REQUEST FOR PROPOSAL

RFP# 27-020

PRE & POST EMERGENT WEED CONTROL

City of Benicia

250 East L Street Benicia

Benicia, CA 94510

RELEASE DATE: August 27, 2026

RESPONSE DEADLINE: September 11, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/beniciaca https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Benicia

REQUEST FOR PROPOSAL

Pre & Post Emergent Weed Control

I. Introduction II. Key Issues

III. Definitions IV. Scope of Work V. Professional Services Agreement & Related Matters

VI. Proposal Pre-Submittal Instructions VII. Proposal Preparation and Submittal Instructions

VIII. Proposal Evaluation and Selection Process IX. Evaluation Phases X. Conditions Governing this RFP

XI. Vendor Questionnaire XII. Pricing Proposal

Attachments:

B - Example Over $50k PSA Maintenance/Repair Services

D - PROPOSAL AUTHORIZATION

F - Scope of Work & Specifications

G - Exhibit A - Roadsides

H - Exhibit B - City Properties

I - Exhibit C - Police Gun Range

J - Exhibit D - Trails

K - Exhibit E - Sewer Access Roads

L - Exhibit F - WTP Locations

M - Exhibit G - WWTP

N - Exhibit H - Benicia City Cemetery

Request for Proposal #RFP# 27-020 Title: Pre & Post Emergent Weed Control

O - Exhibit I - Open Space Access Roads (Maps)

P - Exhibit I - Open Space Access Roads

1. Introduction

1.1. Summary

The City of Benicia is soliciting proposals from qualified consultants to provide comprehensive herbicide application services at 84 pre-determined sites for pre and post emergent weed control. The selected

Consultant shall furnish all labor, materials, equipment, and supervision necessary to perform the required services in accordance with all applicable laws, regulations, and product label requirements.

Services shall include two (2) applications per fiscal year of pre-emergent and/or post-emergent herbicides, as appropriate, based on site conditions and in accordance with the written recommendations submitted as part of the Consultant’s proposal and approved by the City.

Herbicide applications shall be performed on the following schedule:

• Fall 2026

• Spring 2027

• Fall 2027

• Spring 2028

1.2. Background

Objectives:

• To minimize fire danger by reducing overgrowth of vegetation near roadways, trails, and other

City owned properties.

• To maintain trail accessibility by creating vegetation free buffer zones away from accessible walking paths.

• To maintain Water Treatment Plant (WTP) and Waste Water Treatment Plant (WWTP) facilities, Solar Arrays, Lake Herman Dam, and Benicia Police Department Range free of vegetation.

1.3. Contact Information

Jose Urquilla

Deput Director Operations

250 East L Street

Benicia, CA 94510

Email: jurquilla@ci.benicia.ca.us

Phone: (707) 297-5396

Department:

Public Works mailto:jurquilla@ci.benicia.ca.us tel:(707)297-5396

Department Head:

Danielle Martinez

Public Works Director

1.4. Timeline

City Issues RFP August 27, 2026

Question Submission Deadline September 4, 2026, 2:00pm

Question Response Deadline September 9, 2026, 2:00pm

Proposal Submission Deadline September 11, 2026, 4:00pm

Negotiate and agree to final contract terms October 14, 2026

Award of Agreement October 20, 2026

Execute agreement November 2, 2026

Project Agreement Start Date November 16, 2026

2. Key Issues

The successful Contractor will be expected to provide a proactive, reliable, and environmentally responsible vegetation management program that addresses current overgrowth while reducing future vegetation establishment. The overall objective is to maintain safe, accessible, fire-conscious, and aesthetically pleasing roadsides, trails, and facilities throughout the contract term.

3. Definitions

This section contains definitions that are used throughout this RFP, including appropriate abbreviations as indicated.

A. “Addendum/Addenda” is any and all amendments to this RFP and any and all responses to written questions regarding this RFP issued by City in a written format and incorporated by reference into this RFP.

B. “Council” is the City’s governing body.

C. “City” is the City of Benicia.

D. “Distribution List” is the list of interested parties to be used by the City to notify potential

Respondents of the availability of any and all Addenda prepared by City. It is each Respondent’s sole responsibility to ensure that it has obtained and reviewed all information available on the

RFP ftp website, and has obtained all Addenda issued by City.

E. “Professional Services Agreement” or “PSA” is the Professional Services Agreement, including

Appendices, initially in form attached hereto as Exhibit A, to be executed by City and the

Selected Respondent. The Selected Respondent shall execute a single Professional Services

Agreement for the provision of professional services.

F. “Project” is Pre & Post Emergent Weed Control.

G. “Project Manager” is person authorized by City to manage or administer the RFP process and to whom all communications, both written and oral, shall be directed during the RFP issuance, evaluation and selection process.

H. “Qualification” is a written response to this RFP, including all exhibits, supplementary materials, and attachments thereto, pursuant to the requirements set forth in this RFP.

I. “Request for Qualifications/Proposals” or “RFP” is any and all documents comprising this RFP package, including those documents and attachments hereto and any and all

Addendum/Addenda which City may issue.

J. “Respondent” is an individual, firm, partnership, corporation, consortium, joint venture, or other entity that chooses to submit a Proposal in response to this RFP.

K. “Selected Respondent” is a Respondent selected and approved by the Board to execute the

Professional Services Agreement.

L. “Services” are the construction management services, other work and services, and equipment and materials to be furnished under the Professional Services Agreement.

4. Scope of Work

4.1. SCOPE OF WORK

Provide all labor, materials, and equipment for two safe applications of pre and post emergent herbicide (fall of

2026, spring/fall of 2027, spring 2028) according to the label requirements and as indicated in the written recommendations as follows:

Written Recommendations – The contractor shall provide written recommendations from a Pest Control Adviser currently licensed by the California Department of Pesticide Regulation in Category E “Weed Control” for all areas as indicated herein.

Specifications:

A. All work is to be performed by or under the direct supervision of someone who holds a current

Qualified Applicator License (QAL) issued by the California Department of Pesticide Regulation to perform pest control for hire in Category B “Landscape Maintenance” and Category C “Right of Way”.

B. The contractor shall and select a pesticide that is both effective and least toxic.

C. All applications are to be performed according to the current product label requirements and the

Pest Control Advisor’s written recommendations.

D. The contractor shall follow all laws and applicable safety regulations and take all steps necessary to control drift, protect the public and non-target areas.

E. The contractor shall provide the Public Works Deputy Director of Operation and Public Works

Parks & Building Maintenance Supervisor with a copy of the written recommendations for approval 30-days prior to the initial application.

F. The contractor shall provide the Public Works Deputy Director of Operations and Public Works

Parks & Building Maintenance Supervisor with a copy of the application records within (10) days of completing each application.

G. All traffic control is to be provided by the contractor and coordinated with the Public Works

Deputy Director of Operations or designee.

H. No applications shall be made within (48) hours of predicted rainfall with greater than 50% probability as predicted by National Oceanic and Atmospheric Administration (NOAA).

I. Products containing Glyphosate are prohibited and shall not be used.

5. Professional Services Agreement & Related Matters

5.1. Professional Services Agreement

City will expect the Selected Respondent to execute an agreement substantially similar to the attached form of Professional Services Agreement (PSA) for work, with only such changes as City may approve in its sole discretion. Respondents should indicate any objections or requested changes to the form in their

Proposal questionnaire response.

Each Respondent shall acknowledge their acceptance of Form of Professional Services Agreement through its answer in the Vendor Questionnaire. Any requested modifications to the form of

Professional Services Agreement must be indicated by checking the appropriate box in the Vendor

Questionnaire and attaching the addendum referenced therein clearly identifying Respondent’s proposed modifications. Respondents’ proposed modifications to the form of Professional Services

Agreement must be made in a “Strikeout” or “Underline” format.

5.2. City’s Right to Amend

City reserves the right to make such modifications or additions to the form of Professional Services

Agreement attached to this RFP, as City may elect in its sole discretion prior to the execution thereof, and thereafter as otherwise permitted by the Professional Services Agreement. Otherwise, City reserves the right to make modifications or additions with the mutual consent of the Selected Respondent.

5.3. Selected Respondent’s Refusal to Execute

If the Selected Respondent refuses to execute the form of Professional Services Agreement in substantially the form attached to this RFP, as modified by its Proposal, City may begin negotiations with the Respondent whose Proposal is determined to be the best alternative Proposal, determine that no such alternative exists, or exercise any other available right.

6. Proposal Pre-Submittal Instructions

To submit questions and receive answers to questions in a timely manner and to be placed on the

Distribution List for any and all Addendum/Addenda issued by City, potential Respondents must follow guidelines specified in this section. Only information supplied by City in writing through this RFP and

Addendum/Addenda, if any, may be used as the basis for preparation of Respondents’ Proposals. The standard format for submission of Proposals to be used by Respondents is described in Section Proposal

Preparation and Submittal Instructions .

6.1. Deadline for Submittal of Written Questions

Potential Respondents may submit only written inquiries or requests regarding the intent and clarity of this RFP. Questions to be considered at the pre-submittal meeting must be directed to the Project

Manager at least three days prior to that meeting. All written questions that are deemed relevant and not duplicative of information already contained in the RFP and that are received by the above date will be addressed at the meeting. Written questions should be submitted in the project Q&A portal. The identity of the person/organization submitting the questions will not be revealed by City at the meeting.

Additional inquiries may be addressed at the meeting at City’s sole discretion.

Bidders shall submit all inquiries regarding this bid via the City e-Procurement Portal, located at https://procurement.opengov.com/portal/beniciaca. Please note the deadline for submitting inquiries.

All answers to inquiries will be posted on the City e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

6.2. Addendum/Addenda to this RFP

City reserves the right to interpret or change any provisions of this RFP at any time. Such amendments, if any, shall be issued as written Addendum/Addenda to this RFP.

Addenda Notification: Bidders are required to register for an account via the City e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/beniciaca.

Additionally, City may prepare answers, in the form of an Addendum to this RFP, to questions addressed by City and as City otherwise deems appropriate. Written responses, in the form of an Addendum and amendments, if any, to this RFP will be posted on the City’s RFP website within the City's e-procurement portal https://procurement.opengov.com/portal/beniciaca. Courtesy notification will be sent to all parties who register at this meeting and whose names are on the Distribution List. Any Addendum issued by City may also be obtained in person from the office of the Project Manager. It is the sole responsibility of Respondent to ensure that it obtains all Addenda and acknowledges receipt of all

Addenda in its Proposal.

Each Respondent is responsible to inquire as to the Addendum/Addenda issued by City. All Addenda shall become part of this RFP, and all Respondents shall be bound by such Addenda, whether or not received by Respondent.

https://procurement.opengov.com/portal/beniciaca/projects/263159/document?section=2526332 https://procurement.opengov.com/portal/beniciaca/projects/263159/document?section=2526332 https://procurement.opengov.com/portal/beniciaca https://procurement.opengov.com/portal/beniciaca

7. Proposal Preparation and Submittal Instructions

This RFP and attached form of Professional Services Agreement define the City’s basic requirements and serve as the basis for submittal of all Proposals in response to this RFP.

7.1. Proposal Submittal

A. Proposal Due Date

1. Proposals must be received electronically through the City's e-procurement portal https://procurement.opengov.com/portal/beniciaca before the hour of 4:00 pm on Friday, September 11, 2026.

B. Proposal Delivery

1. Proposals may not be amended after 4:00 pm on Friday, September 11, 2026.

2. Proposals must be submitted through the City's e-Procurement portal https://procurement.opengov.com/portal/beniciaca.

C. Proposal Submission

1. It is the sole responsibility of Respondent to see that its Proposal is received in proper time.

2. Respondent shall carefully examine the instructions contained herein and satisfy itself as to the conditions with which it must comply prior to submitting its Proposal, and to the conditions affecting the award of contract.

3. Proposals are the culmination of answering each question in the #Vendor Questionnaire section and/or uploading documents to satisfy the question's requirements. NOTE: There is no singular file upload that satisfies the entire RFP process.

4. If more than one Proposal is offered by any individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such

Proposals may be rejected.

5. All Respondents are hereby notified that any collusive agreement fixing prices so as to control or affects the awarding of this contract is in violation of the competitive bid requirements of State law and may render void any contract let under such circumstances.

6. Proposed prices shall be in effect for one hundred twenty (120) days from the date of Price

Proposal submission.

https://procurement.opengov.com/portal/beniciaca https://procurement.opengov.com/portal/beniciaca/projects/263159/document?section=2526333

7.2. Proposal Withdrawal

Any Respondent to this RFP may withdraw a Proposal by written notice delivered to the Project

Manager prior to the due date and time specified in Section Proposal Submittal Sub-paragraph Proposal

Due Date for receipt of Proposals. RFP may be un-submitted prior to the deadline corrected and re-submitted up until 4:00 pm on Friday, September 11, 2026. A Proposal may not be changed after the designated deadline for submission of Proposals.

7.3. Irregular Proposals

A Proposal may be rejected if it shows any alteration of form, additions not called for, conditional

Proposals, incomplete Proposals, erasures, or irregularities of any kind. If the Proposal amount is changed after the amount is originally inserted, the change must be initialed.

7.4. City’s Right To Reject or Terminate RFP

City expressly reserves the right to further consider, accept or reject any or all Proposals submitted in response to this RFP; to request additional information or clarification of information submitted; to cancel or modify, in part or in its entirety, this RFP, or to request new Proposals or pursue any other means for obtaining the services contemplated by this RFP and/or the Professional Services Agreement.

8. Proposal Evaluation and Selection Process

8.1. Selection Committee

City will appoint a Selection Committee to review and evaluate all Proposals; contact Respondents as required; request a Respondent to modify its proposed modifications to the Professional Services

Agreement; and make recommendations regarding the selection of a Selected Respondent. The

Selection Committee may consist of City staff and others designated by City.

City reserves the right, in its sole discretion, to waive minor irregularities, and to waive mandatory requirements provided that all of the otherwise responsive Proposals fail to meet the same mandatory requirements and the failure to do so does not otherwise materially affect this RFP and selection process.

City reserves the right to modify or suspend any and all aspects of the selection process indicated in this

RFP, to waive any defects as to form or content of this RFP, or to reject any or all Proposals.

8.2. Evaluation Process & Criteria

Proposals will be evaluated on a comparative, competitive, qualification basis, based upon the RFP’s submittal requirements, including the experience, organization and qualifications of the firm and individuals proposed, and the offered price. Specific evaluation criteria are outlined in the #Evaluation

Phases section.

During the evaluation process the Selection Committee may conduct independent research, request additional relevant information specific to the evaluation process, and seek assistance from reliable sources to clarify, explain, or otherwise participate in the evaluation process without issuing an

Addendum. Proposals will not be ranked based solely on cost. The Selection Committee shall make its decision based on committee members’ analysis and assessment of each Proposal’s positive, neutral, and negative attributes.

The process, procedures and evaluation criteria used by City staff and the Selection Committee in developing and issuing this RFP and evaluating the Proposals received for purposes of making a recommendation to the Board shall be determined in the sole discretion of the City. Respondents shall have no rights whatsoever regarding the processes and procedures used by the City relating to this RFP or the manner in which a Respondent is selected by either the Selection Committee or the Board, provided their decisions are not arbitrary and capricious, and there is some reasonable basis for the selection(s) made.

City reserves the right to conduct its own due diligence of the Respondent member prior to selection of a Selected Respondent including, without limitation, reference checks.

8.3. Selection Process

Based on the results of the evaluation process, City staff will recommend a Respondent to the City based on the City's Municipal Code requirements. City staff will identify the Selected Respondent to be recommended to the City, and each Respondent who submitted Proposals will receive notice via the https://procurement.opengov.com/portal/beniciaca/projects/263159/document?section=undefined https://procurement.opengov.com/portal/beniciaca/projects/263159/document?section=undefined

City's e-procurement portal no later than the business day after posting, although any delay or failure to do so will not extend the Proposal protest period described below.

The City, in its sole discretion, may either approve, reject, or approve or reject with conditions, the City staff’s recommendations. City reserves the right to modify the Proposal criteria outlined in this RFP.

Respondents to this RFP are instructed not to contact elected officials, City staff or members of the

Selection Committee regarding the selection process. Efforts to lobby or influence individuals involved in this selection process may, at City’s sole discretion, result in dismissal from further consideration.

8.4. Right to Protest

Respondents that the City otherwise determines are responsive and responsible have the right to protest; protests from any other Respondent will not be considered. Any protest must be delivered to

Mario Giuliani, City Manager, City Manager’s Office, 250 East “L” Street, Benicia, CA, by 4:00 pm of the

7th calendar day following City staff’s identification of the Selected Respondent to be recommended to the Board, and satisfy the following requirements:

A. The initial protest must contain a complete statement of the basis for the protest.

B. The protest must refer to the specific portion of the document that forms the basis for the protest.

C. The protest must include the name, address, and telephone number of the person representing the protesting party.

D. The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other

Respondents who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

E. The procedure and time limits set forth in this paragraph are mandatory and are a Respondent’s sole and exclusive remedy in the event of a Proposal protest. Respondent’s failure to comply with these procedures shall constitute a waiver of any right to further purse the Proposal protest, including filing a Government Code Claim or legal proceedings. A Respondent may not rely on a protest submitted by another Respondent, but must timely pursue its own protest.

8.5. Post Approval Procedures

The Professional Services Agreement will be finalized promptly following City's approval of a final

Respondent. In the event that the approved Respondent fails or refuses to sign a Professional Services

Agreement acceptable to the City, City reserves the right to finalize a Professional Services Agreement with another qualified Respondent without undertaking a new RFP process, or exercise any other available right. The time for awarding the contract may be extended by the City.

9. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Respondent possess a QAL through

Department of Pesticide Regulation, PCA

Recommendations and required Solano

County permits, pest control business license.

Points Based 10 (20% of Total)

2. Respondents Cost / Rate Proposal Points Based 10 (20% of Total)

3. The years, number and types of projects the

Respondent has previously worked on

Points Based 10 (20% of Total)

4. The character, integrity, reputation, judgment, experience, and efficiency of the

Respondent;

Points Based 10 (20% of Total)

5. Any other factor deemed to be relevant, in the City’s sole discretion.

Points Based 10

(20% of Total)

10. Conditions Governing this RFP

10.1. Confidentiality

City has made a determination in accordance with Government Code Section 6255 that all Proposals submitted in response to this RFP shall not be made public by City until after City has executed a

Professional Services Agreement with the Selected Respondent. In the event a Respondent wishes to claim portions of its Proposal exempt from disclosure under the Public Records Act, it is incumbent upon

Respondent to clearly identify those portions with the word “confidential” printed on the lower right-hand corner of the page, along with a written justification as to why such information should be exempt from disclosure. However, City will make a decision based upon applicable laws.

City shall notify Respondent of any materials or information that City does not believe are entitled to exemption from the Public Records Act, and Respondent shall have five (5) business days from such notice to:

• withdraw its Proposal;

• withdraw such information from its Proposal; or

• withdraw such information and replace it with substituted information for which Respondent does not claim an exemption.

Proprietary or confidential data must be readily separable from the Proposal in order to facilitate eventual public inspection of the non-confidential portion of the Proposal. Confidential data is normally restricted to confidential financial information. The cost of Services shall not be designated as proprietary or confidential information.

10.2. Insurance

As set forth in Professional Services Agreement example (Attachment A), insurance coverage shall be at least as broad as:

A. Commercial General Liability Insurance: Commercial General Liability Insurance including, but not limited to, Contractual Liability Insurance (specifically concerning the indemnity provisions of this Agreement with the City), Products-Completed Operations Hazard, liability for slander, false arrest and invasion of privacy arising out of professional services rendered hereunder, Personal Injury (including bodily injury and death), and Property Damage for liability arising out of Consultant's performance of services under this Agreement. The Commercial General Liability insurance shall contain no exclusions or limitation for independent contractors working on the behalf of the named insured. Consultant shall maintain the Products-Completed Operations

Hazard coverage for the longest period allowed by law following termination of this Agreement.

The amount of said insurance coverage required by this Agreement shall be the policy limits, which shall be at least two million dollars ($2,000,000) each occurrence and four million dollars

($4,000,000) aggregate.

B. Auto Liability: Owned/Non-owned automobile liability insurance providing combined single limits covering bodily injury liability with limits of no less than ONE MILLION DOLLARS

($1,000,000.00) per accident and providing property damage liability of no less the ONE

MILLION DOLLARS ($1,000,000.00) per accident.

C. Workers’ Compensation Insurance: Workers’ Compensation Insurance as required by the Labor

Code of the State of California.

D. Professional Liability Insurance: Professional Liability Insurance with a minimum limit of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) aggregate.

Additional Insured Endorsements: The Selected Respondent shall name the City, the City Council members, and their respective officials, officers, directors, agents and employees as additional insureds on their commercial general liability and automobile insurance policies.

10.3. Applicable Laws/Miscellaneous

Respondents are required to sign and submit the Authorization (Exhibit D), stating their agreement to comply with the following terms and conditions of this RFP:

A. The Selected Respondent shall maintain professional licenses required by the laws of the State of California at all times while performing Services for the Project.

B. The Selected Respondent shall comply with the laws of the State of California requiring employers to insure against liability for Worker’s Compensation while performing Services for this Project.

C. All Services shall comply with all statutes, ordinances, regulations, codes, and requirements of all governmental entities, including federal, state, City, and municipal entities, relating to the

Project.

D. This RFP and any resultant Professional Services Agreement shall be governed by the laws of the

State of California. The parties agree to the jurisdiction and venue of the appropriate courts in the County of Solano and the State of California.

E. All data and information provided by City or referred to in this RFP is furnished for the convenience of interested parties in preparing a Proposal. The Respondent shall defend, indemnify and hold harmless City from any and all liability, claims, or expenses whatsoever, incurred by, or on behalf of, the Respondent’s response to this RFP. City expressly disclaims any and all liability for representation or warranties, express or implied, contained in the RFP or any other written or oral communication transmitted or made available to interested parties, including any errors of omission.

11. Vendor Questionnaire

11.1. Project Organization

11.1.1. Name of Subcontractors (if using)

If using subcontractors, you must fill in their information in the below box following this format for each subcontractor:

A. Name of Subcontractors

B. Address, C. Telephone number(s), D. Email, E. Name of responsible corporate officer(s), F. Office location where the majority of the day-to-day work will be accomplished.

11.1.2. Project Organization Chart*

*Response required

11.1.3. Description of responsibilities*

Brief description of responsibilities of key professional personnel, emphasizing experience directly related to responsibilities on this project.

*Response required

11.2. Approach

11.2.1. Provide an approach for completing the scope of work. Discuss any unique ideas/concerns related to the project.* *Response required

11.2.2. Level of Effort Letter*

Upload a copy of a level of effort estimate indicating an estimate of hours to complete the tasks outlined in the Scope above. The estimate should be an itemized staffing breakdown in spreadsheet form, indicating personnel classification and hours for each consultant team member and sub-consultant for each work task.

*Response required

11.3. References

Provide at least two (2) references for the key individuals on the project team.

11.3.1. References*

Make sure to include phone and/or email contact information at a minimum for each reference.

*Response required

11.3.2. Resumes*

Please upload all resumes here

*Response required

11.4. Prior Litigation / Claims

A. Provide a description of any litigation or claims threatened or filed, or filed then settled, against

Respondent in the past five years. Provide a description of any litigation or claims threatened or filed by your firm, or filed then settled, in the past five years. If the litigation or claim has been resolved, describe the resolution. If the litigation or claim is pending, describe the status.

B. Respondent must also provide a list of all projects for which Respondent failed to complete any work awarded, with explanation of circumstances.

11.4.1. Litigation Claims*

Provide a description of any litigation or claims threatened or filed, or filed then settled, against

Respondent in the past five years. Provide a description of any litigation or claims threatened or filed by your firm, or filed then settled, in the past five years. If the litigation or claim has been resolved, describe the resolution. If the litigation or claim is pending, describe the status.

*Response required

11.4.2. Failed Project Completions*

Respondent must also provide a list of all projects for which Respondent failed to complete any work awarded, with explanation of circumstances.

*Response required

11.4.3. Letter from its insurance broker*

Respondent must confirm they're willing and able, upon request, to provide a letter from its insurance broker attesting to the willingness to provide the required insurance coverages described in the

Professional Services Agreement.

☐ Please confirm

*Response required

11.5. Discretionary Supplemental Materials

Respondent may include in its Proposal submittal, on a discretionary basis, other materials that it believes may improve the quality of its Proposal. Respondent must include an explanation of the relevancy of the other materials to the Proposal. Marketing brochures (if applicable to the specific

Services for this Project) may be provided as a separate submittal.

11.5.1. Discretionary Supplemental Materials

Please upload all Supplemental Materials here

11.6. Agreement Requirements

11.6.1. Vendor hereby agrees to sign Professional Services Agreement substantially similar to the form of Professional Services Agreement attached to the RFP, or has attached proposed modifications to the form of Professional Services Agreement as an upload to this confirmation of Acceptance.*

☐ Please confirm

*Response required

11.6.2. Proposed Changes to Professional Services Agreement Terms If Vendor has proposed changes to the Professional Services Agreement, you must attach them to this upload, using strikeout or underline format.

11.6.3. MyCOI Registration for Insurance Tracking*

Vendor hereby acknowledges that if they are selected, they will register with the City's digital insurance tracking platform, MyCOI, and are responsible for ensuring their insurance documentation is correctly uploaded to the system, whether by the Vendor or its insurance agent. Registration invite will be sent during agreement approval stage.

☐ Please confirm

*Response required

11.6.4. Proposal Authorization Form*

Please upload a signed Proposal Authorization form (Attachment D) here

*Response required

11.6.5. Materials Upload

You may use this area to upload a copy of your full submission packet, or any other miscellaneous materials. However please note, you will still need to fully answer all other questions and upload requirements to be deemed a responsive bidder.

12. Pricing Proposal

In addition to any requests for pricing or rate sheets in this RFP, the bidder is also required to fill out the electronic pricing table if it's being requested by the Project Manager as shown below.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 ROADSIDES EXHIBIT A 8 2

2 CITY PROPERTIES EXHIBIT B 8 2

3 BENICIA POLICE DEPARTMENT

SHOOTING RANGE EXHIBIT C

8 2

4 TRAILS EXHIBIT D 8 2

5 SEWER ACCESS ROADS EXHIBIT E 8 2

6 WATER UTILITY AREAS EXHIBIT F 8 2

7 WASTE WATER TREATEMENT PLANT

EXHIBIT G

8 2

8 BENICIA CITY CEMETERY EXHIBIT H 8 2

9 FIRE BREAK ACCESS ROADS EXHIBIT I 8 2

TOTAL

12. Pricing Proposal