Bid Notice.pdf

CITY OF YONKERS

BUREAU OF PURCHASING, THIRD FLOOR

ONE LARKIN CENTER, YONKERS, NY 10701-3888

Telephone (914) 377-6030

COVER SHEET - INVITATION FOR BIDS

SOLICITATION & CONTRACT DOCUMENTS FOR

HERBICIDE / WEED CONTROL SERVICES

BID NUMBER: RFB-7689

OPENING DATE: SEPTEMBER 11, 2026

TIME: 2:00 PM (PREVAILING TIME)

BOCS APPROVAL DATE: _________________

ASSIGNED BY PURCHASING

CONTRACT NO.: _________________

ASSIGNED BY PURCHASING

BIDDER TO FILL OUT (PLEASE PRINT):

LEGAL NAME OF BIDDER: _______________________________________________

ADDRESS: ___________________________________________________________

(P.O. Boxes are not acceptable)

CONTACT: ___________________________________TITLE ________________________

PHONE NO.:_______________________________MOBILE:___________________________

EMAIL: _________________________________________________________________

DATE: ________________________________________________________

DO NOT RETURN ENTIRE BID PACKAGE –

ONLY RETURN WHAT IS LISTED IN THE “INFORMATION FOR BIDDERS”, PAGE 6

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Table of contents

Page

Bidder’s Checklist 3

Statement of “No Bid” 4

Information for Bidders 5 – 13

Bid Schedule of Prices (Itemized) 14

Bid Schedule of Prices (Lump Sum) 15

Bid and Bidder’s Affidavit 16 – 21

Vendor Background Questionnaire 22-28

Form of Contract 29-43

Schedule “A” Scope of Services (Specifications) 44-54

Schedule “B” Bid Schedule of Prices – Itemized 55

Schedules C through G 56-62

IMPORTANT NOTICE TO BIDDERS REGARDING BID OPENINGS:

DATE, TIME, AND PLACE BIDS ARE DUE:

FRIDAY, SEPTEMBER 11, 2026, 2:00 PM (PREVAILING TIME), PURCHASING OFFICE,

ONE LARKIN CENTER, 3RD FLOOR, YONKERS, NY 10701

Located in the Yonkers Riverfront Library Building across from the Metro-North train station – if delivering the bid in person, allow sufficient time to find parking and get through security.

The building is open from 8:30 AM to 4:00 PM for receiving packages via courier services and in person.

If delivering bids in person, individuals must see the Public Safety Officer in the library atrium, who will contact Purchasing to meet the individual at the 3rd floor elevator.

Sealed Bids will be publicly opened and read at the address above in the 3rd Floor Finance Conference Room. Please advise the buyer if you plan on attending the bid opening.

Those interested in listening to the bid opening and the reading of bids can dial Conference Call number 1-701-802-5221 and enter Access Code 1354203 when prompted. The bid opening will start promptly at 2:00 pm. It is recommended that vendors are dialed in by 1:55 pm to hear the bid results. No questions will be answered while the bid opening is in progress.

Deadline for receipt of written questions (submitted to Purchasing Contacts listed on page 5 via email):

MONDAY, AUGUST 31, 2026 - 12 PM EST

BE SURE TO REVIEW THE ENTIRE SCHEDULE “A”, SPECIFICATIONS/SCOPE OF

SERVICES, ON PAGES 44-55 AND SCHEDULE “B”, BID SCHEDULE OF PRICES, ON PAGE

55. ANY ISSUES OR CONCERNS REGARDING THIS WORK MUST BE SUBMITTED IN

WRITING.

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BIDDER’S CHECK LIST

PLEASE MAKE SURE THE FOLLOWING IS COMPLETED

MAKE SURE BID IS PROPERLY NOTARIZED & SIGNED BY COMPANY OFFICIAL ON

THE PAGE ENTITLED “BID AND BIDDER’S AFFIDAVIT”.

MAKE SURE BID SCHEDULE OF PRICES (BSP) IS SIGNED AND ALL LINES

COMPLETED.

IF APPLICABLE, MAKE SURE SCHEDULE “B” – ITEMIZED BID SCHEDULE OF PRICES

HAS UNIT PRICES & EXTENDED PRICES ENTERED FOR ALL LINE ITEMS. IF THERE

IS NO CHARGE FOR A LINE ITEM, DO NOT ENTER “N/A”, ENTER “$0.0”.

MAKE SURE BID SECURITY IS ENCLOSED (IF APPLICABLE).

IF DESCRIPTIVE LITERATURE IS REQUESTED, ENCLOSE LITERATURE WITH BID.

INDICATE THE DELIVERY LEAD-TIME IN CALENDAR DAYS ON THE BSP PAGE.

MAKE SURE THE VENDOR BACKGROUND QUESTIONNAIRE IS FILLED OUT

COMPLETELY AND INCLUDED WITH YOUR SEALED BID – SIGNED AND

NOTARIZED.

DO NOT RETURN THE ENTIRE BID PACKAGE. ONLY RETURN THE PAGES

SPECIFIED ON PAGE 6. MAKE A COPY OF THIS BID DOCUMENT FOR YOUR

RECORDS.

IF YOU CHOOSE NOT TO BID, PLEASE COMPLETE THE “NO BID” FORM AND

RETURN VIA FAX TO 914-377-6032. ONLY THE “NO BID” FORM NEED BE

RETURNED.

MAIL THE BID IN TIME FOR THE POSTED BID OPENING DATE AND TIME. BIDS

RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL NOT BE ACCEPTED.

IF USING FEDERAL EXPRESS OR SIMILAR SERVICE, YOU MUST INDICATE THE

BID NUMBER AND OPENING DATE ON THE COURIER POUCH TO PREVENT MIS-

ROUTING. .

MAKE SURE THE BID ENVELOPE IS SEALED AND THE BIDDER’S ADDRESS, BID

NUMBER, BID TITLE, AND OPENING DATE IS PRINTED ON THE ENVELOPE.

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RETURN THIS PAGE IF YOU ARE SUBMITTING A “NO BID”

CITY OF YONKERS - PURCHASING OFFICE

ONE LARKIN CENTER 3RD FLOOR

YONKERS, NEW YORK 10701

(914) 377-6030

STATEMENT OF NO BID

Re: Bid No. RFB-7689

Description: HERBICIDE/WEED CONTROL SERVICES

Attention Prospective Bidder:

In the event your firm declines to bid, please advise this office to that effect by completing the following and returning via email to the contact on page 5.

We, the undersigned, have declined to bid for the following reasons (please check all that apply):

________ We do not offer this product / service.

________ Our work schedule would not permit us to perform.

________ We are unable to meet specifications.

________ We do not have a representative in this area.

________ We are unable to meet your bond requirements.

________ Other: ___________________________________________________________

________ Please remove our firm from the City’s bidders list.

________ Please keep our firm on the City’s bidders list

Company Name: _________________________________________________________

Address: ________________________________________________________________

Authorized Representative (print):___________________________________________

Title: __________________________________________________________________

Signature: _____________________________Date:____________________________

Telephone Number: _____________________Cell:______________________________

E-mail: _________________________________________________________________

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INFORMATION FOR BIDDERS - COVER SHEET – BID NO. RFB-7689

1. Bid No.: RFB-7689

2. Description: HERBICIDE/WEED CONTROL SERVICES

3. Deliver to/Place VARIOUS LOCATIONS THROUGHOUT of Performance: THE CITY OF YONKERS

4. Pre-Bid / Site

Inspection: Date: N/A

Meeting Time:

Location

5. Purchasing Name: NICOLE GALDI

Contacts Phone: 914-377-6068

E-mail: NICOLE.GALDI@YONKERSNY.GOV

6. DATE, TIME, AND PLACE BIDS ARE DUE:

FRIDAY, SEPTEMBER 11, 2026, 2:00 PM (PREVAILING TIME), PURCHASING OFFICE,

ONE LARKIN CENTER, 3RD FLOOR, YONKERS, NY 10701

All questions regarding the contents of this bid must be submitted in writing to the Purchasing Contact listed above via email. Answers to all inquiries will be given to all prospective vendors in the form of a formal addendum to the solicitation and shall be annexed to and become part of the ensuing contract.

Only written addenda issued by the Bureau of Purchasing shall be binding. No officer, employee, or agent of the City is authorized to clarify or amend the Solicitation Documents by any other method, and any such clarification or amendment, if given, is not binding on the City.

Prospective Bidders are reminded that they are responsible for ensuring that they receive all addenda. All addenda will be posted on the Empire State Purchasing System (“ESPS”) website at http://www.empirestatebidsystem.com/. All vendors are encouraged to register online with ESPS to receive additional notifications of bid opportunities and bid amendments from the City of Yonkers and over 140 other municipalities. This regional online bid notification system provides instant access to all participating agencies’, Bids, RFPs, Request for Quotes, and Amendments from one website.

Vendors are also encouraged to visit the Yonkers Purchasing Department website at http://www.yonkersny.gov/ to learn more about doing business with the City of Yonkers.

http://www.empirestatebidsystem.com/ http://www.yonkersny.gov/

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INFORMATION FOR BIDDERS

I. The description and delivery location for which bids are requested and the time and place for receipt of bids are set forth on the Cover Sheet of the Information for Bidders.

II. Bid Submission Requirements:

The following items are to be fully completed AND RETURNED as part of the bid:

A. Bid Cover Sheet – Page 1 B. Bid Schedule of Prices: Itemized, Page 14 and Schedule “B” – Page 55 C. Bid Schedule of Prices: Lump Sum, Page 15 D. Bid and Bidder’s Affidavit – Pages 16-21 - SIGNED AND NOTARIZED.

E. Bid Security: Applicable Not Applicable F. Vendor Background Questionnaire – Pages 22-28 - SIGNED AND NOTARIZED.

G. Contract Signature Pages – Pages 42-43 H. Schedules “B” and “D” through “G” Pages 55-62

Non-compliance with any of the above bid submission requirements may result in the disqualification of the bid.

DO NOT RETURN ENTIRE BID PACKAGE - ONLY RETURN THE PAGES

LISTED ABOVE. MAKE A COPY OF THIS BID DOCUMENT FOR YOUR

RECORDS.

III. Examination of the Contract Documents and Site:

A. Prospective Bidders shall examine the Contract Documents carefully and, before bidding, shall make a written request to the Purchasing Director or designee for clarification of any ambiguity, or correction of any inconsistency or error in the documents. All inquiries must cite the page, section, paragraph number, and be submitted by email to the Purchasing Contact listed on page 5.

Every request for such clarification should be received at least five (5) calendar days prior to the date fixed for the opening of the bid, or preferably as specified on page 2. Such clarification or correction, as well as any additional Contract provisions the City shall decide to include shall be issued in writing by the City as an addendum and will be available for downloading from the Empire State Purchasing Group website (http://www.empirestatebidsystem.com/ ). Upon issuance, such addenda shall be binding on all Bidders. The requirements contained in all Solicitation Documents shall apply to all addenda.

B. Only interpretations, corrections, or additional Contract provisions made in writing by the City as addenda shall be binding. No officer, agent, or employee of the City is authorized to clarify or correct the Contract Documents by any other method, and any such clarification or correction, if given, is not binding on the City.

C. At the time of the opening of bids, each Bidder shall be presumed to have inspected the site (if applicable) and to be thoroughly familiar with all the Contract Documents. The failure of any Bidder to obtain, to examine all Contract http://www.empirestatebidsystem.com/

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Documents, or to request a clarification or correction, shall in no way relieve any Bidder from any obligation in respect to the bid of such Bidder.

D. Any subsequently alleged ambiguity, not raised by the successful bidder prior to the submission of his or her bid, shall be conclusively and unilaterally resolved by the Purchasing Director.

IV. Site Inspection / Pre-Bid Conference: Applicable Not Applicable

A pre-bid conference/site inspection for all prospective Bidders may be held at a time and place to be announced by the City for the purpose of discussing the Contract Documents and requirements in an informal setting. Prospective Bidders are encouraged to attend this pre-bid conference/site inspection. Nothing stated at the pre-bid conference/site inspection shall change the terms and/or conditions of the Contract unless memorialized in writing as required herein.

V. Preparation and Submission of Bids:

A. The City may reject as non-responsive any bid not prepared and submitted in accordance with the provisions of the Contract Documents.

B. Bids must be submitted on the forms supplied by the City. Bids shall be enclosed in a sealed envelope, addressed to the City, and marked with the name and address of the Bidder, the Bid Number, the Bid Opening date and time, and the description of the Bid Project. If the bid envelope is in turn enclosed in a special courier pouch or express mail envelope, such pouch or envelope must be denoted as BID and labeled with the same aforementioned information.

C. All blank spaces for bid prices must be filled in, using both words and figures.

When an error is made in extending total prices, the unit bid price will govern. In the event of a discrepancy between the Bid Amount in words and the Bid Amount in figures, the Bid Amount in words shall govern.

D. Conditional bids shall be rejected. Bids shall not contain any recapitulation of the

Work to be done. No oral, telegraphic, telephonic, or faxed bids, or modifications to the Bid requirements shall be considered.

E. Bids that are illegible or that contain omissions, alterations, additions, or items not called for in the bidding documents shall be rejected as non-responsive. Any bid which modifies, limits, or restricts all or any part of such bid, other than as expressly provided for in the Contract Documents, will be rejected as non-responsive.

F. Any bid may be withdrawn prior to the scheduled time for the opening of bids or the postponed date, if any.

G. Any bid delivered after the opening date is late and time will not be accepted.

H. A Bidder may not withdraw its bid during the forty-five (45) calendar day period following the actual date of the opening without prior approval of the City.

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I. Unbalanced bids may be rejected at the discretion of the City. Unbalanced bids shall be deemed to include any bid on any item which is not, in the opinion of the City based on a bona fide price for which the bidder can furnish the articles or perform the work covered by said item at cost or with substantially the same percentage of profit as he estimates to receive on the Contract as a whole.

J. If “goods” are the subject matter of this contract they must be as specified in the contract documents and include the article(s) to be furnished, together with any labor, service, or other work necessary for satisfactory performance. Goods must be marked and packaged in accordance with U. S. Standard Measurements and nomenclature using the English language.

K. If “services” are the subject matter of this contract they must be provided as specified in the contract documents and include the services to be furnished, together with any labor, material, or other work necessary for satisfactory performance.

L. Pricing: All bid prices must be firm for the contract term, i. e., no price adjustments are allowed unless expressly permitted by the Bid Requirements.

M. All bid prices are deemed to be F.O. B. Destination and shall include, without limitation, all delivery charges, demurrage, insurance, packaging, and any other expenses incidental to providing the goods or services specified.

N. Taxes: The Tax Law exempts New York State governmental entities such as the

City of Yonkers, from payment of New York State sales and use taxes on purchases. In order to make tax exempt purchases, a New York State governmental entity must present vendors with the entity’s official purchase order, contract, or other documentation which indicates that the purchaser is a New York State governmental entity. Tax exemption numbers are not issued to New York State governmental entities.

O. Discounts: Payment will be made within 30 to 60 days of receipt of a proper invoice. Bidders may offer a cash discount for prompt payment. However, such discounts will not be taken into consideration in determining the low bidder.

P. Item Award: Except as otherwise expressly indicated in the Bid Schedule of

Prices, the contract(s) will be awarded on an “item” basis, i. e., a separate award will be made to the lowest responsive and responsible bidder for each item set forth on the Bid Schedule of Prices. The Bidder may bid on one or more or all items. A bidder will be considered only for the item(s) for which it has set forth a price on the Bid Schedule of Prices. Where the Bid Schedule of Prices calls for a single lump sum price, this will be considered as an item award.

Q. Class Award: If indicated on the Bid Schedule of Prices as a class award then this contract will be awarded on a “class” basis, i. e., a single award will be made to the lowest responsive and responsible bidders based on the total aggregate price for all items set forth on the Bid Schedule of Prices. Where the Bid Schedule of Prices sets forth more than one class of items, the Bidder may bid on one or more or all of such classes, but the bidder must bid on each item within a given class.

A bidder desiring to bid “no charge” on an item in a class must indicate this

Bid Template.Commodities.Services Rev 08.21.2025 Page 9 of 62 clearly. A submitted Bid Schedule of Prices not setting forth the Bidder’s price for each item or “no charge” within a class may be deemed incomplete and be subject to rejection for that class.

R. Provisions for other Agencies: Unless otherwise stipulated by the bidder, the bidder agrees when submitting their bid that they will make available to all City agencies and departments and the City School District the bid prices they submit in accordance with the bid terms and conditions, should any said department or agency wish to purchase under the resultant contract. In addition, pursuant to GML Section 103 subdivision 16, all political subdivisions in New York State may, provided all requirements have been met, “piggy-back” off resulting contracts of another political subdivision. Regardless of the foregoing, it is acknowledged and agreed that the City of Yonkers is not responsible for any debts incurred by any other political subdivisions purchasing off the resultant contract.

S. Quantities are Approximate: Where quantities specified in the Bid Schedule of

Prices are identified as “estimated”, the Bidder understands that such quantities are not in any way guaranteed or represented as correct or intended to be relied upon and shall not be taken as final and shall form no basis for any claims for damages including, but not limited to anticipated profits in case they do not correspond with the final quantities actually ordered and that the City reserves the right to increase or to diminish or to omit entirely any of the quantities or items therein stated in the Bid Schedule of Prices.

T. Addenda: Bidders must attach copies of each addendum issued or otherwise acknowledge receipt of each addendum. An addendum which changes any part of the Bid Schedule of Prices must be attached or the change clearly incorporated into the Bid Schedule of Prices. The City in its sole and absolute discretion, may treat a failure to annex or acknowledge receipt of addenda or to any part of the Bid as a minor informality where addenda or portion of the Bid, as the case may be, is determined by the City not to be substantive in nature.

VI. Catalogs: Each bidder must submit in duplicate where necessary or when requested by the Bureau of Purchasing, catalogs, descriptive literature, and detailed drawings, fully detailing features, designs, construction, finishes and the like necessary to fully describe the material or work the bidder proposes to furnish.

VII. Trade Names: In cases where an item is identified by a manufacturer’s name, model number, part number, trade name, catalog number or reference, it is understood that the bidder proposes to furnish the item so identified and does not propose to furnish an “equal” unless the proposed “equal” is definitely indicated therein by the bidder.

The reference to a name brand is intended to be descriptive but not restrictive, except where standardization has occurred, and only to indicate to the prospective bidder articles that will be satisfactory. Bids on other makes and catalogs will be considered, provided each bidder clearly states on the face of their bid exactly what they propose to furnish, and forwards with their bid, a cut, illustration, or other descriptive matter which will clearly indicate the character of the article covered by their bid.

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The City hereby reserves the right to approve as an equal, or to reject as not being equal, any article the bidder proposes to furnish which contains major or significant variations from specification requirements but may comply substantially therewith.

If no particular brand, model, or make is specified, and if no data are required to be submitted with the bid, the successful bidder after the award and before manufacture or shipment may be required to submit working drawings or detailed descriptive data sufficient to enable the City to judge if each requirement of the specifications is being complied with.

VIII. Formal Specifications: The bidder shall abide by and comply with the true intent of the specifications and not take advantage of any unintentional errors or omission, but shall fully complete every part as the true intent and meaning of the specifications, and drawings. Whenever herein mention is made of any article, material, or workmanship to be in accordance with laws, ordinances, building codes, underwriter’s codes, A. S. T. M. standards, or similar expressions, the requirements of these laws, ordinances, etc., shall be construed as the minimum requirements of these specifications.

All deviations from the specifications should be noted in detail by the bidder, in writing, at the time of submittal of the formal bid. The absence of a written list of specification deviations at the time of submittal of the bid will cause the bidder to be strictly accountable to the City to the specifications as written. Any deviation from the specifications as written not previously submitted, as required by the above, will be grounds for rejection of the material and/or equipment when delivered.

IX. New Goods / Fresh Stock: Unless otherwise specifically stated in the Bid

Requirements, all goods delivered against the resulting contract shall be new and unused, fresh stock, latest model, design or pack.

X. Determination of Bidder Responsibility; Vendor Background Questionnaire:

A. Bidders are obligated to submit a complete, truthful, and accurate Vendor

Background Questionnaire with this bid. Failure to comply with the foregoing can result in the disqualification of the bid.

B. In addition, prior to the award of a contract, the City will conduct such investigations, as the City deems necessary to determine the responsibility of any Bidder and/or to determine the ability of any Bidder to perform the Work. All apparent low bidders are subject at the time of bid to a financial analysis.

The City may require the Bidder to submit one or more of the following:

1. Further detailed breakdown of its Bid Amount in a format and level of detail acceptable to the City.

2. The names and resumes of key personnel the bidder intends to assign to the work if awarded a contract.

3. The portions of the Work that the bidder intends to subcontract by trade and estimated dollar amount of each.

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4. A list of contracts, award dates, award amounts, and Owner contact persons for projects the Bidder has recently been awarded or is currently working on.

C. Delinquent contractors shall not be deemed responsible for purposes of awarding a contract. It is the policy of the City of Yonkers to disqualify persons or business entities which are delinquent in financial obligations to the City or its affiliated agencies, boards, or commissions from participating in City contracts and business opportunities.

D. The City reserves the right to reject any bid if the information required by the City is not submitted as required or if the information submitted fails to satisfy the City that the Bidder is responsible, or is able or qualified to carry out the obligations of the Contract, or to complete the Work as contemplated.

XI. Required Bonds: Applicable Not Applicable

A. BID SECURITY. The bidder is required to submit bid security in the amount of percent of the total amount bid. All Bid Bonds received in connection with this bid will be returned to the Bidders, except the three lowest Bidders, within five days after the formal opening of bids; and the remaining Bid Bonds, except for the lowest responsible bidder, will be returned to the other bidders, after the Board of Contract and Supply has awarded the Contract.

B. PERFORMANCE SECURITY. The bidder is required to submit performance security in the amount percent of the total amount bid. The performance security shall be delivered by the Contractor to the City within ten (10) business days after the receipt of a Notice of Award. If a Contractor fails to deliver the required performance security, the award shall be rescinded, its bid security shall be enforced and award of the Contract may be made to the next lowest responsible bidder or the Contract may be rebid.

C. PAYMENT SECURITY. Payment security is required in the amount of percent of the total amount bid. The payment security shall be delivered by the Contractor to the City within ten (10) business days after the receipt of a Notice of Award. If a Contractor fails to deliver the required payment security, the award shall be rescinded, its bid security shall be enforced and award of the Contract may be made to the next lowest responsible bidder or the Contract may be rebid.

D. ACCEPTABLE SECURITY. Acceptable security for bids, performance and payment shall be limited to:

1. a bond in a form satisfactory to the City

2. a bank certified check or money order.

E. Attorneys in fact who sign said bonds on behalf of a surety must affix to each bond a certified copy of their power of appointment, indicating the effective period.

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F. All bonds must be submitted on the exact form provided in the bid and contract documents. Note: AIA bond forms are not acceptable.

XII. Award of Contract, Rejection of Bids:

A. SUBJECT TO THE CITY’S RIGHT TO REJECT ANY AND ALL BIDS, THE

AWARD OF THE CONTRACT SHALL BE MADE TO THE LOWEST

RESPONSIVE AND RESPONSIBLE BIDDER.

B. The City may reject all bids and may elect to resolicit bids if in its sole opinion it shall deem it in its best interest to do so.

C. Rejection of all bids and negotiations with responsible bidders:

1. The City may determine that it is appropriate to cancel the selection process after bid opening and before award and to complete the acquisition by negotiation. This determination shall be based on one of the following reasons:

(a) All otherwise acceptable bids received are at unreasonable prices, or only one bid is received and the City cannot determine the reasonableness of the bid price, or no responsible bid has been received from a responsible bidder; or

(b) In the judgment of the City the bids were not independently arrived at in open competition, were collusive, or were submitted in bad faith.

2. When the City has determined that the Request for Bids is to be cancelled and that use of negotiation is appropriate to complete the acquisition, the City may negotiate and award the Contract without issuing a new solicitation subject to the following conditions:

(a) prior notice of the intention to negotiate and a reasonable opportunity to negotiate have been given by the City to each responsible bidder that submitted a timely bid;

(b) the negotiated price is the lowest negotiated price offered by any responsible bidder; and

(c) the negotiated price is lower than the lowest rejected bid price of a responsible bidder that submitted a timely bid.

D. Tie Bids.

When two or more low responsible bidders are identical in price, the City will break the tie by giving priority first to a City of Yonkers bidder, second to a County of Westchester, New York bidder, and third to a State of New York bidder. If after such preferences are given a tie still remains, the award shall be made by a drawing by lot. The bidders involved shall be invited to attend the drawing.

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E. Notice of Bid Acceptance.

A written Notice of Bid Acceptance / Contract Award or Purchase Order mailed (or otherwise furnished) to the successful Bidder within the time for acceptance specified in the Request for Bids shall be deemed to result in a binding contract without further action by either party.

XIII Audit by the Inspector General:

A. Any Vendor who believes that there has been unfairness, favoritism, or impropriety in the bid process should inform the Inspector General of the City of Yonkers, Yonkers City Hall, Yonkers, New York 10701, telephone number (914) 377-6107.

B. The Inspector General may, in his or her discretion, audit the bid process or otherwise investigate any allegations of wrongdoing and, if deemed necessary, issue a report on his or her findings to the Board of Contract and Supply.

XIV Authority to Do Business in New York

Any corporation not incorporated under the Laws of New York State must furnish a copy of its Certificate of Authority from the New York State Secretary of State to do business in the State of New York, in accordance with Article 13 of the New York State Business Corporation Law. You may get additional information at: Department of State, Division of Corporations, 41 State Street, Albany, NY 12231 (518-473-2492).

https://dos.ny.gov/application-authority-foreign-business-corporation

XV Payments

To receive payments for Work completed, Contractor/Vendor shall submit monthly, itemized invoices in a form acceptable to the City to the attention of the Accounts Payable Department (AccountsPayable@yonkersny.gov), which will be paid within 30 to 60 days of receipt, subject to compliance with the terms hereof. If you wish to receive payment electronically, you can enroll in the City’s ACH payment program during the vendor enrollment process.

https://dos.ny.gov/application-authority-foreign-business-corporation mailto:AccountsPayable@yonkersny.gov

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COMPLETE THIS FORM IN INK BID NO.: RFB-7689

BID SCHEDULE OF PRICES – ITEMIZED - SEE SCHEDULE “B” – PAGE 55

Item Award Class Award

For furnishing and delivering the specified goods or services, which includes, without limitation all freight charges, demurrage, insurance, packaging, machinery, tools, labor, services, skill and other items of whatever nature required to fulfill the obligations under the resultant Contract, the Bidder agrees to accept in full compensation therefore the amount of the total bid sum of:

TOTAL BID FOR ITEMS 1 TO 2, INCLUSIVE, THE SUM OF:

PLEASE PRINT:

Written in Words: _________________________________________________________

__________________________________Dollars ___________________________ Cents

Written in Figures: $________________________________________________________

Discount for Prompt Payment: _______ % _________ Days, Net 30.

The Bidder hereby acknowledges receipt of all Solicitation Documents and Addenda through and including Addendum number ________ (Bidder to insert number of last Addendum received.)

Availability/Product Lead Time: _________________________________ calendar days ARO

Legal Name of Bidder: ______________________________________________________

Address of Bidder: _________________________________________________________ (P. O. Box not acceptable) _________________________________________________________

Is this business a Certified Minority / Women Business Enterprise in New York State?

Yes No

Prepared By: _______________________________________________________

Title: _______________________________________________________

Signature: ____________________________________________________________

Telephone No.: ______________________________Mobile No.:____________________

E-Mail: _______________________________________________________

Date: _________________________________

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COMPLETE THIS FORM IN INK BID NO.: RFB-7689

BID SCHEDULE OF PRICES - LUMP SUM BID

INTENTIONALLY OMITTED

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BID AND BIDDER’S AFFIDAVIT

Bid No.: RFB-7689

By submission of this bid and the execution of the Bidder’s Affidavit, the Bidder hereby submits a binding offer to furnish all required goods and/or services (“the work”) and meet all other obligations set forth in the Contract Documents, and all addenda thereto, whether received by the undersigned or not; for the total sum indicated below:

Bid Amount: _________________________________________________________

______________________________________________Dollars, ______________Cents.

Printed in words

(Total Bid in Figures)

By submission of this bid, the Bidder acknowledges that it has read the 1) Information for

Bidders, 2) Form of Contract, 3) Schedule “A”, Scope of Services/Specifications, 4) All

Schedules, and 5) all addenda (if any).

Bid Made by:

(Firm Legal Name) ____________________________________________________________

Address: __________________________________________________________________

By: ___________________________ ______________________ ____________________ (Signature-Authorized Officer) (Print Name) (Print Title)

Telephone: ______________________________ Mobile: _________________________

Tax ID Number: _________________________ Date: ___________________________

The Bidder’s authorized representative on this Project shall be____________________

Additionally, by submission of this bid and the execution of the Bidder’s Affidavit each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies on behalf of its own organization, under penalty of perjury, that to the best of his/her knowledge and belief:

A. The prices in the bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

B. Unless otherwise required by law, the prices which have been quoted in the bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

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C. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition;

A bid shall not be considered for award nor shall any award be made where [A], [B], [C] above have not been complied with; provided however, that if in any case the bidder(s) cannot make the foregoing certification, the bidder shall so state and shall furnish below a signed statement which sets forth in detail the reasons therefore: [affix addendum to this page if space is required for Statement.]

D. The bidder is not in arrears to the City of Yonkers upon debt, contract or taxes and is not a defaulter, as surety or otherwise, upon obligation to the City of Yonkers;

E. The bid prices are to cover all expenses of every kind incidental to the completion of the work and the Contract therefore, including all claims that may arise through damage or any other cause whatever, and for those items for which the prices are established in the Specifications, hereby agree to perform such additional work and supply such additional material at the prices therein established;.

F. The Bidder shall make no claim on account of any variations between the quantities of the approximate estimate and the quantities of the work as done, nor on account of any misconception or misunderstanding of the nature and character of the work to be done, or of the ground or place where it is to be done;

G. The bidder is the only one interested in this bid; and it is made without any connection with any other person or persons making an estimate for the same work, and is in all respects fair, and without collusion or fraud;

H. No member of the municipal government of the City of Yonkers nor any officer or employee of the City, is directly or indirectly interested in this bid, or in the supplies or the material for the work or in any portion of the profit thereof;

I. Fair and Ethical Business Practices will be strictly adhered to during the life of this Contract. During the term of this Contract, neither the Bidder nor any director, partner, principal, officer or employee shall:

1. File with a government office or employee, a written instrument which intentionally contains a false statement or false information;

2. Intentionally falsify business records;

3. Give, or offer to give, money or any other benefit to a labor official with intent to influence that labor official with respect to any of his or her acts, duties or decisions as a labor official;

4. Give, or offer to give, money or any other benefit to a public servant with intent to influence that public servant with respect to any of his or her acts, duties or decisions as a public servant; and

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5. Knowingly participate in the criminal activities of any organized crime group, syndicate or family, nor shall any person employed by or associated with any such organized crime family, syndicate or group participate through criminal means in any of the business affairs of the Bidder.

J. In addition, if it becomes known that any director, partner, officer, employee of the Bidder, or any shareholder owning 5% or more of the Bidder’s stock:

1. is the subject of investigation involving any violation of criminal law or other federal, state of local law or regulation by any governmental agency; or

2. is arrested, indicted or named as an unindicted co-conspirator in any indictment or other accusatory instrument; or

3. is convicted of any felony under state or federal law and/or any misdemeanor involving a business-related crime.

The Bidder shall immediately notify the City of any such event.

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AFFIDAVIT WHERE THE BIDDER IS A CORPORATION

STATE OF______________________, COUNTY OF __________________________

as:

________________________________________________________being duly sworn, says:

I am a member of ________________________________________________________, the above named corporation whose name is subscribed to and which executed the foregoing bid.

I reside at ___________________________________________________

I have full knowledge of the matters pertaining thereto.

(Signature of the person who signed the Bid)

ACKNOWLEDGEMENT WHERE THE CONTRACTOR IS A CORPORATION

STATE OF _________________)

) ss:

COUNTY OF_______________ )

On the ________day of ___________________, in the year 20__, before me personally came __________________________________________________, to me known, who, being by me duly sworn, did depose and say that he/she resides at ________________________________________________, that she is the ___________________________________of ______________________________, the corporation described in and which executed the above instrument; and that he/she signed his/her name thereto by order of the Board of Directors of said corporation.

Notary Public

If a Corporation, Bidder must complete both Affidavit and Acknowledgement sections and submit this page with its bid

(Bid and Bidder’s Affidavit)

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AFFIDAVIT WHERE BIDDER IS A PARTNERSHIP

STATE OF__________________________, COUNTY OF_______________________

as:

_________________________________________________________being duly sworn, says:

I am a member of ________________________________________________________ the above named partnership whose name is subscribed to and which executed the foregoing bid. I reside at___________________________________________________

___________________________________________________________. I have full knowledge of the matters pertaining thereto.

ACKNOWLEDGEMENT OF CONTRACTOR, IF A PARTNERSHIP

STATE OF___________________)

COUNTY OF_________________)

On the ______day of_________________________, in the year 20___, before me personally came ___________________________________________, to me known and known to me to be a member of the firm ______________________________________; described in and who executed the foregoing instrument; and he/she duly acknowledged to me that he/she executed the same for and in behalf of said firm for the uses and purpose mentioned therein.

If a Partnership, Bidder must complete both Affidavit and acknowledgement sections and submit this page with its bid.

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AFFIDAVIT WHERE BIDDER IS AN INDIVIDUAL

STATE OF____________________, COUNTY OF______________________________

as:

_________________________________________________________being duly sworn, says:

I am the person who submitted the foregoing bid. I have full knowledge of the matters pertaining thereto.

ACKNOWLEDGEMENT OF CONTRACTOR, IF AN INDIVIDUAL

STATE OF______________)

COUNTY OF____________)

On the ______day of _____________________, in the year 20__, before me personally same ____________________________________, to me known and known to me to be the person described in and who executed the foregoing instrument, and he/she duly acknowledged that the/she executed the same.

If an Individual, Bidder must complete both Affidavit and Acknowledgement sections and submit this page with its bid.

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CITY OF YONKERS Mike Spano, Mayor

Purchasing Victor Martinez, Director

VENDOR BACKGROUND QUESTIONNAIRE

BID NO.: RFB-7689 OPENING DATE: SEPTEMBER 11, 2026

This questionnaire has been developed to collect information from vendors/contractors wishing to do business with the City of Yonkers.

Please complete the questionnaire carefully, answering all questions truthfully and accurately.

Answers must be typewritten or printed in black or blue ink. If you need more space to answer a question, type or print the answer on company letterhead and attach it to the questionnaire. ANSWER ALL QUESTIONS - DO NOT LEAVE BLANKS. Failure to submit a complete and accurate questionnaire may result in your bid being rejected as non-responsive and, therefore, ineligible for award.

GENERAL INFORMATION Initial Application: YES NO Revision: YES NO

1. Submitting Business Name _____________________________

EIN/SSN _____________________________

Dun & Bradstreet # _____________________________ “Doing Business As” Name(s), if any _____________________________ Business Address and date business _____________________________ located at this address _____________________________ Other business addresses, if any (satellite _____________________________ offices, plants, warehouses, branch offices _____________________________ headquarters, etc.) _____________________________ Mailing address, if different from above _____________________________

Telephone Number _____________________________ Mobile Number _____________________________ E-Mail _____________________________ Contact Person and Title _____________________________ Company website __________________________________________________

2. Does this business now, or has it in the past 10 years, used an EIN, SSN, Name, Trade Name or abbreviation other than those given in the above question? YES NO If YES, please provide details and explain:____________________________________________________

3. Has this business changed addresses in the past five years? YES NO . If YES, please provide all complete former addresses:

ONE LARKIN CENTER 3RD FLOOR

Yonkers, New York 10701

(914) 377-6031 email: victor.martinez@yonkersny.gov

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4. a. Date business was formed ____________________________________________

b. Date business was incorporated _______________________________________

5. Type of Organization (Please circle one)

a. Business Corporation State/County in which incorporated _______________________________________

Name of individuals/entities incorporating business _______________________

b. Sole Proprietorship

c. General Partnership/ Limited Partnership

State or County where partnership certificate/agreement is filed ______________

d. Joint Venture

e. Non Profit

f. Not for Profit

g. Other (Explain) _______________________________________________________

6. Type of Business (Please circle one)

a. Manufacturing

b. Distribution

c. Retail

d. Commercial Service

e. Professional Service, Non Construction, Non-Law

f. Bank

g. Construction Manager

h. Architect

i. Engineer

j. General Contractor

k. Consultant (Specify) ___________________________________________________

l. Laboratory Testing and Analysis

m. Law Firm

n. Other (Explain) _______________________________________________________

7. Has this business been certified by a government entity (SBA, NYC, etc.) as a Minority

Business, Women-Owned Business, Disadvantaged Business or Small Business Enterprise?

YES , NO . If YES, please explain.________________________________________

a. Do you perform outreach to any of these Enterprises to perform subcontracting work?

YES , NO

b. Will you use one of these Enterprises as a subcontractor on work performed for the City of Yonkers? YES , NO If YES, explain.__________________________________

BUSINESS HISTORY

8. Was this business purchased as an existing business by its present owners? YES , NO .

If YES, please provide date of purchase and name(s) of previous owner(s).

9. Does this business own , rent , or lease its office facilities? (Please check one). If leased or rented, please provide name, address, and telephone number of building owner/ landlord. __________________________________________________________________

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10. Does this business share office space, staff, equipment, or expenses with any other business or not-for-profit organization? YES , NO If YES, please provide the name and address of the other entity and nature of relationship to this business.

11. Will this business use or occupy any real property, other than the addresses listed in response to Question 1., to carry out the terms of any contract you may receive from the City of Yonkers? YES , NO . If YES, please provide details and explain.

BUSINESS PRINCIPALS

12. For all proprietors, partners, directors, officers, shareholders of 5% or more of the businesses’ issued stock, any manager or individual who takes part in overall policy making or financial decisions for the business, and any person in a position to control or direct the businesses’ overall operations, please provide name, home address, date of birth, social security number, title, percentage of ownership, and business telephone number.

13. Number of Employees _____________

14. Is this business now or has it been in the last five years a subsidiary of another business?

YES , NO . In this period, has another business been a partner in this business, or has another business been affiliated with this business through common ownership, management or agreement, or has another business owned 5% or more of this business?

YES , NO . If YES, please provide details and explain.

15. Has this business or any other business listed in response to question 14 pledged or hypothecated 5% or more of its stock to another business or to an individual to guarantee payment for a debt or obligation? YES , NO . If YES, please provide details and explain. ___________________________________________________________________

16. Is this business or any business listed in response to question 14 now or has it been in the last five years:

a. The owner of 5% or more or in control of another business, an affiliate or a subsidiary?

YES , NO

b. A vendor of or contractor to the City of Yonkers? YES , NO

c. A subcontractor on any contract with the City of Yonkers? YES , NO .

If YES to any above, please provide details and explain. ____________________________

17. Are any of the persons listed in answer to question 12 now or have been in the past, elected or appointed officials or officers or employees of the City of Yonkers? YES , NO . If YES, please provide details and explain. __________________________________________

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18. Has this business or any business listed in response to question 14 at present or has it ever been:

a. Debarred by any agency* from entering contracts? YES , NO .

b. Found not responsible by any government agency? YES , NO .

c. Declared in default and/or terminated for cause on any contract, and/or had any contract cancelled for cause? YES , NO .

d. Suspended by any government agency from entering any contract with it?

YES , NO .

e. Party to any action pending that could formally debar or otherwise effect this business' ability to bid or propose on contracts? YES , NO .

f. A respondent before the Grand Jury or any Federal, State or City Board? YES , NO

g. Unable to execute a contract with a government agency because it could not provide the required security or obtain a surety bond? YES , NO .

h. Required to pay liquidated damages on a contract? YES , NO .

i. In default on any obligation to, or subject to any unsatisfied judgment or lien obtained by a government agency, including judgments based on taxes owed? YES , NO .

j. Filed a bankruptcy petition or been subject to any involuntary bankruptcy proceedings?

YES , NO .

k. Subject of termination for cause or revocation of permits, licenses, concessions, franchises, or leases? YES , NO .

l. Subject of a criminal investigation** or civil anti-trust investigation by any Federal, State or Local prosecutorial or investigative agency? YES , NO .

m. Subject of an investigation by any government agency, including regulatory agencies

(Security Exchange Commissions, Federal Communications Commission, Department of Consumer Affairs, etc.) YES , NO .

If you answered YES TO ANY OF…