PROJECT MANUAL

CITY OF JAMESTOWN, NY

DEPARTMENT OF PUBLIC WORKS

CONTRACT DOCUMENTS

FOR

CONCRETE WORK:

STREET RECONSTRUCTION 2026

ELLICOTT STREET

From King Street to English Street

FOR THE CITY OF JAMESTOWN, NEW YORK

JULY 2026

Prepared by:

City of Jamestown

Department of Public Works

145 Steele Street

Jamestown, New York 14701

Telephone (716) 483-7545

Mark Roetzer, P.E., Director

NTB-1

NOTICE TO BIDDERS

The City of Jamestown is requesting sealed bids for:

CONCRETE WORK: STREET RECONSTRUCTION 2026

From: King Street to English Street

NOTICE IS HEREBY GIVEN that sealed proposals for furnishing all materials, equipment, and labor required for the subject project, will be received and considered by the CITY OF JAMESTOWN Department of Public Works up until 10:00 AM on Wednesday, July 22, 2026. Either: 1.) HARD COPY – at the office of the City Clerk, Municipal Building, 200 E. Third Street, Jamestown, NY 14701, OR 2.)

electronically via the BidNet Direct platform – https://www.bidnetdirect.com/new-york/jamestownnydpw, and then, at 10:30 AM in the office of the Department of Public Works, 145 Steele Street, Jamestown, NY 14701, they will be publicly opened and read aloud.

The Project consists of modifying and constructing concrete structures such as curbs and gutters, sidewalks and driveway aprons as part of the partial reconstruction of ELLICOTT STREET within the City of Jamestown.

Copies of the Bid Documents may be obtained at the office of the City of Jamestown Department of Public Works, 145 Steele Street, Jamestown, NY 14701, upon a non-refundable payment of $30.00 for each Project Manual. Checks shall be made payable to City Treasurer.

Each proposal must be accompanied by a bid bond in the amount of ten percent (10%) of the total bid price, conditioned that, if the proposal is accepted, the Contractor will enter into a contract for the same, and will execute any such further security as may be required for the faithful performance of the contract.

No bidder may withdraw his bid within 45 days of the date of the receipt of bids.

Proposals are to be submitted on the forms provided in the Contract Documents. Bids must be sealed in an envelope marked “BID DOCUMENTS”, project name, bidder’s name and address, date and time of opening.

The right to reject any and all bids, to waiver any inconsistencies in, or to make any award to other than the low bidder, should it be deemed to be in the best interest of the City of Jamestown, and in accordance with the law, are herewith reserved.

All work is performed at the State of New York Prevailing Wage rates.

Mark Roetzer, P.E.

Director, Department of Public Works Published Date: July 13, 2026 Telephone (716) 483-7545 https://www.bidnetdirect.com/new-york/jamestownnydpw https://www.bidnetdirect.com/new-york/jamestownnydpw

TOC-1

PROJECT MANUAL

TABLE OF CONTENTS

TITLE PAGE

NOTICE TO BIDDERS NTB-1

TABLE OF CONTENTS TOC-1 to TOC-4

INSTRUCTION TO BIDDERS IB-1 to IB-6

1. General Project Description IB-1

2. Definitions IB-1

3. Securing Documents IB-1

4. Submission of Proposals IB-2

5. Bid Guaranty IB-2

6. Bond Assurances IB-3

7. Interpretations and Addenda IB-3

8. Examination of Site and Contract Documents IB-3

9. Withdrawal of Proposals IB-3

10. Statement of Bidders Qualifications IB-3 to IB-5

11. Consideration of Proposals IB-5

12. Pre-Award Conference IB-5

13. Determination of Low Bidder IB-5

14. Acceptance of Proposal IB-5

15. Execution of Contract IB-5 to IB-6

16. Assignment IB-6

17. Contract Extension IB-6

SUMMARY OF THE WORK SW-1 to SW-2

DESCRIPTION OF BID ITEMS DB-1 to DB-7

BID PROPOSAL BP-1 to BP-3

NON-COLLUSION BIDDING CERTIFICATE NCBC-1

AFFIDAVIT OF FOREIGN CORPORATION AFC-1 to AFC-2

ACKNOWLEDGEMENT BY INDIVIDUAL CONTRACTORS AIC-1

STATEMENT OF BIDDERS QUALIFICATIONS BQS-1 to BQS-3

TOC-2

FORM OF CONTRACT FOC-1 to FOC-4

CITY OF JAMESTOWN STANDARD INSURANCE

REQUIREMENTS SIR-1

GENERAL CONDITIONS OF THE CONTRACT GC-1 to GC-33

GENERAL

1. Introduction GC-1

2. Definitions GC-1 to GC-4

3. Intent of Documents and Instructions GC-4 to GC-5

4. Modifications GC-5

5. Contract Drawings and Specifications GC-5

6. Errors and Discrepancies GC-6

7. Industry Standards, Codes, and Specifications GC-6

ADMINISTRATIVE PROVISIONS

8. Surety Bonds GC-7

9. Insurance GC-7

10. Royalties and Patents GC-7

11. Permits, Laws, Taxes GC-7 to GC-8

12. Assignment GC-8

13. Transfer of Title of Material Delivered to Site GC-8

14. Exemption from Sales and Compensating Use Taxes of the State of New York and/or Cities and Counties GC-8

15. Purchase of Materials by the Contractor and

Subcontractor GC-9

16. Wage Rates GC-9

17. Payroll Records GC-9 to GC-10

18. Liens GC-10

19. Anti-Drug and Alcohol Abuse GC-10

PROSECUTION AND PROGRESS

20. Preconstruction Conference GC-11

21. On-Site Job Meetings GC-11

22. Construction Schedule GC-11

23. Subcontractor GC-12

24. Coordination with other Contractors, Utilities, and Owner Forces GC-12

25. Correction of Work GC-13

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26. Payments to the Contractor GC-13 to GC-14

27. Payments Withheld GC-14

28. Temporary Suspension of Work GC-15

29. Extra Work and/or Changes in the Work GC-15

30. Emergencies GC-16

31. Differing Site conditions GC-16

32. Claims for Extra Cost GC-17

33. Delays and Extension of Time GC-17 to GC-18

34. Delay Damages GC-18

35. Right to Use Work GC-18

36. Guarantee Period GC-18 to GC-19

37. Owner's Right to Terminate and/or Complete Contract GC-19

38. Removal of Equipment and Supplies GC-19

MATERIAL AND WORK REQUIREMENTS

39. Workmanship GC-20

40. Shop Drawings GC-20 to GC-21

41. Samples GC-22

42. General Arrangement GC-22

43. Standard Products and Materials GC-22

44. Certificates GC-22

45. Tests GC-22 to GC-23

46. Equivalents and Substitutions GC-23

47. Additional Engineering Services GC-23 to GC-24

48. Structural Design GC-24

49. Dimensions GC-24

50. Maintenance and Operations Manual/Spare Parts Data GC-24

SITE CONDITIONS

51. Site Investigation GC-25

52. Location of Existing Utilities GC-25

53. Survey and Layout GC-25 to GC-26

54. Superintendence GC-26

55. Safety and Protection GC-26 to GC-27

56. Accidents GC-27

57. Temporary Services GC-27

58. Storage and Handling of Materials GC-27 to GC-28

59. Protection of Work, Materials, and Equipment GC-28

60. Inclement Weather GC-28

61. Protection of Property GC-28 to GC-29

62. Cleaning Up GC-29

63. Inspection of Work GC-29 to GC-30

64. Communication/Response Service GC-30

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APPENDIX A – New York State Prevailing Wage Information

APPENDIX B – Payment Application and Certified Payroll Forms (PW-12)

APPENDIX C – N.Y.S.D.O.T Sidewalk Ramps Details (12 Pages)

END OF TABLE OF CONTENTS

IB-1

INSTRUCTIONS TO BIDDERS

1. GENERAL PROJECT DESCRIPTIONS

CONCRETE WORK: STREET RECONSTRUCTION 2026

2. DEFINITIONS

A. The term "CONSULTANT" means the professional engineer, architect, landscape architect, land surveyor firm or any agent so designated by the OWNER whose name and address is given on the cover, or any duly authorized representative of that firm. If the OWNER has not designated a CONSULTANT, the OWNER shall be deemed to be the CONSULTANT.

B. The term "BIDDER" shall mean any party or parties submitting in proper form a

Proposal to perform the work hereinafter specified to be performed. The successful

Bidder selected by the OWNER to perform the work hereinafter specified will thereafter be known as the "CONTRACTOR."

C. The term "CONTRACTOR" shall mean the party or parties contracting to perform the work or his or their heirs, executors, administrators, successors, or assigns.

D. The term "WORK" is used to designate the work, equipment, materials and tasks required to be done, furnished or performed by the CONTRACTOR under the Plans and Specifications attached hereto.

E. The term "AGREEMENT" is used to designate the type and form of contractual agreement under which this "work" will be executed.

3. SECURING DOCUMENTS

Copies of the proposed Contract Documents may be obtained from:

CITY OF JAMESTOWN

145 STEELE STREET

JAMESTOWN, NEW YORK 14701

The conditions shall be as set forth in the invitation to bid.

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4. SUBMISSION OF PROPOSALS

A. In order to receive consideration, submit bids on the forms provided in this Project

Manual or as subsequently issued with Addendum notices to Bidders. Bid Forms must be fully completed. Insert an N/A or 0 where no bid is being offered.

B. All blank spaces for bid prices shall be properly filled in, in ink, or typed, in both words and figures. In case any price shown in words and its equivalent shown in figures do not agree, the written words shall be binding on the Bidder. Proposal forms shall not be modified, nor proposals limited or restricted in any way.

Proposals that contain any omissions, erasure, alterations or additions of any kind, may be rejected as informal.

C. Proposals shall be enclosed in a sealed envelope plainly marked with the title of work and name and address of the Bidder on the outside. When such proposal is submitted by mail, preferably registered, the sealed Proposal, marked as above, should be enclosed in an additional envelope similarly marked and addressed.

D. No proposal will be considered unless filed on or before the time and at the place designated in the Notice to Bidders. Proposals received prior to the time of opening will be kept unopened. Proposals received after the time set for the opening will be returned to Bidders unopened.

E. Bid prices offered should include all financial consideration required to complete the "Work" described by the Contract Documents presented.

5. BID GUARANTY

A. Each Contract Proposal must be accompanied by a bid guaranty in the amount of

TEN percent (10%) of the total contract price. The guaranty SHALL be in the form of a Bid Bond. The Bid Bond shall be secured by a guaranty or surety company authorized to do business in the State of New York as a surety. The bid guaranty shall insure the execution of the Agreement and the furnishing of the surety bond or bonds and insurance by the successful Bidder, all as required by the Contract

Documents.

B. Bid guaranties will be returned to bidders other than the successful bidder within ten (10) days after the contract is awarded. The bid guaranty of the successful bidder shall be returned upon execution of the Contract and submission of required bonds and insurance.

C. Pursuant to General Municipal Law, Section 105, Bidder may not withdraw its bid within forty-five (45) days after the bid opening.

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6. BOND ASSURANCES

In order to receive consideration, submit all bond assurances as required by the General

Conditions of this Specification.

7. INTERPRETATIONS OR ADDENDA

Every request for an interpretation shall be made in writing to the OWNER and must be received by the OWNER five or more business days prior to the date set for the receipt of

Proposals. If an interpretation is deemed necessary or appropriate by the OWNER, the interpretation will be in the form of an Addendum to the Contract Documents and when issued will be on file at the offices of the OWNER and the CONSULTANT at least twenty-four (24) hours before Proposals are opened. OWNER will endeavor to mail, hand deliver, electronically transmit, or otherwise take reasonable steps to notify every plan holder of record of any addenda issued. However, it shall be the Bidder's responsibility to make inquiry as to any addenda issued. All such addenda shall become part of the Contract

Documents and all Bidders shall be bound by all such addenda, whether or not received by the Bidders. All interpretation by the OWNER as to the meaning of the Contract

Documents shall be in written form. No oral interpretation shall be construed as the

OWNER interpretation of the Contract Documents.

8. EXAMINATION OF SITE AND CONTRACT DOCUMENTS

Each Bidder shall fully acquaint himself with the existing conditions relating to the work to be performed, and shall inform himself as to the facilities involved, the difficulties and restrictions attending the performance of the Contract. The Bidder shall thoroughly examine and familiarize himself with the Plans, Specifications, and all other Contract

Documents. The CONTRACTOR, by the execution of the Contract, shall in no way be relieved of any obligation under it due to his failure to examine the Contract Documents or to acquaint himself with the conditions there existing, and the OWNER will be justified in rejecting any claim based on facts regarding which the CONTRACTOR should have been on notice as a result thereof.

9. WITHDRAWAL OF PROPOSALS

Any Bidder, upon his properly notarized written request, will be given permission to withdraw his Proposal not later than the time set for opening. At the time of opening of the Proposals, when such Proposal is included, it will be returned to the Bidder unopened.

Negligence on the part of the Bidder in preparing his Proposal confers no right for the withdrawal of the Proposal after it has been opened.

10. STATEMENT OF BIDDER'S QUALIFICATIONS

When requested by the OWNER, each Bidder shall submit a statement of the Bidder's qualifications, his construction experience, and his organization and equipment available for the work contemplated.

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The OWNER may specifically request a detailed financial and ownership statement by the apparent low bidder.

Criteria the OWNER shall consider in its determination of whether the low bidder is responsible shall include, but is not limited to the following:

a) Lack of adequate expertise, lack of prior experience with comparable projects, or lack of financial resources necessary to perform the work outlined in the contract in timely, competent and acceptable manner.

b) The engagement of criminal conduct on the part of the Bidding firm, its principals, and significant staff members in connection with any other public works contracts or the conduct of business activity that involves such crimes as extortion, bribery, fraud, bid-rigging and embezzlement.

c) Grave disregard for the safety of employees or members of the public. Whether employees who will be assigned to work on the project are properly trained and whether the equipment to be used is safe and functioning properly.

d) The willful noncompliance with the State's Labor Laws regarding prevailing wage and supplement payment requirements.

e) Disregard for other State Labor Laws, including child labor, proper and timely payments and unemployment insurance.

f) Violation of the State's Workers' Compensation Law including failure to provide proof of proper workers' compensation or disability coverage.

g) Violations of the State's Environmental Conservation Law or violations of any other federal or state environmental statutes.

h) The submission of a bid which is mathematically or materially unbalanced.

i) The submission of a bid which is so much lower than the OWNER'S estimate that it appears unlikely that the contractor will be able to complete the project satisfactorily at the price bid.

j) The presentation of false or misleading statements or any other issue that raises questions about the responsibility of the bidder.

The OWNER shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform his obligations under the Contract, and the Bidder shall furnish the OWNER all such information and data for this purpose as he may request. The right is reserved to reject any Proposal where an investigation of the available evidence or information does not satisfy the OWNER that in its sole discretion the Bidder is qualified to carry out properly the terms of the Contract. The issuing of Bid Documents and acceptance of a Bidder's payment for the Bid Documents by the OWNER shall not be construed as pre-qualification of that Bidder.

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11. CONSIDERATION OF PROPOSALS

The right is reserved, as the interest of the OWNER may require, to reject any or all bids, to waive any informality in bids received, to reject any items of any bid to obtain new

Proposals, or to proceed to do the work otherwise, when the best interest of the OWNER may be promoted thereby.

12. DETERMINATION OF LOW BIDDER

Except where the OWNER exercises the right to reject any or all Proposals, the OWNER shall award the Contract(s) to the lowest responsive and responsible Bidder on the basis of the total bid which shall be the Base Bid and any alternates the OWNER may select as stated in the Proposal, provided further that such Bidder furnishes adequate security therefore and complies with all requirements of the Notice to Bidders and these Instructions to Bidders, after investigations are made to determine the Bidders' responsibility and capability.

13. ACCEPTANCE OF PROPOSAL

The acceptance of a Proposal will be a Notice of Award in writing signed by a duly authorized representative of the OWNER and no other act of the OWNER shall constitute the acceptance of a Proposal. The acceptance of a Proposal shall bind the successful Bidder to execute the Contract as provided hereinafter.

14. EXECUTION OF CONTRACT

A. The Bidder, whose proposal has been accepted, shall have a legally authorized representative execute the contract and submit it to the OWNER within a reasonable time of not longer than fifteen (15) calendar days of the date of Notice of Award.

B. In addition, the successful Bidder, within the period stipulated in paragraph 15A above, shall procure, execute, and deliver to the OWNER and maintain, at its own cost and expense, until the Final Completion (as defined in the General Conditions) of the work covered by this contract, proof of insurance as required by the

Agreement, and the following bonds of a surety company approved by the OWNER and authorized to do business in the State of New York as a Surety:

1. Performance Bond - in an amount of ONE HUNDRED percent (100%) of the total amount payable to the Contractor.

2. Payment Bond - in an amount of ONE HUNDRED percent (100%) of the total amount payable to the Contractor.

C. Failure or refusal of the Bidder, whose Proposal is accepted, to execute the

Contract as hereinbefore provided or to submit satisfactory bonds and insurances shall constitute a breach by such Bidder of the Agreement created by the acceptance

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of the Proposal and, in such event, the OWNER, at his option, may determine that such Bidder has abandoned the contract. Thereupon such Bidder’s Proposal and the acceptance thereof shall be null and void and the OWNER shall be entitled to take action for damages. Such damages shall include the amount of the total contract finally accepted in excess of that of the originally successful Bidder, losses arising from delays in the OWNER’S contract program, and all other items of cost to the OWNER resulting from such breach. In the recovery of the damages specified above, the OWNER may proceed against the sum represented by the bid guaranty and take such other action as the OWNER may deem best in the public interest.

15. ASSIGNMENT

The successful Bidder to whom any Contract shall be let, granted or awarded shall not assign, transfer, convey, sublet, or otherwise dispose of the contract or of his right, title, or interest therein or his power to execute such Contract, to any person or corporation without the prior consent in writing of the OWNER.

16. CONTRACT EXTENSION

The Contract may be extended for a period of one (1) year, under the same conditions, upon mutual agreement of both parties if it meets the approval of both the Contractor and the Owner.

END OF INSTRUCTIONS TO BIDDERS

SW-1

SUMMARY OF THE WORK

1.01 GENERAL

A. Contract Documents affecting the work of the Contractor shall include all sections of this Project Manual, the City of Jamestown Standard Specifications, all drawings referenced and issued with the Specifications, all referenced codes and standards, all subsequent addendum to the initially issued bid documents, the final signed contract and any subsequently signed Change Orders.

B. The work of other contracts to be let by the City of Jamestown in the future may affect the work of a Contract herein. The work involved in such other contracts will be described in separate contract documents which will be available for inspection by interested parties at such location and time to be named later.

1.02 DESCRIPTION

A. The "Work" under this Contract is intended to include all labor, materials, equipment, and services necessary to provide and accomplish the construction of concrete structures within the street reconstruction project limits. The concrete structures will be curbs, gutters, sidewalks, stairs, driveway aprons and other flatwork. All excavation and removal of existing concrete will be completed by the Owner.

B. Driveway aprons, sidewalks passing through a driveway, sidewalk ramps, or within the downtown area, shall be 6 inches thick. All other flat work shall be 4 inches thick, or as directed by the Engineer.

C. The work will construct new concrete structures. Old, existing concrete structures will be removed and disposed of by the City of Jamestown. The subbase to which the stone and concrete will be placed, will be graded and leveled by the contractor.

D. The Contractor will be responsible for constructing the concrete structures to the line and grade specified by the Owner, to the tolerances listed in the General and

Supplementary Conditions. The Contractor is responsible for excavation, removal and disposal of all material as directed by the Engineer.

E. The Contractor will provide and install Cast Iron ADA Certified Detectable

Warning Plates per the N.Y.S.D.O.T Curb Ramp Standard Specification 608-01

F. The Contractor shall supply communication and response services to the City for the duration of his work, as described in the General Conditions.

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1.03 LOCATION

The work will be located at Ellicott Street.

1.04 AMOUNT OF WORK

A. The quantities listed for each bid item were estimated using scaled measurements and calculations from field notes and design drawings. These quantities, however, are for bidding purposes only and do not guarantee a minimum amount of work.

The actual quantity may be more or less depending on the actual measured quantities.

1.05 SEQUENCE AND PROGRESS OF WORK

A. The sequence of the work shall adhere, at a minimum, to the following time schedule:

1. Anticipated Contract date of August 3, 2026.

2. Five (5) work days to start the work after Notice to Proceed is given.

3. Anticipated start date: August 10, 2026.

4 Substantial completion by September 7, 2026.

5 Final completion of all work by September 14, 2026.

1.06 LIQUIDATED DAMAGES

A. The Contractor shall pay liquidated damages for work which is not substantially completed within the time limits stipulated in the Summary of Work, Part 1.05.

The Contractor shall make a payment to the City in the amount of One Hundred

Dollars ($100.00) per calendar day until the violation is corrected.

END OF SUMMARY OF WORK

DESCRIPTION OF BID ITEMS

PART 1 - MEASUREMENT AND PAYMENT

1.01 GENERAL

A. This section defines the methods of measuring the payment quantities for all work performed by the Contractor under this unit price contract. All payment item quantities shall be computed based on field survey of completed work, as finally accepted by the Owner.

1.02 NON-DIRECT PAYMENT

A. The Contractor is advised that while specifically required or called for by the

Contract Documents, no direct payment shall be made for:

1. Special Controls

2. Insurance and bonds

3. Supervision

4. Health and safety equipment and supplies

5. Attendance at meetings

6. Equipment maintenance

7. Support of earth excavation

8. Protection of partially completed work areas during inclement weather

9. Protection and signage of work areas.

B. The costs of this work, and others not specifically identified under the under the bid item descriptions shall be considered incidental to the Contract and shall be included in the unit prices bid for the various items in the Contract.

1.03 ENGINEER'S ESTIMATE OF QUANTITIES

A. The Engineer's estimated quantities for unit bid prices, as listed in the Bid

Proposal are included solely for the purpose of comparison of Bids. The

Owner/Engineer does not expressly or by implication agree that the nature of the materials encountered or required will correspond therewith and reserves the right to increase or decrease any quantity as may be deemed necessary. The Contractor agrees to accept the bid unit prices as complete and total compensation for any additions or deductions caused by a variation in quantities as a result of more accurate measurements, or by any changes or alterations in the work ordered by the Owner, and for use in the computation of the value of the work performed for progress payments. Neither the Owner nor the Contractor will be entitled to any adjustments in a unit bid price as a result of any change in quantity.

1.04 MEASUREMENTS

A. The measurement of all quantities shall be based on measurements made by the

Contractor and verified by the Owner prior to acceptance, recommending, authorizing, and processing request for payment. Measurement of quantities under each bid item shall be completed using the specified units of measurement.

B. All survey measurements for quantities shall be in a form acceptable to the Owner and shall include all summaries, calculations, drawings, sketches, and notes necessary for the Owner to verify quantities.

1.05 PAYMENT

A. Payment will be made only for work performed in accordance with the Drawings, Specifications and Contract Documents. Such payment will constitute complete compensation for all work prescribed on the Drawings, Specifications or other

Contract Documents and for all costs of accepting the general risks, liabilities and obligations, expressed or implied. Payment under all bid items shall include, but not necessarily be limited to, compensation of furnishing all supervision, labor, equipment, overhead, profit, materials and services for performing all work described under each bid item and all other work required as shown or specified, or incidental to the project.

PART 2 - BID ITEMS

2.01 ITEM 1 - CONCRETE FLATWORK: 4”

A. Scope of Work:

1. Shall excavate to the limits necessary and prepare a compacted subbase with an approved mechanical compactor.

2. Shall obtain and place a maximum of four (4) inches of crushed stone on the compacted subbase to a specified line and grade.

3. Shall include the forming, placement, finishing and curing necessary to install four (4) inch concrete sidewalk or flat work as specified.

a. The supplied concrete shall be Standard City of Jamestown Concrete

Mix, 611 lbs. cement / cy of concrete with approved admixture, 3” slump, +/- 1 inch.

4. Shall apply a liquid membrane curing compound to all new concrete surfaces in accordance with NYSDOT Standard Specifications.

5. Shall protect work from defects and/or vandalism until all forms and work equipment have been removed.

6. All concrete flatwork shall be edged with a rounded tool of a ¼ inch radius, including section joints, unless otherwise specified or as directed by the City

Engineer.

B. Payment:

1. Payment for all work under this Item shall be the cost per square foot of concrete flatwork installed and complete. The Contractor shall complete removal of all forming materials and debris before payment will be made. The unit bid price shall include all labor, materials and equipment necessary to complete the work as specified.

2.02 ITEM 2 - CONCRETE FLATWORK: 6” (DRIVEWAY APRONS)

A. Scope of Work:

1. Shall excavate to the limits necessary and prepare a compacted subbase with an approved mechanical compactor.

2. Shall obtain and place a maximum of four (4) inches of crushed stone on the compacted subbase to a specified line and grade.

3. Shall include the forming, placement, finishing and curing necessary to install six (6) inch concrete sidewalk or flatwork as specified herein.

a. The supplied concrete shall be Standard City of Jamestown Concrete

Mix, 611 lbs. cement / cy of concrete with approved admixture, 3” slump, +/- 1 inch.

4. Shall apply a liquid membrane curing compound to all new concrete surfaces in accordance with NYSDOT Standard Specifications.

5. Shall protect work from defects and/or vandalism until all forms and work equipment have been removed.

6. All concrete flatwork shall be edged with a rounded tool of a ¼ inch radius, including section joints unless otherwise specified or as directed by the City

Engineer.

B. Payment:

1. Payment for all work under this Item shall be the cost per square foot of concrete flatwork installed and complete. The Contractor shall complete removal of all forming materials and debris before payment will be made. The unit bid price shall include all labor, materials and equipment necessary to complete the work as specified.

2.03 ITEM 3 – CONCRETE CURB & GUTTER

1. Shall excavate to the limits necessary and prepare a compacted subbase with an approved mechanical compactor.

2. Shall obtain and place a maximum of four (4) inches of crushed stone on a compacted subbase to a specified line and grade.

3. Shall include the forming, placement, finishing and curing necessary to install an in-kind curb and gutter section as shown on the drawings and to the line and grade set forth by the Engineer.

4. The supplied concrete shall be Standard City of Jamestown Concrete Mix, 611 lbs. cement / cy of concrete with approved admixture, 3” slump, +/- 1 inch.

5. Shall apply a liquid membrane curing compound to all new concrete surfaces in accordance with NYSDOT Standard Specifications.

6. Shall protect work from defects and/or vandalism until all forms and work equipment have been removed.

7. Curb & Gutter shall be completed using a monolithic pour

B. Payment:

1. Payment for all work under this Item shall be the cost per lineal foot of curb and gutter installed and complete. The Contractor shall complete removal of all forming materials and debris before payment will be made. The unit bid price shall include all labor, materials and equipment necessary to complete the work as specified.

2.04 ITEM 4 – ADDITIONAL STONE

A. Scope of Work:

1. Shall obtain and place additional crushed stone under concrete structures for grading purposes as requested by owner or as required to meet the necessary grades and/or elevations.

B. Payment:

1. Payment for the work under this Item shall be the cost per ton of placed additional stone. The unit bid price shall include all labor, materials, and equipment necessary to complete the work as required and specified.

2.05 ITEM 5 - STEPS

1. Shall obtain and place a maximum of four (4) inches of washed stone on a compacted subbase to a specified line and grade.

2. Shall include the forming, placement, finishing and curing necessary to install concrete steps as shown on the drawings and to the line and grade set forth by the Engineer.

3. The supplied concrete shall be fiber-mesh reinforced, Standard City of

Jamestown Concrete Mix, 611 lbs. cement / cy of concrete with approved admixture, 3” slump, +/- 1 inch.

4. Shall apply a liquid membrane curing compound to all new concrete surfaces in accordance with NYSDOT Standard Specifications.

5. Shall protect work from defects and/or vandalism until all forms and work equipment have been removed. Backfilling and landscaping will be performed by others.

B. Payment:

1. Payment for all work under this Item shall be the cost per lineal foot of one tread and riser installed and complete. The Contractor shall complete removal of all forming materials and debris before payment will be made. The unit bid price shall include all labor, materials and equipment necessary to complete the work as specified.

2.06 ITEM 6 – STEPS HAND RAILING

1. Shall provide all materials required for the construction and installation of railing on stairs with three or more steps.

2. Shall use steel tubing with a minimum diameter of 1 ½”. Railing must be

36” above the edge of each step. Railing must be powder coated in black.

3. Shall drill hole for post in concrete steps, perpendicular to top of concrete once the concrete has had time for initial set. Hole must be at least 3” from edge of steps.

4. Shall seal joints of hole using silicone or latex joint sealant.

B. Payment

a. Payment for all work under this item shall be the lump sum cost per stair railing. The unit bid price shall include all labor, materials, and equipment necessary to complete the work as specified.

2.07 ITEM 7 – LANDSCAPING RESTORATION

A. Scope of Work

1. Contractor to restore both public and private lawn areas (including City-owned terrace areas and lawn areas that are situated at the edges of sidewalks, curb and gutters and along driveway approaches) to an evenly graded and aesthetically pleasing finished lawn space.

2. The Contractor will provide all trucking, equipment, and labor to properly place the materials.

3. The Contractor shall rake and remove large stones from the backfilled area, where the City of Jamestown will prep and grade to 3” below finished grade to allow for Topsoil.

4. Topsoil

a. Topsoil shall be screened and shall conform to NYSDOT Specification

713-01. “Topsoil”

b. Topsoil to be free of admixtures, refuse and /or materials detrimental to plant growth. It shall be free of stumps, roots, brush, stones, clay lumps or similar objects no larger than one-half inch in the greatest diameter.

c. Topsoil to be three inch minimum, compacted.

5. Seeding

a. The standard of quality shall be as specified in the NYSDOT

Specification 713-04 “Seeds” or in accordance to the City of

Jamestown Department of Public Works Standard Specifications for

Right-of-Way Work, dated May 2011, or the most current edition.

B. Payment

1. Payment for all work under this Item shall be lump sum for the items listed.

2.08 ITEM 8 – PURCHASE AND PLACE – 12.5 F2 Binder Course Asphalt, 80 Series

Compaction (NYSDOT ITEM #404.1282 (2”)

A. Scope of Work:

1. Shall excavate to the necessary limits and prepare a compacted subbase with an approved mechanical compactor.

2. Shall obtain and place a maximum of four (4) inches of crushed stone on the compacted subbase to a specified line and grade.

3. This item consists of one 2” lift for asphalt sidewalks and two 2” lifts for asphalt driveway repairs.

4. All material will be provided by the Contractor. The cost of material should be included in this item.

5. The Contractor will provide all trucking, equipment, and labor to properly place the material.

B. Payment:

1. Payment for all work under this Item shall be the cost per square foot of 2” lifts of pavement reconstructed. The unit bid price shall include all labor, materials, and equipment necessary to complete the work as specified

END OF DESCRIPTION OF BID ITEMS

BP-1

BID PROPOSAL

To: City of Jamestown

Department of Public Works

145 Steele Street

Jamestown, New York 14701

Re: Concrete Work: Street Reconstruction 2026 – Ellicott Street.

Gentlemen:

The Bidder, in compliance with your invitation for bids and addenda and having examined the plans and specifications with related documents and the site of the proposed work, and being further familiar with all of the conditions surrounding the construction of the proposed work, including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to construct the project in accordance with the contract documents, within the time set forth therein, and at the price attached. The price covers all expenses to be incurred in performing the work required under the contract documents, of which this proposal is a part.

Pursuant to, and in accordance with your Notice to Bidders and in the Instructions to Bidders relating thereto, the undersigned hereby offers to:

Furnish all materials, supplies, tools and labor required for the project, and for which he is submitting a proposal, and as required by, and in strict accordance with the Plans, Specifications, Contract Documents, and Addenda issued by the Owner and sent to the undersigned prior to the opening of bids, whether received by the undersigned or not, complete in place, tested and ready for use, with all appurtenances and appurtenant work, for the bid prices specified herein.

The undersigned bidder agrees to submit to all conditions reported, intended, or implied, both particularly and generally by the Contract at the prices herein stated for this project.

The Bidder hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully comply with time stipulations listed within the Project Manual.

The undersigned agrees to perform said work described in the specifications and shown on the plans for the unit prices as shown on the Schedule of Bid Items and agrees to accept the aforesaid unit bid prices in compensation for any additions or deductions caused by variations in quantities due to more accurate measurement or by any changes or alterations in the plans or specifications of the work for use in the computation of the value of the work performed for monthly estimates.

The Bidder understands that the Owner reserves the right to reject any or all bids.

The undersigned submits herewith bid security in the amount of $____________________ as (To be filled in by Bidder) specified in Instructions to Bidders, and agrees to submit such additional information as required in Instructions to bidders. In case this Proposal is accepted by the Owner, and the undersigned

BP-2

shall refuse or neglect, within fifteen (15) calendar days after date of receipt of Notice of Award, to execute and deliver an AGREEMENT in the form providing herein, or to execute and deliver a performance bond and a labor and material bond in the amounts required and in the form prescribed, the amount of bid security shall be forfeited and will be retained by the Owner as liquidated damages, such forfeiture and retention by the owner shall not prejudice any other right or remedy of the Owner, otherwise the total amount of the bid security will be returned to the depositor in accordance with provisions set forth in the Instructions To Bidders.

The Bidder acknowledges completion of the Statement of Bidders Qualification and receipt of the following addendum:

Addendum No. __________ Date: _______________________________

Respectfully submitted:

By: _________________________________

Type or Print

(Title)

Signature: _________________________________

For: _________________________________

(Business Address)

Date: ____________________ _________________________________

(Phone & Fax #)

Affix Seal (If bid is by a corporation)

Witness: _________________________________

BP-3

CONCRETE WORK: STREET RECONSTRUCTION 2026 -

ELLICOTT STREET

SCHEDULE OF BID ITEMS

SCHEDULE OF BID ITEMS

Item

No. Quantity Unit Description Unit Price Amount

1 1320 SF Concrete Flatwork: 4” $ $

2 1010 SF Concrete Flatwork: 6” (Driveway Aprons) $ $

3 950 LF Concrete Curb & Gutter $ $

4 4 TON Additional Stone $ $

5 55 LF Steps $ $

6 2 EA Steps Hand Railing $ $

7 1 LS Landscaping Restoration $ $

8 170 SF

12.5 F2 Binder Asphalt, 80 Series

Compaction (NYSDOT ITEM #404.1282

(2”)

TOTAL $

Total Amount of Bid

Dollars

(written words)

Date:

(business name)

By:

(signature)

(printed name and title)

NCBC-1

NON-COLLUSION BIDDING CERTIFICATION

By submission of this bid, the bidder and each person signing on behalf of the bidder certifies, subject to the terms of Section 103-d of the General Municipal Law, as amended, and under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly being disclosed by the bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

(d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury affirms the truth hereof, such penalties being applicable to the bidder as well as to the person signing in its behalf.

Signature ____________________________

Title ________________________________

STATE OF NEW YORK )

COUNTY OF ) SS:

On this __________ day of __________, 20_____, before me personally appeared

__________________________, to me known, who being by me duly sworn, did depose and say that he resides at __________________________ ____________________, New York:

that he is the ________________________of___________________________________, the corporation described in and which executed the within instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of said corporation.

Notary Public

AFC-1

AFFIDAVIT OF FOREIGN CORPORATION

STATE OF )

COUNTY OF ) SS:

I,_______________________________, as ____________________of _______________

_______________________________, Inc., a corporation, incorporated under the laws of

____________________ authorized to do business in New York, do hereby certify and affirm that ________________________________, Inc., has complied with Article 13 of the

Business Corporations Law of the State of New York.

As proof I submit a copy of:

______ A receipt of filing an application to do business in New York

Secretary of State; or

______ A copy of our application for authority to do business in New York filed with the Secretary of State on _______________, 20___.

As said corporation has complied with Article 13 of the Business Corporations Law of the

State of New York, I hereby swear and affirm that __________________________ , Inc., is authorized to do business in the State of New York.

Under penalties of perjury, I declare that the facts presented are true, correct and complete.

In witness whereof, I set my hand and attach the corporate seal this day of __________, _______________, 20___.

Title

Business Corporation Law of New York, Section 102 (7):

"Foreign Corporation" means a corporation ... formed under laws other than the statutes of

(New York) ... "Authorized," when used with respect to a foreign corporation, means having authority, under Article 13 (Business Corporation Law) to do business in this state.

AFC-2

AFFIDAVIT (Corporate)

STATE OF ___________________

COUNTY OF _________________ ss:

__________________________________________, being duly worn, deposes and says that I have made a complete and thorough examination of the financial records of said firm; and that I have determined that said firm is currently not in arrears in taxes or upon debt or contract to or with the County of Chautauqua, that said firm has not defaulted as surety or otherwise upon a contract or obligation to the County of

Chautauqua, and that said firm is not disqualified to bid upon municipal or state contracts under any Act of New York State Legislature.

Sworn to before me this _____ day of _______________________, 20___.

AIC-1

ACKNOWLEDGEMENT BY INDIVIDUAL CONTRACTOR

STATE OF ____________________________

COUNTY OF ________________________________ SS:

On this ________ day of _______________, 20_____, before me personally appeared

__________________________, to me known and known to me to be the person described in, and who executed the foregoing instrument and severally acknowledged that he executed the same.

ACKNOWLEDGEMENT BY CO-PARTNERSHIP CONTRACTOR

On this ________ day of __________, 20_____, before me personally appeared

__________________________, to me known and known to me to be the person who executed the above instrument, who, being duly sworn by me, did for himself depose and say that he is a member of the firm of __________________________consisting of himself and

________________________ and that he executed the foregoing instrument in the firm name of

________________________ and that he had the authority to sign same, and he did duly acknowledge to me that he executed the same as the act and deed of said firm of

___________________________________ for the uses and purposes mentioned therein.

ACKNOWLEDGEMENT BY CORPORATION

On this ________ day of __________, 20_____, before me personally came__________________________ to me known, who being duly sworn, did depose and say that he is the __________________ of _______________________________________, the corporation described in and which executed the foregoing instrument; that he knew the seal of said corporation; that the seal affixed to said instrument was such corporate seal; that it was so affixed by the order of the Board of Directors of said corporation; and that he signed his name thereto by like order.

BQS-1

STATEMENT OF BIDDERS QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he desires.

(1) Name of Bidder.

(2) How many years have you been engaged in the contracting business during your present firm or trade name?

(3) Contracts on hand. VERY IMPORTANT. (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion).

(4) Have you ever defaulted on a contract? If so, where and why?

(5) Experience in construction work similar in importance to this project. List specific projects with references (contact names and numbers).

BQS-2

(6) Employees Experience: List names and qualifications of workers assigned to this Contract, including supervisor and contact person.

(7) Will you, upon request, fill out detailed financial statement and furnish any other information that may be required by the Owner?

(8) The undersigned hereby authorizes and requires any person, firm, or corporation to furnish any information requested by the Owner in verification of the recitals comprising this

Statement of Bidder's Qualifications.

Dated at ________________this_______day of_______________, 20___

(Name of Bidder)

By _____________________________

Title ____________________________

BQS-3

STATEMENT OF BIDDER'S QUALIFICATIONS

STATE OF ____________________________________________)

)SS:

COUNTY OF __________________________________________)

__________________________, being duly sworn, deposes and says that he is

__________________________of____________________________________________

(Name of Organization) and that answers to the foregoing questions and all statements therein contained are true and correct.

Subscribed and sworn to before me this ________ day of ______________, 20___.

(Notary Public)

FOC-1

FORM OF CONTRACT

AGREEMENT

THIS AGREEMENT, made this ______ day of ________________, 20____, by and between the

CITY OF JAMESTOWN, NY, hereinafter called the "Owner", and ______________________, doing business as a corporation located in the _________________________, County of

Chautauqua, and State of New York, hereinafter called "Contractor".

WITNESSETH: That for an in consideration of the mutual covenants and conditions herein expressed, the Owner and Contractor hereby agree as follows:

FIRST: The Contractor covenants to and with the Owner to furnish _________________________ to the City of Jamestown, as described in the Project Manual, General Conditions, Specifications, Instructions To Bidders and Bid Proposals, all of which are made a part hereof by reference, at the price stated in the bid, it being understood that the General Conditions, Specifications, Notice To

Bidders, Instructions To Bidders and Bid Proposals are a part of this agreement as though more fully put forth herein.

SECOND: The Contractor agrees to perform the said services and to furnish the said materials in a good and workmanlike manner and to the satisfaction of the Owner for a maximum sum of:

THIRD: It is understood and agreed that the performance of this agreement is to run from

________________ through _________________. The City can terminate or cancel this Agreement in whole or in part, without reason, upon thirty (30) days written notice to the Contractor with accounts between parties to be adjusted and prorated as of such termination date.

FOURTH: It is understood and agreed that the provisions of the Charter and Ordinances of the City and of the laws of the State of New York relating to municipal contracts, applicable hereto, including, but not limited to appropriate provisions of the Labor Law of the State of New York, the

General Municipal Law of the State of New York, are hereby made a part of this contract as though set forth fully herein, and the Contractor further agrees to comply with all of the requirements contained herein, it being understood that in the event of a failure to comply, this agreement shall be and become void and of no effect.

FOC-2

FIFTH: The Contractor agrees to defend, indemnify and save harmless the Owner, its officers, agents and employees from any and all damages occasioned to any person or property arising from the negligence or want of care of the Contractor, its agents, servants, employees and sub-contractors, if any, in the performances of this contract, or from any defective condition of the materials contemplated to be furnished by this agreement, and further that it will carry all necessary

Workmen's Compensation and Public Liability Insurance, in accordance with the aforesaid specifications. The Contractor shall furnish to the City of Jamestown an insurance certificate showing insurance in effect during the term of this contract in the minimum amount shown on the

Standard Insurance Requirements sheet.

SIXTH: The Contractor agrees that it will supervise and direct the work and shall have the sole right to hire and discharge any person who engages to do any part of the work, the Contractor acknowledges that it is the independent contractor and not the employee of the Owner.

SEVENTH: The Contractor shall secure and take out at its own expense all necessary certificates and permits from any and all municipal and other public authorities required in connection with the work contemplated by this agreement or any part thereof, and shall give all…