate the contract should Contractor deviate from the approved plan and/or a mandate from a regulatory agency.

RIGHT TO EXTEND

The City reserves the right to extend the contract under the same terms and conditions for two (2) additional one (1) year periods from the date of expiration provided such an extension is mutually agreeable to both the City and the Contractor.

CONFLICT OF INTEREST

No director, officer, employee, agent, Contractor, or subcontractor of the Contractor shall be an agent, servant and/or employee of the City of Troy. The Contractor shall not employ as a director, officer, employee, agent, contractor, or subcontractor, directly or indirectly in any capacity, any elected or appointed official of the City of Troy, and the two school districts, or any member of their immediate family.

The Contractor agrees that it will require all its directors, officers, employees, agents, contractors, or subcontractors, to be bound and adhere to the Code of Ethics of the City. The Contractor further agrees that it will require all of its employees to comply with all applicable laws relating to this agreement, or the performance thereof, and that the refusal to supply such evidence and/or testimony shall be the cause for immediate termination of this agreement by the City.

IRAN DIVESTMENT ACT

By submitting a bid/proposal in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Proposer/Contractor (or any assignee) certifies that it is not on the "Entities Determined To Be Non-Responsive Bidders/Offerors Pursuant to The New York State Iran Divestment Act of 2013" list ("Prohibited Entities List") posted on the OGS website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List. Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to this solicitation, it must provide the same certification at the time the Contract is renewed or extended.

During the term of any subsequent Contract, should the City of Troy receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above-referenced certifications, the

City of Troy will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the City of Troy shall take such action as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default.

The City of Troy reserves the right to reject any proposal, bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

INDEMNIFICATION

The promises in this section are separate from the insurance requirements required of any subsequent Agreement and shall apply whether the insurance requirements are fulfilled.

Each and every Contractor (as used in this paragraph the term “Contractor” shall include any and all of Contractor’s subcontractors), who shall agree to perform services, work, operations, or activities under subsequent Agreement, or any part of it, shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against any and all liability, loss, or other claims for damages for death, bodily injury, or property damage, or of any other kind or nature, arising out of or in consequence of the services, work, operations, or activities performed by the Contractor or any agent, servant, employee, subcontractor, consultant, or supplier of the Contractor, or of any failure to perform under subsequent Agreement, or in any way arising out of or in consequence of the Contractor’s acts or omissions, all to the fullest extent allowed by law. Contractor shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against, without limitation, all losses, litigations, claims, actions, causes of action, proceedings, demands, damages, indemnities, suits, judgments, orders, rulings, appeals, costs, expenses, and all other elements of litigation (including without limitation reasonable attorney’s fees and other costs of defense), arising out of or in consequence of the Contractor’s services, work, operations, or activities under any subsequent Agreement, or any failure to perform under any subsequent Agreement, or in any way arising out of or in consequence of the Contractor’s acts or omissions, all to the fullest extent allowed by law. Contractor shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against any and all claims for injuries to the Contractor’s employees or the employees of any agent, servant, consultant, or subcontractor of Contractor, and any and all claims made by any person or entity (including without limitation all officers, employees, agents, contractors, subcontractors, consultants, suppliers, guests, invitees, uninvited persons, survivors, representatives, and distributees), arising out of or in consequence of Contractor’s services, work, operations, or activities or omissions on property owned by the City of Troy, all to the fullest extent allowed by law.

The parties intend that the promises in this section shall be consistent with New York General Obligations Law Section 5-322.1. Therefore, for any contracts to which Section 5-322.1 applies, the promises herein shall not be construed as purporting to indemnify or hold harmless the City of Troy against liability for damage arising out of bodily injury to persons or damage to property contributed to, caused by or resulting from the negligence of the City of Troy, its agents or employees, whether such negligence be in whole or in part.

TERMINATION WITH CAUSE

The City of Troy reserves the right to terminate this contract at any time for cause. The violation of any provision or condition contained in this contract, or the refusal, failure, or inability to carry out any provisions of this contract shall constitute sufficient grounds to terminate this contract for cause.

Should the City of Troy elect to terminate this contract for cause, the City of Troy will notify the Contractor ten (10) days prior to the termination date and shall specify the cause for termination as well as the date the termination shall be effective. This termination notice will be issued via a written letter sent by certified U.S. mail. Immediate dismissals may be executed if deemed necessary by the City of Troy.

TERMINATION WITHOUT CAUSE

The City of Troy may terminate this contract without cause. Written notice of termination must be sent via certified U.S. mail no later than thirty (30) days prior to the termination date.

MWBE PROMOTION

It is the policy of the City of Troy that Minority-Owned Business Enterprises (MBE) and Women- Owned Business Enterprises (WBE) are afforded the maximum opportunity to participate in the performance of contracts. It is also the City’s goal to award Procurement Contracts to those procurement contractors who have evidenced compliance with the laws of the State of New York prohibiting discrimination in employment.

NON-DISCRIMINATION POLICY

In accordance with Article 15 of N.Y. Executive Law (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the Contractor agrees that neither it nor any of its subcontractors shall, by reason of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics or marital status refuse to hire or employ or to bar or to discharge from employment such individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment.

NON-COLLUSIVE STATEMENT

The submission of this statement certifies that the prices in this proposal have been arrived at independently without collusion, consultation, communication, or arrangement for the purpose of restricting competition, as to any matter relating to such prices with any other proposer with any competitor.

NO LOBBYING

All Proposers are hereby placed on notice that City Council, City employees/staff, members of the evaluation committee (with the exception of the Purchasing Agent for interpretations or corrections) are not to be lobbied, directly or indirectly either individually or collectively, regarding this Request for Bids. During the entire procurement process, all Proposers and their subcontractors, sub-consultants or agents are hereby placed on notice that they are not to contact any persons listed above for such purposes as holding meetings of introduction, lunches, dinners, etc., if they intend to submit or have submitted proposals for this project. Any Proposer contacting individuals mentioned herein in violation of this warning may automatically be disqualified from further consideration for this Request for Bids.

OTHER TERMS AND CONDITIONS

The selected contractor will be expected to provide all necessary professional services as well as all necessary material, equipment and personnel required to complete the Scope of Work in this RFP.

The selected firm will be expected to comply with the insurance and indemnification requirements of the City.

Proposers shall familiarize themselves with all provisions of this RFP and shall not at any time after submitting a proposal, dispute any of the specifications or assert that there was any misunderstanding regarding the furnishing and delivering of the items called for in the proposal.

QUESTIONS

All questions must be received no later than 2:00 PM EDT on September 11, 2026. All questions will be compiled and answered in the form of an Addendum. All agencies on record with the Purchasing Office will receive a copy of the Addendum. Questions received after the date will not be answered. Only questions answered by formal written Addenda will be binding. Oral or other interpretations or clarifications will be without legal effect. Forward your questions to:

Maria DeBonis City of Troy, New York Office of the City Comptroller Bureau of Contracts & Procurement City Hall 433 River Street, Suite 5001 Troy, NY 12180 Or by email at: purchasing@troyny.gov

SUBMISSION

Provide One (1) Original and Two (2) copies of your proposals in a Sealed Envelope. All proposals must be received in the Office of the City Comptroller, Bureau of Contracts & Procurement no later than 11:00 AM EDT September 23, 2026. All sealed envelopes should be clearly marked on the outside: “Tree Pruning, Tree Removal, Stump Removal & Tree Planting 2026”.

All proposals shall be submitted to:

Maria DeBonis City of Troy, New York Office of the City Comptroller Bureau of Contracts & Procurement City Hall 433 River Street, Suite 5001 Troy, NY 12180

Responses received after the 11:00 AM EDT deadline will be returned, unopened, to the originator.

Those submitting proposals do so entirely at their own expense. There is no express or implied obligation by the City to reimburse any firm or individual for any costs incurred in preparing or submitting bids, preparing or submitting additional information requested by the City, or participating in any selection interviews.

The City reserves the right to accept or reject any and all proposals in whole or in part, to waive any and all informalities, and to disregard all non-conforming, non-responsive or conditional bids.

The City reserves the right to award the work, in whole or in part, to one or more firms and individuals.

Facsimile or electronic submissions WILL NOT be accepted.

mailto:purchasing@troyny.gov

NON-COLLUSIVE CERTIFICATION

Pursuant to Section 103-D of the General Municipal Law of the State of New York.

(a) By submission of this bid or proposal, each bidder or proposer and each person signing on behalf of any bidder or proposer certifies, and in the case of a joint bid or proposal each party thereto certifies as to its own organization, under the penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid or proposal have been arrived at independently without collusion, consultation, communication or agreement, for the purposes of restricting competition, as to any matter relation to such prices with any other bidder or proposer or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted in this bid or proposal have not been knowingly disclosed by the bidder or proposer and will not knowingly be disclosed by the bidder or proposer prior to opening, directly or indirectly, to any bidder or proposer or to any competitor; and

(3) No attempt has been made or will be made by the bidder or proposer to induce any other persons, partnership or corporation to submit or not to submit a bid or proposal for the purpose of restricting competition.

(b) A bid or proposal shall not be considered for award nor shall any award be made where (a) (1) (2) or (3) above have not been complied with; provided however, that if any bidder or proposer cannot make the foregoing certification, the bidder or proposer shall so state and shall furnish with the bid or proposal a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid or proposal shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid or proposal is made or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder or proposer (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publications of new or revised price lists for such items or (c) has sold the same items to other customers at the same prices being bid or proposed, does not constitute, without more, a disclosure within the meaning of subparagraph one (1).

(c) Any bid or proposal hereafter made to any political subdivision of the state or any public department, agency, or official thereof by a corporation bidder or proposer for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulations, or local law, and where such bid or proposal contains the certification referred to in the sub-division one of this section, shall be deemed to have been authorized by the Board of Directors or the bidder or proposer, and such authorization shall be deemed to include the signing and submission of the bid or proposal and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

(Signature)

(Title)

To The City of Troy, NY

Bureau of Contracts & Procurement For

Prospect Park Tree Pruning, Stump Removal, and Tree Planting 2026

By submission of this bid or proposal, the bidder or proposer certifies that; (a) This bid or proposal has been independently arrived at without collusion with any other bidder or proposer or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be willingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, proposer, competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certificate, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder or proposer as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder or proposer) is a certified copy of resolution authorizing the execution of the certificate by the signator of this bid or proposal on behalf of the corporate bidder or proposer.

Resolved that be

Name of Corporation authorized to sign and submit the bid or proposal of this corporation for the following project and to include

Describe Project in such bid or proposal the certificates as to non-collusion required by section one hundred three of the general municipal law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder or proposer shall be liable under the penalties of perjury.

The foregoing is a true and correct copy of the resolution adopted by

Corporation at a meeting of its board of directors held on the day of in the year .

(SEAL OF CORPORATION)

The above form must be completed if the Proposer is a corporation.

COMPLETE INFORMATION BELOW:

Name / Address of Company Submitting Bid or Proposal

Authorized Representative Submitting Bid or Proposal (name printed)

Authorized Representative Submitting Bid or Proposal (signature)

Authorized Representative Submitting Bid or Proposal – Title

Contact Numbers:

Telephone - _____________________________

Cellphone - _____________________________

Fax - ___________________________________

E-mail Address - _____________________________________________

Address - ___________________________________________________

Date - _______________________

Proposal Form

Tree Pruning, Tree Removal, and Tree Planting- Assumes no overhead wires.

Diameter Cost per unit (Rate) Estimate # of Units Total Bid (Rate x units)

Tree Removal <10”

N/A

Tree Removal 11" - 20"

N/A

Tree Removal 21" - 30"

Tree Removal 31" - 40"

Tree Removal 40+

Tree Removal Unknown Size 16

Stumps Removal 11" - 20"

Stumps Removal 21" - 30"

Stumps Removal 31" - 40"

Pruning

Tree Planting

Total Gross Amount $

GROSS AMOUNT OF BID FOR CONTRACT: $

(figures)

Dollars

(words) and Cents.

(words)

Alternate #1:

Please provide prices for overhead wires (do not include in the Gross amount below):

< 10” $ per tree

11” -20” $ per tree

21”-30” $ per tree

31-40” $ per tree

41” + $ per tree

Bidder’s Initials: ___________

Attachment A- Project Area

City of Troy Tree Species Planting List

Attachment B Common name Scientific name Caliper

Eastern hophornbeam/Ironwood Ostrya virginiana

1.5-2

Hackberry Celtis occidentalis 2–2.5 American basswood (linden) Tilia Americana 2–2.5 Littleleaf linden Tilia cordata 2–2.5 Black gum (Tupelo) Nyssa sylvatica 2–2.5 Eastern redbud Cercis canadensis 1.5–2 Serviceberry Amelanchier spp. 1.5–2 Thornless honey locust Gleditsia triacanthos 2–2.5 Red Maple Acer rubra 2–2.5 Sugar Maple Acer saccharum 2–2.5 River Birch Betula nigra 2–2.5 American linden Tilia Americana 2–2.5 Tupelo/Black Gum Nyssa sylvatica 2–2.5 Sweetgum Liquidambar styraciflua 2–2.5 Elm hybrids Ulmus spp. 2–2.5 Kentucky Coffee Tree Gymnocladus dioicus 2–2.5 Swamp Chestnut Oak Quercus michauxii 2–2.5 Swamp white oak Quercus bicolor 2–2.5 Post Oak Quercus stellata 2–2.5 Overcup oak Quercus lyrata 2–2.5 Chinkapin Oak Quercus muhlenbergii 2–2.5 Dogwoods Cornus florida 1.5–2.

Shumard Oak Quercus shumardii 2–2.5 Willow oak Quercus phellos 2–2.5 Pin oak Quercus palustris 2–2.5 Sourwood Oxydendrum arborium

1.5–2

Attachment A Project Area-: The project area identifies the trees to be pruned, the dead or diseased trees to be removed, and the stumps designated for removal.

Attachment B Planting species

Attachment C List of trees for pruning- List available upon request.