Bid Notice.pdf

KRISTIN E. EILERS

Clinton County Purchasing Agent Clinton County Government Center 137 Margaret Street, Suite 208 Plattsburgh, New York 12901 Phone: 518-565-4607 Fax: 518-565.4616 E-mail: kristin.eilers@clintoncountyny.gov

^®a ®®<», nsoo

©oa&

DATE: June 12, 2026

To Whom It May Concern:

Notice is hereby given that sealed proposals are sought and requested for the following:

BID OPENING INFORMATION

NAME:

OPENING DATE:

TIME:

PLACE:

SNOW PLOWING AND REMOVAL FOR VARIOUS

COUNTY BUILDINGS 2026/2027

Tuesday, June 30, 2026

11:30 AM

Clinton County Purchasing Agent 137 Margaret Street, Suite 208 Plattsburgh, NY 12901

BID PROCEDURE INFORMATION

One copy of the complete bid shall be submitted in sealed envelopes addressed to:

Clinton County Purchasing Agent County Government Center 137 Margaret Street, Suite 208 Plattsburgh, New York 12901

On the face of said envelope, the following information shall be included:

1. ) NAME AND ADDRESS OF BIDDER AND

"BID FOR SNOW PLOWING AND REMOVAL FOR VARIOUS COUNTY BUILDINGS

2026/2027"

No contractor to whom this contract is let, granted or awarded, shall assign, transfer, convey, sublet, or otherwise dispose of same, or of his right, title, and interest herein, including the performance of this contract or the right to receive monies due or to become due, or of his power to execute this without the prior written consent of the Clinton County Purchasing Agent. In the event that the contractor shall without prior written consent assign, transfer, convey, sublet or otherwise dispose of this contract or of his right, title and" interest herein, including the performance of this contract, or the right to receive monies due or to become due, or his power to execute such contract to any other person or corporations, or upon receipt by Clinton County of an attachment against the contractor, the County shall be relieved and discharged from any and all liability and obligation growing out of such contract to such contractor, and the person or corporation to which such contract shall have been assigned, his assignees, transferees or sublease shall forfeit and lose all monies theretofore earned under this contract, except so much as may be required to pay his employees.

It is the bidder's responsibility to read the attached GENERAL CONDITIONS which outline bidding rules of the Clinton County Purchasing Department.

Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS.

Bidders must complete attached Clinton County forms which include Non- Collusion Bidding Certification, Certificate of Compliance with the Iranian Divestment Act, Bidder's Statement on Sexual Harassment, Information Sheet, and Vendor Reference Sheet. If Bidder is a Corporation, an authorizing resolution of the Board of Directors must accompany the bidder's signature page. These forms must be ro erl executed and submitted with the ro osal.

Sincerely, ^n^^^ coK^- Kristin E. Filers Purchasing Agent

KEE

enc.

CLINTON COUNTS PURCHASING AGENT

Clinton County Government Center

137 Margaret Street Plattsburgh, New York 12901

518-565-4600

GENERALCONDITIONS

All proposals shall be made upon forms furnished by the Purchasing Agent for the County of Cjinton and shall be contained in sealed envelopes and addressed to Clinton County Purchasing Agent, 137 Margaret Street, Plattsburgh, New York 12901

BIDS

1 Form of proposal as issued by the County Purchasing Agent shall be completely filled in by ink or typing. No bid will be accepted which contains any changes, additions, omissions or erasures, unless otherwise stated.

2. The Contractor shall pay all sales, use, excise, transportation and other taxes and fees for which he is liable under the Contract. The cost of such taxes and fees shall be included in the price, or total of several prices, given in the Bid on which the Agreement is based, and no separate payment will be made therefor.

3. All bids received after the time stated in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the County. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified.

If the bid opening location is closed on the scheduled date/time of the bid opening due to inclement weather or an emergency, the bid opening will occur on the next business day at the same time and location.

4. No interpretation of the meaning of the specifications or other contract document will be made to any bidder orally. Every request for such interpretation should be in writing, addressed to the Purchasing Agent, not later than five (5) days prior to Purchasing Agent in the form of addenda to the specifications.

All addenda so issued shall become a part of the contract documents.

5. The submission of a bid will be construed to mean that the bidder is fully informed as to the extent of this bid and a representation that the bidder can furnish the service satisfactorily in compliance with the specifications.

Pursuant to General Municipal Law §102 and County Law §408-a, any political sub-division or fire company (as both are defined in Section 100 of the GML) or district authorized to make purchases of apparatus, materials, equipment or supplies, or to contract for services related to the installation, maintenance or repair of apparatus, materials, equipment and supplies may make said purchases by piggybacking on the award of this bid, provided that the awarded vendor agrees to do so under the same terms and conditions as stated herein.

All orders or request for services will be placed directly by the participating agency. The awarded vendor shall invoice and receive payment directly from said agency. Clinton County assumes no responsibility for purchases made by other entities.

Clinton County Purchasing Dept. 2 General Conditions

6. If two or more bidders submit identical bids as to price, the decision of the Purchasing Agent to award a contract to one of such identical bidders shall be final. (General Municipal Law, sec. 103. sub. 1).

AWARD

7. The Purchasing Agent for the County of Clinton reserves the right to waive any informality or to reject any or all bids.

Clinton County reserves the right to:

. Reject any or all proposals, in whole or in part

. To make awards item by item, by category, by parts or in bulk

. To waive minor defects

. To cancel the award at any time the foregoing conditions are not complied with, or for any good and sufficient reason if deemed in the best interest of the County to do so

. To increase or decrease quantities of any/all items

. To purchase recycled goods, wherever practical, whenever it is deemed to be in the best interests of the County to do so

. To purchase items on State, County, Cooperative or other Governmental Agency contracts if such item(s) can be obtained on the same terms, conditions, specifications, and at a lower price, if applicable . To eliminate any portion(s) of the bid in order to operate within its established budget . To purchase the product at the quoted price during the contract period, however there are no guarantees that the County will purchase any/all items listed

8. Award will be made to the lowest responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder and their conformity with the specifications.

9. No contract hereunder shall, either in whole or in part, be assigned, transferred, conveyed, sublet or otherwise disposed of to any other person, company or corporation unless approval is first obtained in writing from the County Purchasing Agent.

10. A contract may be canceled at the successful bidder's expense upon nonperformance of such contract.

GOVERNING LAWS & RULES

11 The Contractor shall comply with all the provisions of the of the County of Clinton, the State of New York and the United States of America which affect municipalities and municipal contracts, and more particularly the Labor Law, the General Municipal Law, the Workmen's Compensation law, the Lien Law Personal Property Law, State Unemployment Insurance Law, Federal Social Security Law State, Local and Municipal Health Law, Rules and Regulations, and any and all regulations promulgated by the State of New York and of amendments and additions thereto, insofar as the same shall be applicable to any contract awarded hereunderwith the same force and effect as if set forth at length herein. The bidder's special attention is called to those laws which are set forth below:

12. Section 103-d of the General Municipal Law of the State of New York, which reads as follows:

Clinton County Purchasing Dept. 3

"1. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury; Non-collusive bidding certification.

(a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

(b) A bid shall not be considered for award nor shall any award be made where (a) (1) (2) and (3) above have not been complied with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth'in detail the reasons therefor. Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof which the bid is made or her designee, determines that such disclosure was not made for the purpose of restricting competition.

Bids must conform to the terms set forth in the Bid Documents, as extraneous terms or material deviations (including additional, inconsistent, conflicting or alternative terms) may render the bid non-responsive and may result in rejection of the bid.

Extraneous terms submitted on standard, pre-printed forms (including but not limited to: product literature, order forms, license agreements, contracts or other documents) which are attached or referenced with the submission shall not be considered part of the bid, but shall be deemed included for information or promotional purposes only.

2. Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and where such bid contains the certification referred to in subdivision one of this section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation."

NON-DISCRIMINATION AND LABOR PRACTICES

13. In accordance with Section 220-e of Article 8 of the State Labor Law, the Contractor agrees:

A. That in the hiring of employees for the work of this Contract or any Sub-Contract, neither he nor any

Clinton County Purchasing Dept.

Sub-Contractor, nor any person acting on behalf of the Contractor, or any Sub-Contractor, shall by reasons of race, creed, color, sex, national original, or disability discriminate against any citizen of the State of New York who is qualified and available to perform the work to which his employment relates;

and

B. That neither the Contractor, nor any Sub-Contractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work under this Contract on account of race, creed, color, sex, national origin, or disability; and

C. That there may be deducted from the amount payable to the Contractor by the Owner, a penalty of Fifty Dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this Contract; and

D. That this Contract may be canceled or terminated by the Owner, and all monies due or to become due hereunder may be forfeited, fora second or any subsequent violation of the terms or conditions of this section of the Contract; and

E. That the aforesaid provisions of this section covering contracts for the manufacture, sale or distribution of materials, equipment or supplies shall be limited to operations performed within the territorial limits of the State of New York.

F. During the performance of this Contract, the Contractor agrees as follows:

1. The Contractor will not discriminate against any employee or applicant for employment because of race, creed, sex, color, national origin, or disability, and will take affirmative action to insure that they are afforded equal employment opportunities without discrimination because of race, creed, sex, color, national origin, or disability. Such action shall be taken with reference, but not be limited to: recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of pay or other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-job training.

2. The Contractor will send to each labor union or representative of workers with which he has or is bound by a collective bargaining or other agreement or understanding, a notice to be provided by the State Division of Human Rights, advising such labor union or representative of the Contractor's agreement under subparagraphs (1) through (7) (hereinafter called "non-discrimination clauses"). If the Contractor was directed to do so by the contracting agency as part of the Bid or negotiation of this Contract, the Contractor shall request such labor union or representative to furnish him with a written statement that such labor union or representative either will affirmatively cooperate, within the limits of its legal and contractual authority, in the implementation of the policy and provisions of these non-discrimination clauses or that it consents and agrees that recruitment, employment and terms and conditions of employment under this Contract shall be in accordance with the purposes and provisions of these non-discrimination clauses. If such labor union or representative fails or refuses to comply with such a request that it furnishes such a statement, the Contractor shall promptly notify the State Division of Human Rights of such failure or refusal.

3. The Contractor will post and keep posted in conspicuous places, available to employees and applicants for employment, notices to be provided by the State Division of Human Rights setting forth the substance of the provisions ofsubparagraphs (1 )and(2)and such provisions of the State's laws against discrimination as the State Commissioner of Human Rights shall determine.

4. The Contractor will state, in all solicitations, or advertisements for employees placed by or on

Clinton County Purchasing Dept. 5 behalf of the Contractor, that all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, sex, color, national origin or disability.

5. The Contractor will comply with the provisions of Sections 291-299 of the Executive Law and the Civil Rights Law, will furnish all information and reports deemed necessary by the_State Commissioner of Human'Rights under these non-discrimination clauses and such sections of the Executive Law, and will permit access to his books, records and accounts by the State Commissioner of Human Rights, the Attorney General and the Industrial Commissioner for purposes of investigation to ascertain compliance with these non-discrimination clauses and such sections of the Executive Law and Civil Rights Law.

6. This Contract may be forthwith canceled, terminated or suspended, in whole or in part, by the contracting agency upon the basis of a finding made by the State Commissioner of Human Rights that the Contractor has not complied with these non-discrimination clauses, and the Contractor may be declared ineligible for future contracts made by or on behalf of the State or a public authority or agency of the State, until'he satisfies the State Commissioner of Human Rights that he has established and is carrying out a program in conformity with the provisions of these non<liscrimination clauses. Such finding shall be made by the State Commissioner of Human Rights after conciliation efforts by the State Division of Human Rights have failed to achieve compliance with these non-discrimination clauses and after verified complaint has been filed with the State Division of Human Rights, notice thereof has been given to the Contractor and an opportunity has been afforded him to be heard publicly before the State Commissioner of Human Rights or his designee. Such sanctions may be imposed and remedies otherwise provided by law.

7. The Contractorwill include the provisions of sub-paragraph(l) through (7) of this paragraph Aand in every Sub-contract or purchase order in such a manner that such provisions will be binding upon each Sub-contractor or vendor as to operations to be performed within the State of New York. The Contractor will take such action in enforcing such provisions of such Sub-contract or purchase order as the contracting agency may direct; including sanctions or remedies for non-compliance. If the Contractor becomes Fnvolved in or is threatened with litigation with a Sub-contractor or vendor as a result of such direction by the Contracting Agency, the Contractor shall promptly so notify the Attorney General, requesting him to intervene and protect the interest of the State of New York.

G. It is hereby agreed that all applicable provisions of the Labor Law of the State of New York shall be carried out in the performance of this Contract.

H. This agreement shall be void and of no effect unless the Contractor shall secure compensation insurance for the benefit of, and keep insured during the life of this agreement, such employees engaged therein as are required to be insured by the provisions of the Worker's Compensation Law of the State of New York.

I. warrants that it is in compliance with the Americans with Disabilities Act (Public Law 101-336) and that it will, in carrying out the requirements of this contract, comply in all respects with the provisions of the Act and its implementing regulations."

J. Clinton County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC subsections 2000d to 2000d-4, and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act) hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration of

Clinton County Purchasing Dept. 6 award.

14. All vendors must comply with provisions of the Toxic Waste Right to Know Law and provide the County with any and all information as required by law (Materials Safety Data Sheets).

15. All supplies, equipment, vehicles and materials must meet the provisions of the Occupational Safety and Health Act. (OSHA)

16. The form of non-collusion bidding certification following the form of proposal must be executed by the bidder and submitted with the proposal.

17. Bidders must complete attached Clinton County forms, which include Information Sheet and Vendor Reference Sheet, Non Collusion Form, Certification of Iranian Divestment Act and Sexual Harassment Statement. If the Bidder is a corporation, an authorizing resolution passed by the Bidder's board of directors, and with the corporate seal affixed, must accompany the signature page of the bid documents.

These forms must be submitted with the proposal.

END OF SECTION

BID FOR SNOW REMOVAL

CLINTON COUNTY SHERIFF'S OFFICE

25 MCCARTHY DRIVE

PLATTSBURGH, NY 12901

CONTRACT PERIOD: JULY 01, 2026 THROUGH JUNE 30, 2027

Clinton County invites bids for snow plowing, snow removal, salting and sanding at the Clinton County Sheriffs Department. The Clinton County Sheriffs Office is located at 25 McCarthy Drive.

The Clinton County Sheriffs Office operates 24 hours a day 7 days a week 365 days a year.

Access and safety are critical to the department's mission. Contractor must be available to plow based on current weather conditions, schedule or on an on-call basis in the event of a local or regional disaster.

During a storm, snow removal will take place when there is 2" of accumulated snow. Removal is to take place at a minimum of 8-hour intervals. An increase in removal intervals may be required if the snow depth exceeds 2". If the snow event is less than 2" of accumulated snow, the winning contractor shall respond after the snowfall event has ended.

Contractor shall be required to complete snow removal such that operations are started when the 2" maximum accumulation is reached and completed at a minimum by no later than the following times each day: 6:30AM, 2:30PM and 10:30PM.

Additional plowing may be required at the direction of the Sheriff, his designee and/or the Tour Supervisor on duty. At such time, the Contractor shall be notified and shall arrange to complete the snow removal at a suitable time. This may occur at any time based on large accumulations or based on the need to clear the lot for disaster/emergency response activities. CONTRACTOR WILL CHECK-m WITH THE TOUR SUPERVISOR UPON ARMVAL AND

DEPARTURE.

When snow bank accumulation is such that the usable vehicle parking area is depleted and/or snow removal operations are hindered, Contractor shall make accommodations to remove or push back excess snow with heavy equipment. The Contractor or Sheriff or his designee shall contact one another in the event snow removal relocation with heavy equipment shall be completed at the Contractor's expense without prior direction/approval from the Sheriff and/or his designee. CONTRACT MUST ENSURE ALL SNOW BANKS ARE AT A MINIMUM

OF FOUR (4) FEET FROM ANY FENCE.

Contractor shall be required to sand (clean masonry sand) and/or salt the driveway, parking lots and secured vehicle compound as necessary after plowing to reduce accumulations of packed snow or ice that may reduce tractions of vehicles or pedestrians.

Contractor acknowledges prompt, efficient snowplowing and removal are essential for proper operations of the County. In the event the County detennines snowplowing and removal operations, as performed by the Contractor are not in keeping with the terms of this agreement, the County may at any time with two (2) days written notice, terminate this agreement.

IT IS THE RESPONSIBILITY OF THE BIDDER TO INSPECT THE SHERIFF'S

DEPARTMET AREAS REQUIRING SNOW REMOVAL. THE WENNING BIDDER IS

TO CONTRACT THE SHERIFF'S OIFFICE AS SOON AS THE CONTRACT IS

AWARDED TO DICUSS SERVICES TO BE PERFORMED.

Clinton County Sheriff s Office- 25 Mccarthy Dr, Plattsburgh, NY 12901

JL

sG

^-otf̂

Cooge

BID PMCE

SHEmFF'S DEPARTMENT - 25 MCCARTHY DRIVE

SNOW PLOWING, SNOW REMOVAL AND SAND/SALT:

Seasonal Rate from 7/1/26-6/30/27 :

AMOUNT IN WORDS

Name of Bidder Signature

Address

Telephone Number

Printed Name / Title

E-Mail Address

CLINTON COUNTY SHERIFF'S OFFICE

88 CONNECTICUIT AVE

PLATTSBURGH, NY 12903

CONTRACT PERIOD: JULY 01, 2026 THROUGH JUNE 30, 2027

Clinton County invites bids for snow plowing, snow removal, salting and sanding at the Clinton County Sheriffs Department. The Clinton County Sheriffs Satellite Office is located at 88 Connecticut Ave.

The Clinton County Sheriffs Office operates 24 hours a day 7 days a week 365 days a year.

Access and safety are critical to the department's mission. Contractor must be available to plow based on current weather conditions, schedule or on an on-call basis in the event of a local or regional disaster.

During a storm, snow removal will take place when there is 2" of accumulated snow. Removal is to take place at a minimum of 8-hour intervals. An increase in removal intervals may be required if the snow depth exceeds 2". If the snow event is less than 2" of accumulated snow, the winning contractor shall respond after the snowfall event has ended.

Contractor shall be required to complete snow removal such that operations are started when the 2" maximum accumulation is reached and completed at a minimum by no later than the following times each day: 6:30AM, 2:30PM and 10:30PM.

Additional plowing may be required at the direction of the Sheriff, his designee and/or the Tour Supervisor on duty. At such time, the Contractor shall be notified and shall arrange to complete the snow removal at a suitable time. This may occur at any time based on large accumulations or based on the need to clear the lot for disaster/emergency response activities. CONTRACTOR

WILL CHECK-IN WITH THE TOUR SUPERVISOR UPON ARRIVAL AND

DEPARTURE.

When snow bank accumulation is such that the usable vehicle parking area is depleted and/or snow removal operations are hindered, Contractor shall make accommodations to remove or push back excess snow with heavy equipment. The Contractor or Sheriff or his designee shall contact one another in the event snow removal relocation with heavy equipment shall be completed at the Contractor's expense without prior direction/approval from the Sheriff and/or his designee. CONTRACT MUST ENSURE ALL SNOW BANKS ARE AT A MINIMUM

OF FOUR (4) FEET FROM ANY FENCE.

Contractor shall be required to sand (clean masonry sand) and/or salt the driveway, parking lots and secured vehicle compound as necessary after plowing to reduce accumulations of packed snow or ice that may reduce tractions of vehicles or pedestrians.

Contractor acknowledges prompt, efficient snowplowing and removal are essential for proper operations of the County. In the event the County determines snowplowing and removal operations, as performed by the Contractor are not in keeping with the terms of this agreement, the County may at any time with two (2) days written notice, terminate this agreement.

IT IS THE RESPONSIBILITY OF THE BIDDER TO INSPECT THE SHERIFF'S

DEPARTMET AREAS REQUIMNG SNOW REMOVAL. THE WENNING BIDDER IS

TO CONTRACT THE SHERIFFS OIFFICE AS SOON AS THE CONTRACT IS

AWARDED TO DICUSS SERVICES TO BE PERFORMED.

Clinton County Sheriffs Office- 88 Connecticut Rd, Plattsburgh, NY 12903

<y

'̂^i

BID PRICE

SHEMFF'S DEPARTMENT - 88 CONNECTICUIT AVE

SNOW PLOWING, SNOW REMOVAL AND SAND/SALT:

Seasonal Rate from 7/1/26-6/30/27 :

AMOUNT IN WORDS

Name of Bidder Signature

Address

Telephone Number

EMERGENCY SERVICES BUILDING

16 EMERGENCY SERVICES DRIVE

PLATTSBURGH, NEW YORK 12903

CONTRACT PERIOD: July 1, 2026 -June 30, 2027

Clinton County invites bids for snow plowing, snow removal, shoveling, salting and sanding at the County Emergency Services Office. The Emergency Services Office is located at 16 Emergency Services Drive off Connecticut Avenue on the former Plattsburgh Air Base.

The Emergency Services Office is a facility that operates on a 24 hour a day basis, 7 days per week, 365 days per year. Access and safety are critical to the mission. Contractor must be available to plow as per snowfall, schedule or on an on-call basis in the event of a local or regional disaster.

The selected contractor shall respond to every snow event, after the snowfall has ended for accumulations less than 4" and at intervals, during a storm event each time the accumulation of snow reaches 3".

Contractor shall be required to complete snow removal such that operations are started when the 3 maximum accumulation is reached and completed at a minimum by no later than the following times each day: 6:30 AM, 2:30 PM and 10:30 PM.

Additional plowing may be required at the discretion of the Director of Emergency Services, his designee and/or the Senior Dispatcher on duty. At such time the contractor shall be notified and shall make arrangements to complete the snow removal at his earliest convenience. This may occur at anytime based on large accumulations or based on the need to clear the lot for disaster/emergency response activities.

Snow removal shall include plowing the paved area leading to the building overhead door on the north side of the building.

When snow bank accumulation is such that the useable vehicle parking area is depleted and/or snow removal operations are hindered Contractor shall make accommodations to remove or push back excess snow with heavy equipment. Contractor or Emergency Services Director or designee shall contact one another in the event snow bank accumulation becomes an issue to determine the best course of action.

Any snow bank accumulation removal or relocation with heavy equipment shall be completed at the contractor's expense without prior direction/approval from the Emergency Services Director and/or his designee.

Contractor shall be required to sand (clean masonry sand) and/or salt the drive way and parking lots as necessary each time snow removal operations are completed to avoid accumulation of packed snow or ice that may reduce traction of vehicles, causing difficulty for vehicles or pedestrians entering or leaving the facility.

Contractor shall be required to shovel, emergency entrances, fire hydrants and any other location that might need to be accessed when snow accumulations reach at least 3 inch and shall be sanded or salted as need. Work shall include all labor and materials/supplies needed to adequately perform this task.

IT IS THE RESPONSIBILITY OF THE BfflDER TO INSPECT THE EMERGENCY SERVICES

FACILITY AREAS REQUIRING SNOW REMOVAL. THE ATTACHED SKETCH IS NOT TO

SCALE AND IS FOR INFORMATIONAL PURPOSES ONLY

Clinton County Office of Emergency Ser\/ices Fire Hydrant (plow to dear hydrant)

Plow past swale on to lawn to permit spring runoff Shovel (Sidewalk, Ramp, Steps and Rear Exit Slabs)

BID PRICE

EMERGENCY SERVICES -16 EMERGENCY SERVICES DRIVE

SNOW PLOWING, SNOW REMOVAL AND SAND/SALT:

Seasonal Rate from 7/1/26-6/30/27 :

AMOUNT IN WORDS

Name of Bidder Signature

Address

Telephone Number

Bid for Snow Removal

Clinton County Mental Health & Addiction Services 130 Arizona Avenue

Plattsburgh, NY 12903 Contract Period: July 1, 2026 - June 30, 2027

The Clinton County Mental Health & Addictions facility located at 130 Arizona Avenue is the base of operations for both CCMRA. S and three privately leased businesses.

Considering both CCMHAS and the leased operations, employees will be on site from 6:00 AM to 9:00 PM Monday through Saturday.

Snow removal will involve pushing snow off of interior travel lanes and paved areas on the facility property. Snow must be pushed far enough that there is room for vehicles around the whole perimeter of the building and main parking area.

The selected contractor shall respond to every snow event, after the snowfall has ended for accumulations less than 4 inches, and intervals during a storm event each time the accumulation of snow reaches 4 inches. Additional plowing may be required at the discretion of the Director, Administrative Services Officer or Administrative Assistant.

If additional plowing is required at the discretion of any of these three individuals, the contractor shall be notified by telephone and shall make arrangements to conduct snow removal within one hour of being notified.

When snow bank accumulation is such that the useable vehicle parking is depleted and/or snow removal operations are hindered, the snow removal contractor shall make accommodations to remove or push back excess snow with heavy equipment. The snow removal contractor or designee and the Department representative(s) shall contact one another in the event snow bank accumulation becomes an issue to determine the best course of action. Any snow bank accumulation removal or relocation perfonned with heavy equipment without prior direction/approval shall be completed at the snow removal contractor's expense.

Contractor shall be required to sand (clean masonry sand) and/or salt the driveway, and parking lots as necessary each time snow removal operations are completed to avoid accumulation of packed snow or ice that may reduce traction of vehicles or pedestrians, causing difficulty for vehicles entering or leaving the facility. All salt and sand will be provided by contractor. Salt and sanding shall include metal staircase by CAC entrance.

Salt and sand containers will be placed in dry areas and cleaned out if used as a trash container.

Contractor shall be required to shovel sidewalks, metal staircase by CAC, emergency entrances, fire hydrants and any other location that might need to be accessed when snow accumulations reach at least 1 inch and shall be sanded or salted as needed. The plow will not be used to clear sidewalks and walk ways. Work will be performed on an hourly basis and shall include all labor and materials/supplies needed to adequately perform this task.

Contractor acknowledges that prompt, efficient snowplowing and removal operations are essential elements of the proper operation of the County. In the event that the County determines that snowplowing and removal operations, as performed by Contractor, are not in keeping with the terms and conditions of this agreement, County may at any time with two (2) days written notice, terminate this agreement.

130 Arizona Avenu

Esti »d Ft. Snow Plow inci= i50 feel [ -6/2 16

Leg nd Snow Plowing Area

I I Snow Shoveling Area

MENTAL HEALTH AND ADDICTION SERVICES -130 ARIZONA AVENUE

SNOW PLOWING, SNOW REMOVAL AND SAND/SALT.

Seasonal Rate from 7/1/26-6/30/27 :

AMOUNT IN WORDS

Name of Bidder Signature

Address

Telephone Number

CCPT Bus FacUity Building

226 Arizona Avenue

Plattsburgh, NY 12903

Contract Period: July 1, 2026 through June 30, 2027

Clinton County invites bids for the snow plowing, snow removal, salting, and sanding at Clinton County Public Transit (CCPT) Bus Facility, 226 Arizona Ave, Plattsburgh, NY 12903. The facility at this location is the base of operations for the county's public transit system.

The selected contractor will provide all needed materials and equipment for the completion of the tasks as outlined in the scope of work for this contract, including all salt and/or sand needed for the maintenance of parking areas and sidewalks. Facility staff are provided with minimal amounts of salt that is only to be used for keeping employee entrances free of ice buildup.

Contractor acknowledges that the prompt efficient removal of snow and sanding/salting of the facility parking areas is essential to the proper operation of CCPT in winter months. In the event that the County determines that the contractor is not performing duties in keeping with the terms of this agreement, the County may at any time with two (2) days written notice terminate this agreement.

CCPTO erationallnfo:

. CCPT operates 7 days a week during the Fall and Spring SUNY Plattsburgh semesters, and 6 days a week, Monday through Saturday, when SUNY Plattsburgh is not in session (winter break is from Saturday, December 12, 2026 through Monday January 25, 2027).

. Hours of operation are 4:00am through 10:00pm Monday through Saturday, and from 10am to 10pm on Sundays

. CCPT also provides 24/7 emergency support to Clinton County Office of Emergency Services during extreme events.

Re lar Snow Removal Re utrements:

Snow removal contract includes all outlines areas on the CCPT facility grounds map. Map is included for informational purposes ONLY, contractors are still requu-ed to meet with Plaiming Department Staff to walk the facility grounds prior to the start of the snow removal season. Contractors are also highly encouraged to flag different parking areas, and sidewalks prior to the first snowfall to assist with the efficient removal of snow in the winter months. Additionally, the contractor is encouraged to flag any structures that may become buried under snow and care must be taken to avoid damage (i. e. hydrants, signage, etc). Any damage to county property will be the sole responsibility of the contractor to repau- or replace.

. The selected contractor shall respond to every snow event after the snowfall has ended for accumulations of less than (3") three inches and at intervals during a prolonged storm event each time the accumulation reaches (3W) three inches.

o Snow removals should be completed by the following times during days of operation 3:30am, 7:00am, 4:00pm, 7:30pm, and 9pm.

. The contractor will perform "clean-up runs" when a majority of the vehicles are ofiFthe lot to ensure available parking spaces remain accessible and the lot is cleared as much as possible. The majority of the CCPT fleet is offsite between 6:30 am - 9:30am, and 3:30pm - 7:30pm.

. At the end of each snow event the selected contractor must use a sand/salt mfacture on all paved and gravel parkmg areas to help manage the ice buildup.

. The contractor will ensure snow removal from all emergency exits, fire hydrants, and other necessary utilities on regular basis to preserve access to these needed features.

CCPT Bus Facility Building 226 Arizona Avenue

PIattsburgh, NY 12903

Main Parking Area (paved) o The contractor must prioritize keeping this area of the lot clear, this provides some employee parking and is essential to the buses moving through the lot. When CCPT staff anticipate a larger snow event buses are parked inside the facility and will need to be able to drive out first thing to ensure the routes start on time.

o It is important that access to the building be maintained as we provide medical transportation (specifically for dialysis patients) during extreme weather events when other routes have been delayed or cancelled.

Fleet Parking Area/ Employee Parking Area (gravel) o These lots need to be cleared frequently but are not as vital as the main lot. They should be the second priority once the main area is cleared.

o Gravel areas become icy more frequently than the paved areas and will require frequent sanding/salting to ensure that operational staff can safely walk to and from parked buses.

o Care needs to be taken to ensure that large amounts of gravel are not scraped up and deposited in areas that will make summer lawn care challenging.

. Damage to gravel areas must be repaired as part of the spring clean-up

Sidewalks o The selected contractor will shovel and sand/salt the sidewalks at the back of the facility when accumulation reaches (3") three inches or at the end of a snow event for stonns that will result in less than (3") three inches of total snowfall.

o During periods of ice sidewalks and doorways must be regularly sanded/salted to prevent fall hazards.

o Contractor will shovel sidewalks by hand or use appropriately sized equipment for snow removal and salt placement, sidewalks shall not be cleared using any truck-mounted equipment due to the risk of damage to the lawn and building.

o The contractor will remove snow buildup from all doors along the sidewalk on the back of the facility, these are either emergency exits or doors to access vital utilities for the facility and access cannot be impaired.

Other Snow Removal Re uirements:

. When snowbanks are obstructing visibility (greater than 6" in height) and afFecting ca^s^uses entering/exiting the driveways safely the contractor must either remove or push back these snowbanks to allow for greater visibility.

. The selected contractor will respond as soon as they are able to emergency snow removal needs requested by the County Planning Director or the General Manager of the CCPT Facility. In the event that the CCPT buses are needed to support Clinton County Office of Emergency Services during an extreme weather and/or emergency event access will be needed to the facility by staff and buses will need to be able to leave the lot.

. Back Lot (gravel) o DO NOT PLOW THIS AREA UNLESS REQUESTED o Staff only require access to this area on a limited basis, and Planning Director will call and request clearing from this area if needed. Removal of snow from this area of the parking lot, if requested, can be done at the contractor's convenience.

CCPT Bus FacUity Building 226 Arizona Avenue

Plattsburgh, NY 12903

SPRING CLEAN-UP

o The contractor will reach out to the Planning Department to schedule time for spring clean-up to ensure the spring clean-up does not negatively impact operations.

. The contractor is not allowed to use heavy machinery during high traffic tunes on the CCPT facility grounds and must schedule a time to avoid unsafe situations o As outlined in the Additional Requirements section of the bid specs spring clean-up must be completed by May 15th, or payments will be withheld until the satisfactory completion of the spring cleanup.

Clinton County Public Transit 226 Arizona Ave, Plattsbur h ig, Area

Sidewalks at back of building are required for access to building utilities, garage, and storage utilized by multiple county departments.

\Main Parki

Surface Type

Gravel

^ Back Lot Gravel

Paved

Sidewalk

Feet

CLINTON COUNTY PUBLIC TRANSIT CCPT - 226 ARIZONA AVENUE

SNOW PLOWING, SNOW REMOVAL AND SAND/SALT:

Seasonal Rate from 7/1/26-6/30/27 :

AMOUNT IN WORDS

Name of Bidder Signature

Address

Telephone Number

SNOW PL WING REMOVAL AND SHOVELING ADDITIONAL RE UIREMENTS

GENERAL:

The Sheriff's Department does NOT require snow shoveling at these locations only.

Trained and professional personnel shall be assigned to operate the equipment.

Contractor shall be required to provide a 24-hour contact person in the event the

County needs to reach you regarding the conditions on site.

Allvehicles/machinery used for this contract shall be equipped with amber warning lights, back-up alarms and be compliant with local and NY State Laws and Regulations.

Only qualified operators and proper equipment will be used, along with special efforts to prevent abuse and damage to surfaces of paved roads, walks, curbs, barriers, landscape effects, or grass areas.

If damage is noticed, especially in the spring, the Contractor will address the damage to the above listed areas along with gravel parking areas. Any gravel pushed into grass areas will need to be raked out.

All salting and sanding of designated areas is to be done after snow is removed. This will be done after each time of plowing regardless of predicted snow accumulations.

A mandatory meeting between the selected contractor and the department is required immediately after the bid award notification. The contractor is encouraged to bring all staff who will be performing the on-site work to the meeting.

A detailed list of requirements/expectations/information will be provided at the meeting by each department and shall require the contractor's signature attesting to the understanding of all requirements of the contract prior to commencement of work.

Contractor is to stake out asphalt/ concrete sidewalk areas and will be held responsible but not limited to any excess turf, curb damages, sidewalk damages, paver damage, light poles, and other property damages and repairs.

It is responsibility of successful Contractor to immediately identify pre-existing damage and notify the Department contact person prior to the start of the snowplow season.

Contractor will use extreme care regarding operation, to prevent unnecessary damage to property, appurtenances and neighboring property.

The snowplow Contractor is responsible for snowplow damage to lawns, shrubs, and neighboring properties. If damage occurs, it is expected that the Contractor will repair by replacing sod, topsoil, and seed around perimeter of sod or used screened topsail, seed, and mutch, re-rake, including removal of any gravel from grass areas and roll to return area to pre-damage condition.

The snowplow Contractor must complete all snowplow damage and repairs by May 15th of the calendar year. Failure to complete the snowplow damage repairs by May 15th could affect payment, and cause possible charge backs to the Contractor, which could result in cancellation of the snowpLow contract.

The Contractor must notify the Department's contact personnel immediately in the event of causing damage to any County property or neighboring property.

SPRING CLEAN-UP:

. After the plowing season and prior to May 1 5th of each calendar year, all driveways and parking areas are to be swept and cleared of all debris (sand, salt, dirt, etc. ).

STAFFING EXPECTATIONS:

Contractor's staff shall conduct themselves in a professional manner with the

County staff and the general public on County premises.

No person, in the performance of their duties related to the contract, shall engage in the use of or be under the influence of any illegal drugs, cannabis, or alcoholic beverages. No illegal drugs, cannabis or alcoholic beverages may be possessed on County property.

Failure to comply with any of the requirements of this solicitation may result in the removal from the premises.

All personnel provided shall have adequate experience for the function being performed. If the County determines that the personnel provided are not of adequate experience, then the County has the right to request, and the Contractor shall provide satisfactory substitute personnel.

Contractor's staff assigned for any work are considered employees of that Contractor, and as such are not County employees and are not eligible for any

County benefits.

BILLING/INVOICING:

Bid pricing will be for a season rate for each location. The season will run from July 1 to June 30.

Seasonal rate will include all snow plowing, snow removal, sanding, salting and shoveling of designated areas (PER DETAILED SPECIFICATIONS PER

DEPARTMENT- PROVIDED IN THE BID DOCUMENT).

Sand and salt to be provided at the bidder's expense - to be calculated into the seasonal rate.

The Contractor will invoice each department/location individually.

Invoices must be submitted to the department at the beginning of the following months: December, January, February, March, April and May. The seasonal rate will be divided into 6 equal monthly invoices, due at the beginning of the month and will be for services provided during the previous month.

Monthly invoices will not be paid until all contract work has been satisfactorily completed for the previous month.

May's invoice will be held until all spring clean up work has been satisfactorily completed.

END

SCHEDULE A

GENERAL INSURANCE RE UIREMENTS

CLINTON COUNTS

October 2019

INSURANCE: Prior to commencement of any work under this contract and until completion and final acceptance of the work, the Contractors and Subcontractors shall, at their own expense, maintain the following insurance on its own behalf, and furnish Clinton County with certificates of insurance evidencing the same and reflecting the effective date of such coverage as follows:

The Contractor shall purchase from and maintain in a company or companies lawfully authorized to do business in the jurisdiction in which the Project is located such insurance, set forth below, as will protect the Contractor from claims which may arise out or result from the Contractor's operations and completed operations under the Contract with Clinton County and for which the Contractor maybe legally liable, whether such operations be by the Contractor or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable.

A. Workers' Corn ensation Insurance: Contractor shall take out and maintain during the life of this contract, Workers' Compensation Insurance and employer's liability insurance for all of the Contractor's employees employed at the site of the project. This includes sole proprietorships and officers of corporations who will be performing work on the job. PROOF OF WORKER'S COMPENSATION

INSURANCE MUST BE PROVIDED ON THE FOLLOWING FORMS ONLY:

a) if coverage is obtained from an insurance carrier, on forms C-105.2

OR U-26.3

b) if contractor/vendor is self-insured or participates in an authorized group self-insurance plan, on forms SI-12 OR GSI-105.2

Please note thatACORD forms are NOT acceptable proof of New York State Workers'Compensation insurance.

If the Contractor is legally exempt from obtaining workers' compensation insurance, proof of such exemption MUST BE PROVIDED on the following form:

a) CE-200, Certificate of Attestation of Exemption from New York State Workers' Compensation and/or Disability Benefits Insurance Coverage.

B. New York State Disabili Benefits: Contractor shall maintain coverage as required by law for disability benefits. PROOF OF DISABILFTY COVERAGE MUST BE

PROVIDED ON THE FOLLOWING FORMS ONLY:

a) if coverage is obtained from an insurance carrier, on forms DB-

120. 1 OR DB-820/829

b) if contractor/vendor…