Bid Notice.pdf

OTSEGO COUNTY BOARD OF REPRESENTATIVES

COUNTY OFFICE BUILDING

197 MAIN STREET

COOPERSTOWN, NEW YORK 13326-1129

PHONE: (607) 547-4202 FAX: (607) 547-4260

BID REFERENCE: OTGOV-012-26

Date: April 21, 2026

BID PROPOSAL

Sealed bids for furnishing Meadows Well Rehabilitation Project for Otsego County will be received at the

Office of the Purchasing Director, 421 Montgomery Street, Syracuse, NY 13202 until two (2) o’clock P.M.

(local time) on May 13, 2026.

Otsego County reserves the right to reject any or all bids.

A bid security, in the form of a bid bond, certified check, bank cashier/teller/treasurer’s check, payable to the

County of Otsego, or cash, in the amount of 5% of the bid, must accompany each proposal, as a guarantee that if the proposal is accepted, a contract will be entered into.

The successful bidder will be required to furnish a performance surety bond, issued by a bonding company authorized to do business in New York State, in the amount of 100% of the total amount of the contract, as a guarantee for the faithful performance thereof. Cash, irrevocable letter of credit, or certified check, payable to the County of Otsego, are the only acceptable alternate forms of performance guarantees, in lieu of a performance bond.

Bidders must submit bids in a securely sealed envelope that is clearly marked with your company name and the date the bid is due, when submitting their proposals. Envelopes must be sealed when submitted. Faxed bids are unacceptable.

Required for: Otsego County Building Services

Daniel Hammer

Director

TO: THE COUNTY OF OTSEGO, COOPERSTOWN, N.Y. 13326

The undersigned, having a principal place of business at the address listed below, and being experienced and responsible for the performance of the same, agrees to furnish Meadows Well Rehabilitation Project to the

Otsego County Department of Building Services, at the unit price as herein stated, and in accordance with the attached specifications.

The following documents in the request for bid must be signed and attached to the bid:

-Proposal & Signature Page.

-Prevention of Sexual Harassment Certification.

-Iranian Divestment Certification.

All prices must be firm for 60 days.

The County reserves the right to reject any and all bids.

Do not detach the specifications from this form.

All bidders must submit their bid proposals on the accompanying forms. Make no changes or additions to these forms.

DATED: _________________________

BIDDER: _________________________________

BY: ___________________________________

SIGNATURE

TITLE: __________________________________

ADDRESS: ______________________________

TELEPHONE NO.: ( ) _________________________ FAX NO.: ( ) _______________________

Bid Ref No. OTGOV-012-26, Page 2 of 32

SPECIAL CONDITIONS

Term: This is a one-time purchase, and this agreement shall commence on June 4, 2026 and shall continue until the service is complete, unless terminated earlier, or before November 1, 2026.

Contractor Responsibilities: The contractor warrants that all services performed herein under shall be the kind and quality necessary to assure performance of the equipment in accordance with the manufacturer’s published specifications.

Pre-Bid Meeting and Site Tour: A Pre-Bid meeting and site tour will occur on April 28, 2026 at 9:00 am at the Otsego County Meadows Office Complex, located at 140 County Highway 33W, Cooperstown, NY 13326

Bidder's Attendance at this meeting and site tour is strongly recommended to view the site and to understand the scope of this project.

Implementation and Timeline: Time is of the essence. All work shall be started immediately after receipt of contract and purchase order. All work shall be completed by November 1, 2026.

Work Schedule: All work shall be completed during the hours of 7:00 am and 4:30 pm Monday through

Friday. With advance notice, accommodations to this schedule may be granted to the contractor.

Prevailing Wage Rates: New York State Prevailing Wage Rates apply to this Request for Bid. PRC No.

2026008998.

Insurance: Insurance is required; refer to Exhibit C and to the Instructions to Bidders/General Conditions #13.

Warranty: All work of this contract shall be guaranteed by the Contractor for a period of one (1) year from the date of substantial completion. Items of work which are uncompleted as of the date of substantial completion, or which subsequently become defective, shall be guaranteed for one (1) year from the date of their respective completion or correction.

Under this guarantee the Contractor agrees to promptly repair, replace or otherwise make good to the

Owner's satisfaction, and at the Contractor's expense, any and all items of work of the contract which fail to perform in accordance with the contract documents, and also to make good any damage caused by such failure.

Contractor’s Equipment: Contractor is responsible to secure all equipment each day to the satisfaction of the building supervisor. Contractor’s equipment/materials may be stored onsite; however, it is to be out of the way of County staff. While working, Contractor’s equipment/materials/supplies shall not be placed in an area where it causes a hazard to the employees. Otsego County will not be responsible for any equipment that may be stolen or damaged.

Bid Ref No. OTGOV-012-26, Page 3 of 32

SPECIAL CONDITIONS (cont.)

Public Work Contractor and Subcontractor Registry: All contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor

Law are required to register with the New York State Department of Labor (NYSDOL) under Labor Law

Section 220-i.

https://dol.ny.gov/contractor-and-subcontractor-landing

The law defines a “contractor” as any entity entering into a contract to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication. The law defines “subcontractor” as any entity subcontracting with a contractor to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication, which is subject to Article 8 of the Labor Law. Contractors are responsible for verifying that any subcontractors they work with are registered.

1. Contractors need to register before submitting any new bids or commencing new work on an

Article 8 project.

2. Bidders are required to submit with their bid the Certificate of Registration. Failure to submit the

Certificate of Registration may render the bidder non-responsive and the bid could be disqualified.

Inspection of Work: County personnel will make an inspection of the work as soon as possible following notification of service provided by the Contractor. The contractor shall assist the County, as may be required, in making the inspection. Cost to the Contractor, if any, to assist the County in making the required inspection shall be included in the bid price and no additional payment will be made to the Contractor for his work. After making the inspection, the County will notify the Contractor in writing of the results, including particulars regarding any part of the work which, in his opinion, is incomplete or requires attention. The Contractor shall make good any incomplete or defective work before again asking for another inspection. If in the opinion of the

County the work has been completed in a satisfactory manor, the County will issue a Notice of Completion allowing the Contractor to invoice the Owner for services provided.

Damages: The Contractor shall be responsible for repairing any damage to other surfaces or finishes caused by, or resulting from his/her operation, the work of this contract, or the activity of his/her personnel. The County reserves the right to reduce payment to the Contractor for any repairs or damage the Contractor fails to remedy within fourteen (14) days of written notice by the County.

Company References: Upon request, Bidders shall submit with their bid the names of at least three (3) entities, their addresses, phone numbers and contact persons where they have provided similar service as described herein.

Bid Ref No. OTGOV-012-26, Page 4 of 32 https://www.nysenate.gov/legislation/laws/LAB/A8 https://www.nysenate.gov/legislation/laws/LAB/A8 https://www.nysenate.gov/legislation/laws/LAB/220-I https://www.nysenate.gov/legislation/laws/LAB/220-I https://dol.ny.gov/contractor-and-subcontractor-landing

Contractor Requirements:

• Contractor shall abide by all OSHA Rules and Regulations per New York State. All workers must adhere to all required safety measures when in any building and while working.

• Confined space entry procedures (if applicable).

• Proper handling and disposal of chemicals.

• The Contractor shall remove all service materials and debris from the site when the work included in the Contract is completed and leave the site in a neat, restored condition. The Contractor shall thoroughly clean the work completed under the Contract and leave in a bright and new condition. The

Contractor shall provide all labor, materials, and equipment to load, transport and dispose of refuse at no additional cost to the County.

• Contractor is responsible for all appropriate signage necessary when working.

• The Contractor shall furnish, if required in the Request for Bid, all labor, materials, installed equipment, any tools, scaffolding, shoring, bracing, appliance and equipment necessary to perform and safely complete the work under the Contract, and within the time specified.

• The Contractor represents and warrants that he/she is familiar with all Federal, State, County and

Municipal Laws, ordinances, and regulations, which may in any way affect the work or those employed therein, including, but not limited to, any special acts relating to the work or to the project of which it is a part.

• The Contractor shall be solely responsible for complying with the requirements of all applicable Federal and State Occupational Safety and Health Act provisions and requirements of any and all other laws, rules and regulations pertaining to employee health, safety and accident prevention.

Contractor Qualifications:

• Contractors shall have been in business for five (5) years performing similar work for commercial or institutional accounts of equal size.

• The Technician performing work on this contract must have five (5) years minimum experience working on the type of project specified.

• Employ personnel trained in well rehabilitation techniques.

• Demonstrate familiarity with:

o NYS DOH requirements o Local health department regulations.

Bid Ref No. OTGOV-012-26, Page 5 of 32

MWBE - While not required, Otsego County strongly encourages minority and women-owned business enterprises, service-disabled veteran-owned businesses, and small business enterprises to participate in the bidding process. Otsego County strongly supports the goal that all procurements are conducted in a manner that ensures fairness, competition, and transparency towards all vendors.

• Minority and Women Business Enterprise (MWBE) Utilization Goals. The following goals have been established for this project:

o MBE Utilization Goal of 18% o WBE Utilization Goal of 12%

• The consultants and contractors shall submit electronic, quarterly M/WBE compliance via email to the

Department Head, on or before the 10th day of April, July, October, and January.

• Include Equal Employment Opportunity, Competitive Bidding Statement, Non-collusive Bidding

Certification, Bidder Debarment History Certification, NYS Uniform Contracting Questionnaire in bid sheets.

• Advertisements for competitively bid projects shall be placed in newspapers, bulletins, trade journals and/or minority publications for a minimum of three weeks to insure free and open competition.

Bid Results: Bid results will be available on our website by 3 PM, on the date of the bid opening. Go to www.ongov.net, follow the departmental link to “Purchasing”, select the “Bid Results” tab on the left, and then follow the instructions. Please be sure to have the Bid Reference number available.

Contact Person: Please address all questions, in writing, to Brian A. Chairmonte, Specification Writer, Division of Purchase at brianchairmonte@ongov.net. By the close of business on May 4, 2026.

Bid Ref No. OTGOV-012-26, Page 6 of 32 http://www.ongov.net/ mailto:brianchairmonte@ongov.net

MINIMUM SPECIFICATIONS

Project Overview

The Otsego County Building Services Department is seeking a qualified vendor to furnish a well rehabilitation.

Project Location

The Otsego County Meadows Office Complex

140 County Highway 33W

Cooperstown, NY 13326

Scope of Work

The following standards should be followed as a minimum.

1. American Water Works Association (AWWA): A100-15, Standard for Water Wells.

2. NSF/ANSI 61-2021: Drinking Water System Components – Health Effects.

3. ANSI/AWWA C654-13 Disinfection of Wells.

Protection of Site Work/Disposal and Control of Waste Water

Well rehabilitation, redevelopment, and testing activities shall be conducted in such a way as to prevent the introduction of pollutants to the ground surface or off site drainages during the work.

Accordingly, any equipment and/or materials brought to the project area must be managed in accordance with the following procedures:

a) Plastic sheeting that is bermed or drip pans will be used to catch leaks and residual material in hoses and spigots under all stationary equipment. The plastic sheeting or drip pans will be checked daily and emptied or replaced as needed by reusing the substance or disposing of it properly at the Contractor's expense.

b) Spilled hazardous materials will be contained immediately using sand, dirt, and/or absorbent materials. Such spills will be cleaned up promptly along with the contaminant material and will be disposed of properly at the Contractor's expense.

c) Outdoor storage of all fuels, oils, solvents, cleaners, and other liquid materials shall be within secondary containment. The areas should be covered, as necessary, to prevent storm water accumulation in the containment.

d) Bentonite, cement, and any other powdered product shall be stored on pallets and away from any drainage path. The storage area should be covered and protected, if necessary, to prevent pollution runoff by wind or storm water.

Bid Ref No. OTGOV-012-26, Page 7 of 32

MINIMUM SPECIFICATIONS (cont.)

e) Chemicals, bagged material, or drums shall be stored on pallets within secondary containment.

f) Overnight storage of chemical on-site is not allowed.

Waste products generated during the work must be managed in accordance with the following procedures:

g) Containerized waste will not be allowed to overflow. Any waste that requires storage in containers shall be removed from the project areas on a regular basis and disposed of at an approved facility at the Contractor's expense.

h) Cleaning of the pump hoist and any other equipment shall be conducted within a fully contained area within the area of the well site only. Any deviation from these locations must be approved by the Owner or Owner’s representative.

i) Waste products must be removed from the project area prior to completion of the

Work.

The use and maintenance of pump equipment and support vehicles shall be in accordance with the following procedures:

j) No fueling of vehicles or equipment that can be moved to a commercial fueling station and filled there is allowed.

k) If the vehicles or equipment cannot be filled at a commercial fueling station, fueling will be performed on site at designated areas. During fueling operations, drip pans or bermed plastic sheeting will be used to catch leaks. "Topping off" of fuel tanks is not allowed.

l) Maintenance of vehicles will be performed within designated areas to be approved by the Owner. Drip pans will be used during maintenance activities to catch any leaks.

m) Daily inspections of pump rigs and support vehicles and equipment will be made to check for leaks. Any leaks detected shall be reported to the Owner or Owner’s representative and fixed immediately.

n) All Contractor employees and subcontractors shall be educated in the proper handling and storage of construction materials used during the project.

Bid Ref No. OTGOV-012-26, Page 8 of 32

o) All spills shall be soaked up using absorbent materials and disposed of properly at the Contractor's expense. Washing down or burial of spills is not allowed. Any spill, no matter how small, is to be reported to the Owner or Owner’s representative.

p) If required, steam cleaning of the pump rig and support equipment must be carried out within designated areas. The cleaning areas shall be bermed or otherwise contained to prevent runoff to storm drains. All wastewater generated from cleaning equipment must be containerized and disposed of at the

Contractor's expense. Any soap used during cleaning must be phosphate-free and biodegradable.

The Contractor shall protect all pipelines, trees, landscaping, curbs, ramps and other structures located within the public right-of-way during the progress of the Work. Upon completion of the

Work, the Contractor shall restore the site to its original condition. The Contractor shall use Best

Industry Practices (BMPs) for the protection of the well site during his work and shall take whatever measures necessary to ensure that his activities do not impact surrounding areas.

Disposal of all wastewater and drill cuttings shall be by such manner and to such locations that nuisance or damage to environment, structures, roads, or utilities or interference with other construction projects will be prevented. The discharge location shall be provided and approved by the Owner. All costs incurred in the disposal of wastewater and removal of drill cuttings shall be at the Contractor's expense. All costs involved with temporary containment, conveyance, and monitoring of fluids generated during testing shall be at the Contractor’s expense. Unless otherwise approved, no discharge or runoff of fluids to adjacent properties or streets shall be permitted.

Safety of Personnel and Field Equipment

The Contractor shall ensure that its personnel are properly trained in the handling, use and storage of hazardous materials (i.e., oxidizers and acids), and shall have proper safety equipment

(in addition to basic personal protective equipment) on the worksite at all times when handling hazardous chemicals.

The following safety measures shall be implemented by Contractor personnel at all times. All work shall take place with adequate ventilation. All workers shall be required to wash with soap and water after handling chemicals when eating, drinking, smoking or using sanitary facilities. The

Contractor shall ensure adequate water supply onsite at all times to flush skin and eyes in case of accidental chemical spills. Required onsite safety equipment shall consist of, but is not limited to the following:

a) Hard hat,

b) Water resistant steel toed boots, Bid Ref No. OTGOV-012-26, Page 9 of 32

c) Impact resistant safety goggles,

d) Safety vest,

e) Gloves,

f) Tyvek suits and respirators with acid and VOC cartridges (as required), and

g) Emergency eye-wash station (as required).

Well and Pipe Covers

During the progress of the Work, temporary well covers shall be used to secure the well against tampering or entrance of foreign objects. Temporary covers shall be securely bolted or welded to the top of the well casing whenever no work is taking place at the site, or when the pump is no longer installed in the well. At the completion of rehabilitation, the cover shall protect the well and guard against unauthorized entry, vandalism, and entrance by foreign objects or materials, until the permanent pumping equipment is installed.

If applicable, the threaded ends of each section of column pipe shall be covered and protected from blowing sand and dirt during the period that it is stored onsite.

Well Rehabilitation

The Contractor shall use only modern-day equipment, materials and testing technology for the rehabilitation and testing of production wells and shall provide experienced personnel. Prior to the beginning of rehabilitation and testing, all equipment supplied by the Contractor shall be certified by the Contractor to be suitable for the specified operation. The replacement of any equipment later found to be unsuitable shall be at the Contractor's expense.

All equipment intended for use shall be inspected by the Owner or Owner’s representative prior to mobilization at the site to ensure that it is adequate and acceptable for the Work. Prior to performing the rehab work, Contractor shall measure the existing drawdown and determine the specific capacity of each water well.

Contractor shall deliver a document outlining the findings and possible causes (including well and pump related) affecting the performance of the well and/or pump.

Required Equipment

The Contractor shall furnish a complete list of equipment which he proposes to use in the performance of the

Work. The Work shall not proceed until the Owner or Owner’s representative is satisfied that the listed equipment is adequate for the Work and will be at the site when needed. All equipment must be certified to have been checked and be in good mechanical condition prior to delivery to the work site. The required list of equipment shall include the following:

a. Cable-tool rig or pump hoist equipped with walking beam, experienced crews and support equipment,

b. Pump hoist for pump removal/installation, including support equipment and tools, Bid Ref No. OTGOV-012-26, Page 10 of 32

c. Type and diameter of nylon, polypropylene or wire brushes to be used,

d. Type and manufacturer of all chemicals to be used during well rehabilitation (all chemicals shall be National Sanitation Foundation [NSF] / American National

Standards Institute [ANSI] Standard 60 certified for drinking water treatment chemicals),

e. Specifications for the dual-swab assembly,

f. Combo tool for injection of chemicals during brushing,

g. Plunger tool,

h. Air compressor pressure and cubic feet per minute (cfm) rating,

i. Test pumping equipment including a variable speed engine with size and type of motor, pump bowl assembly and column pipe (Test pumping equipment must be capable of meeting all pumping requirements to perform rehabilitation as described herein).

j. Discharge measuring device(s), and

k. Water level measuring device(s).

Well Specifications

• Well depth 298’ (open rock well).

• Well diameter 8”.

• Casing length 127’.

• Age 1957.

PROCEDURE FOR WELL CLEANING & REHABILITATION

1. Intent of Procedure: The contractor shall furnish all necessary equipment, labor, and supplies to clean and redevelop the Meadow Well for Otsego County Building Services located in Cooperstown, NY. The procedure discussed below provides the steps that will be followed at each well.

2. Equipment: The Contractor shall furnish, deliver, and erect, at the site, all necessary rigging and miscellaneous equipment to accomplish the redevelopment. This will include a hydraulically operated crane capable of removing the motor and pump and satisfactorily handling the redevelopment equipment. This crane shall be capable of continuously providing such action as to surge the well redevelopment tools. The operation shall provide for a minimum stroke length of three feet with a frequency of up to thirty strokes per minute.

3. Preliminary Test: Prior to pulling the pumping equipment, the Contractor shall run a one-hour flow test through a calibrated orifice which he shall provide and temporarily install for this purpose. These results shall be compared against the well's original performance to determine the extent of well development needed.

During the test, specific attention shall be paid to flow rate, pump pressure, unusual vibrations, amperage draw, and voltage requirements.

Bid Ref No. OTGOV-012-26, Page 11 of 32

4. Removal Of Pump And Motor From Well: The Contractor shall remove the pump and motor from the well, taking all due precaution to avoid damaging the well house, well casings, seals, and pumping equipment. The pump shall be placed next to the pump house and be fully dismantled for viewing by the

Owner. A pre-cleaning television survey will then be conducted to help assess the condition of the well screen and casing (see Item 6 below).

5. Well Redevelopment: The Contractor shall rehabilitate the well using state-of-the-art techniques and equipment, including, but not limited to, wire brushing, surging, pumping, air lifting, bailing, chemicals, and

QC-21/Muriatic Acid Solution.

The following procedure should be followed in redeveloping and chemically treating the well:

A. With the understanding that a variety of chemical activities are required to dissolve and remove complex deposits, QC-21 Well Cleaner offers a unique polymer chemistry that provides the proper reactions to effectively clean the well environment. The use of state-of-the-art polymers greatly expands these activities over the conventional chemistry commonly used in well rehabilitation.

QC-21 effectively dissolves the deposit masses that generally occur in the screen and gravel pack area.

Although the components of these deposits are somewhat specific to the chemistry and biology of the aquifer, they usually include mineral precipitants, metal oxides, by-products of biological activity, and organic biomass. QC-21 Well Cleaner is completely safe to use in drinking water systems as indicated by its certification to stringent testing procedures under Standard 60 by NSF International.

The Contractor shall surge the well screen making complete passes through the producing zone, bringing the water over the top if possible to purge detached material from the well. A mixture of QC-

21, Muriatic Acid, and water will be pumped into the well through a line or hose that extends into the producing zone. Use the surge block to mix the chemicals thoroughly. The QC-21 acid solution shall then be surged in the well using a double block agitator for approximately four hours. Allow for overnight contact time, if possible.

B. While continuously surging the well, the QC-21 acid solution shall be pumped or air lifted to a portable pit erected by the Contractor which has a minimum capacity of 1500 gallons. Prior to discharging to waste, the QC-21 acid/water solution shall register a neutral pH. This may require the addition of chemicals (soda ash) supplied by the Contractor.

C. The contractor shall place in the well a quantity of sodium hypochlorite and an acidic non-ionic surfactant (Layne Oximate) to make pH buffered solution strength in the well screen and gravel pack equal to 250 ppm. Repeat surging and pumping, or air lifting, as indicated in steps I and II above.

Following the well disinfection, the solution will be pumped or air lifted to the portable pit. Prior to discharging to waste the solution will be treated with a chlorine neutralizer to ensure that no chlorine residual remains.

Bid Ref No. OTGOV-012-26, Page 12 of 32

After completing each phase of rehabilitation, and before proceeding to the next, conduct a short duration pumping test to determine the specific capacity of the well. The Contractor shall compile all test results prior to continuing and shall present those results to the Owner. A decision will then be made to continue with some form of further development or proceed with the permanent pump installation.

The volume of chemicals required to clean the well shall be based on the well depth and static water level.

6. Television Inspection: The contractor shall perform a television inspection of the well before and after the well rehabilitation. This will be completed with an underwater camera that would allow instantaneous viewing and recording. Particular attention would be paid to the casing joints and screen area. The owner will be presented with a recording of the inspections following the viewing.

7. Test of Well and Equipment: Following the installation of the pump in the well, the Contractor shall conduct a one-hour test of the well and its equipment, comparing the results of this test with the specific capacity of the well prior to its reconditioning. Voltage and amperage measurements shall be taken and recorded, together with pump discharge pressure, static and pumping water levels, and capacities at 3 operating points of the pump.

8. Report: Following completion of all work, a letter report detailing the work done, repair parts furnished, redevelopment procedures followed and the results of the redevelopment shall be made and submitted to the Owner.

General Notes

• The contractor shall furnish all labor, tools, materials and equipment required and necessary to complete the work required in the bid specification. However, it is the express intent of the contract documents to all for a complete and finished job, including all materials, equipment, accessories and incidental components, whether or not specifically described herein.

• Quantities are for estimating purposes only and must be verified in field. Dimensions of the work shall not be determined by scale or rule, but figured dimensions shall be followed at all times and verified in field. If dimensions cannot be readily determined by the information provided in this bid document, the County shall be contacted before proceeding with the work.

Site Protection

• The Contractor is responsible for all site protection during construction.

• The general contractor shall take all necessary precautions to protect the owner's property, the adjacent tenants and the property's adjacent common areas and improvements and the safety of the project residents, workers on the job site and the public at large. The site shall be kept in a neat and orderly condition at all times and shall be secured at the end of each work day.

Bid Ref No. OTGOV-012-26, Page 13 of 32

Construction Waste Management

• Contractor shall be responsible for the legal disposal of all discarded materials including packing materials to an offsite location.

Material Storage

• The Contractor will coordinate with Owner to secure storage onsite for all materials and equipment.

• All materials will be properly stored as per manufacturer’s product requirements.

Project Work

• All work shall be performed in accordance with all current state, local and federal codes, rules and regulations.

Bid Ref No. OTGOV-012-26, Page 14 of 32

WAGE RATES

Otsego County does not represent or warrant that the accompanying schedule of wages with the specified work classifications as required by Section 220 of the Labor Law, is complete and it reserves the right to revise such schedule when required.

The following minimum hourly rates of pay are hereby established in accordance with Federal and State laws and regulations.

In the event that the contractor shall fail to pay the prevailing wages and supplements in accordance with the applicable articles of the New York State Labor Law, Section 220 Et Seq., and as described in this contract, it shall be considered a material breach of contract. For the breach or violation of this provision, without limiting any other rights, remedies, or recovery to which the County or any individual may be entitled or any civil or criminal penalty for which any violator may be liable, the County shall have the right, in its discretion, to terminate this agreement immediately upon notice. In such event, the contractor shall be liable to the County for any additional costs or expenses incurred by the County in the completion of the project, and for any other recovery, costs, and expenses to which the County may be entitled.

It is the responsibility of every prospective bidder to disclose whether the bidder has been found in willful violation of the New York State Labor Law for failure to pay prevailing wages and supplements, as those terms are defined by New York State Labor Law, within the three years immediately preceding the submission of the bid. This disclosure must be included with their proposal.

Original copy of the Prevailing Wage rates will be found at www.labor.state.ny.us.

Please refer to PRC # 2026008998

Bid Ref No. OTGOV-012-26, Page 15 of 32 http://www.labor.state.ny.us/

PRICING PAGES

Furnish a Meadows well rehabilitation; as specified.

Bidder Note: As previously stated, a copy of your Department of Labor Contractor and Subcontractor Registry

Certificate, must be submitted with your bid.

Item

No.

Description Unit QTY Unit Price Extended Price

1 Mobilization/Demobilization

LS

(Lump

Sum)

2 Setup and test LS 1

3 Pull and set pump HRS 11

4 Wire Brush LS 2

5 Set and pull development LS 1

6 Development HRS 32

7 Chemicals and compressor LS 1

8 Furnish Pitless LS 1

9 Test teardown and cleanup LS 1

Extended Total of Items No. 1 - 9:

EXTENDED TOTAL WRITTEN IN WORDS EXTENDED TOTAL IN FIGURES

PLEASE CONTINUE TO THE NEXT PAGE

Bid Ref No. OTGOV-012-26, Page 16 of 32

PRICING PAGES (cont.)

Hourly labor rate (regular hours) for unforeseen repairs:

HOURLY RATE WRITTEN IN WORDS HOURLY RATE IN FIGURES

Hourly labor rate (overtime/emergency) for unforeseen repairs:

HOURLY RATE WRITTEN IN WORDS HOURLY RATE IN FIGURES

Bid Ref No. OTGOV-012-26, Page 17 of 32

PROPOSAL AND SIGNATURE PAGE

Director of Purchasing

Onondaga County Division of Purchase

421 Montgomery St.

Syracuse, NY 13202

I agree to provide all the material and/or labor in accordance with the furnished specifications to the

County of Otsego and/or its political subdivisions. I have clearly identified variations from the published specifications where applicable.

I have received, read, and agree to the terms and conditions as set forth in the Instructions to

Bidders/General Conditions and any special terms or conditions as set forth in the special conditions or minimum specifications. I specifically read, understand, and certify in accordance with section 16.2.1 (non-collusion certification required for public bids) and the Fair Employment reporting requirements (16.2.6) and the Iran Divestment (16.2.8). I am authorized by my company to make this commitment.

REFER TO PRICING PAGES

Addenda acknowledgment:

I have received and considered the following addenda in submitting this bid:

No. ___________ Dated: _____________

Signature: __________________________

Printed Name:________________________

Title: ______________________________

Firm Name: _________________________ Contact person: ______________________

Address: ___________________________

___________________________ Phone ______________________________

Purchase Order Address (if different than above): Fax Number: ________________________

___________________________________ Federal ID Number:____________________

E-Mail Address: ________________________________________________________________

Note: Vendor MUST provide a W-9 Form with their bid. This form is attached at the end of Instructions to

Bidders/General Conditions.

This page Must be Signed and Returned or your bid will be declared Informal!

Bid Ref No. OTGOV-012-26, Page 18 of 32

PREVENTION OF SEXUAL HARASSMENT CERTIFICATION

New York State Labor Law §201-g requires employers to adopt a sexual harassment prevention policy, make such policy available to its employees and provide sexual harassment training to its employees, consistent with model policies, guidance, and regulations developed by the New York State Department of Labor.

(https://www.ny.gov/combating-sexual-harassment-workplace/employers)

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace that, at a minimum, meets the requirements of NY Labor Law §201-g and provides annual sexual harassment prevention training to all of its employees.

Consistent with the requirements of NY Finance Law §139-L, this bid shall not be considered for award nor shall any award be made to a bidder who has not completed this certification; provided, however, that if a bidder cannot make the foregoing certification, such bidder shall so state at the time of bid submission and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor.

Under penalty of perjury, by signing below, I submit this bid on behalf of the below named Firm and certify that said Firm has and has implemented a written policy addressing sexual harassment prevention in the workplace that, at a minimum, meets the requirements of NY Labor Law §201-g and provides annual sexual harassment prevention training to all of its employees. I further certify that I am duly authorized by the Firm to make this certification on behalf of the Firm.

Firm Name: __________________________________________ Date: _________________________

Signature of Authorized Person: ________________________________________________________

Printed Name and Title of Authorized Person: ________________________________________________________

BID PROPOSAL

BID TITLE: Meadows Well Rehabilitation Project

BID NUMBER: # OTGOV-012-26

Bid Ref No. OTGOV-012-26, Page 19 of 32

IRANIAN DIVESTMENT CERTIFICATION

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief that each bidder is not on the list created pursuant to NY State Finance Law §165-a

(3)(b) (https://ogs.ny.gov/iran-divestment-act-2012).

Each bidder and each person signing on behalf of any bidder further certifies under penalty of perjury, that to the best of their knowledge and belief, the bidder:

(a) Does not provide goods or services of twenty million dollars or more in the energy sector of Iran, including a person that provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran; AND

(b) Is not a financial institution that extends twenty million dollars or more in credit to another person, for forty-five days or more, if that person will use the credit to provide goods or services in the energy sector of Iran.

Under penalty of perjury, by signing below, I the above certification on behalf of the below named Firm. I further certify that I am duly authorized by the Firm to make this certification on behalf of the Firm.

Firm Name: ________________________________ Date: _________________________

Signature of Authorized Person:

Printed Name and Title of Authorized Person: ________________________________________________________

Bid Ref No. OTGOV-012-26, Page 20 of 32

EXHIBIT C

INSURANCE AGREEMENT - CONTRACTORS

1. Notwithstanding any terms, conditions, or provisions, in any other writing between the parties, the contractor hereby agrees to effectuate the naming of the County or other Entity as an unrestricted additional insured on the contractor's insurance policies, with the exception of workers' compensation.

2. The policy naming the County or other Entity as an Additional Insured shall:

• Be an insurance policy from an A.M. Best rated "secured" or better, New York State admitted insurer.

• Provide for 30 days’ notice of cancellation.

• State that the organization's coverage shall be primary coverage for the County or other Entity, its

Board, employees, and volunteers.

• The County or other Entity shall be listed as an Additional Insured by using endorsement CG 2026 or broader. The certificate must state that this endorsement is being used. If another endorsement is used, a copy shall be included with the certificate of insurance.

3. The contractor agrees to indemnify the County or other Entity for any applicable deductibles.

4. Required insurance:

• Commercial General Liability Insurance $1,000,000 per occurrence/$2,000,000 general and products/completed operations aggregates. The general aggregate shall apply on a per-project basis.

• Automobile Liability $1,000,000 combined single limit for owned, hired, and borrowed and non-owned motor vehicles.

• Workers' Compensation Statutory Workers' Compensation and Employers' Liability Insurance for all employees.

• Owners Contractors Protective Insurance (Required for construction projects in excess of $200,000.)

$1,000,000 per occurrence/$2,000,000 aggregate, with the Entity as the Named Insured.

Bid, Performance and Labor & Material Bonds If required in the specifications, these bonds shall be provided by a New York State admitted surety company, in good standing.

5. The insurance producer must indicate whether or not they are an agent for the companies providing the coverage.

6. Contractor acknowledges the failure to obtain such insurance on behalf of the County or other Entity constitutes a material breach of contract and subjects it to liability for damages, indemnification, and all other legal remedies available to the County or other Entity.

Bid Ref No. OTGOV-012-26, Page 21 of 32

INSTRUCTIONS TO BIDDERS/GENERAL CONDITIONS

1. Submission of bids:

1.1 Bids are publicly opened and read at 2 p.m. in the office of the Onondaga County Division of

Purchase, 421 Montgomery Street, Syracuse, NY 13202 on the day bids are scheduled to be received.

1.2 Bids must be date and time stamped by the Division of Purchase prior to the specified time of the opening. No late bids are accepted for any reason. Bidder assumes all responsibility for on-time delivery to the

Division of Purchase.

1.3 Bidders must use an envelope that is clearly marked with your company name, the bid reference number, and the date the bid is due when submitting their proposals. Envelopes must be sealed when submitted. Faxed bids are unacceptable.

1.4 Separate bid envelopes must be submitted for each bid reference number.

1.5 Bidders may submit bids on any one or group of items, provided that the unit prices are shown as requested.

1.6 Equipment offered in response to this bid request must be standard, new, the latest model or a regular stock product, with parts available and that the equipment and parts are not currently scheduled to be discontinued. Further, the bidder will guarantee that no attachment or part has been applied contrary to manufacturer’s recommendations.

1.7 Special conditions in the specifications shall take precedence over any instructions to bidders/general conditions.

2. Required submissions:

2.1 Each bid must be signed by the bidder.

2.2 Bids by partnerships must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing.

2.3 Bids by corporations must be signed with the name of the corporation, followed by the signature and designation of the president, vice-president or person authorized to bind in the matter. A corporate resolution may be required to confirm authorization.

2.4 Bids by agents of a manufacturer must be accompanied by a certification the agent is authorized if required.

2.5 Bid security, performance or other bonds when required shall be issued by a bonding company authorized to do business in New York State.

Bid Ref No. OTGOV-012-26, Page 22 of 32

INSTRUCTIONS TO BIDDERS/GENERAL CONDITIONS (cont.)

2.6 Bid security, when required, must be in the amount and form as stated in the legal advertisement, as a guarantee that if the bid is accepted a contract will be executed. Bid security deposits will be released when the written intent to award is issued of all but the three lowest bidders. Bids lacking bid security, when required, will not be eligible for award.

2.7 Performance Security, when specified, must be in the amount and form as stated in the legal advertisement. Performance security is generally required only in public works, construction, installation and certain term and service contracts. Performance security shall be of sufficient value to:

2.7.1 guarantee the contract for the faithful performance thereof;

2.7.2 guarantee all work and/or materials against all defects not due to ordinary wear and use for a period of one (1) year from date of the Municipality(ies) acceptance of the goods and/or services rendered and;

2.7.3 guarantee payment of any and all obligations arising as the result of the contract.

2.8 Labor and material bonds may be required in specific contracts to guarantee payment to workers and subcontractors.

2.9 When required, bidders shall fill out the material list and state clearly any variation from proposed products from that specified. Brand name and other information as necessary to be furnished on all items.

Bidder should submit with bid any information, specifications, circulars, etc. that will explain or clarify the differences or compliance with the specifications.

3. Use of Brand names:

3.1 References in the specifications to a particular trade name, manufacturer's catalog or model number are made for descriptive purposes to guide the bidder in interpreting the type and quality of materials or supplies or nature of work desired. Such descriptions should not be construed as excluding bids on other types of materials and supplies or for performing the work in a manner other than specified, providing that the materials and supplies and manner of performing the work are offered are of equal quality to that specified and equally acceptable to the Municipality(ies) for its purposes. Exceptions must be clearly stated.

3.2 Otsego County will determine equal products or services.

4. Pricing:

4.1 Prices must be stated in units of quantity specified. Prices submitted by bidders must be firm for 60 days from the date of the bid opening. Prices shall be in US funds only.

Bid Ref No. OTGOV-012-26, Page 23 of 32

4.2 Prices bid shall be FOB prepaid to destination as designated. All charges for packing, crating, containers, etc. are included and being in strict accordance with specifications as shown. The price bid by the contractor shall be the price paid for all items to be furnished under this contract, irrespective of the time of shipment or delivery, unless otherwise provided.

4.3 Purchases by the Municipality(ies) are exempt from any Federal, state or city sales tax. Exemption certificates or proof of sales tax exemption will be provided upon request.

4.4 Where pricing is described in both words and numerals, the words will govern.

4.5 Cash or early payment discounts will not be considered in determining low bidder.

5. Withdrawal of bids and errors:

5.1 Bids may be withdrawn at any time prior to the bid opening by written request of the bidder.

5.2 Errors in math or omission may be grounds for withdrawal of the bid after the opening at the request of the bidder and at the discretion of Otsego County upon written request. Such requests must be made as soon as the error is identified.

5.3 In case of error in extending the amount of the bid, the unit prices will govern.

6. Purchases by other governmental or authorized entities:

6.1 Purchases at prices quoted that result in a contract or purchase order contract with Municipality(ies) may be made by the, each town and village, each school, fire and soil and water conservation district eligible to purchase from this contract for the term of the contract.

In addition, the Municipality(ies) allow(s) all municipal entities authorized under the General Municipal Laws of the State of New York to purchase goods and/or services under this contract from anywhere in the state at the discretion of the vendor.

6.2 Any minimum order requirements, delivery charges or other deviations from the prices offered to

Municipality(ies) applicable to eligible organizations must be clearly stated in the bid. No such charges will be permitted if not contained in the original bid.

7. Interpretations:

7.1 It is understood and agreed that in questions of interpretation in the specifications, Otsego County does expressly have the right to determine the meaning and shall control the decision and such decision shall be binding and final. Corrections to errors, or omissions in specifications, may be made by Otsego County, when such corrections are necessary for the proper fulfillment of the intention of such specifications.

Bid Ref No. OTGOV-012-26, Page 24 of 32

7.2 Interpretations and questions relating to bid requirements, specifications, drawings, etc. must be submitted in writing to the contact person identified in Special Conditions not later than 7 calendar days prior to the bid opening. No interpretation will be made to any bidder orally. Interpretations made will be by addendum, if required, and provided to all known prospective bidders. Bidders bear full responsibility for accepting interpretations that are not by addendum issued through Onondaga County. Failure of any bidder to receive any such addendum or interpretation shall not relieve any bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the contract documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings caused a bidder to improperly submit its bid or to have inadvertently bid on certain items.

7.3 The Municipality(ies) reserve(s) the right to waive informalities in a bid if such waiver does not provide a competitive advantage to any bidder.

7.4 The bidder understands and agrees that no plea of ignorance relating to data, conditions, policies, or requirements of the Municipality(ies) will be accepted as a reason for failure or default on the part of the bidder to fulfill in every respect all the requirements of the contract. Nor will such claim of ignorance be the basis for any claim for increased compensation.

8. Method of Award:

8.1 The Municipality(ies) reserve(s) the right to reject any and all bids at their discretion, at any time before award, or if it is in the best interest of the Municipality(ies) to do so. The Municipality(ies) reserve(s) the right to accept any item in the bid, and to award the bid in whole or in part to the lowest responsible bidder within 45 days, unless otherwise specified, including the right to increase or reduce quantities.

8.2 Bids will…