MENLO PARK FIRE PROTECTION DISTRICT

NOTICE TO BIDDERS

REQUEST FOR QUALIFICATIONS & PROPOSALS

FOR

DESIGN AND CONSTRUCTION OF THE

Menlo Park Fire Protection District (Menlo Park FPD) – CHILCO HOUSE ADU

PROJECT NO. 7-7

THE CONTRACTOR MUST POSSESS A CLASS "B" LICENSE IN ACCORDANCE

WITH THE REQUIREMENTS OF THE BID PACKAGE AND APPLICABLE LAW.

BID OPENING DATE:

11/18/2026 at 1:00 PM

MENLO PARK FIRE PROTECTION DISTRICT

ATTN: Jon Hitchcock, Project Manager 170 Middlefield Road

MENLO PARK, CA 94025

PHONE: (650) 688-8577

SAN MATEO COUNTY, CALIFORNIA

NOTICE INVITING QUALIFICATIONS AND PROPOSALS

NOTICE IS HEREBY GIVEN that sealed proposals will be received by the Project Manager of the Menlo Park Fire Protection District, State of California, until the hour of 1:00PM , on November 18, 2026 at which time they will be publicly opened and read aloud in the conference room at 114 Santa Margarita, Menlo Park CA 94025 for the design and construction of the:

Menlo Park FPD – Chilco House ADU

Bids must be made on the official proposal form. Bids shall be sealed and labeled Menlo Park FPD – Chilco House ADU

Plans and specifications may be obtained by email at jhitchcock@menlofire.gov. In the Subject of your email, please list: “Request for Bid Package Chilco House ADU”.

All bids must be presented under sealed cover and include one of the following forms of bidder’s security: cashier’s check made payable to the District, certified check made payable to the District, or a bidder’s bond. The amount of bidder’s security provided must equal at least ten (10) percent of the total of the bid price for the base bid and the additive or deductive items listed in this notice. The successful bidder must submit to the District complete, executed copies of all required documents within ten (10) Working Days of receiving written notice of award of the project. Bidder’s security of any successful bidder that fails to do so will be forfeited to the District.

This project includes public works as defined by California Labor Code section 1720. The successful bidder will be responsible for the payment of prevailing wage rates, the training of apprentices and compliance with other related requirements. Prevailing wage requirements and instructions are detailed in the Contract Documents. Pursuant to the provisions of Section 1773 of the Labor Code, the District has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work applicable to the work to be done from the Director of the Department of Industrial Relations. The current General Prevailing Wage Determinations are incorporated into the Contract, and are available at the California Department of Industrial Relations’ website (www.dir.ca.gov/DLSR/PWD/index.htm). Copies of the prevailing wage rates are on file at the District and are available for review upon request.

Contractors and Subcontractors are required to register with the Department of Industrial Relations (DIR) as a public works contractor prior to submitting a bid, pay the applicable fee, maintain registration throughout the duration of the project and comply with document submission requirements to the DIR, Compliance Monitoring Unit.

The Contractor will be permitted to substitute securities for monies withheld under this Contract to ensure performance. Such substitution shall be subject to the General Provisions of the Contract. The Contractor shall be properly licensed at the time the contract is awarded and payment for work or material under this contract may not be made until the validity of the license has been verified in accordance with the General Provisions of the Contract. The successful Bidder will be required to furnish a Payment Bond in the amount of not less than one hundred percent (100%) of the total amount payable by the terms of the Project contract.

All bidders must have at the time of bid and maintain the appropriate Class Contractor’s License to be considered responsive. The District has determined that the contractor(s) shall have a Class B License issued by the California State Contractor’s Board.

The District reserves the right to postpone the date and time for the opening of proposals at any time prior to the date and time announced in the advertisement in accordance with applicable law.

The District reserves the right to reject any and all bids or to waive any defects or irregularity in bidding in accordance with applicable law. If the District elects to award a contract for the project, the contract will be awarded to the most qualified bidder based on their qualifications and total Bid Price.

All bids will remain valid for 90 calendar days after the bid opening. Except as permitted by law and subject to all applicable remedies, including forfeiture of bidder’s security, bidders may not withdraw their bid during the 90 calendar day period after the bid opening.

A non- mandatory Pre Bid Jobwalk is scheduled for November 9 , 2026 at 1:00PM . The meeting will be held at 1457 Chilco Street, Menlo Park CA 94025.

Published Date: October 26, 2026 and November 4, 2026

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS

1. Definitions

2. Bidder’s Representations

3. Pre-Bid Communication and Interpretation of the Bid Package

4. Pre-Bid Access to the Project Site

5. Bidding Procedure

6. Bid Protests

7. Award

8. Pricing

9. Substitution of “Or Equal” Items

10. Subcontracting & Self Perform Work

11. Assignment

12. Bonds

13. Labor Laws Bidders Check List Bid Label Proposal Addenda…………………………………………………………………………...………… Bid Bond Contractor License Information List of Subcontractors/Self-Perform Non-Collusion Declaration Workers Compensation Insurance Certification Debarment Certification Qualifications and Evaluation Criteria Contractor Information Sheet Bidder’s Signature Page Notice of Award - Sample Notice to Proceed - Sample Contract Document’s Checklist

CONTRACT PART 1 - AGREEMENT

1. The Work

2. Location of Work

3. Time for Completion

4. Remedies for Failure to Timely Complete the Work

5. Contract Price and Payment

6. Prevailing Wages

7. The Contract Documents

8. Provisions Incorporated by Reference

9. Interpretation of Contract Documents

10. Assignment Prohibited

11. Certification re: Contractor’s License

12. Severability

13. No Discrimination

14. Choice of Law, Venue

15. Independent Contractor

Payment/Labor and Materials Bond Prevailing Wage Certification Site Visit Certification Change Order Form

CONTRACT PART 2 – GENERAL PROVISIONS

1. Definitions

2. Scope of Work

3. Communications

4. Contract Documents

5. Control of Work and Material

6. Schedule

7. Changes in Work

8. Contractor Responsibilities

9. Project Facilities

10. Insurance and Indemnification

11. Government Regulations and Permitting

12. Measurement and Payment

13. Delays

14. Remedies and Disputes

15. Project Acceptance and Closeout

16. Construction Survey and Staking

17. Trenching and Utilities

18. Construction Waste Management

19. Environmental and Mitigation Measures

20. Safety

21. Clean up Attachments…………………………………………………………………………….….129 Exhibit A – Scope of Work Exhibit B – Release Forms

INSTRUCTIONS TO BIDDERS

1. Definitions

1.1 Bid Forms. Bid Forms includes Bidder’s Checklist, Bid Label, Proposal, Addendum Acknowledgement form, Bid Bond, Contractor License Information, List of Subcontractors, Non-Collusion Declaration, Workers Compensation Insurance Certification, Debarment Certification, Contractor Information Sheet (if required), and Bidder’s Signature Page.

1.2 Bid Package. Bid Package includes the Contract Documents and Bid Forms.

1.3 Contract Documents. Contract Documents include Notice Inviting Bids, Instruction to Bidders, Contract Documents Checklist, Contract - Part 1 (Agreement), Certificates of Insurance, Payment/Labor and Materials Bond, Prevailing Wage Certification, Site Visit Certification, Contract – Part 2 (General Provisions), Exhibit B (Release Forms), Basis of Design and Project Plans.

1.4 Project. The Project is the Menlo Park FPD – Chilco House ADU as described in the bid package.

1.5 Project Plans and Basis of Design. The draft site and floor plans and product information are the primarily graphic detailed requirements concerning the Project contained in the bid package. Upon project award it will be the responsibility of the Contractor and their architect to complete the construction documents using the plans and product data included in the bid package.

1.6 Technical Specifications. The Technical Specifications provide detailed requirements concerning the Project.

2. Bidder’s Representations

2.1 Each bidder by submitting a bid represents that:

2.1.1 The bidder has read and understands the bid package and the bid is in accordance with all of the requirements of the bid package and applicable law.

2.1.2 Neither the bidder nor any subcontractor included on the list of proposed subcontractors submitted with the bid are ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7.

2.1.3 The bidder understands that quantities of unit price items may vary from the estimates provided in the Technical Specifications.

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2.1.4 Representatives of the bidder have visited the Project site and have familiarized themselves with the conditions under which the Project work is to be performed so as to ensure that the Project work may be performed for the amount bid.

2.1.5 The bidder has informed the District in writing no later than seven (7) Calendar Days prior to the time specified for bid opening of any apparent conflicts, errors, or ambiguities contained in the bid package or between the contents of the bid package and the Project site.

3. Pre-Bid Communication and Interpretation of the Bid Package

3.1 Any bidder that discovers any apparent conflicts, errors, or ambiguities contained in the bid package or between the contents of the bid package and the Project site, or that has questions or requires clarification concerning the bid package or its intent must inform the Project Manager, Jonathan Hitchocck via email at Jhitchcock@menlofire.gov as soon as reasonably possible, but no later than seven (7) Calendar Days before the date specified for bid opening. Such notice to the District must be sent to the address specified in the Notice to Bidders for questions concerning the bid package. Questions received less than seven (7) Calendar Days before the time specified for opening bids may not be answered.

3.2 Any interpretation, correction or change of the bid package prior to bid opening will be made by addendum signed by an authorized representative of the District and transmitted to all bid package recipients. No other interpretation or information concerning the bid package issued prior to the date specified for opening bids will be binding. All addenda signed by an authorized representative of the District and issued prior to the time and date specified for opening bids will form a part of the contract documents and must be acknowledged on the bid forms. Any changes, exceptions or conditions concerning the Project and/or the bid package submitted by any bidder as part of a bid may render that bid non-responsive.

4. Pre-Bid Access to the Project Site

4.1 Prior to submitting a bid, it will be the sole responsibility of each bidder to conduct any additional examination, investigation, exploration, test, study or other inquiry and to obtain any additional information pertaining to the physical conditions (including surface, subsurface, and underground utilities) at or near the Project site that may affect the cost, progress, or performance of the Project, and that the bidder deems are necessary to prepare its bid for performance of the Project in accordance with the bid package and contract documents. Bidders seeking any such additional examination or other inquiries or information concerning the Project will do so at the bidder’s sole expense.

5. Bidding Procedure

5.1 Bids must be delivered to the District, at 170 Middlefield Road, Menlo Park, CA 94025, no later than the time and date specified in the Notice to Bidders. Bids will be opened and read publicly at that time. After the proposals have been opened and read, they will be checked for accuracy and compliance with specifications. Bids that are submitted late according to the official time kept by the District Clerk or a designee will be returned unopened. Telephones for use by bidders are not available at the District offices.

5.2 Bids must be presented under sealed cover. Bids must be submitted using the bid forms furnished with the bid package. Bids must include all documents listed in the Bidder’s Check List completed in accordance with the bid package. Bids must bear the bidder’s legal name and be signed by a representative authorized to bind the bidder. Bids must be typed or written in ink. Corrections may be made if initialed by the individual signing the bid. No oral or telegraphic modifications of bids, including facsimile modifications, will be considered. Bids that are incomplete or that are not presented on the bid forms furnished with the bid package may be deemed non-responsive.

5.3 Each bid must give the full business address of the bidder. Bids of partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership, or by an authorized representative, followed by the printed name and title of the person signing. Bids of corporations must be signed with the legal name of the corporation, followed by the name of the state of incorporation and by the signature and designation of the president, secretary or other person authorized to bind the corporation. The name of each person signing must also be typed or printed below the signature.

Upon request of the District, bidders will furnish satisfactory evidence of the authority of the person signing the bid. Bids of joint ventures must include a certified copy of the legal agreement constituting the joint venture.

5.4 No person, firm, corporation, partnership or legal joint venture may submit more than one bid for the Project. However, a person, firm, corporation, partnership or legal joint venture that has submitted a subcontract proposal to a bidder, or that has quoted prices on materials to a bidder may submit a subcontract proposal, quote prices to other bidders and submit its own bid.

More than one proposal from any individual, firm or partnership, a corporation or an association, under the same or different names will not be considered.

Reasonable grounds for believing that any bidder is interested in more than one proposal for the work will cause the rejection of all proposals in which such bidder is interested. If there is reason to believe that collusion exists among the bidders, none of the participants in such collusion will be considered.

5.5 Pursuant to California Public Contract Code Section 20813(e), the District requires that all bids include one of the forms of bidder’s security specified in the Notice to Bidders in an amount of at least ten (10) per cent of the total of the bid

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prices for the base bid. Bidders that elect to provide bidder’s security in the form of a bid bond must execute a bid bond using the form provided in the bid forms.

The bidder’s security is tendered as a guarantee that the successful bidder, if issued a notice of award concerning the Project contract, will execute and submit to the District all required bonds, certificates of insurance, completed contract forms and other documents listed in the Contract Check List and enter into a contract with the District within ten (10) Working Days of receipt of the notice of award. The bidder’s security of any successful bidder that fails to do so will be forfeited to the District. All bidders’ security not forfeited to the District will be returned once a successful bidder provides all required documents and enters a contract with the District in accordance with all applicable bid package requirements. Forfeiture of the bidder’s security to the District will not waive or otherwise limit any other remedy available to the District under applicable law.

5.6 In accordance with California Business and Professions Code Section 7028.15, Public Contract Code Section 20103.5, and as specified in the Notice to Bidders, all Project work must be performed by properly licensed contractors and subcontractors with active licenses in good standing as of the date and time specified for bid opening, or, if the Project involves federal funds, no later than the time the Project contract is awarded. Bidders must verify their Contractor’s License number and license expiration date in the proposal under penalty of perjury. Bids that do not satisfy applicable licensing requirements will be considered non-responsive and rejected and may subject the bidder to criminal and/or civil penalties.

5.7 If the bid forms include a bidder’s questionnaire, all bids must include a completed bidder’s questionnaire on the forms provided. By submitting a bid, bidders authorize District representatives to verify any and all information provided on the bidder’s questionnaire and agree to indemnify, defend and hold harmless the District and its officials, officers, employees, agents and volunteers to the full extent permitted by law from and against any claims, liability or causes of action, including, without limitation, legal fees and costs, arising out of verification of the information provided on the bidder’s questionnaire, and/or arising out of use of information provided in the bidder’s questionnaire to determine, in accordance with applicable law, the qualification of the bidder to perform the Project.

5.8 Bids may be withdrawn prior to the time set for bid opening by a written request signed by an authorized representative of the bidder filed with the District Clerk.

The bid security submitted with bids so withdrawn will be returned to the bidder.

Bidders that have withdrawn their bid in accordance with this provision may submit a new bid prior to the time set for bid opening in accordance with all applicable bid package requirements. Bids may not be withdrawn during the ninety day period after the time set for bid opening except as permitted by law pursuant to California Public Contract Code Section 5100 and following. Any other bid withdrawal will result in forfeiture of the bidder’s bid security to the District.

6. Bid Protests

6.1 Any protest of the proposed Project award must be submitted in writing to the District no later than 5:00 PM on the third business day following the date of the bid opening.

6.1.1 The protest must contain a complete statement of the basis for the protest.

6.1.2 The protest must state the facts and refer to the specific portion of the document or the specific statute that forms the basis for the protest. The protest must include the name, address, and telephone number of the person representing the protesting party.

6.1.3 The party filing the protest must concurrently transmit a copy of the protest to the proposed awardee.

6.1.4 The party filing the protest must have actually submitted a bid for the Project prior to the bid opening. A subcontractor of a party filing a bid for the Project may not submit a bid protest. A party may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest.

6.2 The procedure and time limits set forth in these Instructions to Bidders are mandatory and are the bidders’ sole and exclusive remedy in the event of a bid protest. Any bidder’s failure to fully comply with these procedures will constitute a waiver of any right to further pursue a bid protest, including filing of a challenge of the award pursuant to the California Public Contract Code, filing of a claim pursuant to the California Government Code, or filing of any other legal proceedings.

6.3 The District will review all timely protests prior to award of the Project. The District will not be required to hold an administrative hearing to consider any protests, but may do so at its option.

6.4 If the unsuccessful bidder disagrees with the Program Manager's determination, he or she may submit a written request for review by the Fire Chief detailing the basis for the position. Issues that were not raised in the initial written protest will not be considered. The written request for review must be filed within 48 hours following receipt of the Program Manager's determination and may be rejected if it is untimely. The decision of the Fire Chief with respect to the protest is final.

Failure to file a timely submit a written protest may be deemed a waiver of any challenge to the solicitation procedure or the award of a contract.

7. Award

7.1 In accordance with applicable law, the District reserves the right to reject any or all bids, to waive any informality or irregularity in any bid or bidding procedure and to accept one schedule of a proposal and to reject another unless the bidder specifically stipulates to the contrary. The District reserves the right to accept any portion of any bid, unless the bid package expressly provides that the award will be made as a whole. If the District elects to award a contract for performance of the project, the contract will be awarded to the most qualified bidder and their total Base Bid Price. In accordance with the contract documents and applicable law, the District may add or deduct items of work from the Project after the prevailing bidder is determined. Refer to qualifications and evaluations criteria for information on how the prevailing bidder will be determined.

7.2 The successful bidder must submit to the District complete, executed copies of all documents specified in the Contract Checklist within ten (10) Working Days of receiving written notice of award of the Project. Bidder’s security of any successful bidder that fails to do so will be forfeited to the District.

7.3 The successful bidder and any subcontractors and others engaged in performance of the Project must have valid local business license(s), as applicable, before commencing work on the Project.

7.4 Upon verifying that the successful bidder has provided complete, executed copies of all documents specified in the Contract Checklist an authorized District representative will execute the Project contract, and the District will issue to the successful bidder a notice to proceed specifying the Project commencement date.

The number of days within which the Project must be complete begins to run on the Project commencement date.

7.5 The District has ninety (90) calendar days from the date of bid opening to award the bid. If the District has not awarded the bid after the ninety (90) calendar day period, the bidder has the option to withdraw their proposal without surrendering their bid security. All bid securities of unsuccessful bidders shall be returned after the award of the contract. Bid security of the successful bidder shall be returned upon issuance of the notice to proceed.

7.6 Iran Contracting Act Certification. The Contractor certifies that it is not, at the time of bidding, on the California Department of General Services' list of persons determined to be engaged in investment activities in Iran or otherwise in violation of the Iran Contracting Act of 2010 (Public Contract Code Section 2200-2208).

8. Pricing

8.1 If an inconsistency exists between the amount listed for a unit price in a bid and the total listed for that bid item (e.g., if the total listed for a bid item does not equal the unit price listed in the bid multiplied by the quantity listed), subject to applicable law, the unit price will be deemed to accurately reflect the bidder’s intent concerning the bid item and the intended total for the bid item will be deemed to be the unit price as listed in the bid multiplied by the quantity listed.

8.2 If the Project bid price is a lump sum total made up of smaller individual bid item prices and an inconsistency exists between the lump sum total bid price and any individual bid item price, subject to applicable law, the individual bid item prices as listed in the bid will be deemed to accurately reflect the bidder’s intended bid for the Project and the intended lump sum total bid for the Project will be deemed to be the sum of the individual bid item prices as listed in the bid, even if that sum is different from the amount actually listed as the lump sum total bid for the Project.

8.3 Any federal, state, or local tax payable on articles to be furnished for the Project will be included in the lump sum total bid price and paid by the Contractor under the contract. The District is exempt from federal excise tax and will provide a certificate of exemption to the successful bidder upon request.

8.4 Post bid the District may at no cost to the District require the Contractor to identify costs for specific services which were included in the Contractor’s lump sum total.

8.5 The Total Base Bid Price must include design, permit fees, labor, freight and delivery charges, insurance, bonding, materials, tools, equipment services, subcontractors, suppliers, taxes, overhead, profit, costs of complying with all applicable state and local health orders and all other costs necessary to perform the Work in accordance with the Contract Documents.

9. Substitution of “Or Equal” Items

9.1 In accordance with California Public Contract Code Section 3400, where the Technical Specifications or Project Plans list products by manufacturer's name, brand or model number such information indicates the quality and utility of the items desired and does not restrict bidders to that manufacturer's name, brand or model number, unless the Technical Specifications or Project Plans specify that the listed product is necessary to match others in use on a particular public improvement either completed or in the course of completion. Except where the Technical Specifications indicate that a particular brand product is necessary to match others in use, when a manufacturer’s name, brand or model number is listed, it will be construed to be followed by the words "or equal" whether or not those words in fact follow the manufacturer’s name, brand name or model number listed in the Technical Specifications or Project Plans. Unless the Technical Specifications or Project Plans indicate that a particular brand product is 1) necessary to match others in use, 2) necessary in order that a field test or experiment may be conducted to determine the product's suitability for future use, or 3) in order to obtain a necessary item that is only available from one source, bidders may propose equals of products listed by manufacturer name, brand name or model number.

9.2 Complete information for products proposed as equals must be submitted to the District for review at least seven (7) Working Days before the time specified for opening bids. To be considered, proposals concerning products proposed as equals must include sufficient information to permit the District to determine whether the products proposed as equals will satisfy the same performance requirements as products listed by manufacturer name, brand or model number.

Such performance requirements may include, but are not limited to, size, strength, function, appearance, ease of maintenance and repair, and useful life requirements. Proposals concerning products proposed as equals that are submitted less than seven (7) working days before the time specified for opening bids will not be considered. Failure to bid products specified by manufacturer name, brand name or model number where the Technical Specifications or Project Plans specify that a particular product is necessary to match others in use, or where no proposal concerning products proposed as equals has been submitted in accordance with this provision may render a bid non-responsive.

10. Subcontracting

10.1 Bids must be in accordance with the requirements of the Subletting and Subcontracting Fair Practices, Act, California Public Contract Code Section 4100 and following. Bids must include a completed list of proposed subcontractors on the form included in the bid package. In accordance with California Public Contract Code Section 4104, completed lists of proposed subcontractors must include the name, business location, California contractor license number and public works contractor registration number, the portion (type or trade), and dollar amount of the Project work to be subcontracted for each subcontractor that will perform a portion of the Project work (including special fabrication and installation of a portion of the work) valued in excess of one half of one percent of the total Project bid price.

10.2 In accordance with California Public Contract Code Section 4106, for any portion of the Project work with a value of more than one half of one percent of the total Project bid price for which no subcontractor is listed, or for which more than one subcontractor is listed, bidders certify by submitting their bids that they are qualified to perform that portion of the Project work and that they will perform that portion of the Project work with their own forces. Bidders may not substitute another subcontractor for a subcontractor listed in their bid except as permitted by the District in accordance with Section 4107 and following of the California Public Contract Code.

10.3 The Contractor must perform with his or her own organization a value of work amounting to not less than forty percent (40%) of the contract amount.

11. Assignment

Bidders may not assign, sublet, sell, transfer, or otherwise dispose of their bid or any right, title or interest in their bid, or their obligations under their bid, without the written consent of an authorized representative of the District. Any purported assignment, subletting, sale, transfer or other disposition of a bid or any interest in a bid, or of any obligations under a bid without such written consent will be void and of no effect.

12. Bonds

12.1 In accordance with California Civil Code Section 9554, the payment or labor and materials bond must be in the amount of one hundred percent of the total amount payable by the terms of the Project contract and guarantee payment to persons listed in California Civil Code Section 9100(a) for work performed and for charges for materials, supplies, and equipment provided under the Project contract (including amounts due under or subject to the Unemployment Insurance Code) in accordance with the requirements of California Civil Code Section 9554.

13. Labor Laws

13.1 In the performance of this Contract, Contractor’s attention is directed to the following requirements of the Labor Code:

13.1.1 Hours of Labor. Eight hours labor constitutes a legal day’s work.

Contractor will forfeit, as penalty to District, $25 for each worker employed in the performance of the Contract by Contractor or by any subcontractor under it for each calendar day during which such worker is required or permitted to work more than eight hours in any one day and 40 hours in any one calendar week in violation of the provisions of the California Labor Code and in particular, Sections 1810 to 1815, inclusive.

Work performed by employees of the Contractor in excess of eight hours per day and 40 hours during any one week will be permitted upon compensation for all hours worked in excess of eight hours per day at not less than one-and-one-half times the basic rate of pay, as provided in Section 1815.

13.1.2 Prevailing Wages. Contractor must comply with California Labor Code Sections 1770 to 1780, inclusive. In accordance with Section 1775, the Contractor will forfeit as a penalty to the District an amount as determined by the Labor Commissioner not to exceed $200 for each calendar day or portion thereof for each worker paid less than stipulated prevailing wage rates for such work or craft in which such worker is employed for any work done under the contract by him or by any subcontractor under it in violation of the revisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage rate must be paid to each worker by Contractor. Pursuant to the provisions of Section 1773 of the Labor Code, the District has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work applicable to the work to be done from the Director of the Department of Industrial Relations. Copies of the prevailing wage rates are on file at the District and are available for review upon request. Pursuant to §1773.2 of the Labor Code, the Contractor must post general prevailing wage rates at a prominent place at the site of the work.

13.1.3 Payroll Records. Effective January 1, 2016, Contractor and each subcontractor will submit electronic certified payroll records to the California Labor Commissioner in the manner and format set forth in California Labor Code Section 1771.4. The Contractor's attention is directed to the following provisions of Labor Code Section 1776. The Contractor will be responsible for the compliance with these provisions by his subcontractors. This does not eliminate the requirement of submitting such documentation to the District for review.

(a) Each contractor and subcontractor must keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work.

(b) The payroll records enumerated under subdivision (a) must be certified and will be available for inspection at all reasonable hours at the principal office of the Contractor on the following basis:

(i) A certified copy of an employee's payroll record will be made available for inspection or furnished to such employee or his or her authorized representative on request.

(ii) A certified copy of all payroll records enumerated in subdivision (a) will be made available for inspection or furnished upon request to the District, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations.

(iii) A certified copy of all payroll records enumerated in subdivision (a) will be made available upon request to the public for inspection or copies thereof made; provided, however, that a request by the public must be made through either the District, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph (2), the requesting party will, prior to being provided the records, reimburse the costs of preparation by the Contractor, subcontractor and the entity through which the request was made. The public will not be given access to such records at the principal office of the Contractor.

(c) The certified payroll records must be on forms provided by the Division of Labor Standards Enforcement or will contain the same information as the forms provided by the Division.

(d) The Contractor must file a certified copy of the records enumerated in subdivision (a) with the entity that requested such records within ten (10) days after receipt of a written request.

(e) Any copy of records made available for inspection as copies and furnished upon request to the public or the District, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement must be marked or obliterated in such a manner as to prevent disclosure of an individual's name, address and social security number. The name and address of the Contractor will not be marked or obliterated.

(f) The Contractor will inform the District of the location of records enumerated under subdivision (a), including the street address, city and state, and must, within five working days, provide a notice of a change of location and address.

(g) In the event of noncompliance with the requirements of this Section, the Contractor will have ten (10) days in which to comply subsequent to receipt of written notice specifying in what respects such contractor must comply with this Section. Should noncompliance still be evident after such 10-day period, the Contractor must, as a penalty to the State or the District, forfeit One Hundred Dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated.

Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties will be withheld from progress payments then due. The penalties specified in subdivision (g) of Labor Code Section 1776 for noncompliance with the provisions of said Section 1776 may be deducted from any monies due or which may become due to the Contractor.

(h) The Contractor and each subcontractor must preserve their payroll records for a period of three (3) years from the date of completion of the Contract.

13.1.4 Labor Non-discrimination. Attention is directed to Section 1735 of the Labor Code which provides that Contractor may not discriminate against any employee or applicant for employment because of race or color, religion, physical or mental disability, national origin or ancestry, medical condition, marital status or sex of such persons, except as provided in Section 12940 of the Government Code. Contractor further agrees to include a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials.

13.1.5 Apprentices. The Contractor and all subcontractors must comply with the requirements of California Labor Code Sections 1777.5, 1777.6 and

1777.7 regarding the employment and of apprentices.

13.1.6 Workers' Compensation. Pursuant to the requirements of Section 1860 of the California Labor Code, the Contractor will be required to secure the payment of workers' compensation to its employees in accordance with the provisions of Section 3700 of the Labor code.

Bidders Check List

Did You include with your bid properly completed, accurate copies of the following documents in the following order using the forms included in the bid package:

_____ Bidder’s check list

_____ Affixed appropriate Bid Label

_____ Proposal and Schedule of Bid Prices that state the bid as intended

_____ Copies of each addendum issued signed and dated on behalf of the bidder

_____ Executed bid bond

_____ Contractor license information

_____ List of subcontractors

_____ Self Perform Work

_____ Non-Collusion Declaration

_____ Workers compensation insurance certification

_____ Debarment Certification

_____ Qualifications Package

_____ Contractor Information Sheet

_____ Executed bidder’s signature page

_____ Arrange to have the sealed bid delivered to the District offices at 170 Middlefield Road, Menlo Park, CA 94025, on or before 1:00PM on November 18, 2026

- BIDDER’S CHECKLIST -

Bid Label

Sealed bid for the Menlo Park FPD – Chilco House ADU Project, no. 7-7

Bidder: ________________________________________________________________

By: ____________________________ Official Authorized to bind bidder

Name, Title

Date: ____________________________

- BID LABEL -

Proposal

For: Construction of Menlo Park FPD – Chilco House ADU

For the Menlo Park Fire Protection District, California.

TO THE HONORABLE BOARD OF DIRECTORS

OF THE MENLO PARK FIRE PROTECTION DISTRICT

The undersigned, as bidder, declares that he has carefully examined the work, which includes the plans and specifications in their entirety, the proposed construction site, the annexed proposed form of contract, and agrees that if this Proposal is accepted that he will contract with the District, under the form of contract annexed hereto, to provide all the necessary tools, apparatus, equipment, materials, labor and other means of accomplishing the work as specified in the contract in the manner and time herein prescribed, understands and is capable of complying with the requirements of the work set forth by all applicable federal, state and local laws, ordinances, rules and regulations, and in accordance with the requirements of the designated Menlo Park Fire Protection District Representative as therein set forth. Furthermore Bidder has verified that they have reviewed the plans and specifications in their entirety and have asked questions prior to submitting this proposal for any discrepancies that may exist or information that is missing between the plans and specifications, and has reviewed and compared their Subcontractor’s bids to the plans and specifications and guarantees that the base bid provided below is all inclusive and anything not provided in their Subcontractor’s bids is assumed to be included in the Bidder’s base bid. Bidder will take in full payment therefore the following price for the work to be done completely and performed to the satisfaction of the District, to-wit:

Description of Service

Milestone Fee

Design Design accepted by District and submitted to the City

Permitting Design approved by the City and permit issued

Construction Site Work

Concrete pad and site utilities installed

Construction of

ADU

ADU constructed and secured to foundation

Project Acceptance Punchlist completed Total Base Bid

Addenda

The undersigned bidder acknowledges receipt, understanding and full consideration of the following addenda:

No.__________________ Signed ________________ Dated:__________________

- ADDENDA -

170 Middlefield Road Menlo Park, CA 94025

Bid Bond

NOTE: Bidders must use this form, use of any other bond form may render a bid non-responsive

KNOW ALL MEN BY THESE PRESENTS:

That we, as PRINCIPAL, and ____________________________________, a (sole proprietorship/corporation/partnership/joint venture) organized and existing under and by virtue of the laws of the State of _________________ and an admitted surety insurer authorized to do business in the State of California, as SURETY, are held and firmly bound unto the Menlo Park Fire Protection District, as OBLIGEE, in a penal sum equal to ten-percent (10%) of the total bid price including the base bid and alternates specified in the proposal of the PRINCIPAL, to the OBLIGEE for the work described below, which penal sum is lawful money of the United States of America, for the payment of which sum well and truly to be made, we, and each of us, bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the PRINCIPAL has submitted the accompanying proposal dated ___________________, _________ to the OBLIGEE, for the (Menlo Park FPD – Chilco House ADU (designated as the “Project”) which proposal is hereby made a part hereof;

NOW THEREFORE, if the PRINCIPAL shall not withdraw said proposal within the ninety

(90) day period following the opening of bids, and if the PRINCIPAL receives written notice concerning award of the Project to the PRINCIPAL and shall, within ten (10) calendar days of receiving such notice: enter into a written contract with the OBLIGEE in the form prescribed in the bid package issued by the OBLIGEE concerning the Project; and give insurance and bond with good and sufficient sureties guaranteeing the faithful performance and proper fulfillment of such contract and guaranteeing payment for labor and materials used for performance of the contract as required by law; and file with the OBLIGEE all required documents and do all other thing required in accordance with the bid package issued by the OBLIGEE concerning the Project for the contract between the PRINCIPAL and the OBLIGEE to become effective and for work to commence in accordance with the bid package issued by the OBLIGEE concerning the Project, or, in the event of withdrawal of the accompanying proposal within the ninety (90) day period following the opening of bids; or failure by the PRINCIPAL to enter into such contract with the OBLIGEE or to give the OBLIGEE such bonds or to file any other documents or to do any other things required in the bid package issued by the OBLIGEE for the Project, if the PRINCIPAL shall pay the OBLIGEE the difference between the total bid price in the accompanying proposal and the amount for which the OBLIGEE may procure the required performance, if the latter amount be in excess of the former, together with all costs incurred by the OBLIGEE in again

- BID BOND -

attempting to let the Project, and if the said PRINCIPAL shall fully reimburse and save harmless the OBLIGEE from any damage sustained by the OBLIGEE through failure of the PRINCIPAL to enter into the written contract or to file the required performance or labor and material bonds, or to file any other required documents or to do any other things required for the contract between the PRINCIPAL and the OBLIGEE to become effective and the work to commence in accordance with the bid package issued by the OBLIGEE concerning the Project, then this obligation shall be null and void; otherwise, it shall be and remain in full force and effect.

SURETY, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the bid or contract documents for the Project, or to the specifications included in the same, or to the work to be performed thereunder, or to the notice to bidders, or to any other documents concerning the Project, shall in anywise affect SURETY’s obligation under this bond, and SURETY hereby waives notice of any such change, extension of time, alteration or addition to such bid or contract documents.

In the event suit is brought upon this bond by the OBLIGEE and judgment is recovered, the SURETY shall pay all costs incurred by the OBLIGEE in such suit, including a reasonable attorney’s fee to be fixed by the Court.

IN WITNESS WHEREOF, the above-bound parties have executed this instrument under their several seals this_____________________ day of ______________________________________, _____, the name and corporate seals of each corporate party being hereto affixed and these presents duly signed by their undersigned representatives, pursuant to authority of their governing bodies.

(Corporate Seal) PRINCIPAL By

(Acknowledgement) Title

SURETY

(Corporate Seal)

(Attorney-in-fact)

(Acknowledgement) Title

NOTE TO SURETY COMPANY: A certified copy of unrevoked resolution of authority for the attorney-in-fact must be submitted with and attached to the executed bid bond.

- BID BOND -

Contractor License Information

The bidder acknowledges that the license required for performance of the Menlo Park FPD – Chilco House ADU is a B license for construction and has under their employment or contracts with a licensed architect in the state of California. Architect’s license must be listed below.

The bidder holds the following California Contractors License(s):

1. License No. _______________, Class _____, Expiration Date _______________

2. License No. _______________, Class _____, Expiration Date _______________

3. License No. _______________, Class _____, Expiration Date _______________

4. License No. _______________, Class _____, Expiration Date _______________

5. License No. _______________, Class _____, Expiration Date _______________

6. License No. _______________, Class _____, Expiration Date _______________

7. License No. _______________, Class _____, Expiration Date _______________

8. License No. _______________, Class _____, Expiration Date _______________

9. License No. _______________, Class _____, Expiration Date _______________

10. License No. _______________, Class _____, Expiration Date _______________

Bidder’s Taxpayer Identification No. ________________________________________

Department of Industrial Relations Public Works Contractor #____________________

- CONTRACTOR LICENSE INFORMATION -

List of Subcontractors

In accordance with the requirements of the Subletting and Subcontracting Fair Practices, Act, California Public Contract Code Section 4100 and following, listed below are the name, business location, and the portion (type or trade) of the Project work to be subcontracted to each subcontractor that will perform a portion of the Project work (including special fabrication and installation of a portion of the work) valued in excess of one half of one percent of the total bid price. Also listed below are the proposed subcontract dollar amount, current California Contractor’s License Number(s), and DIR registration number, for each proposed subcontractor. Bids that fail to include complete proposed subcontractor information in accordance with this form and Public Contract Code Section 4100 and following may be deemed non-responsive.

In accordance with California Public Contract Code Section 4106, for any portion of the Project work with a value of more than one half of one percent of the total bid price for which no subcontractor is listed, or for which more than one subcontractor is listed, the bidder certifies by submission of its bid that the bidder is qualified to perform that portion of the Project work and that the bidder will perform that portion of the Project work with its own forces. The penalties listed in California Public Contract Code Section 4111 will apply to any substitution of another subcontractor for a subcontractor listed below except as permitted by the District in accordance with Section 4107 and following of the California Public Contract Code.

- LIST OF SUBCONTRACTORS -

The Bidder is required to furnish the following information in accordance with the provisions of Sections 4100 to 4114, inclusive, of the Public Contract Code of the State of California.